Dubuque Racing Association Fiscal Year 2001 CIP Schedule
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CITY OF DUBUQUE, IOWA
MEMORANDUM
November 29, 2000
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Racing Association FY 2001 CIP Schedule
Dubuque Racing Association General Manager Bruce Wentworth has submitted the FY 2001
DRA Capital Improvement Schedule for City approval.
I participated in the discussions on this schedule and it has been approved by the DRA's Long-
Range Planning Committee, Executive Board and Board of Directors.
I respectfully request Mayor and City Council approval of the DRA FY 2001 Capital
Improvement Schedule.
.) ) l L ( { (/I, lie ({ ...
MIchael C. Van Milligen l__..."
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Bruce Wentworth, General Manager, Dubuque Racing Association
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November 22,2000
Honorable Mayor and City Council
Dubuque City Hall
50 West 13th Street
Dubuque, IA 52001-4864
RE: Dubuque Racing Association FY 2mn elf' Sdit~uule
Dear Honorable Mayor and City Council:
Attached is a Capital Improvement Projects schedule detailing expenditures for 2001.
DRA's Executive and Long-Range Planning Committees have submitted this schedule to
the DRA Board of Directors and the Board approved this schedule on October 31, 2000.
Provisions within the DRAlCity Lease require City concurrence and approval for certain
projects involving DRA alterations to the facility that exceed $10,000, and the use of the
Depreciation and Improvement Fund and DRA Reserve Fund.
The FY 200 I CIP Schedule lists the following total expenditures:
DRA Reserve Funds:
Depreciation & Improvement Fund:
Total:
$ 1,742,115.
$ 394.157.
$ 2,136,272.
Attached are background materials presented to the DRA Board that detail the projects
and acquisitions that the DRA wishes to proceed with. I respectfully request that the City
Council wncur ""ith and approve these expendirun;s.
Sincerely,
25--J~
Bruce Wentworth
General Manager
Dubuque Racing Association
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Po. Box 3790 · DUBUQUE, fA 52004-3790 · PHONE 379.582.3647 · FAX 379.582.9074
Date:
October 25, 2000
To:
DRA Board of Directors
Roger Hoeger ~
From:
Issue:
Fiscal 2001 CIP Schedule
Recommendation
The Executive Committee recommends approval to the DRA Board of
Directors the Fiscal 2001 CIP Schedule detailing total expenditures of
$2,136,272 with the source of funding from the DRA Reserve Fund
($1,742,115) and the DRA Depreciation & Improvement Fund ($394,157).
Discussion
Staff prepares a CIP Schedule for Board action on an annual basis. The
Fiscal 2001 Budget is comprised of the following departments' request or a
specific line item not associated with a particular department.
Slot $1,155,147 54.1%
Food & Beverage $51,405 2.4%
~--. $135,037
Maintenance 6.3%
MIS $273,751 12.8%
Administrative $22,900 1.1%
Count / Drop $11 , 1 00 0.5%
Security $17,227 0.8%
Community Relations $2,710 0.1%
Marketing / Sales $5,400 0.3%
Other $2,438 0.1%
G. M. Contingency $15,000 0.7%
Kennel Area Repairs (Estimate) $394,157 18.5%
Site Design Study $50,000 2.3%
1---.
Total $2,136,272 100010
p.a. Box 3190. DUBUQUE, fA 52004-3190. PHONE 319.582.3647. FAX 3/9.582.9074
ORA - Fiscal 2001 CIP Schedule
10/25/2000
2001cipf.123
~scr1ptlon-
ICode
I -=-~ 2000 I -~= 20011
20021
2003L___~~_ 200sr--=::::- Total I
~=~~~~~n~~:r::~:c~ --- -~~ -~~---- - ~----_- ~-~=~=-= -=t~ -~~-= -~~ - ~42,~~:=--=_ --=t-~~ __~ ~_]=-~
Brand1 Coin Wrappers --- - ~~ ~='_____ _ _ ____ ______ t ~!.!~_______ $112,5511
Landscaping - Infield and Front Entry _ __ _____ _ __ ___ ~___ $35,000 _~____ _~__ _________ ________+___ $35,000
Carpet Replacement - Casino & Lobby RES $70,319 $70,319
Slot Machine Replacements & Related Equipmenl(8if -- RES $749,422 $840,893 $882,938 $927,08-5 - $973,439 $1,022,111 - $5,395,888
Slot Machine Replacements -World Gaming Expo (12 Machines) RES $115,154 $123,057 $129,210 $135,670 $142,454 $149,577 $795,122
Slot Stands RES $19,024 $93,897 $112,921
CDS Player Tracking (82) RES $8,792 $8,792
Signage RES $34,920 --f----- $11,100 $46,020
Currency Counter Replacements (4) _________ RES $10,600 __ _ $10,600
Cummins Jetsorl Replacements (4) -________ RES $66,534____ t-- __ ____1-_ _______ $66,534
~:~:: ;:~7~~~ (800) ------------- ~~~ :g~~ -_=___ _ ~ ~__ :~:~~~
Ice Machii,~ Replacements (3) ------ RES $9,951 U_ -- $9,951
Food & Beverage Carts (7) RES $1,511 --- -- $1,511
Casino Bar Refrigerator Replacement RES $1,065 -- $1,065
Ice Bin / Sink Replacement in Casino Bar RES $1,060 $1,060
Freezer Replacement RES $2,120 $2,120
Zone Offices for Temperature Control RES $8,000 $8,000
Door Veterinary Office RES $2,400 $2,400
Chair Replacements - Grandstand Finish Line Deli RES $13,780 __ __ $13,780
Partition Repair- Grandstand Finish Line Deli RES $29,900__t---___ _____ __ t-~- $29,900
Railing R~lacement - Front Entry RES $18,000 $18,000
Rain Roof - sPOrtview Camera Protection RES $1,500 $1,500
Engineering & Design - Kennel Roadways RES $15,000 $15,000
Snowplow Truck & Blade RES $31,200 $33,100 $64,300
Fumiture & Lobby Seating RES $8,000 $8,000
Floor Machine Replacement RES $2,200 $2,200
Carpet Cleaning Machine RES $7,950 $7,950
CDS Upgrade (Fiscal 2000 Upgrade Deferred to Fiscal 2001) RES $136,980 $193,362 $330,342
Computer Hardware Additions RES $9,081 $5,330 $14,411
Computer Hardware Replacements RES $48,485 $65,389 $63,784 $107,023 $60,213 $36,172 $381,066
Software RES $22,592 $9,670 $25,164 $4,505 $26,630 $10,988 $99,549
Phone I Internet Upgrade RES $8,900 $8,900
Office Furniture RES $17,750 $17,750
Telephone - On Hold Message & Download Unit RES $5,500 I $5,500
Telephone - Line Status Indicator (Deleted) RES $1,500 I _ __ $1,500
Currency Count Equipment Upgrade for New Currency Series RES $5,300 I __ _________ __ $5,300
Radio Replacements (20) RES $10,840 I I $10,840
Radio Mics Replacements (20) (Deleted) RES $1,700 ----r ==+_==- -___~-=_- =-=---=--s-t700
Age Verifving System Units (8) RES $2,392 +____-== __ __~- ___ ----s-t392
Identi Scan System (Deleted) RES $1,420 ----L--- $1,420
Wheel Chairs (2) RES $800 $800
Brass Display Case & Lighting - Community Relations RES $3,500 $3,500
Web Site Design & Development RES $4,225 $4,225
Digital Camera & Accessories RES $1,200 $1,200
Gift Shop Displays & Fixtures RES $3,000 $3,000
Travel Booth for Sales _ RES $2,000 $2,000
Capital Contingency RES $15,000 $15,000 $15,000 $15,000 $15,000 $75,000
Office Copier ____ RES $23,100 $23,100
Storage Bldg. & Shelving RES $35,000 $35,000
Hot Water Replacement (Approved 5/23/00) RES $11,690 $11,690
