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Purchase of Services - Survey of Iowa CitiesMasterpiece on the Mississippi TO: FROM: SUBJECT: DATE: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Purchase of Services City Survey December 1, 2011 Dubuque knerd All-America City hill! 2007 At the October 17, 2011 City Council meeting, the City Council directed City staff to research how contracts for purchase of services are handled by other cities in Iowa. Specifically what human services does the city fund, how do organizations apply for or submit funding requests, and how does the city manage recommendations for funding. Assistant City Manager Cindy Steinhauser is transmitting the results of a recent survey (Attachment 1) conducted of 11 cities in Iowa, including the 10 largest cities in Iowa, regarding purchase of service. Also included is: Attachment 11 Attachment 111 Attachment IV Attachment V Attachment VI Historical information related to research City staff did on a similar request from City Council in April 2008 which is an analysis from 2008 on funding of human service programs from the top ten cities in Iowa and their average as compared to funding in a similar category for Dubuque. Memo dated March 11, 2008, which outlines the City of Dubuque Purchase of Service Agreement History. Item from Council Member Karla Braig from a previous City Council Agenda. Fiscal Year 2012 Purchase of Service Agreements -Human Services November 7, 2011 memorandum, "New Purchase of Service Requests Not Funded or Only Partially Funded." Should the City Council decide to continue with City General Fund money being allocated for community human service activities, I would encourage you to consider the following course of action: 1. Allocate a set amount of General Fund money through the normal City budgeting process. If this had been done in the current fiscal year, that amount would have been $118,419. The timing would be that by March 15 of each year, it would be known how much was available for distribution after July 1 of that same year. 2. Use a process similar to the method used to disseminate money to Arts and Cultural Affairs groups. In that case, the City Council created the Arts and Cultural Affairs Advisory Commission and that Commission established a grant process. 3. Instead of forming a new City commission for this grant process, consider assigning the task to the Community Development Advisory Commission (Attachment VII). The Community Development Advisory Commission was formed in 1992 with some of the duties being: "To identify community development needs, particularly the needs of persons of low and moderate income." "To serve in an advisory role upon the request of the City Council in policy decisions regarding funding priorities and program development and implementation." The ordinance reads: "The Commission shall comprise nine members, four (4) members shall be residents of census tracts and block groups where at least 51 % of the residents are low /moderate income persons as determined by the United States Department of Commerce, Bureau of the Census; four (4) members shall be residents of the community at large; and one (1) member shall be that member of the Housing Commission designated by the Housing Commission." The Community Development Advisory Commission is currently staffed by the Housing and Community Development Department. Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager 2 THE CITY OF Dui Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Cindy Steinhauser,Assistant City Manager DATE: November 22,2 011 SUBJECT: Purchase of Services City Survey Dubuque krerl All- America City 2007 INTRODUCTION The purpose of this memorandum is to provide information on how the largest cities in Iowa recommend funding to local non - profits through a purchase of services agreement. BACKGROUND At the October 17, 2011 City Council directed city staff to research how contracts for purchase of services are handled by other cities in Iowa. Specifically what human services does the city fund, how do organizations apply for or submit funding requests and how does the city