Minutes_Arts and Cultural Affairs Advisory Commission 9 27 11MINUTES
ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION
Tuesday, September 27, 2011
Lacy Board Room
Carnegie -Stout Public Library
360 W. 11th St., Dubuque, IA
Meeting was called to order at 4:37 p.m. following staff assurance of compliance with the
Iowa Open Meeting Law.
Commissioners present: Ellen Henkels, Louise Kames, Marina O'Rourke, Geri Shafer and Sue
Riedel.
Commissioners excused: Paul Hemmer Julie Steffen
Staff Present: Jerelyn O'Connor, Jan Stoffel
Approval of Minutes of August 31, 2011. Motion by Riedel, seconded by Henkels to approve
minutes with three slight changes. Motion carried 5 -0.
OLD BUSINESS
1. Discussion of public input during grant review process and the Arts and Culture
Operating Funding Program. Riedel moved and Shafer seconded to table the
discussions until the next meeting when all Commissioners can be present. Motion
carried 5 -0.
2. FY12 Special Project Unobligated Funds. The consensus of the Commission was to
decide on a recommendation for the use of the funds later in the year and consider as
needed. Some possible uses of the funds were identified:
• Fund FY13 Special Project grants
• Cash match for grants
• Marketing the Americans for the Arts studies
• Opportunity for Bee Branch art involvement or other special project of the
Commission.
• Fund part of the Arts and Cultural Affairs position lost through ICCG
• Production of an art video
NEW BUSINESS
1. FY13 operating budget requests. O'Connor reported that the arts and culture
operating budget is due soon. Commissioners discussed what recommendations they
would make to the City Manager and Council for budget improvement packages. While it
was recognized that the City budget is tight, the need for continued and additional
support is needed to support the momentum of art initiatives in the City. The following
budget improvement recommendations were made:
• It was moved by Riedel and seconded by Kames to recommend funding an
additional 10 hours /wk for the Arts and Cultural Affairs position in light of the loss
of funding from the Iowa Cultural Community Grant program and the likelihood of
little funding in the future due to state budget cuts. Motion carried 5 -0.
Commission has also endorsed the staff request for funding for the position this
current budget year since the Iowa Community Cultural Grant was not received.
1
• It was moved by Riedel and seconded by HenkeIs to recommend a 10% increase
in the $200,000 budget for Operating Support of arts and cultural organizations in
Dubuque.
• It was moved by Riedel and seconded by O'Rourke to request money to market
the Americans for the Arts surveys. Motion carried 5 -0
ITEMS FROM THE COMMISSION.
® Commissioners wondered about the original brochure of the public art in the Grand River
Center that was published in 2003 -2004. It should be updated and publicized. Scott
printing produced it. Stoffel will explore.
• Commissioners requested that the information regarding an entertainment tax offered by
Hemmer be distributed electronically well in advance of the next meeting.
INFORMATION SHARING
® Shafer reported that over 100 people were in attendance at the last Art Gumbo monthly
mini -grant program.
® Dia De Las Americas, a special project funded by through the Special Project grant
program, will occur on October 8, 2011.
• Kames reported on the Iowa Arts Council Starving Artists conference. There was
discussion about Dubuque hosting this conference in the future.
ADJOURNMENT
Shafer moved and Riedel seconded to adjourn the meeting at 5:45 p.m. The next meeting will
be held on October 25 at 4:30 p.m. in the Lacy Board Room at the Carnegie -Stout Public
Library, 360 W. 11th St., Dubuque, Iowa.
Respectfully submitted,
an Stoffel
Tti se minutes were passed and approved on
2
Louise Kames, Secretary