Automated External Defibrillator (Approved 5/23/00) RES $6,500 $6,500
Casino Track Lighting RES $27,300 $27,300
Office Furniture RES $20,400 $20,400
Fax Machine RES $2,500 $2,500
Telephone System RES $26,250 $26,250
Brass Finished Freestanding Frarri~(10) - RES $4,000- --------- +--- $4,000
Easels for Park View Room i2l RES $1,400 $1,400
City Construction Signs (2) RES $1,910 ___ $1,910
Display Board & Carry Case (Community Relations) RES $800 $800
Mosler Currency Counter Hardware & Software Replacement RES $11,100 $11,100
F & B Micros Work Station Replacement (3) RES $8,871 $8,871
Sio-cooker Oven RES $5,766 -- --- $5,766
Refrigerated Counter - Sandwich Top RES $3,130 -- - ____ $3,130
Shelving Units __ ___ ___u_ ~_ $4,803 _______ ____ _______ __~
Broiler Char Type Gas Fired ________ _____ RES $3,185 ________ ______I-_~
Food Slicer-Automatic _______________~- _____ $4,095 ____________ ____-=-=__ $4,095
Banquet Beverage Dispenser (6) _ RES $1,776 _---+---_ __ $1,776
Banquet Tables (45) RES $8,284 $8,284
Banquet Chafes (12) ________ RES $8,451 $8,451
Wait staff Paglnll System RES $1,934 __ $1,934
Beer Tower for Casino (2 RES $1,110 $1,110
Radio Headsets for Slot Deot.{3DL ________ RES $3,392 $3,392
Radio & Related Equipment R~acement _ ______ RES $12,934 $13,456 $8,660 $35,050
DeIlbr1l1ator Delivery System __ ___ RES --t----- $901 __ $901
DuctHeaterlnCaslnoController's-6ffice~_=---=~-__-_ __u__ RES ---+- $1,700 -- -------- ------- $1,700
Casino Air Cleaning System _ ____________ RES ~ $35,000 __ ____ ______ _ $35,000
Additional Kennel Lighting RES $2,600 __ ~___~
Kennel Kitchen Cabinet Replacement RES $3,900 __ _~
EmployeeUnlforrnTracklngScanne!_&HeatSealer_____ _ _ RES __ _$2,438 _____---=-_ ~= ______ _==_-- n:~__$2.438
ORA - Fiscal 2001 CIP Schedule
I Description
1 Code
Site Design Study RES
Casino & Grandstand Reconfiguration ---- .. - -- ~-- __-- ???
Facelift for Exterior of Building - -- --- ---~ -- -- -- --- RES
Greyhound Park Drive Public Service InformationSign---=-_ RES ._
Grease Capture System _________ RES
Kennel Area Repairs (Engineer's Estimate) 0 & I
Greyhound Park Drive Street Lighting (Estimate) _ 0 & I
Future Year's Contingency RES
Automated Jackpot Dispensing System Units RES
Total
Future Year's Contingency
Carpet Replacement - Casino & Lobby
Slot Machine Replacements & Related Equipment (82)
Slot Machine Replacements - World Gaming Expo (12 Machines)
Slot Stands
CDS Upgrade (Fiscal 2000 Upgrade Deferred to Fiscal 2001)
Computer Hardware Replacements
Software
Capital Contingency
Radio & Related Equipment Replacement
Kennel Area Repairs (Engineer's Estimate)
Automated Jackpot Dispensing System
Subtotal
Factor Percent
Future Year Contingency
1-
2000 1___ ___2001 L_
1 0/25/2000
20021
20031
~-
2001 cipf.123
20051
~_ Total]
-------- $so.ooo ---- ---- -- -- -- --------
----.--- -------~ ----- -----rnf----- ~--------
-- ---------- --- ._--~ - ----- ------ --- --- ---
f- . -= - -~-~~ $20.497 :=:=~-__= ~===- f-
$21,518 _____~______
1--_=-- __:':::::$394,157
---- ---
N/A
N/A
---$70,000
____n____
____~ ~:--- $50,000
$0
$0
$20,497
$21,518
$394,157
$241,278
$828,673
$106,050
$241,278
$198,075
$36,050
$204,017
$210,138
$216,442
$1,555,013 $2,136,272 $1,717,282 $1,446,161 $1,673,235 $1,435,290 $9,963,252
$2,136,272
($70,319)
($840,893)
($123,057)
($93,897)
($193,362)
($65,389)
($9,670)
($15,000)
($12,934)
($394,157)
($70,000)
$247,594
80.00%
$198,075