Grand River Center Exhibit Hall Carpet Replacement ProjectMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Grand River Center Exhibit Hall Carpet Replacement Project
CIP #102 -2113 Public Hearing on Plans and Specs
DATE: November 15, 2011
Dubuque
kittel
AI-America City
2007
Leisure Services Manager Marie Ware recommends City Council approval of the plans
and specifications for the Grand River Center Exhibit Hall Carpet Replacement Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
iftillssit k:',/e4,,,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Grand River Center Exhibit Hall Carpet Replacement Project
CIP #102 -2113 Public Hearing on Plans and Specs
DATE: November 14, 2011
INTRODUCTION
Dubuque
bitill
AU- Ameiicacily
2007
The purpose of this memorandum is to request that the City Council hold a public
hearing on the plans and specifications for the Grand River Center Exhibit Hall Carpet
Replacement Project.
DISCUSSION
The FY 2012 C.I.P. budget contains $156,000 for re- carpeting the Grand River Center
Exhibit Hall.
The schedule for the project is as follows:
City council initiates bidding process
Advertisement for bids
Notice of public hearing on plans & specs
Receipt of bids
Public hearing to approve plans & specs
Award contract
Project completion date
November 7, 2011
November 11, 2011
November 11, 2011
November 23, 2011, 2:00 p.m.
November 21, 2011
December 5, 2011
March 2, 2012
The plans and specifications are attached.
ACTION STEP
The action requested is that the City Council hold a public hearing on the plans and
specifications.
MLW
attachment
Pregarer: Marie Ware, Leisure Services Manager, 2200 Bunker Hill Rd., 563.589 -4263
RESOLUTION NO, 388 -11
APPROVING THE PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE GRAND RIVER CENTER EXHIBIT HALL CARPET
REPLACEMENT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Grand River Center Exhibit Hall Carpet Replacement Project, in the estimated amount
$ 156,000, are hereby approved.
Passed, adopted and approved this 21st day of November, 20 1.
Attest:
Kevi
S. Firnstahl, City Clerk
D. Buol, Mayor
NOncE TO BIDDERS
C OF DUBUQUE
PUBLIC
• IMPROVEMENT
PROJECT
GRAND RIVER
CENTER EXHIBIT
CARPET
REPLACEMENT
PROJECT
Time and Place for
Filing Sealed Propo-
sals. Sealed bids for .
the work comprising
each improvement as
stated below must be
filed before 2:00 p.m.
on November 23rd,
2011, in the office of
Leisure Services
Manager, 2200 Bunker
Hill Road, Dubuque,
Iowa 52001.
Time and Place
Sealed Proposals
Will be Opened and
Considered. Sealed
proposals will be
opened and bids
tabulated at 2:00 p.m.
on November 23rd,
2011, at the Leisure
Services Department,
2200 Bunker Hill Road,
Dubuque, Iowa 52001:
The City of Dubuque,
Iowa, reserves the
right to reject any and
all bids.
Time for Com-
mencement and
Completion of Work.
Work on each
improvement may
begin after February
27th, 1012 and shall be
fully completed by
March 2nd, 2012. The
scheduling of work is
to be coordinated with
Mitzi Yordy at the
Grand River Center.
Bid Security. Each
bidder shall accom-
pany its bid with a bid
security as security
that the successful
bidder will enter into a
contract for the work,
bid upon and will
furnish after the award
of contract a corporate
surety bond, accept-
able to the govern-
mental entity, for the
faithful performance of
the contract, in an
amount equal to one
hundred percent of the
amount of the,
contract. .The bid
security shall be in the
amount of ten percent
(10 %) of the amount of
the contract and shall
be in the form of a
cashiers check or
certified check drawn
on a state- chartered or
federally chartered
bank, or a certified
share draft drawn on a
state - chartered . or
federally chartered
credit union, or the
governmental entity
may provide for a
bidders bond with
corporate surety
satisfactory to the
governmental entity.
The bid bond shall
contain no conditions
excepted as provided
in this section.
Preference for Iowa
Products and Labor.
By virtue of statutory
authority, preference
will be given to
products and pro-
visions grown and coal
produced within the
State of Iowa, and to
Iowa domestic labor, to
the extent lawfully
required under Iowa
statutes.
Sales Tax. The bidder
should not include
sales tax in its bid. A
sales tax exemption
certificate will be
available for all
material purchased for
incorporation in the
project.
General Nature of
Public Improvement.
Grand River Center I
Carpet Replacement
Project, C.I.P. 102 2113.
This project provides
for replacement of the
carpet in the exhibit
room on the first level
of the ' Grand River
Center. Refer to
ddrawing below for
exhibit hall location.
Contact Mitzi Yordy to
schedule ah appoint-
ment to verify rbb'm
dimensions.
M'itzi.Yordy • •'
5P00-4500, iK ,
graddriverce
nter.com
lt11/11
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: November 11, 2011, and for which the charge is $38.36.
Subscribed to before me Notary Public in a d for Dubuque County, Iowa,
//.4 this � day of���' / h , 20# .
Totary Public in and for Dubuque County, Iowa.
MARY K, WESTERMEYER •
Commit9lon Ngnbar j54f °5
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE
GRAND RIVER
CENTER EXHIBIT
HALL CARPET
REPLACEMENT
PROJECT
NOTICE IS HEREBY
GIVEN: The City
Council of the City of
Dubuque, Iowa will
hold a public hearing
on the proposed plans,
specifications, form of
contract and estimated
cost for the Grand
River Center Exhibit
Hall Carpet Replace-
ment Project, in
accordance with the
provisions of Chapter
26; Code of Iowa, at
6:30 p.m., on the 21st
day of November, 2011,
in the Historic Federal
Building Council Cham-
bers (second floor),
350 West 6th Street,
Dubuque, Iowa. Said
proposed plans, spe-
cifications, form of
contract and estimated
cost are now on file in
the office of the City
Clerk. At said hearing
any interested person
may appear and file
objections thereto.
The scope of the
Project is as follows
This project provides
for replacing the
carpet in the Exhibit
Hall on the first level of
the Grand River Center.
Any visual or hearing -
impaired persons need-
ing special assistance
or persons with special
accessibility needs
should contact the City
Clerk's office at (563)
589 -4120 or TDD at
(563) 690 -6678 at least
48 hours prior to the
meeting.
Published by order of
the City Council given
on the 7th day of
November, 2011.
Kevin S. Firnstahl,
City Clerk
it 11/11
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: November 11, 2011, and for which the charge is $18.49.
Subscribed to before me, otary Public in and for Dubuque County, Iowa,
this /» day of
Notary Public in and fo
ubuque County, Iowa.
MARY K. WESTERMEYER h,
CammIssion Numter 154885
PROJECT MANUAL
Grand River Center
Exhibit Carpet Replacement Project
City of Dubuque
Dubuque, Iowa
CIP NO. 102 2113
Date: November 7th, 2011
Pigott Project No.: 18855.001
nc.
Grand River Center Carpet Replacement Project
500 Bell Street
Dubuque, Iowa
The information contained herein is of a proprietary nature and is submitted in confidence for use by
the clients of Pigott, Inc. only. This document has been prepared specifically for the
City of Dubuque and is expressly prohibited to be used for any other purpose, location, publication,
reproduction, production, distribution, or dissemination in whole or part, by individual or organization,
without written consent of Pigott, Inc. The information contained herein is and remains the
property of Pigott, Inc. Receipt or possession of this information confers no right or license
to use or disclose to others the subject matter contained herein for any uses but authorized purposes.
Interior Designer
Pigott, Inc.
5627 Carey Ave.
Davenport, Iowa 52807
Voice: 563 - 344 -8912
Fax: 563 - 344 -8907
Contact: Robyn McDermott
rmcdermott(a�pigottnet.com
PROJECT MANUAL TABLE OF CONTENTS
TITLE
PROJECT TITLE PAGE
PROJECT DIRECTORY
PROJECT MANUAL TABLE OF CONTENTS
BIDDING REQUIREMENTS
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS
BID PROPOSAL SCHEDULE (Bid Form 1A)
BID PROPOSAL FORM (Bid Form 1B)
BID BOND (Bid Form 2)
CONTRACTING REQUIREMENTS
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
CITY OF DUBUQUE, IOWA - PUBLIC IMPROVEMENT CONTRACT & FURTHER
CONDITIONS (Contract Form 3)
PERFORMANCE, PAYMENT, AND MAINTENANCE BOND (Contract Form 4)
SALES AND USE TAX EXEMPTION CERTIFICATE
PROJECT INFORMATION REQUIREMENTS FOR STATE OF IOWA SALES
TAX EXEMPTION CERTIFICATES FOR CONTRACTORS & SUBCONTRACTORS
SPECIAL PROVISIONS
INSURANCE REQUIREMENTS FOR ARTISAN CONTRACTORS OR GENERAL CONTRACTORS
TO THE CITY OF DUBUQUE
DIVISION 1 - GENERAL REQUIREMENTS
SUMMARY
CONTRACT MODIFICATION PROCEDURES
PAYMENT PROCEDURES
SUBMITTAL PROCEDURES
REFERENCES
TEMPORARY FACILITIES AND CONTROLS
CONSTRUCTION WASTE MANAGEMENT
EXECUTION REQUIREMENTS
CLOSEOUT PROCEDURES
FINISHES
CARPET
BID PROPOSAL SUBMITTAL CHECKLIST
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
GRAND RIVER CENTER EXHIBIT CARPET REPLACEMENT PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement
as stated below must be filed before 2:00 p.m. on November 23rd, 2011, in the office of Leisure Services
Manager, 2200 Bunker Hill Road, Dubuque, Iowa 52001.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened
and bids tabulated at 2:00 p.m. on November 23rd, 2011, at the Leisure Services Department, 2200
Bunker Hill Road, Dubuque, Iowa 52001. The City of Dubuque, Iowa, reserves the right to reject any and
all bids.
Time for Commencement and Completion of Work. Work on each improvement may begin after
February 27th, 2012 and shall be fully completed by March 2nd, 2012. The scheduling of work is to be
coordinated with Mitzi Yordy at the Grand River Center.
Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful
bidder will enter into a contract for the work bid upon and will furnish after the award of contract a
corporate surety bond, acceptable to the governmental entity, for the faithful performance of the
contract, in an amount equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10 %) of the amount of the contract and shall be in the form of a
cashier's check or certified check drawn on a state - chartered or federally chartered bank, or a certified
share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity
may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid
bond shall contain no conditions excepted as provided in this section.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to
products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor,
to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be
available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Grand River Center Carpet Replacement Project, C.I.P. 102 2113.
This project provides for replacement of the carpet in the exhibit room on the first level of the
Grand River Center. Refer to drawing below for exhibit hall location.
Contact Mitzi Yordy to schedule an appointment to verify roam dimensions.
Mitzi Yordy
563 - 690 -4500
myordy @grandrivercenter.com
M M
Fountain Plaza
. i
Indoor Parking r
Li 1 1
LEVEL 1
The room labeled Exhibit Hall, is the room that will have the carpet replacement. Approximately 30,000
sq ft. The room will need to be field measured by the contractor. There is an area on the North side of
the room that will remain uncarpeted. The entrances into the room are currently uncarpeted, those
areas will be carpeted.
INSTRUCTIONS TO BIDDERS
201. EXAMINATION
Bidders shall use complete sets of Bidding Documents in preparing Bids. Examine the documents
and the construction site to obtain first -hand knowledge of existing conditions. Extra compensation will
not be given for conditions that can be determined by examining the documents and site.
Bidders are cautioned to be alert for the possibility of missing Project Manual pages. In all cases,
pages are numbered consecutively within each section, and "END OF SECTION" identifies the final page
of each section.
202. QUESTIONS AND INTERPRETATIONS
Submit all questions about the Bidding Documents to the Designer in writing only. Replies will be
issued to Document holders of record as Addenda to the Drawings and Specifications and will become
part of the Bidding Documents. The Designer and Owner will not be responsible for oral clarification.
Failure to request clarification will not waive the responsibility of comprehension of the documents
and performance of the work in accordance with the intent of the documents. Signing of the Agreement
will be considered as implicitly denoting thorough comprehension of intent of the Bidding Documents.
203. INSPECTION OF SITE
Each Bidder should visit the site of the proposed work and fully acquaint themselves with the
existing conditions relating to the project and should inform themselves as to the facilities involved, the
difficulties and the restrictions attending the performance of the Contract. The Bidder shall thoroughly
examine and familiarize themselves with the specifications and all other Construction Documents. The
Contractor by the execution of the Contract shall in no way be relieved of any obligation under it due to
failure to receive or examine any form or legal instrument or to visit the site and acquaint themselves with
the conditions there existing and City will be justified in rejecting any claim based on facts regarding
which the Contractor should have been on notice as a result thereof.
205. PREPARATION OF BIDS
a. All bids must be submitted on the Bid Proposal Forms (BID FORMS 1A & 1B) supplied by the
City and bound in the Construction Documents Manual. Bid amounts shall be both written and printed in
the space provided. In case of conflicts between figures, the written amount will prevail. All bids shall be
subject to all requirements of the Construction Documents including these INSTRUCTIONS TO
BIDDERS. All Bids must be regular in every respect and no interlineation, excisions or special conditions
shall be made or included in the Bid Form by the Bidder.
b. The Bid Proposal Forms (BID FORMS 1A & 1B) shall be enclosed in a sealed envelope and
clearly labeled with the words ( "GRAND RIVER CENTER CARPET REPLACEMENT PROJECT "), name
of Bidder, and date and time of bid opening in order to guard against premature opening of the Bid.
c. The City may consider as irregular any Bid on which there is an alteration of or departure from
the Bid Form(s) hereto attached and at its option may reject the same.
d. If the Contract is awarded, it will be awarded by the City to a responsible Bidder on the basis of
the Bid most favorable to the City. The Contract will require the completion of work according to the
Construction Documents.
e. Each bidder shall include in Bid, in the appropriate spaces therefore, the proposed cost of
performing said work in compliance with the Construction Documents including all items of labor,
equipment, materials and overhead.
206. BID BOND
Each bid shall be accompanied, in a separate envelope and clearly labeled in the same manner as
the bid proposal forms, by a satisfactory Bid Bond (BID FORM 2) executed by the Bidder and an
acceptable surety; or a cashier's or certified check payable to the City Treasurer, City of Dubuque, drawn
on a bank in Iowa or a bank chartered under the laws of the United States, in the amount of ten percent
(10 %) of the bid submitted as security that the Bidder will enter into a contract for doing the work and will
give bond with proper securities for the faithful performance of the contract in the form attached to the
specifications.
207. CORRECTIONS
Erasures or other changes in the Bid must be explained or noted over the signature of the Bidder.
208. TIME FOR RECEIVING BIDS
Bids received prior to the time of opening will be securely kept unopened. The officer whose duty it
is to open them will decide when the specified time has arrived, and no Bid received thereafter will be
considered.
209. OPENING OF BIDS
At the time and place fixed for the opening of Bids, the City will cause to be opened and publicly
read aloud every Bid received within the time set for receiving Bids, irrespective of any irregularities,
therein, Bidders and other persons properly interested may be present, in person or by representative.
210. WITHDRAWAL OF BIDS
Bids may be withdrawn on written request by the Bidder received prior to the time fixed for opening.
The Bid Bond of any bidder withdrawing his Bid in accordance with the foregoing conditions will be
returned promptly
211. AWARD OF CONTRACTS: REJECTION OF BIDS
a. The Contract (CONTRACT FORM 3) shall be awarded to the lowest responsible Bidder
complying with the conditions of the NOTICE TO BIDDERS, provided such Bid is reasonable and it is to
the interest of the City to accept it. The City, however, reserves the right to reject any and all Bids and to
waive any informality in bids received whenever such rejection or waiver is in City's interest. The Bidder
to whom the award is made shall be notified at the earliest possible date.
b. The City reserves the right to consider as unqualified to perform the Contract any Bidder who
does not habitually perform with his own forces the major portions of the work involved in the completion
of the project.
212. EXECUTION OF CONTRACT:
PERFORMANCE, PAYMENT AND MAINTENANCE BOND
a. Subsequent to the award and within seven (7) days after the prescribed forms are presented for
signature, the successful Bidder shall execute and deliver to the City a Contract in the form included
(CONTRACT FORM 4) in the Construction Documents in such number of copies as the CITY may
require.
b. Having satisfied all conditions of award as set forth elsewhere in these documents, the
successful Bidder shall, within the period specified in Paragraph "a" above, furnish a Contractor's
Performance, Payment and Maintenance Bond in the same form as that included in the Construction
Documents and shall bear the same date as, or a date subsequent to, the date of the Contract. The
current power of attorney for the person who signs for any surety company shall be attached to such
bond.
c. The failure of the successful Bidder to execute such Contract and to supply the required bond(s)
within seven (7) days after the prescribed forms are presented for signature, or within such extended
period as the City may grant, based upon reasons determined sufficient by the City, shall constitute a
default, and the City may either award the Contract to the next best responsible Bidder or readvertise for
Bids, and may charge against the bidder the difference between the amount for which a Contract for the
work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the
Bid bond. If a more favorable bid is received by readvertising, the defaulting Bidder shall have no claim
against the City for a refund.
213. NONDISCRIMINATION
In carrying out the project, the Contractor shall not discriminate against any employee or applicant
for employment because of race, religion, color, sex, national origin, age or disability. All businesses,
including minority owned, female owned, or small businesses are encouraged to participate.
BID FORM 1A
BID PROPOSAL SCHEDULE
PROJECT: Grand River Center Exhibit Carpet Replacement Project
BID TO:
BID FROM:
Marie Ware
Leisure Services Department
2200 Bunker Hill Road
Dubuque, Iowa 52001
1. The undersigned BIDDER agrees, if the Bid is accepted, to enter into an agreement with
CITY, in the form included in the Bidding Documents, to perform and furnish the Work as
specified or indicated in the Bidding Documents for the Bid Price and within the Bid Time
indicated in this Bid and in accordance with the other terms and conditions of the Contract
Documents.
2. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:
a. This Bid will remain subject to acceptance for 30 days after the day of Bid opening;
b. The CITY has the right to reject this Bid and to waive any informalities in the bidding;
c. BIDDER accepts the provisions to the Instructions to Bidders regarding dispositions of
Bid Security;
d. BIDDER will sign and submit the Agreement with the Bonds and other documents
required by the Bidding Requirements within 10 days after the date of CITY'S Notice
of Award;
e. BIDDER has examined copies of all the Bidding Documents;
f. BIDDER has visited the site and become familiar with the general, local and site
conditions;
g. BIDDER is familiar with federal, state, and local laws and regulations;
h. BIDDER has correlated the information known to BIDDER, information and
observations obtained from visits to the site, reports and drawings identified in the
Bidding Documents and additional examinations, investigations, explorations, tests,
studies and data with the Bidding Documents;
This Bid is genuine and not made in the interest of or on behalf of an undisclosed
person, firm or corporation and is not submitted in conformity with an agreement or
rules of a group, association, organization or corporation; BIDDER has not directly or
indirectly induced or solicited another Bidder to submit a false or sham Bid; BIDDER
has not solicited or induced a person, firm or corporation to refrain from bidding; and
BIDDER has not sought by collusion to obtain for itself an advantage over another
BIDDER or over OWNER.
3. BASE BID
BIDDER will complete the Work in accordance with the Contract Documents for the
following:
Base Bid Lump -Sum Price Carpet 1
(use words)
Base Bid Lump -Sum Price Carpet 2
($
(figures)
(use words)
Base Bid Lump -Sum Price Carpet 3
($ )
(figures)
(use words)
($
(figures)
SEPARATE ANY ADDITIONAL COST FOR ADDITIONAL METHODS FOR SECURING EDGES,
TRIM, OR OTHER APPLICATIONS AROUND FLOOR OUTLETS AND EDGING $
4. BIDDER agrees that the Work will be substantially complete and ready for final payment in
accordance with the General Conditions on or before the dates or within the number of
calendar days indicated.
5. The following documents are included and made a condition of this Bid:
a. Required Bid Proposal Form - Form 1B.
b. Required Bid Bond - Form 2 — or other approved Bid Security provided.
BID PROPOSAL SUBMITTED on , 2011.
PRINCIPAL:
Contractor:
Title:
Address:
City:
State:
Zip:
Phone:
Signature:
Date:
BID FORM 1B
BID PROPOSAL FORM
The bidder hereby certifies that they are the only person or persons interested in this proposal as
principals; that an examination has been made of the plans, specifications, and contract form, including
the special provision contained herein, and of the site of the work, and the bidder understands that the
quantities of work shown herein are approximate only and are subject to increase or decrease; and
further understand that all quantities of work, whether increased or decreased, are to be performed at the
unit price as stipulated herein; the bidder proposes to furnish all necessary machinery, equipment, tools,
labor and other means of construction, and to furnish all materials specified in the manner and time
prescribed and to do the work at the prices herein set out.
Accompanying this proposal in a separate envelope is a cashier's or certified check payable to
the City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered under the laws of the
United States, in the amount of ten percent (10 %) of the bid submitted; or a bid bond in the penal sum of
ten percent (10 %) of the bid submitted executed by the bidder and an acceptable Corporate Surety. It is
understood that this proposal guarantee will be retained in the event the formal contract or bond is not
executed, if award is made to the undersigned.
The bidder further agrees to execute a formal contract and bond, if required by the contract
documents, within seven (7) days of the award of the contract by the City Council, and that they will
commence work on or about ten (10) days after the date of the contract, and will complete the work within
the specified contract period or pay the liquidated damages stipulated in the contract documents.
The bidder acknowledges receipt of the following addendum:
Dated:
Dated:
PRINCIPAL:
Contractor:
Title:
Address:
City:
State:
Zip:
Phone:
Signature:
Date:
Note: To be completed by out of State bidders.
The State of does ( ) / does not ( ) utilize a percentage preference for in -state
bidders. The amount of preference is percent.
BID FORM 2
Bid Bond
KNOWN ALL MEN BY THESE PRESENTS, that we as Principal
(Contractor), and , as Surety, are held and firmly bound
unto the unto the City of Dubuque, Iowa (City), in the penal sum of
in lawful money of the United States, for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these
presents. The condition of this obligation is such that whereas the Principal has submitted the
accompanying bid, dated day of , 2011, for the Grand River Center Carpet
Replacement Project.
NOW, THEREFORE, if the Principal shall not withdraw said bid within the period specified therein
during the opening of same, or if no period specified, within thirty (30) days after said opening, and shall
within the period specified therefore, if no period be specified, within seven (7) days after the prescribed
forms are presented to him for signature, enter into a written contract with the Municipality, in accordance
with the bid as accepted, and give bond with good and sufficient surety or sureties, as may be required
for the faithful performance and proper fulfillment of such contract, then the above obligation shall be void
and of no effect, otherwise to remain in full force and virtue.
By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the
Municipality in liquidations of damages sustained in the event that the afore described bidder, Principal,
fails to execute the contract and provide the bond as provided in the specifications or by law.
IN WITNESS WHEREOF, the above bounden parties have executed this instrument under their
several seals this day of , 2011, the name and corporate seal of each
corporate party being hereto affixed and these presents duly signed by its undersigned representative
pursuant to authority of its governing body.
PRINCIPAL: SURETY:
Contractor Surety Company
Signature Signature
Title Title
Date Date
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for may begin February 27, 2012 and shall be fully completed by March 2nd, 2012.
For each calendar day that any work shall remain uncompleted beyond the completion schedule, $100.00
per calendar day will be assessed, not as a penalty but as predetermined and agreed liquidated
damages. The contractor will be separately invoiced for this amount, and final payment will be withheld
until payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's right to collect any
additional damages which the City may sustain by failure of the contractor to carry out the terms of his
contract.
An extension of the contract period may be granted by the City for any of the following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
3. Other reasons beyond the control of the Contractor, which in the City's opinion, would justify
such extension.
BID FORM 3
City of Dubuque, Iowa
Improvement Contract
THIS IMPROVEMENT CONTRACT (the Contract), made in triplicate, dated for reference
purposes the day of , 2011, between the City of Dubuque, Iowa, by its
City Manager, through authority conferred upon the City Manager by its City Council (City) and
(Insert Contractors Name) of the City of (Insert Contractors Address City, State).
For and in consideration of the mutual covenants herein contained, the parties hereto
agree as follows:
CONTRACTOR AGREES:
1. To furnish all material and equipment and to perform all labor necessary for the Grand River
Center Carpet Replacement Project (the Project).
The Project shall be made to the established grade and to the grades as shown on the
profiles and cross sections on file in the City Engineer's office for this Project; in strict
accordance with the requirements of the laws of the State of Iowa and ordinances of the City
of Dubuque relating to public works, and in accordance with the Contract Document shall of
which provisions and documents are each and all hereby referred to and made a part of this
Contract just as much as if the detail statements thereof were repeated herein.
2. Contract Documents shall mean and include the following: All ordinances and resolutions
heretofore adopted by the City Council having to do with the Project; the Notice to Bidders;
the Contractor's Proposal; and the Plans, Specifications, and General Requirements as
adopted by the City Council for the Project.
3. All materials used by the Contractor in the Project shall be the best of their several kinds and
shall be put in place to the satisfaction of the City Manager.
4. The Contractor shall remove any materials rejected by the City Manager as defective or
improper, or any of said work condemned as unsuitable or defective, and the same shall be
replaced or done anew to the satisfaction of the City Manager at the cost and expense of the
Contractor.
5. Five percent (5 %) of the Contract price shall be retained by the City for a period of thirty (30)
days after final completion and acceptance of the Project by the City Council to pay any claim
that may be filed within said time for labor and materials done and furnished in connection
with the performance of this Contract and for a longer period if such claims are not adjusted
within that time, as provided in Iowa Code Chapter 573. The City shall also retain additional
sums to protect itself against any claim that has been filed against it for damages to persons
or property arising through the prosecution of the work and such sums shall be held by the
City until such claims have been settled, adjudicated or otherwise disposed of.
6. The Contractor has read and understands the specifications including General Requirements
and has examined and understands the plans herein referred to and agrees not to plead
misunderstanding or deception because of estimates of quantity, character, location or other
conditions surrounding the same.
7. In addition to the guarantee provided for in the specifications, the Contractor shall also make
good any other defect in any part of the Project due to improper construction notwithstanding
the fact that said Project may have been accepted and fully paid for by the City, and the
Contractor's bond shall be security therefore.
8. The Contractor shall fully complete the Project under this Contract on or before March 2 "d, 2012.
9. To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the
City and the Designer from and against all claims, damages, losses and expenses, including
but not limited to attorneys' fees, arising out of or resulting from performance of the Contract,
provided that such claim, damages, loss or expense is attributable to bodily injury, sickness,
disease or death, or injury to or destruction of property (other than the Project itself) including
Toss of use resulting there from, but only to the extent caused in whole or in part by negligent
acts or omissions of the Contractor, the Contractor's subcontractor, or anyone directly or
indirectly employed by the Contractor or the Contractor's subcontractor or anyone for whose
acts the Contractor or the Contractor's subcontractor may be liable, regardless of whether or
not such claim, damage, loss or expense is caused in part by a party indemnified hereunder.
THE CITY AGREES:
Upon the completion of the Contract, and the acceptance of the Project by the City
Council, the City agrees to pay the Contractor as full compensation for the complete performance
of this Contract and less any liquidated damages provided for in the Contract Documents. The
number of units stated in the plans and specifications is approximate only and the final payment
shall be made by the work covered by the Contract.
CONTRACT AMOUNT- CARPET 1 $
CONTRACT AMOUNT- CARPET 2 $
CONTRACT AMOUNT- CARPET 3 $
(Insert Contract Amount)
(Insert Contract Amount)
(Insert Contract Amount)
FURTHER CONDITIONS
The Contractor hereby represents and guarantees that it has not, nor has any other
person for or in its behalf, directly or indirectly, entered into any arrangement or agreement with
any other bidder, or with any public officer, whereby it has paid or is to pay any other bidder or
public officer any sum of money or anything of value whatever in order to obtain this Contract;
and it has not, nor has another person for or in its behalf directly or indirectly, entered into any
agreement or arrangement with any other person, firm, corporation or association which tends to
or does lessen or destroy free competition in the letting of this Contract and agrees that in case it
hereafter be established that such representations or guarantees, or any of them are false, it will
forfeit and pay not Tess than ten percent (10 %) of the Contract price but in no event be less than
( Dollars) (Refer to Liquidated Damages Table) as liquidated damages to
the City.
The surety on the bond furnished for this Contract, shall in addition to all other provisions,
be obligated to the extent provided for by Iowa Code § 573.6, relating to this Contract, which
provisions apply to said bond.
The Contractor agrees, and its bond shall be surety therefore, that it will keep and
maintain the Project in good repair for a period of two years after acceptance of the same by the
City Council and its bond shall be security therefore.
CITY OF DUBUQUE, IOWA PRINCIPAL:
By:
City Manager Contractor
By:
Signature
Title
CERTIFICATE OF CITY CLERK
This is to certify that a certified copy of the above Contract has been filed in my office on
the day of , 2011.
Kevin Firnhstahl, City Clerk
CONTRACT FORM 4
CITY OF DUBUQUE, IOWA
PERFORMANCE, PAYMENT AND MAINTENANCE BOND
KNOWN ALL MEN BY THESE PRESENTS: That as Principal
(Contractor) and as Surety are held firmly bound unto the City
of Dubuque, Iowa (City), in the penal sum of $ (Insert Contract Amount) the same being
100% of the total price of the Contract for the Project herein referred to, lawful money of the United States
of America, well and truly to be paid to said City of Dubuque, and to all other parties who, under the
provisions of the laws of Iowa, are intended to be protected and secured hereby for which payment we
bind ourselves, our heirs, executors, successors and assigns, jointly and severally by these presents.
Dated at Dubuque, Iowa, this
sealed.
day of , 2011, and duly attested and
WHEREAS, the said Contractor by a Contract dated (), incorporated herein by
reference, has agreed with said City of Dubuque to perform all labor and furnish all materials required to
be performed and furnished for the Grand River Center Carpet Replacement Project (the Project)
according to the Contract and Construction Documents prepared therefore.
It is expressly understood and agreed by the Contractor and Surety bond that the following
provisions are a part of this Bond and are binding upon said Contractor and Surety, to -wit:
1. PERFORMANCE BOND: The Contractor shall well and faithfully observe, perform, fulfill and
abide by each and every covenant, condition and part of said Contract and Contract Documents,
by reference made a part hereof, for the Project, and shall indemnify and save harmless the City
from all outlay and expense incurred by the City by reason of the Contractor's default of failure to
perform as required. The Contractor shall also be responsible for the default or failure to perform
as required under the Contract and Contract Documents by all its subcontractors, suppliers,
agents, or employees furnishing materials or providing labor in the performance of the Contract.
2. PAYMENT BOND: The Contractor and the Surety shall pay all just claims submitted by persons,
firms, subcontractors, and corporations furnishing materials for or performing labor in the
performance of the Contract on account of which this Bond is given, including but not limited to
claims for all amounts due for labor, materials, lubricants, oil, gasoline, repairs on machinery,
equipment and tools, consumed or used by the Contractor or any subcontractor, wherein the
same are not satisfied out of the portion of the contract price which the City is required to retain
until completion of the improvement, but the Contractor and Surety shall not be liable to said
persons, firms, or corporations unless the claims of said claimants against said portion of the
contract price shall have been established as provided by law. The Contractor and Surety hereby
bind themselves to the obligations and conditions set forth in Chapter 573, Code of Iowa, which
by this reference is made a part hereof as though fully set out herein.
3. MAINTENANCE BOND: The Contractor and the Surety hereby agree, at their own expense:
a. To remedy any and all defects that may develop in or result from work to be performed under
the Contract within the period of two (2) year(s) from the date of acceptance of the work
under the Contract by the City Council of the City of Dubuque, Iowa, by reason of defects in
workmanship or materials used in construction of said work;
b. To keep all work in continuous good repair; and
c. To pay the City the reasonable costs of monitoring and inspection to assure that any defects
are remedied, and to repay the City all outlay and expense incurred as a result of Contractor's
and Surety's failure to remedy any defect as required by this section.
Contractor's and Surety's agreement herein made extends to defects in workmanship or
materials not discovered or known to the City at the time such work was accepted.
NOW, THEREFORE, the condition of this obligation is such that if the said Contractor shall
perform all of the work contemplated by the Contract in a workmanlike manner and in strict compliance
with the plans and specifications, and will pay all claims for labor and materials used in connection with
said Project, to indemnify the said City for all damages, costs and expense incurred by reason of
damages to persons or property arising through the performance of said Contract, and will reimburse the
City for any outlay of money which it may be required to make in order to complete said Contract
according to the Construction Documents and will maintain in good repair said Project for the period
specified in the Contract where this bond is obligated for maintenance, and will faithfully comply with all of
the provisions of Section 573 of the Code of Iowa, then this obligation shall be null and void, otherwise it
shall remain in full force and effect.
All the conditions of this bond must be fully complied with before the Contractor or the Surety will
be released.
The Contract, Contractor's Proposal, and Construction Documents shall be considered as a part
of this Bond just as if their terms were repeated herein.
Dated at Dubuque, Iowa this
day of , 2011.
CITY OF DUBUQUE, IOWA PRINCIPAL:
By:
City Manager Contractor
By:
Signature
Title
SURETY:
By:
Surety Company
Signature
Title
City, State, Zip Code
Telephone
Attorney In -Fact
CITY OF DUBUQUE, IOWA
SALES AND USE TAX EXEMPTION CERTIFICATE
The City of Dubuque, as a designated exempt entity awarding construction contracts on or after
January 1, 2003, may issue special exemption certificates to contractors and subcontractors, allowing
them to purchase, or withdraw from inventory, materials for the contract free from sales tax pursuant to
Iowa Code Sections: 422.42 (15) & (16), and 422.47 (5). This special exemption certificate may also allow
a manufacturer of building materials to consume materials in the performance of a construction contract
without owing tax on the fabricated cost of those materials. If the Jurisdiction, at its option, decides to
utilize this exemption option, it will so state by special provision and publication in the Notice of Hearing
and Letting.
1. Upon award of contract, the Jurisdiction will register the contract, Contractor, and each
subcontractor with the Iowa Department of Revenue and Finance; and distribute tax exemption
certificates and authorization letters to the Contractor and each subcontractor duly approved by
the Jurisdiction in accordance with Section 1030, 1.10, B. These documents allow the Contractor
and subcontractors to purchase materials for the contract free from sales tax. The Contractor and
subcontractors may make copies of the tax exemption certificate and provide a copy to each
supplier providing construction material. These tax exemption certificates and authorization letters
are applicable only for the work under the contract.
2. At the time the Contractor requests permission to sublet in accordance with said Section 1030,
1.10, B, the Contractor shall provide a listing to the Jurisdiction identifying all subcontractors,
including the Federal Employer Identification Number (FEIN) for the Contractor and all
subcontractors, as well as the name, address, telephone number, and a representative of the
organization which will perform the work, a description of the work to be sublet, and the
associated cost.
3. The Contractor and each subcontractor shall comply with said Iowa Code Sales Tax
requirements, shall keep records identifying the materials and supplies purchased and verify that
the were used on the contract, and shall pay tax on any materials purchased tax -free and not
used on the contract.
PROJECT INFORMATION REQUIREMENTS FOR
STATE OF IOWA SALES TAX EXEMPTION CERTIFICATES
FOR CONTRACTORS & SUBCONTRACTORS
Submitting Department:
Department Contact:
Please complete this form in its entirety and submit along with the executed Construction Contracts,
Bonds and Certificate of Insurance. Upon receipt, the City Finance Department will work with the Iowa
Department of Revenue to issue Sales Tax Exemption Certificates to the approved contractor(s) to allow
for the purchase or inventory withdrawal of materials for the specified Construction Project free from State
of Iowa Sales Tax.
Sales tax exemption certificates are not provided to material suppliers. The general contractor and
subcontractors can provide copies of the sales tax exemption certificates issued by the City to individual
material suppliers.
Construction Project Name: 1
Project Description:
1
Start Date (Bid let date):
1
Completion Date:
1
1. General Prime Contractor:
Contact Name:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
2. Subcontractor:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
3. Subcontractor:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
PROJECT INFORMATION
4. Subcontractor:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
5. Subcontractor:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
6. Subcontractor:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
7.
Subcontractor:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
PROJECT INFORMATION
8. Subcontractor:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
9. Subcontractor:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
10. Subcontractor:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
11.
