Grand River Ctr Bid Pkg #3 Proj
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MEMORANDUM
March 16,2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Grand River Center Bid Package #3 Project
Building Services Manager Rich Russell is recommending acceptance of the Grand
River Center Bid Package #3 Project, as completed by JP Cullen & Sons, in the final
contract amount of $24,228,119. This is an increase from the original contract in the
amount of $1 ,084,643, but less than the 10% budgeted contingency of $2,314,347. The
project was completed 9% under budget and 11 days ahead of schedule.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Rich Russell, Building Services Manager
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CITY OF DUBUQUE, IOWA
MEMORANDUM
March 29, 2005
TO: Michael Van Milligen, City Manager
FROM: Rich Russell, Building Services Manager lA-^---
RE: Grand River Center Bid Package #3 Project
INTRODUCTION: The attached resolutions provide for the acceptance of the
Grand River Center Project, a major City of Dubuque Capital Improvement
Project that came in under budget and ahead of schedule.
BACKGROUND: The City of Dubuque split this project into three bid packages.
The first was the foundations and footings; the second was for the joists and
girders and the third for the remainder of the building (this bid package). This
project was broken into three parts in order to meet the time constraints
associated with opening the Grand River Center in November 2003.
DISCUSSION: The City entered into a contract with JP Cullen & Sons on
September 5, 2002 for the construction of the building, excluding foundations,
footings and a steel joist and girder package. JP Cullen has completed the work
required by the contract in the final contract amount of $24,228,119.00 which is
an increase from the original contract in the amount of $1,084,643.00. The
$1,084,643.00 increase is the result of eighteen change orders that were
approved by you after the review of Administrative Services Manager Pauline
Joyce, Assistant City Manager Cindy Steinhauser, Budget Director Dawn Lang,
Durrant's Project Manager Jim Kolf and me.
The major changes included:
Deeper Geothermal Wells
Additional Parking Lot Fixtures
Custom Acoustical Wall Panels
Add Revealed Edge to Ceiling Tile
Insulate Piping in the Garage
Irrigation System Improvements
Rework Outrigger Spacing (River Room)
Additional Light Fixtures Ballroom/Mtg Rooms
$21,676.00
$16,937.00
$16,661.00
$12,190.00
$31,839.00
$52,372.00
$21,181.00
$17,162.00
Exhibit Hall Wall Support
Add Rolling Grills to Parking Garage
Changes to the Fountain
Heat Trace Controls
Insulate Sprinkler Piping
Additional Operable Partition Framing
Rack Oven Venting
Added Water Heaters
Amended Landscaping Counts
Aluminum Reveals for Drywall
Sales Tax Increase
Modify Planters, Stairs and Railings
Additional Fountain Modifications
$17,046.00
$47,971.00
$22,894.00
$17,646.00
$16,383.00
$63,304.00
$14,538.00
$25,184.00
$18,070.00
$34,880.00
$18,560.00
$20,970.00
$45,798.00
Despite the inclusion of the changes, the contract still was 9% under budget and
completed eleven days early.
RECOMMENDATION: I recommend that the City Council accept the
improvements and recommend that the final contract amount be established at
$24,228,119.00 for the Grand River Center Bid Package #3 Project.
BUDGET IMPACT: The following is a project cost summary for Bid Package #3.
Construction Contract
Estimate
$26,508,067
Bid
Final
$23,143,476 $24,228,119
The Grand River Center Bid Package #3 Project is funded from the Vision Iowa
Grant, proceeds from General Obligation Bonds sold in December 2001 and
January 2002 and the General Fund.
ACTION TO BE TAKEN: The City Council is requested to adopt the attached
resolutions accepting the improvement and establishing the final contract amount
for Grand River Center Bid Package #3 Project.
cc:
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
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RESOLUTION NO. 123 --05
ACCEPTING IMPROVEMENT
Whereas, the contract for the Education and Conference Center (Grand
River Center) Bid Package 3 has been completed and the City Manager has
examined the work and filed his certificate stating that the same has been
completed according to the terms of the contracts, plans and specifications and
recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvements be and the same are hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and is hereby
directed to pay to the contractor in the amount equal to the amount of this
contract, less any retained percentage provided for therein.
Passed, approved and adopted this 4th day of April, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 124-05
FINAL ESTIMATE
Whereas, the contract for the Education and Conference Center (Grand
River Center) Bid Package 3 has been completed and the Building Services
Manager has submitted his final estimate showing the cost thereof.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $24,228,119.00 and the said improvement shall be paid by the City as
provided for therein.
Passed, approved and adopted this 4th day of April, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk