Lower Bee Branch Creek_Overlook Enahancement InitiateMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Lower Bee Branch Creek Overlook Project
CIP #7201654
DATE: November 1, 2011
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City Engineer Gus Psihoyos recommends initiation of the public bidding process for the
Lower Bee Branch Creek Overlook Project, and further recommends that a public
hearing be set for December 5, 2011.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Mi ' en
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer .
SUBJECT: Lower Bee Branch Creek Overlook Project (CIP #7201654)
DATE: October 28, 2011
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INTRODUCTION
The purpose of this memo is to seek authorization to initiate the public bidding
procedures and establish the date of a public hearing for the Lower Bee Branch Creek
Overlook Project.
BACKGROUND
On October 4, 2010 the City Council passed Resolution 390 -10 authorizing an
application for Vision Iowa River Enhancement Community Attraction and Tourism
(RECAT) grant funding specifically for amenities associated with the Bee Branch Creek
Restoration Project.
On April 4, 2011 the City Council passed Resolution 114 -11 approving and authorizing
the execution of the RECAT Grant Agreement.
DISCUSSION
The RECAT grant application and grant agreement include funding for two scenic
overlooks along the Lower Bee Branch Creek Project: one east of Sycamore Street
near the 16th Street Detention Basin and one on 16th Street west of Sycamore Street.
The location of the proposed overlook near the basin (Basin Overlook) is shown in
Figure 1. Figure 2 shows a rendering of the proposed Basin Overlook presented to the
City Council at the September 9, 2011 City Council Work Session. The location of the
overlook west of Sycamore Street (16th Street Overlook) is shown in Figure 3. Figure 4
shows a rendering of the 16th Street Overlook presented to the City Council at the
September 9, 2011 City Council Work Session. Figure 5 shows an artist's rendering of
the 16th Street Overlook and the Lower Bee Branch Creek Restoration Project from the
viewpoint of standing at Maple and 16th Street looking to the east towards the new
Sycamore Street Bridge.
The overlooks include drinking fountains, bike racks, trash receptacles, benches,
lighting, trees, shrubs, interpretive signs, and a blue light, 911 kiosk.
Fiaure 1. Location of nronosed Lower Bee Branch Basin Overlook.
Figure 2. Rendering of the Lower Bee Branch Creek Basin Overlook.
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Figure 3. Location or the proposed Lower Bee Branch 16th Street Overlook.
Figure 4. Rendering of the Lower Bee Branch Creek 16th Street Overlook.
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Figure 5. Artist's rendering of the proposed 16th Street overlook.
As part of the America's River III fundraising campaign, the 16th Street Overlook was
sponsored by Dupaco Community Credit Union and the Basin Overlook was sponsored
by U. S. Bank.
The schedule for the Lower Bee Branch Creek Overlook Project is as follows:
Initiate Public Bidding Processing
Advertisement for Bids
Publish Notice of Hearing on Plans & Specifications
Public Hearing
Receipt of Bids
Award of Contract
Notice to Proceed
Construction Complete
November 7, 2011
November 11, 2011
November 18, 2011
December 5, 2011
December 8, 2011
December 19, 2011
January 2, 2012
June 1,2012
RECOMMENDATION
I recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals for the Lower Bee Branch Creek
Overlook Project.
4
BUDGET IMPACT
The estimate of probable costs for the Lower Bee Branch Creek Overlook Project is as
follows:
Construction $ 1,014,011.00
Contingency 50,000.00
Engineering 106,400.00
Total Project Cost $1,170,411.00
The funding summary is as follows:
CIP No. Fund Description Fund Amount
7201654 Lower Bee Branch Creek Basin Overlook Pro ect $1,170,411.00
Vision Iowa RECAT Grant Funding $188,504.64
City share $1,151906.36
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolutions that establish
the date of the public hearing and authorize the City Clerk to advertise for proposals for
the Lower Bee Branch Creek Overlook Project.
Prepared by Deron Muehring, Civil Engineer II
cc: Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Marie Ware, Leisure Services Manager
Deron Muehring, Civil Engineer II
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RESOLUTION NO. 372 -11
LOWER BEE BRANCH CREEK OVERLOOK PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Lower Bee Branch Creek Overlook Project, in the estimated amount of
$1,170,411.00, are hereby preliminarily approved and ordered filed in the office
of the City Clerk for public inspection.
A public hearing will be held on the 5th day of December, 2011, at 6:30
p.m. in the Historic Federal Building Council Chambers at which time interested
persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City
Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall be published not less than four
days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The Lower Bee Branch Creek Overlook Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty -five days before the date for filing bids before 2:00 p.m. on the 8th day
of December, 2011. Bids shall be opened and read by the City Clerk at said time
and will be submitted to the City Council for final action, at 6:30 p.m., in the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa, on the 19th day of December, 2011.
Passed, approved and adopted this 7th day of November 2011.
Attest:
Kevin Firnstahl, City Clerk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE LOWER BEE BRANCH
CREEK OVERLOOK PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Lower Bee Branch Creek Overlook Project, in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
5th day of December, 2011, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
Project consists of the construction of two overlook, plaza areas adjacent
to the Bee Branch Creek. The work includes the construction of two pavilions,
7,500 square feet of PCC sidewalk, lighting, drinking fountains, bike racks, trash
receptacles, benches, trees, shrubs, interpretive signs, and a blue light, 911
kiosk.
Any visual or hearing- impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of
2011.
Kevin S. Firnstahl, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
LOWER BEE BRANCH CREEK OVERLOOK PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work
comprising each improvement as stated below must be filed before 2:00 p.m. on
December 8, 2011, in the Office of the City Clerk, City Hall - First Floor, 50 West
13th Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on December 8, 2011,
at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) on December 19, 2011. The City of
Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each
improvement shall be commenced within 10 days after the Notice to Proceed has
been issued and shall be complete by June 1, 2012.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10 %) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state -
chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. Copies of the Bidding Documents may be obtained at the
City of Dubuque Engineering Department, 50 W. 13th Street, Dubuque, IA 52001,
563 - 589 -4270. There is no plan deposit.
Preference for Iowa Products and Labor. By virtue of statutory authority,
preference will be given to products and provisions grown and coal produced
within the State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Public Improvement.
Lower Bee Branch Creek Overlook Project
CIP: 7201654
Project consists of the construction of two overlook, plaza areas adjacent to the
Bee Branch Creek. The work includes the construction of two pavilions, 7,500
square feet of PCC sidewalk, lighting, drinking fountains, bike racks, trash
receptacles, benches, trees, shrubs, interpretive signs, and a blue light, 911
kiosk.
Pre -Bid Construction Conference. No Pre -Bid Conference is planned.
Published in the Telegraph Herald, November 11, 2011.