Subcontractor:
Complete Address:
(Include PO Box and Street Information)
City, State, Zip Code
Telephone Number:
Federal I.D. Number:
(or Include Social Security Number)
Work Type to be Completed:
SPECIAL PROVISIONS
An out -of -State contractor, before commencing a contract in excess of $5,000.00, shall, pursuant to Iowa
Code 91C.7(2), file a bond with the Division of Labor Services of the Department of Employment
Services. The Surety Bond shall be executed by a Surety Company authorized to do business in the
State of Iowa, and the bond shall be continuous in nature until canceled by the Surety with not less than
30 days written notice to the contractor and to the Division of Labor Services of the Department of
Employment Services indicating the Surety's desire to cancel the bond. The bond shall be in the sum of
the greater of the following amounts:
a. $1,000.00
b. 5% of the contract price
Release of the bond shall be conditioned upon the payment of all taxes, including contributions due under
the unemployment compensation insurance system, penalties, interest, and related fees, which may
accrue to the State of Iowa or its subdivision on account of the execution and performance of the
contract. If any time during the term of the bond the Department of Revenue and Finance determines
that the amount of the bond is not sufficient to cover the tax liabilities accruing to the State of Iowa or its
subdivision, the Department will require the bond to be increased by an amount the Department deems
sufficient to cover the tax liabilities accrued and to accrue under the contract, as provided under Iowa
Code 91C.7(2).
If it is determined that this subsection may cause denial of Federal Funds which would otherwise be
available, or would otherwise be inconsistent with requirements of Federal law, this section shall be
suspended, but only the extent necessary to prevent denial of the funds or to eliminate the inconsistency
with Federal requirements.
City of Dubuque Insura
Contractors,
Insurance Schedule
Class A:
Concrete
Decking
Demolition
Earthwork
Electrical
Elevators
Fiber Optics
Class B:
Chemical Spraying
Doors, Window & Glazing
Drywall Systems
Fertilizer Application
Finish Carpentry
Class C:
Acoustical
Carpet & Resilient Flooring
Caulking & Sealants
General Cleaning
nce Requirements for General, Artisan or Trade
Subcontractors or Sub Subcontractors
B
Fire Protection
Fireproofing
HVAC
Paving & Surfacing
Piles & Caissons
Plumbing
Reinforcement
Landscaping
Painting & Wall Covering
Pest Control
Plastering
Rough Carpentry
Grass Cutting
Janitorial
Non Vehicular Snow & Ice
Removal
Roofing
Sheet Metal
Site Utilities
Special construction
Steel
Structural Steel
Stump Grinding
Tree Trimming
Waterproofing
Office Furnishings
Power Washing
Tile & Terrazzo Flooring
Window Washing
1. Contractor shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the coverage required in
Exhibit I prior to commencing work and at the end of the project if the term of work is longer than 60 days. Providers
presenting annual certificates shall present a Certificate at the end of each project with the final billing. Each
Certificate shall be prepared on the most current ACORD form approved by the Iowa Department of Insurance or an
equivalent.
2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and all carriers
shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of Dubuque.
Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement.
5. Subcontractors and sub subcontractor performing work or service shall provide a Certificate of Insurance in accord
with their respective classification to their contractor.
6. All required endorsements to various policies shall be attached to Certificate of insurance.
7. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to the provider identifying and
listing in writing all deviations and exclusions that differ from the ISO form.
8. Provider shall be required to carry the minimum coverage /limits, or greater if required by law or other legal
agreement, in Exhibit I.
City of Dubuque Insurance Requirements for General, Artisan or Trade
Contractors, Subcontractors or Sub Subcontractors
Insurance Schedule B (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products - Completed Operations Aggregate Limit $2,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made, form. All deviations from the
standard ISO commercial general liability form CG 0001, or Business owners form BP 0002,
shall be clearly identified.
b) I nclude ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit"
or CG 25 03 "Designated Construction Project (s) General Aggregate Limit" as appropriate.
c) Include endorsement indicating that coverage is primary and non - contributory.
d) Include endorsement to preserve Governmental Immunity. (Sample attached).
e) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its employees
and volunteers, all its boards, commissions and /or authorities and their board members,
employees and volunteers.
using ISO form CG 20 10. Ongoing operations.
f) All contractors shall include The City of Dubuque (per the above verbiage) as an additional
insured for completed operations under ISO form CG 2037 during the project term and for a
period of two years after the completion of the project. Completed Operations.
B) AUTOMOBILE LIABILITY $1,000,000 (Combined Single Limit)
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Coverage A
Coverage B
Statutory —State of Iowa
Employers Liability
Each Accident $100,000
Each Employee- Disease $100,000
Policy Limit - Disease $500,000
a) Policy shall include an endorsement providing a waiver of subrogation to the
City of Dubuque.
b) Coverage B limits shall be greater if required by Umbrella Carrier.
D) Umbrella Liability
Class A $3,000,000
Class B $1,000,000
Class C -0-
City of Dubuque Insurance Requirements for General, Artisan or Trade
Contractors, Subcontractors or Sub Subcontractors
Preservation of Governmental Immunities Endorsement
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and states that
the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does
not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa
under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover
only those claims not subject to the defense of governmental immunity under the Code of Iowa Section
670.4 as it now exists and as it may be amended from time to time. Those claims not subject to
Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for
asserting any defense of governmental immunity, and may do so at any time and shall do so upon the
timely written request of the insurance carrier.
4. Non - Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the
insurance carrier shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa
under this policy for reasons of governmental immunity unless and until a court of competent
jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of
Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMEN
SUMMARY
PART 1 — GENERAL
RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 1 Specification Sections, apply to this Section.
SUMMARY
A. This Section includes the following:
1. Work covered by the Contract Documents.
2. Type of contract.
3. Use of premises.
4. Contract completion.
5. Specification formats and conventions.
B. Related Sections include the following:
1. Division 1 Section "Temporary Facilities and Controls" for limitations and procedures
governing temporary use of Owner's facilities.
WORK COVERED BY CONTRACT DOCUMENTS
A. Project Identification: Grand River Center Carpet Replacement Project
1. Project Location: 500 Bell Street, Dubuque, Iowa.
B. Owner: City of Dubuque, Leisure Services Department, 2200 Bunker Hill Road, Dubuque, Iowa
52001.
C. Designer: Pigott, Inc. 5627 Carey Avenue, Davenport, Iowa 52807
D. The Work consists of replacing existing carpet in the exhibit hall on the first level of
the Grand River Center. Refer to attached plan for locations.
TYPE OF CONTRACT
A. Project will be constructed under a single prime contract held by the carpet installer.
USE OF PREMISES
A. Use of Site: Limit use of premises to work areas. Do not disturb portions of Project site beyond
areas in which the Work is indicated.
CONTRACT COMPLETION
A. Work shall be fully completed on or before date indicated in Notice to Bidders.
SPECIFICATION FORMATS AND CONVENTIONS
A. Specification Format: The Specifications are organized into Divisions and Sections using the
16- division format and CSI /CSC's "MasterFormat" numbering system.
1. Division 1: Sections in Division 1 govern the execution of the Work of all Sections in
the Specifications.
B. Specification Content: The Specifications use certain conventions for the style of language and
the intended meaning of certain terms, words, and phrases when used in particular situations.
These conventions are as follows:
1. Abbreviated Language: Language used in the Specifications and other Contract
Documents is abbreviated. Words and meanings shall be interpreted as appropriate.
Words implied, but not stated, shall be inferred as the sense requires. Singular words
shall be interpreted as plural, and plural words shall be interpreted as singular where
applicable as the context of the Contract Documents indicates.
2. Imperative mood and streamlined language are generally used in the Specifications.
Requirements expressed in the imperative mood are to be performed by Contractor.
Occasionally, the indicative or subjunctive mood may be used in the Section Text for
clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by
others when so noted.
a. The words "shall," "shall be," or "shall comply with," depending on the context,
are implied where a colon (:) is used within a sentence or phrase.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
CONSTRUCTION WASTE MANAGEMENT
PART 1 — GENERAL
RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 1 Specification Sections, apply to this Section.
