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Minutes_Transit Advisory Board 9 8 11Minutes The Dubuque Transit Advisory Board Meeting Thursday, September 8, 2011 4:15 p.m. to 6:00 p.m. Federal Building Second Floor, Room 223 Transit Advisory Board Members: ® Joel Lightcap N Matt Esser N George Enderson Chair ® Rhonda Knight ❑ R.R.S. Stewart Others Present ® Barbara Morck The Jule Transit Director ® Gail Kuhle ECIA Public Present Amy Eudaley ❑ Dave Heiar City of Dubuque ❑ Kelley Deutmeyer ECIA Executive Director RI Candace Eudaley ECIA Assistant Director Call to Order The Dubuque Transit Advisory Board meeting was called to order by the Chair, Joel Lightcap at 4:17 pm. Review /approve the agenda for the Thursday, September 8, 2011 Dubuque Transit Advisory Board meeting Motion by Esser, second by Knight to approve the revised agenda for the Thursday, September 8, 2011 Dubuque Transit Advisory Board meeting. The motion passed unanimously. Review /approve the minutes of the Thursday, August 11, 2011 Dubuque Transit Advisory Board meeting Esser requested that the second paragraph under Jule Bus Video, identify Lightcap as the person asking about weapons. Kuhle noted that the change would be made. Motion by Enderson, second by Esser to approve the minutes of the Thursday, August 11, 2011 Dubuque Transit Advisory Board meeting. The motion passed unanimously. Review /Approve the Oath of Office Lightcap administered the Oath of Office to George Enderson as an appointed member to the Dubuque Transit Advisory Board. Motion by Lightcap, second by Knight to approve the appointment of George Enderson to the Dubuque Transit Advisory Board. The motion passed unanimously. Manager's Report Review and approve the July and August 2011 Statsl Morck presented the revised July 2011 stats and the August 2011 stats for approval. She noted that the reports had been revised to include the Medical Route data. She then highlighted the increase in ridership of approximately 2000 rides over the past year. Update on Public Forum Morck stated that approximately 40 people attended the public forum which was held on Monday, August 15, 2011 at Comiskey. She said that the public came forth with several excellent suggestions such as featuring a route a month in the Sunday newspaper. Update on the September 29, 11 Public Hearing Morck stated that at the August meeting discussion was held regarding the policy for holding of a public meeting. She explained that a public hearing is required if a Transit Authority changes more than 50% of their fleet and /or there is a 25% change in the routes or transit revenue. She noted that a public notice of the hearing must be posted and allow the public 15 days to comment on the changes. Therefore, a Public Hearing has been set up on Thursday, September 29 at 3:30 in the Council Chambers. The Public Hearing will be held to notify the public of the following changes to the Jule Transit System: • New fleet of buses. • New Shopping Circulator Route. • Changes to the red, green and grey route. • Changes to the School Bus routes • Removal of old bus stops • Installation of new bus stops Discussion followed. Review /Approve ADA Application Morck presented the ADA applications for review. She noted that the ADA application has been condensed from 10 pages to 4 pages. Board members requested that they have until the next meeting to review the application. Motion by Enderson, second by Esser to table approval of the ADA application until the October meeting. The motion passed unanimously. Discussion followed regarding the No -Show Policy and the appeal process. Discussion began with the No -Show Policy. Morck stated it is against the law to charge for No- Shows, therefore the No -Show charge has been removed and a new policy has been established for No- Shows. The new policy states that if a rider misses three scheduled trips (3 No- Shows) without cancelling in a single calendar month, the rider /care provider will be issued a warning letter. If the rider has 5 No -Shows in a calendar month, the rider will receive suspension from service for one week. Discussion continued with the appeal process. Morck asked if the Transit Advisory Board would participate as the second step of the ADA Paratransit denial appeal procedure and /or the No -Show appeal process. She stated that when an applicant is denied service on the Paratransit, or wants to appeal their No -Show, the applicant may appeal the denial by speaking first with the Director of Transit. If the rider /applicant is not satisfied with the decision made by the Director, then the rider /applicant may make a second appeal to the Transit Advisory Board. Morck stated that the Transit Advisory Board would then need to review the rider /applicant's files to too either reject or accept the rider /applicant. She noted that it is very rare that a person is denied service. Morck indicated that she would send the ADA application and the No -Show Policy to the Board members for their review. The No -Show policy and Appeal policy will be placed on the October Agenda for approval. Review /Approve new meeting time Kuhle stated that at the August meeting discussion was held regarding changing the start time of the regular Transit Advisory Board meeting. It was noted the R.R.S. Stewart was not in attendance therefore it was suggested that discussion on a new meeting time be tabled until the October meeting. Enderson noted that he would not be able to attend meetings at an earlier time. Motion by Esser, second by Enderson to table the new meeting time agenda item until the October meeting. The motion passed unanimously. ICAAP Grant Morck stated the Jule, along with the City of Dubuque and IBM has applied for an ICAAP grant. The grant funds, if awarded, will be used analysis the Vehicle Miles Travel data for IBM and help fund the evening and weekend college routes. Motion by Enderson, second by Esser to recommend approval of the ICAAP grant application. The motion passed unanimously. Other Business October meeting The October meeting will be held on Thursday, October 13, 2011 at 4:15 p.m. Board member comments There were no board comments. Public Comments Eudaley noted that she liked the new No -Show Policy and she thought promoting a route in the Sunday paper was an excellent idea. Esser requested that the second paragraph under Jule Bus Video, identify Lightcap as the person asking about weapons. Kuhle noted that the change would be made. Esser requested that the second paragraph under Jule Bus Video, identify Lightcap as the person asking about weapons. Kuhle noted that the change would be made. Adjournment Motion by Esser, second by Knight to adjourn the August 11, 2011 Dubuque Transit Advisory Board meeting. The motion passed unanimously. The meeting adjourned at 5:57 p.m. Respectfully submitted, These minutes passed, approved and adopted on this day of October, 2011. Joel Lightcap, Chairperson Dubuque Transit Advisory Board