Grand River Center Exhibit Hall Carpet Replacement ProjectMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Grand River Center Exhibit Hall Carpet Replacement Project
CIP #102 -2113
DATE: October 31, 2011
Dubuque
AN- AmeticaCity
2007
Leisure Services Manager Marie Ware recommends initiation of the bidding process for
the Grand River Center Exhibit Hall Carpet Replacement Project, and further
recommends that a public hearing be set for November 21, 2011.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Masterpiece on the Mississippi
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Marie L. Ware, Leisure Services Manager
Grand River Center Exhibit Hall Carpet Replacement Project
CIP #102 -2113
DATE: October 28, 2011
INTRODUCTION
Dubuque
herd
Afl4meticacrtr
r
2007
The purpose of this memorandum is to request that the City Council adopt the attached
resolution initiating the bidding process for the Grand River Center Exhibit Hall Carpet
Replacement Project.
DISCUSSION
The FY 2012 C.I.P. budget contains $156,000 for re- carpeting the Grand River Center
Exhibit Hall.
The schedule for the project is as follows:
City council initiate bidding process
Advertisement for bids
Notice of public hearing on plans & specs
Receipt of bids
Public hearing to approve plans & specs
Award contract
Project completion date
ACTION STEP
November 7, 2011
November 11, 2011
November 11, 2011
November 23, 2011, 2:00 p.m.
November 21, 2011
December 5, 2011
March 2, 2012
The action requested is that the City Council adopt the attached resolution initiating the
bidding process, establishing a date of public hearing on the plans and specifications,
and to authorize the City Clerk to advertise for bids.
MLW:et
attachment
Preparer: Marie L. Ware Address: 2200 Bunker Hill Rd Phone: (563) 589-4263
RESOLUTION NO. 368-11
GRAND RIVER CENTER EXHIBIT HALL CARPET REPLACEMENT PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Grand River Center Exhibit Hall Carpet Replacement Project, in the estimated amount
$125,000, are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
A public hearing will be held on the 21st day of November, 2011, at 6:30 p.m. in
the Council Chambers, second floor of the Historic Federal Building, 350 West 6th
Street, Dubuque, Iowa, at which time interested persons may appear and be heard for
or against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the attached notice
of the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not less than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The Grand River Center Exhibit Hall Carpet Replacement Project is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not Tess than four but not more than forty -five days before the
date for filing bids before 2:00 p.m. on the 23rd day of November, 2011. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 5th day of December, 2011, in Council Chambers,
second floor of the Historic Federal Building, 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 7th day of November , 2011.
Attest:
Kevin S. Frnstahl, City Clerk
PK
oy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST FOR THE GRAND RIVER CENTER
EXHIBIT HALL CARPET REPLACEMENT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Grand River Center Exhibit Hall Carpet
Replacement Project, in accordance with the provisions of Chapter 26, Code of
Iowa, at 6:30 p.m., on the 21st day of November, 2011, in the Historic Federal
Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Said proposed plans, specifications, form of contract and estimated cost are now
on file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
This project provides for replacing the carpet in the Exhibit Hall on the first
level of the Grand River Center.
Any visual or hearing- impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
2011.
Published by order of the City Council given on the 7th day of November,
Kevin S. Firnstahl, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE
• PUBLIC
IMPROVDAENT
PROJEiI T
GRAND RIVER
CENTER EXHIBIT
CARPET
REPLACEMENT
'PROJECT
Time and Place for
Filing Sealed' Propo-
sals. Sealed bids for
the work comprising
each improvement as
stated below must be
filed before 2:00 p.m.
on November 23rd,
2011, in the office of
Leisure Services
Manager, 2200 Bunker
Hill Road, Dubuque,
Iowa 52001.
Time and Place
Sealed Proposals
Will be Opened and
Considered. Sealed
proposals will be
opened and bids
tabulated at 2:00 p.m.
on November 23rd,
2011, at the Leisure
Services Department,
2200 Bunker Hill Road,
Dubuque, Iowa 52001.
The City of Dubuque,
Iowa, reserves the
right to reject any and
all bids.
Time for Com-
mencement and
Completion of Work.
Work on each
improvement may
begin after February
27th, 1012 and shall be
fully completed by
March 2nd, X012. The
scheduling of work is 1
to be coordinated with
Mitzi Yordy at the
Grand River Center.
Bld Security. Each
bidder shall accom-
pany its bid with a bid
security as security
that the successful
bidder will enter into a
contract for the work
bid upon and will
furnish after the award
of contract a corporate
surety bond, accept-
able to the govern-
mental entity, for the
faithful performance of
the contract, in an
amount equal to one
hundred percent of the
amount of the
contract. The bid
security shall be in the
amount of ten percent
(10 %) of the amount of
the contract and shall
be in the form of a
cashiers check or
certified check drawn
on a state- chartered or
federally chartered
bank, or a certified
share draft drawn on a
state - chartered , or
federally chartered
credit 'union, or the
governmental entity
may provide for a
bidders bond with
corporate surety
satisfactory to the
governmental entity.
The bid bond shall
contain no conditions
excepted as provided
in this section.
Preference for Iowa
Products and Labor.
By virtue of statutory
authority, preference
will be given to
products and pro-
visions grown and coal
produced within the
State of Iowa, and to
Iowa domestic labor, to
the extent lawfully
required under Iowa
statutes.
Sales Tax. The bidder
should not include
sales tax in its bid. A
sales tax exemption
certificate will be
available for all
material purchased for
incorporation in the
project
General Nature of
Public Improvement
Grand River Center
Carpet Replacement
Project, C.I.P. 102 2113.
This project provides
for replacement of the
carpet in the exhibit
room on the first level
of the ' Grand River
:Center. Refer to
drawing below for
exhibit hall location.
Contact Mitzi Yordy to
schedule an appoint-
ment to verify .room
dimensions.
Yordy ' •'
5 690- 4500•, ,
Y@grandriverce
nter.com '
it 11/11
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: November 11, 2011, and for which the charge is $38.36.
Subscribed to before me I�TOtary Public in a d for Dubuque County, Iowa,
this IMO day of �Jh , 20 .
"2/11°,4
ary Public in and for Dubuque County, Iowa.
MARY K. 1 EST WMEYER
COnrimlb®1Cn Nurriber 150,85 ;;