Family Self-Sufficiency Program Coordinator Funding RequestMasterpiece on the Mississippi
Dubuque
kittil
111- Amalca city
II!
2007
TO: Michael Van Milligen, City Manager
FROM: David Harris, Housing and Community Development Department
SUBJECT: Funding for Family Self- Sufficiency Program Coordinator
DATE: 10 November 2011
Introduction
The purpose of this memorandum is to request additional Fiscal Year 2012 funding to
continue employment of the Family Self- Sufficiency (FSS) Program Coordinator at the
Housing Department.
Background
The City Council authorized funding for a second FSS Program Coordinator as an
Improvement Budget request for FY2011, to be paid from General Funds. Erica
Haugen began employment in August 2010. (The other FSS Coordinator is paid
through a HUD grant, continuously since 2001.)
This authorization was made with the understanding that we would submit an
application to HUD for additional FSS funding for this position, at such time as the
required caseload — 75 families — was reached. At the time of Erica's hire, there were
28 families on the program. The expectation was that we would submit an application in
April 2011, qualify for these additional HUD funds and have Erica paid by the grant
beginning in January 2012.
However, subsequent to her hire, HUD changed the application protocol and required
that the caseload threshold number of families had to be attained by December 2010,
rather than by the grant application date (April 2011). This meant that we were unable
to qualify and did not submit an application for funding.
Discussion
Since that time, the FSS program caseload has increased to 125 families and is still
growing. This will qualify us to apply for two HUD - funded FSS Coordinators (including
Erica Haugen's position), when the NOFA is published in early 2012 -- assuming HUD
continues to make additional funding available for expanding FSS programs.
However, because of the retroactive change in the HUD application requirements, we
are not budgeted to pay for the current FSS position beginning in January of this year.
This is a short-fall of $26 853.
To avoid similar possible confusion next fiscal year, we have submitted the position
request in the FY2013 budget to be 100% General Funded, with the expectation of
amending at such time as additional HUD funds would be awarded in January.
The request for your consideration is for additional General Fund support for the FSS
Coordinator position in FY2012 in the amount of $26 853. Funding is available from an
unbudgeted surplus in Police Iowa District Court fines.
cc:
Jenny Larson, Budget Director
Janet Walker, Assisted Housing Programs Supervisor
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Funding for Family Self- Sufficiency Program Coordinator
DATE: November 14, 2011
Dubuque
bitil
Al-America cltr
11111 !
2007
Housing and Community Development Department Director David Harris is
recommending funding of $26,853 be provided in the current fiscal year to continue the
second Family Self- Sufficiency Coordinator position.
The City Council authorized funding for a second FSS Program Coordinator as an
Improvement Budget request for FY2011, to be paid from General Funds. Erica Haugen
began employment in August 2010. (The other FSS Coordinator is paid through a HUD
grant, continuously since 2001.)
This authorization was made with the understanding that the City would submit an
application to HUD for additional FSS funding for this position, at such time as the
required caseload — 75 families — was reached. At the time of Erica's hire, there were 28
families on the program. The expectation was that the City would submit an application
in April 2011, qualify for these additional HUD funds and have Erica paid by the grant
beginning in January 2012.
However, subsequent to her hire, HUD changed the application protocol and required
that the caseload threshold number of families had to be attained by December 2010,
rather than by the grant application date of April 2011. This meant that the City was
unable to qualify and did not submit an application for funding.
Since that time, the FSS program caseload has increased to 125 families and is still
growing. This will qualify the City to apply for two HUD - funded FSS Coordinators
(including Erica Haugen's position), when the Notice of Funding Availability (NOFA) is
published in early 2012 -- assuming HUD continues to make additional funding available
for expanding FSS programs. The City would then have three Family Self- Sufficiency
Coordinators.
However, because of the retroactive change in the HUD application requirements, funds
are not budgeted to pay for the current FSS position beginning in January 2012. This is
a short-fall of $26 853. Funds are available from an unbudgeted surplus in Police Iowa
District Court fines.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
.1,/1144 W;A,N14,,,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
David Harris, Housing and Community Development Department Director
2