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Minutes_Transit Advisory Board 11 17 11Minutes The Dubuque Transit Advisory Board Meeting Thursday, November 17, 2011 4:15 p.m. to 6:00 p.m. Federal Building Second Floor, Room 223 Transit Advisory Board Members: X X Joel Lightcap Chair Rhonda Knight Others Present X X Barbara Morck The Jule Transit Director Gail Kuhle EC-14 X Matt Esser R.R.S. Stewart Dave Heiar Citi• ofDubuque X Candace Eudaley EC/ t . tssustant Director George Enderson Kelley Deutmeyer ECL t Executive Director Public Present Amy Eudaley, Michelle Huseman, Jule Mobility Coordinator Call to Order The Dubuque Transit Advisory Board meeting was called to order by the Chair. Joel Lightcap at 4:20 pm. Review /approve the agenda for the Thursday, November 17, 2011 Dubuque Transit Advisory Board meeting Motion by Esser, second by Enderson to approve the agenda for the Thursday. November 17, 2011 Dubuque Transit Advisory Board meeting. The motion passed unanimously. Review /approve the minutes of the Thursday, October 13, 2011 Dubuque Transit Advisory Board meeting Motion by Esser, second by Enderson to approve the minutes of the Thursday. October 13. 2011 Dubuque Transit Advisory Board meeting. The motion passed unanimously. Manager's Report Review and approve the October 2011 Stats Morel( presented the October 2011 stats for approval. She noted that overall ridership is up compared to last year at this time period. She noted that next year she will be reviewing the budget to see if she could add another mini bus to the schedule, to elevate the over serge of return riders at the end of the day. She continued with stating that if the ridership continues to increase that the Jule has a potential of seeing a 50o increase across the board for the fiscal year. Morel( then reviewed the fmancials and the operating activity revenue and expenditure status for the month of September. Lightcap asked if the General Funds have been added to the budget. Morel( noted that the General Fund funds are not added until the end of the year. Motion by Esser, second by Enderson to approve the Jules's October 2011 stats and September 2011 financials. The motion passed unanimously. Electronic Signs Morel( reported that several of the fixed route buses have some issues with the electronic signs. She noted that it is very difficult for the drivers to change the signs, therefore a repairman has been sent in the by the company to identify the issues and to make repairs. Lightcap asked if the buses had warranties on them. Morel( answered that grants do not pay for extended warranties. She noted that the City could purchase extended warranties, but she was not sure where the funding for the warranties would come from. Discussion followed. Review /approve the purchase of 12 camera systems from the Howard County Maryland RFP Morel( stated that the Jule will be purchasing 12 new camera systems for the light duty buses with funds from the State of Good Repair grant. The purchase would be made through the Howard County Maryland RFP. She noted that each system would contain five cameras, one facing fonvard and four interior cameras. The total cost is $63,000 plus installation. Motion by Esser, second by Knight to approve the purchase of 12 camera systems from the Howard County Maryland RFP. The motion passed unanimously. Review /approve awarding the design and construction contract to IRV for the ARC Transfer Center Morel( explain that the Jule received only one response to the RFP for the ARC Transfer Center from II V Engineers. She noted that the contract will include a preliminary design for Phase II with construction beginning for Phase I by mid - December 2011 and completion by November 2012. She noted that if anyone was interested in serving on the design review committee to let her know. Esser indicated that he would like to be on the design review committee. Motion by Esser, second by Knight to approve awarding the design and construction contract to II V for the ARC Transfer Center. The motion passed unanimously. Review /approve the Shopping Circulator Route and route changes Morel( reported that the new Shopping Circulator route will go into service starting Monday. November 21, 2011. She then handed out new route schedules for the Board members to review. She stated that postings have been printed in the newspaper and the drivers have been handing out flyers to all of their riders that summarize the changes in the routes. Huseman stated that she has been visiting every possible place that she can think of to hand out flyers and the new routes schedules so that the public is well aware of the route changes. Morel( continued with reviewing the changes to the routes, noting the new stops to the routes such as the Diamond Apts., Cedar Cross Road. Keywest/DIMV and extended service to Chavenelle Court. Motion by Esser, second by Knight, to approve the Shopping Circulator Route and route changes. The motion passed unanimously. Other Business Decem ber meetinn Ruble noted that the December meeting will be held on Thursday. December 8' 2011 at 4:15 p. m. in Room 223 of the Federal Building. Route for Friday after Thanksgiving Morel( explained that the Jule will be following the Saturday fixed route schedule for the Friday. November 25. 2011 and she will be adding a dth mini bus to the mini bus schedule. Recommended changes to the ADA Application and No -Show Policy Morel( explained that with the new route and route changes, she has not had time to make the recommended changes to the No -Show Policy or the ADA application. She indicated the she would try to have the changes completed before the December meeting. Christmas and New Year's Holiday Schedule Morel( explained that the Saturday before and the Monday after Christmas and New Year's is considered a City holiday. Therefore, there would be no bus service for three days of both weeks. Saturday. Sunday and Monday. Morel( indicated that she is considering operating a Saturday fixed route schedule for the Monday after both holidays as well as mini bus service. She noted that even though the Monday is considered a Holiday, there are numerous citizens that rely on transit to get them to their jobs or medical appointments and three days without service could be a hardship for those riders. The consensus of the Board was to provide Saturday service on Monday for both holidays. OnMedia Morel( stated the Candace Eudaley has been working with OnMedia to create a commercial for the Shopping Circulator. She said the commercial will be partially sponsored by Dupaco. She noted that OnMedia has spoken with several businesses along the Shopping Circulator Route to potentially include them in the advertising and sponsorship. Board member comments The Transit Advisory Board had no comments. Public Comments Eudaley suggested placing notices on the bus for the Holiday schedule. Eudaley asked if there was a Behavioral policy for riding the bus. Morel( said that there is an unwritten policy, but staff is currently working on creating a written policy. %diournment Motion by Esser. second by Knight to adjourn the November 17. 2011 Dubuque Transit Advisory Board meeting. The motion passed unanimously. The meeting adjourned at 5:40 p.m. Respectfully submitted. These minutes passed. approved and adopted on this day of December 2011. Joel Lightcap. Chairperson Dubuque Transit Advisory Board