SUMMARY
A. This Section includes administrative and procedural requirements for the following:
1. Recycling nonhazardous demolition and construction waste.
DEFINITIONS
A. Construction Waste: Building and site improvement materials and other solid waste resulting
from construction, remodeling, renovation, or repair operations. Construction waste includes
packaging.
B. Demolition Waste: Building and site improvement materials resulting from demolition or
selective demolition operations.
C. Disposal: Removal off -site of demolition and construction waste and subsequent sale,
recycling, reuse, or deposit in landfill or incinerator acceptable to authorities having jurisdiction.
D. Recycle: Recovery of demolition or construction waste for subsequent processing in
preparation for reuse.
PERFORMANCE REQUIREMENTS
A. Recycle Requirements: Owner's goal is to recycle as much nonhazardous demolition and
construction waste as possible for the following materials:
1. Demolition Waste:
a. Carpet.
2. Construction Waste:
a. Carpet.
SUBMITTALS
A. Waste Reduction Work Plan: Indicate receipt and acceptance of recyclable waste by recycling
and processing facilities licensed to accept them.
WASTE MANAGEMENT PLAN
A. Before beginning carpet demolition, provide a waste reduction work plan to the Designer.
B. Waste Reduction Work Plan:
1. Carpet Recycling Program: Select one of the following:
a. Mohawk Group Recover: 1- 877 - 373 -2925.
b. Carpet America Recovery Effort: 1- 515 - 419 -8864 (Environmental Reclamation
and Recycling).
c. Other approved recycler.
PART 2 - PRODUCTS (Not Used)
PART 3 — EXECUTION
PLAN IMPLEMENTATION
A. General: Implement waste management plan. Provide handling, containers, storage, signage,
transportation, and other items as required to implement waste management plan during the
entire duration of the Contract.
B. Site Access and Temporary Controls: Conduct waste management operations to ensure
minimum interference with roads, streets, walks, walkways, and other adjacent occupied and
used facilities.
RECYCLING DEMOLITION AND CONSTRUCTION WASTE
A. Carpet: Remove existing carpet indicated for demolition.
1. Store clean, dry carpet in a closed container or trailer provided by Carpet Reclamation
Agency or carpet recycler.
DISPOSAL OF WASTE
A. General: Except for items or materials to be recycled, remove waste materials from Project site
and legally dispose of them in a landfill acceptable to authorities having jurisdiction.
1. Except as otherwise specified, do not allow waste materials that are to be disposed of
accumulate on -site.
2. Remove and transport debris in a manner that will prevent spillage on adjacent
surfaces
and areas.
END OF "CONSTRUCTION WASTE MANAGEMENT" SECTION
EXECUTION REQUIREMENTS
PART 1 — GENERAL
RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 1 Specification Sections, apply to this Section.
SUMMARY
A. This Section includes general procedural requirements governing execution of the Work
including, but not limited to, the following:
1. General installation of products.
2. Progress cleaning.
3. Starting and adjusting.
4. Protection of installed construction.
5. Correction of the Work.
PART 2 - PRODUCTS (Not Used)
PART 3 — EXECUTION
PREPARATION
A. Field Measurements: Take field measurements as required to fit the Work properly.
B. Space Requirements: Verify space requirements and dimensions of items shown
diagrammatically on Drawings.
C. Review of Contract Documents and Field Conditions: Immediately on discovery of the need
for clarification of the Contract Documents, submit a request for information to Designer.
Include a detailed description of problem encountered, together with recommendations for
changing the Contract Documents.
INSTALLATION
A. Comply with manufacturer's written instructions and recommendations for installing products
in applications indicated.
1. Direct -Glue -Down Installation: Comply with CRI 104, Section 9, "Direct Glue -Down
Installation."
B. Comply with carpet manufacturer's written recommendations and Shop Drawings for seam
locations and direction of carpet; maintain uniformity of carpet direction and lay of pile. At
doorways, center seams under the door in closed position.
1. Level adjoining border edges.
C. Cut and fit carpet to butt tightly to vertical surfaces, permanent fixtures, and built -in furniture
including cabinets, pipes outlets, edgings, thresholds, and nosings. Bind or seal cut
edges as recommended by carpet manufacturer.
CARPET MUST BE SECURELY INSTALLED AROUND EXISTING FLOOR OUTLETS
TO PREVENT THE CARPET FROM PULLING AWAY FROM OUTLETS COVERS.
DURABLE EDGING MUST ALSO BE PROVIDED AND INSTALLED TO SECURE AND
PREVENT UNRAVELING.
CLEANING AND PROTECTING
A. General: Clean Project work areas daily. Coordinate progress cleaning for joint -use areas
where more than one installer has worked. Enforce requirements strictly. Dispose of
materials lawfully.
B. Work Areas: Clean areas where work is in progress to the level of cleanliness necessary for
proper execution of the Work.
1. Remove liquid spills promptly.
2. Where dust would impair proper execution of the Work, broom -clean or vacuum the
entire work area, as appropriate.
C. Installed Work: Keep installed work clean. Clean installed surfaces according to written
instructions of manufacturer or fabricator of product installed, using only cleaning
materials specifically recommended. If specific cleaning materials are not recommended,
use cleaning materials that are not hazardous to health or property and that will not
damage exposed surfaces.
PROTECTION OF INSTALLED CONSTRUCTION
A. Provide final protection and maintain conditions that ensure installed Work is without damage
at time of Substantial Completion.
CORRECTION OF THE WORK
A. Repair or remove and replace defective construction.
CORRECTION TO EXISTING BUILDING AND FACILITIES
A. Restore damaged substrates and finishes caused by the work of this contract.
END OF "EXECUTION REQUIREMENTS" SECTION
CLOSEOUT PROCEDURES
PART 1 — GENERAL
RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 1 Specification Sections, apply to this Section.
SUMMARY
A. This Section includes administrative and procedural requirements for contract closeout,
including, but not limited to, the following:
1. Inspection procedures.
2. Maintenance manuals.
3. Warranties.
4. Final cleaning.
B. Related Sections include the following:
1. Division 1 Section "Payment Procedures" for requirements for Applications for
Payment
for Substantial and Final Completion.
a. Division 1 Section "Execution Requirements" for progress cleaning of Project
site.
SUBSTANTIAL COMPLETION
A. Preliminary Procedures: Before requesting inspection for determining date of Substantial
Completion, complete the following. List items below that are incomplete in request.
1. Prepare a list of items to be completed and corrected (punch list), the value of items on
the list, and reasons why the Work is not complete.
2. Submit specific warranties, workmanship bonds, maintenance service agreements,
final
certifications, and similar documents.
3. Prepare and submit operation and maintenance manuals, and similar final record
information.
4. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual
defects.
B. Inspection: Submit a written request for inspection for Substantial Completion. On receipt of
request, Designer will either proceed with inspection or notify Contractor of unfulfilled
requirements. Designer will prepare the Certificate of Substantial Completion after inspection or
will notify Contractor of items, either on Contractor's list or additional items identified by
Designer, that must be completed or corrected before certificate will be issued.
1. Reinspection: Request reinspection when the Work identified in previous inspections
as
incomplete is completed or corrected.
CLOSEOUT PROCEDURES
A. Should Designer be required to perform second inspection because of failure of
Work to comply with original certifications of Contractor, Owner will compensate
Designer for additional services, and deduct amount paid from final payment to
Contractor.
B. Results of completed inspection will form the basis of requirements for Final Completion.
FINAL COMPLETION
A. Preliminary Procedures: Before requesting final inspection for determining date of Final
Completion, complete the following:
1. Submit a final Application for Payment according to Division 1 Section "Payment
Procedures."
2. Submit certified copy of Designer's Substantial Completion inspection list of items to be
completed or corrected (punch list), endorsed and dated by Designer. The certified copy
of the list shall state that each item has been completed or otherwise resolved for
acceptance.
3. Submit evidence of final, continuing insurance coverage complying with insurance
requirements.
4. Instruct Owner's personnel in operation, adjustment, and maintenance of products,
equipment, and systems.
B. Inspection: Submit a written request for final inspection for acceptance. On receipt of request,
Designer will either proceed with inspection or notify Contractor of unfulfilled
requirements. Designer will prepare a final Certificate for Payment after inspection or will
notify Contractor of
construction that must be completed or corrected before certificate will be issued.
1. Reinspection: Request reinspection when the Work identified in previous inspections
as incomplete is completed or corrected.
a. Should Designer be required to perform second inspection because of failure
of
Work to comply with original certifications of Contractor, Owner will compensate
Designer for additional services, and deduct amount paid from final payment to
Contractor.
LIST OF INCOMPLETE ITEMS (PUNCH LIST)
A. Preparation: Submit three copies of list. Include name and identification of each space and
area affected by construction operations for incomplete items and items needing correction
including, if necessary, areas disturbed by Contractor that are outside the limits of construction.
1. Include the following information at the top of each page:
a. Project name.
b. Date.
c. Name of Designer.
d. Name of Contractor.
e. Page number.
MAINTENANCE MANUALS
A. Final Submittal: Submit three (3) copies of manuals at least 15 days before final payment.
B. Assemble complete set(s) of maintenance data indicating the maintenance required in
individual
Specification Sections and as follows:
1. Maintenance Data:
a. Manufacturer's information.
b. Name, address, and telephone number of Installer or supplier.
c. Maintenance procedures.
d. Maintenance and service schedules for preventive and routine maintenance.
e. Sources of maintenance materials.
f. Copies of warranties.
WARRANTIES
A. Submittal Time: Submit written warranties on request of Designer for designated portions of
the Work where commencement of warranties other than date of Substantial Completion is
indicated.
PART 2 — PRODUCTS (Not Used)
PART 3 — EXECUTION
FINAL CLEANING
A. General: Provide final cleaning. Conduct cleaning and waste - removal operations to comply
with local laws and ordinances and Federal and local environmental and antipollution
regulations.
B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each
surface or unit to condition expected in an average commercial building cleaning and
maintenance program. Comply with manufacturer's written instructions.
1. Complete the following cleaning operations before requesting inspection for
certification
of Substantial Completion for entire Project or for a portion of Project:
a. Clean areas disturbed by construction activities of rubbish, waste material,
litter,
and other foreign substances to a dirt-free condition.
b. Remove tools, construction equipment, machinery, and surplus material from
Project site.
c. Leave Project clean and ready for use.
END OF "CLOSEOUT PROCEDURES" SECTION
CARPET
PART 1 — GENERAL
RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 1 Specification Sections, apply to this Section.
SUMMARY
A. This Section includes the following:
1. Carpet.
B. Related Sections include the following:
1. Division 1 Section "Construction Waste Management" for removing existing floorcoverings.
SUBMITTALS
A. Product Data: For the following:
1. Carpet: For each type indicated.
B. Shop Drawings: Show the following:
1. Columns, doorways, enclosing walls or partitions, built -in cabinets, and locations where
cutouts are required in carpet.
2. Existing flooring materials to be removed.
3. Existing flooring materials to remain.
4. Carpet type, color, and dye lot.
5. Locations where dye lot changes occur.
6. Seam locations, types, and methods.
7. Pattern type, repeat size, location, direction, and starting point.
8. Pile direction.
9. Type, color, and location of insets and borders.
C. Maintenance Data: For carpet to include in maintenance manuals specified in Division 1.
Include the following:
1. Methods for maintaining carpet, including cleaning and stain - removal products and
procedures and manufacturer's recommended maintenance schedule.
2. Precautions for cleaning materials and methods that could be detrimental to carpet.
DELIVERY, STORAGE, AND HANDLING
A. Comply with CRI 104, Section 5, "Storage and Handling."
PROJECT CONDITIONS
A. General: Comply with CRI 104, Section 7.2, "Site Conditions; Temperature and Humidity" and
Section 7.12, "Ventilation" and manufacturer's written instructions.
WARRANTY
A. Warranty for Carpet: Manufacturer's standard 15 year backing warranty.
MAINTENANCE MATERIALS
A. Furnish extra materials, from the same product run, that match products installed and are
packaged with protective covering for storage and identified with labels describing contents.
1. Carpet: Full -width rolls equal to 20 percent of amount installed for each type indicated.
PART 2 — PRODUCTS
A. Products: One of the three products listed will be selected for the final install:
1. CPT -1 Option: Shaw Contract Group
Style Name: CADENCE
Style Number: 60737
Color: Bridge
Description: MULTI -LEVEL PATTERN LOOP BROADLOOM
a. Representative:
Shaw Contract Group
Joe Hill
Territory Manager
167 Vine Street
Sun Prairie, WI 53590
Joe.Hillshawinc.com
Cell: 608 - 469 -6851
2. CPT -2 Option: Shaw Contract Group
Style Name: DOUBLE KNIT
Style Number: 5A093
Color: Coco
Description: MULTI -LEVEL PATTERN LOOP BROADLOOM
a. Representative:
Shaw Contract Group
Joe Hill
Territory Manager
167 Vine Street
Sun Prairie, WI 53590
Joe.H iMshawinc.com
Cell: 608 -469 -6851
3. CPT -3 Option: Atlas Carpet
Style Name: Corfu Broadloom
Style Number: 430
Color: CR12 Charcoal Slate
Description: MULTI -LEVEL PATTERN LOOP BROADLOOM
b. Representative:
Atlas Carpet Mills
Greg Sinzheimer
#11 -122 Merchandise Mart
Chicago, IL 60654
gsinzheimer@ atlascarpetmills.com
Cell: 773 - 251 -7416
PART 3 — EXECUTION (Not Used)
END OF "CARPET" SECTION
ID PROPOSAL SUBMITTAL CHECKLIST
Grand River Center Carpet Replacement Project
Checking your bid submittal, before filing, against the following checklist will assist preventing minor
errors or omissions, which could result in disqualifications of your bid because of technicalities.
1. Bid Proposal must be submitted on forms provided:
BID PROPOSAL SCHEDULE
Bid Form 1A
BID PROPOSAL FORM
Bid Form 1B
2. Acknowledge receipt of all addendum(s) on Bid Proposal (Bid Form 1 B).
3. Bid Proposal (Bid Form 1 B) must be SIGNED by an authorized agent.
4. Bid Proposal must be accompanied by a BID BOND in an amount not less than ten percent (10 %) of
the bid submitted or Certified check made payable to the "City of Dubuque" in an amount not less
than ten percent (10 %) of the bid submitted.
Bid Bond, if used, must be SIGNED by both the bidder and the Surety or Surety's Agent. Signature
of Surety's Agent must be supported by accompanying Power of Attorney.
5. The Bid Proposals and Bid Bond must be submitted in SEALED envelopes, which shall be addressed
as follows:
Marie Ware
Leisure Services Department
2200 Bunker Hill Road
Dubuque, Iowa
and shall be clearly labeled as follows:
Grand River Center Exhibit Hall Carpet Replacement Project
6. Sufficient time should be allowed for mailed bids to be delivered by normal Postal operation. Late
bids will not be considered.
7. Bid must not be qualified in any way or contain any reservations not made optional in the Bid Form
provided to bidders.
This SPECIAL NOTICE is issued as a reminder against common irregularities in bids, and is not a
Contract Document.