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Creek Wood Park_Alliant Energy Grant ApplicationMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Creek Wood Park Alliant Energy Grant Application Approval DATE: November 15, 2011 Dubuque bfril All- AmedcaCity 2007 Leisure Services Manager Marie Ware requests City Council approval to apply for an Alliant Energy Foundation grant for development of the Creek Wood Park. I concur with the recommendation and respectfully request Mayor and City Council approval. Airi lus4 k:-.,74,,, Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Marie Ware, Leisure Services Manager NovusAGENDA - Home Novus AGENDA Masterpiece on the Mississippi Page 1 of 1 Loaout TO: Michael C. Van Milligen, City Manager FROM: MarieWare, Leisure Services Manager DATE: November 15, 2011 SUBJECT: Creek Wood Park Alliant Energy Grant Application Approval INTRODUCTION Dubuque Mcactr f b 2007 The purpose of this memo is to request authorization to apply for an Alliant Energy Foundation grant for Creek Wood Park. BACKGROUND North Cascade Road Developers LLC donated a one acre parcel to the City of Dubuque for development of a mini park in September of 2011. A general development plan was presented to the Council at that time that showed a wooded area, a native area and a smaller developed area. DISCUSSION Marty McNamer, developer of Timber Hyrst Subdivision sought out and brought forward the proposal for a grant application to the Allaint Energy Foundation for development of the park. The application is attached for your review. The development plan shows a more sustainable park development. The features of this park lend themselves to a more natural environment and yet have active part of the park that contains the play area. This will reduce the amount of mowing that would need to occur and yet create a great amentity for the neighborhood. RECOMMENDATION I recommend application to the Alliant Energy Foundation for Creek Wood Park. Novusolutiottis Copyright 2001 -2011 http: / /agenda.novus. cityofdubuque. org/ ItemDetails /ClientApprovalSheet.aspx ?ItemID =204 11/15/2011 ® ALLIANT ENERGY. Foundation COMMUNITY GRANT REQUEST To access an electronic version of this form, please visit: www.alliantenergy ..com/foundationgrantrequest This form is required for all funding requests from the Alliant Energy Foundation. Requests that are incomplete or unsigned as well as those submitted in another format will be returned. Please remember to include all required support materials noted in Section F. For Office Use Only: Rec'd: Reviewed: INSTRUCTIONS: Please print clearly or use a typewriter or computer (preferred) to complete this form. When using a computer use the "Tab" key to navigate from form field to field to fill in. Complete the entire form and answer each question fully. Please be as brief and concise as possible with your responses. If you require more space than is allowed, you may attach additional pages, but it is preferred that your responses be limited to the space provided. Name of Project/Program CREEK WOOD NEIGHBORHOOD PARK Amount Requested $ 9 9 9 9, 0 0 Project Timetable From: May 1, 2012 To: August 30, 2012 Date Funds Are Needed July 1, 2012 Type of Request ® Project/Program ❑ Capital* ❑ Endowment` * We do not provide support for capital or endowment campaigns; your request will be denied. ❑ Operating" " We generally do not provide grants for general operating support, including salaries and other administrative costs, as we prefer to focus our grantmaking on specific programs/projects. What is the nature of the project/program for which funding is being requested? (Describe the program, including whether it is a new, one -time, multi -year or ongoing initiative) Creek Wood Park is a new park area recently donated to the City by North Cascade Road Developers, LLC. The one -acre parcel contains woodlands, a natural hillside and a flat area next to Creek Wood Drive perfect for park amenities. This is a new initiative. How did you determine the amount to request from the Alliant Energy Foundation? Why is this a reasonable amount to expect? (Please also explain how the amount compares to the total amount needed for this project/program) The developers donated a one -acre parcel for the park to the City free of charge. One -acre parcels in this subdivision list for $77,500 or more. The park's total development cost not including land is $100,000. The amount requested is 10% of the total development cost. A. ORGANIZATION Organization Name CITY OF DUBUQUE LEISURE SERVICES DEPARTMENT Organization Web Address www.cityofdubuque.org Phone No. ( 563 ) 589 -4264 Address 2200 BUNKER HILL RD City DUBUQUE State IA Zip 52001 -3010 Organization Contact Name and Title (for mailing) Mr. Ms. ✓ Federal Tax ID No. 42- 6004596 E -Mail Address tnware @cityofdubuque.org MARIE WARE, LEISURE SERVICES MANAGER Grant Writer (if different than above) Phone No. ) ( E -Mail Address Type of Organization ❑ Section 501(c)(3) Non - Profit Charity O Section 170(c)(1) Federal, State or Local Government ❑ Fully- Accredited Public or Private School /University Please list your organization's staff composition in numbers: Paid Full -Time 31 + Paid Part -Time 182 /seasonal + Volunteers 300 /yr + Interns 1 /yt + Others 0 = TOTAL 514 Please check the primary service category of your organization (check one only): m Civic ❑ Culture and Art ❑ Education ❑ Environment ❑ Human Needs Please affirm the following on behalf of your organization: The organization identified above does not discriminate on the basis of race, religion, age, gender, sexual orientation, national origin, disability, veteran status, marital status or other prohibited factors, and neither promotes nor engages in violence or terrorist activities, and, if awarded, will use the Alliant Energy Foundation's grant to support projects and programs consistent with the foregoing. Check one: El Yes, we affirm the policy ❑ No, we do not affirm the policy B. PROJECT / PROGRAM / INITIATIVE What are the goals of this effort? (please be brief) This park will be developed under a sustainable approach as one third is woodland. Another one third will be a native planting area and the last one third will be a typical park. Our goal is to reduce mowing and create more sustainable park lands within the system. This will be our first model of this new park development concept for Dubuque. How does this effort address a community need? (describe the community and clients that will benefit; please be brief) This park area will serve the neighborhood specifically but because it is a new model of park development it will be promoted across the community for citizens to come check it out. It is our hope this model will serve not only for park development but also for park redevelopments. Explain how you have measured or will measure the success of the program /project: (please be brief) Measurement can be the visitors to the park, however, the larger measure will be on community and decision maker sentiment of the sustainable park development model. B. PROJECT / PROGRAM / INITIATIVE (CONT.) What is the total budget & 100,000 for this effort? Does this budget include salary costs? ❑ Yes m No What other sources of funding are committed or requested at this time? (please be complete and identify each source and amount as "committed" or "requested ") Land committed and accepted by City. Budget request to City Council for remainder of development funding. How will the Alliant Energy Foundation be acknowledged? Acknowledged at park location with information on sustainable practices. What is the demographic population(s) targeted by this project/program? (check all that apply) Age: m Youths m Adults ❑ Seniors Gender: ® Male m Female How many people will be impacted or served 57,637 community What percent of the total budget does this represent? Ethnic Background: ❑ African American m Caucasian/White ® Native American 21 Asian American m Hispanic /Latino ❑ Other WILL SERVE ALL IN OUR COMMUNITY Geographic: m Local (list communities) CITY OF DUBUQUE El County -wide (specify) ❑ Multiple Counties (specify) . • ❑ State -wide (specify) C. RELATIONSHIP TO ALLIANT ENERGY AND ALLIANT ENERGY FOUNDATION Has the organization received Support from Alliant Energy or the Alliant Energy Foundation in the last three years? El Yes ❑ No If yes, list the dates and amounts: List any employees or retirees of Alliant Energy who have provided assistance with this application, project/program or organization, including their roles (e.g., Board Chair, volunteer, etc.) (please be brief) N/A D. ORGANIZATION FINANCIAL INFORMATION F. OTHER MATERIALS REQUIRED Has the organization's Chief Staff Officer authorized this request? m Yes ❑ No The organization's Executive Director or Chief Staff Officer or an officer of its governing body (e.g., Board Chair) must sign this form. The undersigned, an authorized officer of the organization, does hereby certify that the information set forth in this Community Grant Request is true and correct, that the Federal tax exemption determination letter attached hereto has not been revoked and the present operation of the organization and its current sources of support are not inconsistent with the organization's continuing tax exempt classification as set forth in such determination letter. What are your current year & 4 424 088 budgeted expenses? 4,424,088 How does this year's budget compare to last year's actual expenses? m Higher El Lower Print Name MICHAEL C. VAN MILLIGEN During the current fiscal year, how much of the total expense budget is for $ 499,530 What percent of the total budget does this represent? 11.29 administrative /overhead expenses? Does the organization receive support from United Way? m No ❑ Yes If yes, what percent of the total operating budget is provided by United Way? % Fiscal year: to Has the organization experienced an operating deficit (i.e., expenses Please explain the deficit(s) and the plan for reducing or eliminating exceeded revenues) in the past two years? El Yes it. (please be brief) gl No E. AUTHORIZATION F. OTHER MATERIALS REQUIRED Has the organization's Chief Staff Officer authorized this request? m Yes ❑ No The organization's Executive Director or Chief Staff Officer or an officer of its governing body (e.g., Board Chair) must sign this form. The undersigned, an authorized officer of the organization, does hereby certify that the information set forth in this Community Grant Request is true and correct, that the Federal tax exemption determination letter attached hereto has not been revoked and the present operation of the organization and its current sources of support are not inconsistent with the organization's continuing tax exempt classification as set forth in such determination letter. Requesters are required to submit these documents when returning this completed form: El A copy of the organization's 501(c)(3) letter from the Internal Revenue Service, proof of accreditation or qualification as a charitable organization under a governmental entity. Note: Copies of tax returns and Certificates of Exemption are not acceptable as proof of eligibility ❑ A detailed budget for the project, program or initiative for which funding is sought; El A complete listing of the organization's officers and board of directors, including their affiliations and roles separate from the organization, as applicable (e.g., Jane Doe, president of XYZ Bank, and Joe Johnson, accountant, ABC Supply Co.). Return this completed form and required documentation directly to: Executive Director ALLIANT ENERGY FOUNDATION 4902 North Biltmore Lane Suite 1000 Madison, WI 53718 -2148 Please write COMMUNITY GRANT REQUEST on the envelope. Authorized Officer Signature Print Name MICHAEL C. VAN MILLIGEN Title CITY MANAGER Date j I i ''/ % li! / /�/ IWWW l i Phone No. ( 563 ) 589 -4110 If necessary, th 'Foundation staff may request additional information about the organization, is proposal, general objectives of the project or an on -site visit by Foundation or Alliant Energy representatives. Documents submitted along with this Community Grant Request will not be returned. ECRM160748 REV. 3 09/09 CREEK WOOD PARK BUDGET DETAIL Playground, surfacing $45,000 Benches (4) $ 5,000 Sidewalk/Trail $ 9,000 Small gathering shelter $15,000 Native plant material for hillside $ 2,000 Trees (10) $ 2,500 Water fountain (1) $ 6,000 dog, person, bottle filler, handicapped Bike racks (2) $ 500 Picnic tables (2) $ 2,000 Grill (1) $ 200 Garbage & recycling receptacle (1) $ 1,000 Water line plumbing $ 2,000 Engineering, inspection, contingency $ 9,800 TOTAL $100,000 Proposed Park in Timber Hyrst Subdivision -1 ac