manage recommendations for funding. Included with this memo is historical information related to research city staff did on a similar request from City Council in April 2008. Included in this information is a memo dated March 11,20 08 which outlines the city of Dubuque Purchase of Service Agreement History. Also included is an analysis from 2008 on funding of human service programs from the top ten cities in Iowa and their average as compared to funding in a similar category for Dubuque. DISCUSSION Also attached are the results of a recent survey conducted of 11 cities in Iowa including the ten largest cities in Iowa regarding purchase of service. As part of this survey these cities were asked four key questions and provided a number of answers to choose from or provide their own answer. The answers to choose from were based upon programs the city of Dubuque has either funded or has received funding requests in the past as well as potential ways in which funding could be allocated to an organization. The questions on the survey included the following: 1) Which of the following programs does your city fund through an organization other than the city? 2) What funding sources does your city use to fund these programs? 3) How do organizations request funding from your city? 4) How are organizations recommended for funding? A chart showing the survey results is attached for your review. RECOMMENDATION This information is provided for City Council consideration. cc: Jenny Larson, Budget Director Jason Hartman, Assistant Budget Director Which of the following programs does your city fund through an organization other than the city? Ames Betten- dorf Cedar Falls Cedar Rapids no response Council Bluffs Daven- port Des Iowa Moines no no response response West Total Water- Des (out of Moines 8) City Sioux city loo Before, during or after school recreation program X X X X 4 Before, during or after school education /tutor program X X 2 Substance Abuse Program X X X X 4 Mental Health Program X X X 3 Child Care Program X X X 3 Senior Care Program X X X X X 5 Animal Shelter Program X X X 3 Fuel Assistance Program X 1 Homeless Shelter Program X X X X X X 6 Economic Development Program X X X X X X X X 8 Workforce Development Program 0 Labor Management Program 0 Information Assistance Program 0 Mental or Physical Disability Program X X X 3 Non - profit transit Program X X X X X X X 7 Workforce Development Program 0 Other: Performing Arts X 1 Rape Victim Advocacy X 1 Neighborhood Centers X 1 Crisis Center X 1 Domestic Violence X X 2 AIDS Resource X 1 Free Medical Clinic X 1 Transitional Housing X 1 Summer Youth X 1 Big Brothers, Big Sisters X 1 Housing program X 1 Child Abuse X 1 Credit Counseling X 1 What funding sources does your city use to fund these programs? Ames Betten- dorf Cedar Falls Cedar Rapids Council Bluffs Daven- port Des Iowa Moines West Total Water- Des (out of Moines 8) City Sioux city loo CDBG X X X X X X X X 4 Home /Housing Funds X X X X X X 3 General Fund .. X X X X X 4 Sales Tax X X X 1 Urban Renewal or Economic Development Funds X X X X 2 Tourism Funds X X 2 Other: Hotel /Motel tax X 1 How do organizations request funding from your city? Ames Betten- dorf Cedar Falls Cedar Rapids Council Bluffs Daven- port Des Moines Iowa City Sioux city Water- loo West Total Des (out of Moines 8) The organization is invited by the City to submit a letter requesting funding X X X X X X X 5 The city holds an annual application or grant process X X X X X X 6 A budget request is submitted by a city department or the City Manager .. X X X 3 Other: X X X 3 How are organizations recommended for funding? Ames Betten- Cedar dorf Falls Cedar Rapids Council Bluffs Daven- port Des Moines West Total Iowa Water- Des (out of Moines 8) City Sioux city loo City staff makes recommendation X X X X X 4 Internal city committee makes recommendation X 1 External peer review committee makes recommendation X 1 Board or Commission makes recommendation X X X 3 City Council makes recommendation X X X 3 Other: Masterpiece on the Mississippi TO: FROM: SUBJECT: DATE: Michael C. Van Mifligen, City Manager Cindy Steinhauser, Assistant City Manager Purchase of Service Agreement Survey April 16, 2008 Attachment II Dubuque All- Arrrrerica City 2007 Discussion During the 2009 Fiscal Year budget process, the City Council requested information on purchase of service funding provided by the top ten Iowa cities. Attached is the survey form that was developed and sent to the budget and finance directors of each of the 10 largest cities in Iowa. Included in the survey was the list of programs that the city of Dubuque currently provides funding for under a purchase of service agreement. Also attached, by program, is the responses from each of the cities regarding funding for that particular program. Action This information is being provided for discussion at the April 21, 2008 worksession on Purchase of Service funding. Cc: Budget Director, Jenny Larson After School Rec Programs City Amount of funding Source of Funds Ames see note under "other" category Bettendorf none Cedar Rapids No response none Cedar Falls Council Bluffs No response none Des Moines Davenport No response Iowa City $ 60,000 $ 10,000 Gen Fund (split w/ Afterschool Education CDBG Sioux Cit West Des Moines $ 25,000 General Fund Average of above cities $ 31,667 Dubu•ue $ 65,320 CDBG and Gen Fund for Prescott $ 16,223 CDBG for Audubon $ 11,097 CDBG for Marshall $ 17,000 General Fund for Lincoln $ 21,000 General Fund After School Education Programs City Amount of funding Source of Funds Ames see note under "other" category Bettendorf none Cedar Rapids No response Cedar Falls none Council Bluffs No response Des Moines none Davenport No response Iowa City $ 60,000 split with Rec program Sioux City none West Des Moines none Average of above cities $ 60,000 Dubuque rec program only Substance Abuse Programs City � Amount of funding Source of Funds Ames see note under $ 5'000 "other' category General Bettendorf Cedar Rapids No response $ 42.100 CDBG Cedar Falls Council Bluffs No response $ 20'000 CDBG Des Moines Davenport No response 30.000 CDBG/General Fund split Iowa City Sioux City none West Des Moines none --- Average of above cities 24,275 Dubuque Helping Services of NE 2,147 Tax Funds SASC 13.605 Tax Funds Mental Health Funding City Amount of funding Source of Funds Ames see note under "other" category Bettendorf none Cedar Rapids No response Cedar Falls $ 1,800 Health Trust Fund Council Bluffs No response Des Moines $ 31,000 CDBG Davenport No response Iowa City County funded Sioux City none West Des Moines none Average of above cities $ 16,400 Dubuque none Senior Programs City Amount of funding Source of Funds Ames see note under "other" none category Bettendorf Cedar Rapids No response $ 1,000 CDBG Cedar Falls Council Bluffs No response Des Moines $ 188,000 Davenport No response $ 59,500 CDBG CDBG Iowa City Sioux City none West Des Moines none Average of above cities $ 82,833 Dubuque RSVP $ 7,341 Tax Funds Hills & Dales Senior Center $ 25,000 CDBG Child Care Programs City Amount of funding Source of Funds Ames see note under "other" category Bettendorf none Cedar Rapids No response Cedar Falls none Council Bluffs No response Des Moines none Davenport No response Iowa City $ 2,000 General Fund Sioux City none West Des Moines none Average of above cities $ 2,000 Dubuque Project Concern: Child Care Referral $ 9,098 CDBG Fuel Assistance Programs City Amount of funding Source of Funds Ames see note under "other" category Bettendorf none Cedar Rapids No response none Cedar Falls Council Bluffs No response none Des Moines Davenport No response none Iowa City Sioux City none West Des Moines none Average of above cities Dubuque Operation New View $ 18,257 Tax Funds Homeless Shelter Programs City Amount of funding Source of Funds Ames see note under "other" category Bettendorf $ 2,000 General fund Cedar Rapids No response Cedar Falls none Council Bluffs No response Des Moines $ 2,607,000 ESG, CDBG Davenport No response Iowa City $ 35,000 General fund Sioux City $ 86,000 CDBG West Des Moines none Average of above cities $ 682,500 Dubuque none Economic Development Programs City Amount of funding Source of Funds Ames see note under $ 219,000 "other" category $69 