University Ave Ext - Hwy 20 Improve. Phase III
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MEMORANDUM
April 11, 2005
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TO:
The Honorable Mayor and City Council Members
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FROM:
Michael C. Van Milligen, City Manager
SUBJECT: US Highway 20 Improvement Projects
Phase 111- University Avenue Extension (STP-U-2100(623)--70-31)
City Engineer Gus Psihoyos is recommending City Council approval to request funding
from the Dubuque Metropolitan Area Transportation Study (DMA TS) for the completion
of Phase 111- University Avenue Extension of the US Highway 20 Improvements
Projects.
Because of the increased project costs associated with the environmental mitigation,
property acquisition, wetland mitigation and engineering fees, additional funds in the
amount of $1 ,130,159.56 are required to complete Phase III of the project. The City
would request $904,127.65 in additional funding from DMATS, and the City's 20%
match would be $226,031.91.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen -
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
April 11, 2005
FROM:
Michael C. Van Milligen, City Ma,~,~~er
Gus Psihoyos, City Engineer ..7jQ
TO:
SUBJECT: US Highway 20 Improvement Projects
Phase III - University Avenue Extension (STP-U-21 00(623)--70-31)
INTRODUCTION
The purpose of this memorandum is to seek approval to request funding from the
Dubuque Metropolitan Area Transportation Study (DMATS) for the completion of
Phase III - University Avenue Extension of the US Highway 20 Improvements
Projects.
BACKGROUND
In 2001 the City of Dubuque and the Iowa Department of Transportation (Iowa
DOT) began efforts on the US Highway 20 (US20) Improvement Projects. The
project is intended to reduce congestion and conflicts from Devon Drive to the
new Menard's through a multi-phase approach:
I. US20 Traffic Signal Coordination: Traffic signal control equipment and
fiber optic interconnect from Devon Drive west to the new Menard's
entrance.
II. US20 Intersection Improvements: Side street approaches and US20
auxiliary lanes at Devon, Brunskill, John F. Kennedy Road, Wacker, and
Century Drive; five-lane improvement of Northwest Arterial to Old Highway
including permanent signal improvements at Old Highway.
III. University Avenue Extension: A new fully signalized University
Avenue/US20 intersection near Theisen's; removal of the traffic signals
on US20 at the Midway Hotel; and change the current University
Avenue/John F. Kennedy Road intersection to eliminate left (southbound)
movements from University at this intersection. This is to relieve the
congestion at US 20 and John F. Kennedy and providing for better access
between US 20 and University Avenue.
The US20 Traffic Signal Coordination (Phase I) and US20 Intersection
Improvements (Phase II) are essentially complete.
DISCUSSION
Phase III was originally estimated at $3.1 million. During the design phase,
actual project costs have exceeded the original estimate due to environmental
mitigation, right-of-way/property acquisition, acquisition consultant, wetland
mitigation, and associated engineering fees. Also, during property acquisition, it
was determined that, based on a 1991 agreement, Elm Real Estate (Iowa Glass)
would be required to construct a second 12-foot by 12-foot box culvert through
the Iowa Glass site.
Since the culvert extension and earthwork is the first stage to be completed, the
City Council approved the award of the contract to Tschiggfrie Excavating Co., in
the amount of $1,396,624.11 on April 4, 2005. The paving portion of the project is
scheduled to bid-let by the Iowa Department of Transportation on June 21,2005.
BUDGET IMPACT
Because of the increased project costs associated with the environmental
mitigation, property acquisition, wetland mitigation, and engineering fees,
additional funds are required to complete the Phase III of the project.
The following is a summary of the revised estimate to complete Phase III of this
project:
Original Current
Estimate Estimate Variance
Roadway/Intersection Improvements $1,950,000.00 $2,445,124.25 $ 495,124.25
Engineering Services 355,000.00 530,065.33 175,065.33
(Survey, design, real estate, and
environmental mitigation)
Construction Services 165,000.00 310,170.00 145,170.00
(Administration and Observation)
Right-of-Way/Easement Acquisition 225,000.00 684,799.98 459,799.98
Contingency 390.000.00 245.000.00 ( 145.000.00)
Total Cost $3,085,000.00 $4,215,159.56 $1,130,159.56
In summary, the current estimate for the construction improvements has
increased by approximately $500,000. Also Engineering costs have increased
due to the referenced reasons. Construction services have increased $145,000
from the original estimate. Another major factor for the increased estimated cost
is the right-of-way/easement acquisition costs. As the table indicates, the costs
have increased approximately $460,000 from the original estimate. This cost
includes $142,000 for the culvert extension and associated engineering and
inspection that was agreed upon with Elm Real Estate for the right-of-way
acquisition for this property. These costs are outside the original scope of the
cost estimates for the right-of-way acquisition.
Due to the funding shortfall of $1,130,159.56, staff recommends requesting the
additional funds from the Dubuque Metropolitan Area Transportation Study
(DMATS) to complete the project.
It should be noted that the original contingency was 20 percent (20%) of the
original construction estimate. We are currently suggesting a reduction in the
contingency from 20 percent (20%) of the original estimated cost to 10 percent
(10%) of the revised estimate to account for unforeseen items during
construction.
The proposed additional funding is as follows:
Total Additional Funding
$ 904,127.65
226.031.91
$1,130,159.56
DMATS STP Funds (80%)
City Funds (20%)
The 20% City match of $226,031.91 would be funded by the postponement of the
Center Grove/Cedar Cross Intersection Improvements (CIP 300-061) of $93,000
and Stoneman Road Storm Sewer Extension Project (CIP 320-053) of $97,500,
with the balance of $35,531.91 from the annual appropriation for the Street
Program (CIP 300A74).
RECOMMENDATION
I recommend adopting the attached resolution authorizing City staff to request
additional funds from DMA TS and matching City funds for the completion of
Phase III - University Avenue Extension of the US Highway 20 Improvements
Projects.
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolution authorizing City staff to
request additional funds from DMA TS and matching City funds for the completion
of Phase III - University Avenue Extension of the US Highway 20 Improvements
Projects.
cc: Roger R. Walton, Iowa DOT
Jon Estrem, Howard R. Green Company
Kelley Deutmeyer, ECIA
Allen May, ECIA
Dawn Lang, Budget Director
David Ness, PE
Deron Muehring, Civil Engineer II
RESOLUTION NO. 155-05
AUTHORIZING THE CITY MANAGER TO REQUEST ADDITIONAL FUNDING
THROUGH THE DUBUQUE METROPOLITAN AREA TRANSPORTATION
STUDY (DMATS) AND TO REQUEST THAT CITY OF DUBUQUE TO
PARTICIPATE IN THE LOCAL MATCH TO FUND THE US HIGHWAY 20
IMPROVEMENTS PROJECT, PHASE 111- UNIVERSITY AVENUE EXTENSION
Whereas, the City of Dubuque (City) is the lead public agency responsible
for the administration of the improvements to US Highway 20 Improvements
Project, Phase III - University Avenue Extension (the Project) which will include a
new fully signalized University Avenue/US20 intersection near Theisen's;
removal of the traffic signals on US20 at the Midway Hotel; and change the
current University Avenue/John F. Kennedy Road intersection to eliminate left
(southbound) movements from University at this intersection. This is to relieve
the congestion at US 20 and John F. Kennedy and providing for better access
between US 20 and University Avenue; and
Whereas, the City in partnership with the Iowa Department of
Transportation, secured a Transportation Equity Act for the 21st Century (TEA-
21) Surface Transportation Program (STP) Grant (Project No. STP-U-2100
(623)--70-31) which will finance the paving portion for the Project; and
Whereas, additional funding is required for the completion of the Phase III
- University Avenue Extension.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That said City Council does hereby authorize the City
Manager to request additional funding through Dubuque Metropolitan Area
Transportation Study (DMATS) for the Project.
Section 2. That said City Council does hereby authorize the City
Manager to participate in the 20% local funding match.
Passed, adopted and approved this 18th day of April, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk