Dbq Indl Ctr West 3rd Ad Grading Pro
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MEMORANDUM
March 1, 2005
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center West 3rd Addition/Contract A Mass Grading
(CIP: 360359--lndustrial Site Development - Bergfeld Farm, Dubuque
Industrial Center West and Chavenelle Drive Extension)
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Dubuque Industrial Center West 3rd Addition Expansion Project, and further
recommends that a public hearing be set for April 4, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos. City Engineer
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MEMORANDUM
, February 25, 2005
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos. City Engineer .9:10
SUBJECT: Dubuque Industrial Center West 3rd Addition/Contract A Mass Grading
(CIP: 360359--lndustrial Site Development - Bergfeld Farm. Dubuque
Industrial Center West and Chavenelle Drive Extension)
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the first construction
contract for the Dubuque Industrial Center West 3rd Addition Expansion Project.
DISCUSSION
This project begins the construction phase of the next expansion of the Dubuque
Industrial Center West, including the connection of the east and west sections of
Chavenelle Road through the McFadden farm. The 150-acre project area includes the
former Bergfeld farm property. IIW has been retained to design and engineer this
project for the City. This first bid package allows mass grading of the site to begin as
soon as weather permits this spring, earlier than initially anticipated in the budget
process.
The project is approved in the FY06 Capital Improvement Program. General obligation
bond proceeds for the project will be available to fund project expenses incurred prior to
July 1. 2005; however, a final FY05 budget amendment will be needed to acknowledge
those expenses incurred by the project's early startup.
The schedule for the project is as follows:
,,'
Initiate
Advertisement for Bids
Receipt of Bids
Notice of Public Hearing
Public Hearing
Award of Contract
Completion
March 7, 2004
March 8, 2004
March 24, 2005
March 25, 2005
April 4, 2005
April 4, 2005
November 25, 2005
RECOMMENDATION
It is recommended that the City Council establish the date of April 4, 2005 for the public
hearing and authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The engineer's estimate for the project is:
Total Project Cost
$3,878,895.00
$ 387,889.00
$ 271.500.00
$4,538,284.00
Construction Contract
Contingency
Engineering
The project will be funded with TIF-backed General obligation bond proceeds and RISE
grant funds.
ACTION REQUESTED
The City Council is requested to establish the date of public hearing and to authorize
the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
Prepared by Pam Myhre, Acting Economic Development Director
cc: Pam Myhre, Acting Economic Development Director
Todd Irwin, Engineering
RESOLUTION NO. 80-05
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Dubuque Industrial Center West 3rd Addition/Contract A Mass
Grading Project, in the estimated amount $4,538,284.00 are hereby approved
and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this 7th day of March, 2005
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 81-05
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Dubuque Industrial Center West 3rd Addition/Contract A Mass Grading Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 4th day of April, 2005, at 6:30 p.m.
in the Public Library Auditorium at which time interested persons may appear and
be heard for or against the proposed plans and specifications, form of contract
and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be not
less than four days nor more than twenty days prior to the day fixed for its
consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 7th day of March, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 82-05
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Dubuque Industrial Center West 3rd Addition/Contract A Mass
Grading Project) is hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 24th day of March, 2005. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 4th day of April, 2005.
Passed, adopted and approved this 7th day of March. 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 2nd day of March, 2005, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Dubuque Industrial Center West 3rd Addition/Contract A Mass Grading
Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said pians, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Dubuque Industrial Center West 3'd Addition/Contract A Mass
Grading Project) is hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 24th day of March, 2005. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 4th day of April, 2005.
Passed, adopted and approved this _ day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE DUBUQUE INDUSTRIAL CENTER WEST
THIRD ADDITION/CONTRACT A MASS GRADING
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
24th day of March, 2005, for the Dubuque Industrial Center West Third
Addition/Contract A Mass Grading Project.
Copies of the plans and specifications may be obtained at IIW
Engineers & Surveyors, PC, 4155 Pennsylvania Avenue, Dubuque, IA
52002. Telephone: 563-556-2464; fascsimile: 563-556-7811. IIW first
contact: Mary Abbot, contact-mabbot@.iiwenQr.com; second contact.
John Wandsnider.; e-mails:secondcontact:iwandsnider@.iiwenar.com.
A deposit of $25.00 for each set of plans and specifications will be
required, all of which will be refundable provided plans and specifications
are returned in good condition within seven days after bid opening.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
All work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and shall be fully completed by the
November 25, 2005.
All bids must be submitted on the Bid Form bound in the specifications.
Each bid shall be accompanied by a satisfactory Bid Bond executed by the
Bidder and an acceptable surety; or a cashier's or certified check payable to the
City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered
under the laws of the United States, in the amount of ten percent (10%) of the
bids submitted as security that the bidder will enter into a contract for doing the
work and will give bond with proper securities for the faithful performance of the
contract in the form attached to the specifications.
The successful bidder will be required to furnish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is
to be issued by a responsible surety company approved and acceptable to the
City Council, and shall guarantee the faithful performance of the contract and
terms and conditions therein contained, and shall guarantee the prompt payment
of all materials and labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations of the
Contractor. Said Bond shall also guarantee the material and the maintenance of
the improvement(s) constructed for a minimum period of two (2) years from and
after its completion and acceptance by the City Council.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be construed as a non-qualifying bid and will be
rejected by the City Council as not responsive.
All proposals must be made on blanks furnished by the City Engineer and
each bidder will be required to state his prices for doing all the items in each
section on which he makes a bid and for all things necessary to make a complete
job.
The Bidder's attention is directed to the City of Dubuque's Affirmative
Action Program which is included in the Contract Specifications and the
provisions thereof and hereby made a part of the Contract Documents by
reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a
statement of his financial and practical qualifications as provided for in the
General Requirements of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa
Domestic Labor.
The City Council reserves the right to reject any and all bids or to waive
any technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the 24th day of March, 2005, and will be submitted to the City Council for
final action at a meeting to be held in the Public Library Auditorium, 360 West
11th Street, at said City at 6:30 p.m. on the 4th day of April, 2005. A contract will
be awarded at that time or such subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this of , 2005.
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within the (10) days after notice to
proceed has been issued and shall be fully completed by November 25, 2005.
For each calendar day that any work shall remain uncompleted beyond the
completion schedule, $1,200.00 per calendar day will be assessed, not as a
penalty but as predetermined and agreed liquidated damages. The contractor
will be separately invoiced for this amount, and final payment will be withheld
until payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's
right to collect any additional damages which the City may sustain by failure of
the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the
following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
3. Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.