K General, $150K Gaming Cedar Valley Alliance CDBG Bettendorf Cedar Rapids No response $ 25,000 Cedar Falls Council Bluffs No response $ 32,000 Des Moines Davenport No response $ 250,000 General Fund (every 2 years) Iowa Cit Sioux City none West Des Moines none Average of above cities $ 131,500 Dubuque GDDC $ 270,613 UDAG DMS $ 57,550 UDAG & Tax Funds NICC: Business Accelerator $ 5,000 Tax Funds Tourism Programs City Amount of funding Source of Funds Ames see note under "other" category Bettendorf $ 220,000 General Cedar Rapids No response Cedar Falls 50 % hotel /motel tax Council Bluffs No response Des Moines $ 1,100,000 Hotel /Motel Davenport No response Iowa City $ 168,400 Hotel /Motel Sioux City none West Des Moines $ 1,250,000 Hotel /Motel Average of above cities $ 684,600 Dubuque Dubuque Area Chamber CVB $ 766,453 50% Hotel /Motel America's River Corporation $ 10,000 Tax Funds Workforce Development Programs City Amount of funding Source of Funds Ames see note under "other" none category Bettendorf Cedar Rapids No response none Cedar Falls Council Bluffs No response Des Moines none Davenport No response none Iowa City Sioux City none West Des Moines none Average of above cities Dubuque Iowa Workforce Development $ 6,000 UDAG Labor Management Programs City Amount of funding Source of Funds Ames see note under "other" category Bettendorf none Cedar Rapids No response Cedar Falls none Council Bluffs No response Des Moines none Davenport No response Iowa City none Sioux City none West Des Moines none Average of above cities Dubuque Dubuque Area Labor -M $ 15,968 UDAG & Tax Funds Animal Programs City Amount of funding Source of Funds Ames see note under "other" $ 39,732 category General Fund Bettendorf Cedar Rapids No response $ 104,644 General Fund Cedar Falls Council Bluffs No response $ 316,000 General Fund Des Moines Davenport No response 28 E Agreement with County privately contracted none Iowa City Sioux City West Des Moines Avery e of above cities $ 153,459 Dubuque Humane Society $ 112,400 Tax Funds Foster Grandparent Programs City Amount of funding Source of Funds Ames see note under "other" category Bettendorf none Cedar Rapids No response Cedar Falls none Council Bluffs No response Des Moines none Davenport No response Iowa City none Sioux City none West Des Moines none Average of above cities Dubuque Project Concern: Foster Grandparent $ 6,113 CDBG Information Assistance Programs City Amount of funding Source of Funds Ames see note under "other" none category Bettendorf Cedar Rapids No response none Cedar Falls Council Bluffs No response none Des Moines Davenport No response none Iowa City Sioux Cit none West Des Moines none Average of above cities Dubuque Pro"ect Concern: Info & Referral 25,821 CDBG Menta or Physical DisabiHty Programs City Amount of funding Source of Funds Ames see note under otherfl category Bettendorf none Cedar Rapids No response Cedar Falls none Council Bluffs No response Des Moines none Davenport No response Iowa City $ 2.000 General Fund Sioux City none West Des Moines none Average of above cities $ 2'000 Dubuque Other Programs City Amount of funding Source of Funds Ames Allocates $977,358 to local committee to distribute to local agencies Bettendorf none Cedar Rapids Cedar Falls none Council Bluffs Des Moines Housing Rehab Human Develo mp ent $ 2,450,000 CDBG $ 25,800 CDBG Home Ownership $ 118,000 CDBG Public Transit $ 31,000 CDBG YMCA/YWCA $ 37,500 CDBG Community Health Care $ 10,000 CDBG Davenport Iowa City none Sioux City none West Des Moines none Average of above cities $ 1,824,829 Dubuque Americor•s $ 955 Every Child Every Promise $ 25,000 $ 15,500 General Fund - 3 year funding for staff CDBG Washington Tool Libry Masterpiece on the Mississippi March 11, 2008 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Purchase of Service Agreement History Work Session — April 21, 2008, 5:30 p.m. Historic Federal Building Council Chambers Attachment III Dubuque All- AmericaGily 2007 The following is a breakdown of the purchase of service agreements that are prescribed by previous City Council action. This material is for the Work Session to be held on April 21, 2008, at 5:30 p.m. at the City Council Chambers in the Historic Federal Building. Dubuque Area Convention and Visitors Bureau In Fiscal Year 1991, the City Council approved a Resolution of Support establishing a hotel /motel tax. The Dubuque Area Chamber of Commerce Convention and Visitors Bureau was a key partner in getting this Resolution of Support passed, by coordinating the local efforts to educate the public, in particular the hotel industry, on the benefits that could be derived from a hotel /motel tax, specifically the idea that these funds could be used to promote tourism in the Dubuque community, thereby creating a positive impact on the hotel /motel industry. The resolution that was approved required that 50% of the hotel /motel tax is to be used for promotion and encouragement of tourism and convention business. There is no requirement that these funds go to the Dubuque Area Chamber of Commerce Convention and Visitors Bureau. It has been the City Council's policy to provide 50% of the past 4 quarters of actual receipts to the Dubuque Area Chamber of Commerce Convention and Visitors Bureau (CVB) in the next fiscal year's budget, less a $35,000 CVB loan payback (ending FY 2014). This represents the purchase of service agreement with the CVB as recommended for $766,453 in the FY 2009 budget. Dubuque Humane Society In 2004, the City approved a five -year contract with the Dubuque Humane Society for animal control which ends June 30, 2009. The final payment of the contract of $112,400 is included in the FY 2009 recommended budget for purchase of services. The history of payments to the Humane Society for the past ten years is: a FY 1999 $26,940 O FY 2000 $27,756 ® FY 2001 $28,584 O FY 2002 $29,304 O FY 2003 $30,036 • FY 2004 $30,636 • FY 2005 $46,404 a FY 2006 $71,400 ® FY 2007 $106,400 O FY 2008 $109,400 O FY 2009 $112,400 The City is required to provide the following services: O Administer dog and cat licenses; O Assure rabies vaccinations of dogs, cats and ferrets; O Investigate and follow -up on animal bites, including rabies confinement; O Deem animals dangerous or potentially vicious; ® Capture /apprehend domestic animals running at large; O Disposition of unredeemed dogs or cats; and • Enforce and remedy nuisances caused by animals. The Humane Society also provides, as part of their not - for - profit mission, the following services which are not required in the contract: O Adoption; e Animal cruelty investigation; • Humane education & tours; O Kids & Companion Club; O Reading with Rover; O Kids N Critters Camp; O Holding animals beyond required timeframe (3 -day hold requirement if owner is knows. 5 -day hold requirement if owner is unknown); O Fundraising; and O Animal training classes. Destination for Opportunity The City Council has committed $500,000 payable over five years to Greater Dubuque Development Corporation's Destination for Opportunity campaign. This is separate from the existing purchase of service agreement with Greater Dubuque Development Corporation for coordination of on -going econornic development activities. The second year payment of $100,000 for the Destination Opportunity initiative is included in GDDC's recommended FY 2009 purchase of service amount. Every Child / Every Promise The City Council has committed $75,000 payable over three years to Every Child / Every Promise to help fund a full -time executive director, of which, the second year payment of $25,000 is included in the recommended FY 2009 purchase of service budget. Business Accelerator In Fiscal Year 2008, the City Council approved the purchase of service agreement with Northeast Iowa Community College to help fund the Northeast Iowa Business Accelerator Plan which is a commitment of $15,000 payable over three years. The recommended FY 2009 purchase of service budget represents the second year payment for that commitment of $5,000. The City does not have any statutory requirements or contract commitments with the remaining organizations which have requested funding from the City for FY 2009. The organizations and their purpose for requesting funding on an annual basis is as follows: • Washington Tool Library — $15,500 CDBG funds to provide an ongoing free tool loan program for homeowners and renters. ® Operation: New View — $18,257 tax funds to help low- income and elderly citizens achieve self sufficiency. ® Project Concern — Information Referral & Child Care Referral — $9,098 CDBG funds to provide financial counseling and medical services information and referral services and provide child care referral services to low- and moderate - income residents. ® Project Concern — Foster Grandparent Program — $6,113 CDBG funds to provide financial assistance to enable the Agency to provide opportunities to low income elderly people who will volunteer twenty hours each week with children of special or exceptional needs. ® Retired Senior Volunteer Program — $7,341 tax funds to employ a part - time assistant for its office to assist the director in administering a volunteer program to place retired persons or persons age 55 and over in nonprofit public or private agencies. ® America's River Corporation — $10,000 tax funds to provide and implement a Port of Dubuque development program, of which the City is a financial partner and a board representative, focused on the America's River Festival. • Iowa Workforce Development — $6,000 UDAG funds to provide resumes of highly- qualified job- seekers sent directly from the Chamber, provide resumes of recent college graduates gathered by the Chamber staff at major college job fairs in the three state area, provide the Trailing Family Program as an option to assist the spouse /partner of a new hire from outside the area in finding a job, and provide notice of dislocations that could provide candidates for City jobs. • Dubuque Area Labor Management Council — $8,217 tax funds and $7,751 UDAG funds to provide a forum to improve and expand labor - management cooperation in the public and private sector with the Dubuque area. • Dubuque Main Street — $10,000 tax funds and $47,550 UDAG funds to provide and implement a downtown revitalization program and to provide a part -time development position for the warehouse district revitalization strategy. • Greater Dubuque Development Corporation - $270,613 UDAG funds to provide the City with coordination of on -going economic development activities; provide unlimited job postings to www.Accessdubuquejobs.com. ® Substance Abuse Services Center — $13,605 tax funds to provide financial assistance for a part -time adolescent specialist to work in the City of Dubuque. • Helping Services of Northeast Iowa — $2,147 tax funds to provide educational services related to a substance abuse prevention program for the purpose of teaching persons to make sensible decisions for themselves concerning the role that substances play in their lives. ® Hills & Dales Senior Center — $25,000 CDBG funds to provide financial assistance for the operating costs for the Hills and Dales Lifetime program to provide educational, recreational, and social programs to elderly persons. Budget Director Jennifer Larson has provided a history of the Purchase of Service agreements from Fiscal Year 1984 — 2008, which is attached. `11/.' „ � .. Michael C. Van Milligen MCVM /JML Attachments City of Dubuque History of Purchases Of Services FY 1984 - 2008 Organization FY 1984 FY 1985 FY 1986 FY 1987 FY 1988 FY 1989 FY 1990 FY 1991 America's River Corporation - _ , - -. = -I_. Critical Incident Stress Debriefing Team Dubuque Area Chamber of Commerce Convention and Visitors Bureau 34,549 64,392 69,887 95,643 ' 110,115 157,500 144,292 147,237 Dubuque Area Festivals - - 7,000 8,488 ; 8,661 Dubuque Area Labor - Management Council - - - - - Dubuque Chamber of Commerce Economic Development Services 30,000 30,000 - Dubuque Main Street - 35,000 35,000 45,000 Family Self- Sufficiency - - - Greater Dubuque Development Corp. - 30,000 30,000 30,000 30,000 50,000 60,000 Helping Services of Northeast Iowa 950 1,150 1,500 1,500 1,500 Hills and Dales Senior Center - _ - - - - Humane Society 12,600 12,600 13,200 13,800 13,800 13,800 13,800 20,680 Iowa Workforce Development - - - - Job Linkage Kaleidoscope - - • Lifetime Center - Northeast Iowa Community College Business _____ Accelerator Plan - - - - Operation New View - 9,000 9,000 10,000: 10,000 10,000 Project Concern: Child Care Resource - 2,500 Project Concern: Foster Grandparent Prograrn - - - - Project Concern: Information Referal 20,000 27,299 27,300 27,047 _ 26,178 27,996_ 28,540 28,540 Project Concern: Operation of ADA Vehicles _ - - - 48,458 Retired Senior Volunteer Program 3,000 • 4,000 4,500 4,500 4,500 5,200 5,200 Substance Abuse Services - 9,746 - .. 5,000 12,400 Washington Tool Library 10,000 10,000 10,000 10,000 10,000 10,000 10,000 _ 10,000 Total 107,149 147,291 155,337 200,886 203,593 . 297,296 311,820 : 400,176 City of Dubuque History of Purchases Of Services FY 1984 - 2008 Organization FY 1992 FY 1993 FY 1994 FY 1995 FY 1996 FY 1997 America's River Corporation - Critical Incident Stress Debriefing Team 1,334 - - Dubuque Area Chamber of Commerce Convention and Visitors Bureau 227,712 284,281 381,980 • • 391,427 ' 397,544 409,254 394,053 ' 416,782 • Dubuque Area Festivals 9,190 8,270 7,443 - - - - - Dubuque Area Labor - Management Council 20,000 13,334 6,667 13,734 14,146 14,570 15,008 15,384 Dubuque Chamber of Commerce Economic Development Services - - - _ Dubuque Main Street 45,000 40,500 36,450 41,715 41,715 42,966 42,966 Family Self- Sufficiency - - . - 12,500 30,000. 30,000 _.1,6-60 Greater Dubuque Development Corp. 60,000 54,000 48,600 56,856 58,562 60,318 8.0,318 Helping Services of Northeast Iowa 2,000 • 1,800 1,620 1,669 _ 1,719 1,770 1,283 Hills and Dales Senior Center - - - - - - - - Humane Society 21,714 21,714. 22,800 23,940 24,660 25,404 26,160 • 26,940 Iowa Workforce Development - - - - Job Linkage - 15,000 Kaleidoscope _ - 1,000 - -_ - Lifetime Center - - - Northeast Iowa Community College Business _ Accelerator Plan - - - - - - Operation New View 15,000 13,500 12,150 _ 12,515 12,890 13,277 13,675 15,270 Project Concern: Child Care Resource 5,000 5,000 4,500 4,635 4,774 5,176 7,400 7,770 Project Concern: Foster Grandparent Program 5,000 5,000 4,500 4,635: 4,774. 4,900 5,047 5,173 Project Concern: Information Referal 29,144 20,000 18,000 2.0,040 -_ 20,640 21,000 24,500 22,050 Project Concern: Operation ofADA Vehicles 53,880 53,880 - - - - Retired Senior Volunteer Program 7,500 6,750 6,075 6,750 6,750 6,953 7,162 7,341 Substance Abuse Services 12,500 11,250 ' 10,125 10,429 10,742 11,172 11,450 11,450 Washington Tool Library 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,500 Total 524,974 550,279 585,910 610,845 638,916 656,760 654,022 678,495 FY 1998 FY 1999 _42,966 15,000 80,000 1,869 City of Dubuque History of Purchases Of Services FY 1984 - 2008 FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2.005 FY 2006 FY 2007 Organization America's River Corporation 10,000 10,000 Critical Incident Stress Debriefing Team - - Dubuque Area Chamber of Corrvnerce Convention and Visitors Bureau 462,978 486,990 497,875 475,756 478,770 554,705 ' 644,886 660,409 Dubuque Area Festivals - - - Dubuque Area Labor - Management Council 15,384 15,384 15,768 15,768 15,051 15,051 15,503 , 15,968 Dubuque Chamber of Commerce Economic Development Services - - Dubuque Main Street 42,966 43,966 _43,966 43,966 43,966 43,966 43,966 46,165 Family Self-Sufficiency 15,000 15,000 4,000 - - Greater Dubuque Development Corp_. 9_2,800 135,000 127,500 127,500 127,500 127,500 130,125: 167,828 Helping Services of Northeast Iowa 1,869 1,916 1,964 1,964 1,964 1,964 2,023 2,084 Hills and Dales Senior Center - - - Humane Society 27,756 28,584 29,304 30,036 46,404 46,400 71,400 106,400 1-o- owa Workforce Development - - - - - - Job Linkage - Kaleidoscope - - - Lifetime Center - - 20,000 20,000_ 20,000 : 25,000 35,000 Northeast Iowa Community College Business Accelerator Plan - - Operation New View 15,270. 15,651 16,708 16,708 16,708 - 16,708 17,209 17,725 Project Concern: Child Care Resource 7,964 8,163 8,367 8,576 8,576 8,576 8,576 8,833 Project Concern: Foster Grandparent Program 5,173 5,302 5,435 5,435 5,435 5,435 5,435 5,598 Project Concern: Information Referal 22,601. 23,166 23,745 27,839 27,839 24,339 24,339 25,069 Project Concern: Operation of ADA Vehicles - - - - - