Designated Agents to Execute Checks on Behalf of the City
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RESOLUTION NO. 584-00
RESOLUTION AUTHORIZING CERTAIN DESIGNATED AGENTS OF
THE CITY OF DUBUQUE LIMITED AUTHORIZATION TO EXECUTE
CHECKS ON BEHALF OF THE CITY OF DUBUQUE, IOWA
Whereas, the City of Dubuque deposits certain funds for specific use in local commercial
banking institutions; and
Whereas, the commercial banking institutions require authorization by the City Council
for City employees and others to sign checks and drafts drawn on such banking institutions; and
Whereas, the City Council has determined that agents of the City of Dubuque who may
sign checks and drafts drawn on designated accounts on behalf of the City of Dubuque are the
Health Choices, Inc. authorized check signers for checks issued for the City of Dubuque Health
Account drawn on account number 2819000163 and the City of Dubuque Flex Account drawn on
account number 2819001153 at Firstar Bank in Dubuque.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
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That the Health Choices, Inc. authorized check signers are hereby granted ability to sign
checks and drafts on behalf of the City of Dubuque for checks issued for the Health Account
drawn on account number 2819000163 at Firstar Bank in Dubuque.
That the Health Choices, Inc. authorized check signers are hereby granted ability to sign
checks and drafts on behalf of the City of Dubuque for checks issued for the Flex Account drawn
on account number 2819001153 at Firstar Bank in Dubuque.
Passed, approved and adopted this 4 t h day of December, 2000
Terrance M. Duggan, Mayor
Attest:
Jeanne Schneider
City Clerk
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CITY OF DUBUQUE, IOWA
MEMORANDUM
November 29,2000
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Resolution Authorizing Certain Designated Agents ofthe City of Dubuque
Limited Authorization to Execute Checks on Behalf of the City of Dubuque
Finance Director Ken TeKippe is recommending adoption of a resolution authorizing Heath
Choices, Inc. to sign checks and drafts for the City's Health Account and Flexible Spending
Account.
I concur with the recommendation and respectfully request Mayor and City Council approval.
/l"l," / & In
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Kenneth 1. TeKippe, Finance Director
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CITY OF DUBUQUE, IOWA
MEMORANDUM
TO:
Michael Van Milligen, City Manager
FROM:
SUBJECT:
Kenneth J. T eKippe, Finance Director
~.J). .0't::I~
Resolution Authorizing t'ertain Designated Agents of the City of Dubuque Limited
Authorization to Execute Checks on Behalf of the City of Dubuque
DATE:
November 28, 2000
INTRODUCTION
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Enclosed is a City Council Resolution granting the City Finance Director/Treasurer and authorized
signers from Health Choices, Inc. limited authorization to sign checks for two specialized City of
Dubuque bank accounts.
BACKGROUND
The City has established two specialized bank accounts, one for self-insured health benefits and
another for an employee flexible spending program. One account is used to pay medical and disability
expenses and maintains a $150,000 revolving balance replenished from operating funds on an as-
needed basis, normally weekly. The other account is used to deposit on a monthly basis withholdings
from employee checks for a flexible spending program. Reimbursements to employees for health and
dependant care expenses incurred are made on a bimonthly basis.
DISCUSSION
The accounts are specialized and limited in use. For operational purposes I recommend that authorized
signers from Health Choices, Inc. be granted ability to sign checks and drafts for the Health Account
drawn on account number 2819000163 and the Flex Account drawn on account number 2819001153 at
Firstar Bank. The resolution does not identifY positions or names, which should reduce future
resolutions at the time of personnel changes or title changes of individuals designated'at Health
Choices, Inc. Presently the authorized signers from Health Choices, Inc. are Executive Director Alan
Avery, Finance Director Ron Fahey and Staff Accountant Sara Funston.
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The Finance Director/Treasurer is also designated as an authorized signer for these accounts.
Transactions in this account are monitored by the Finance Division and controls such as account
reconciliation and payment documentation are available to be reviewed by the Finance Division on a
regular basis. The information is also available during the annual audit by the City's independent
auditor.
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ACTION
Please present the resolution to the City Council for consideration of approval. If there are any
questions on the resolution, please contact me. Thank you for your assistance.
KJT/gmm
Attachment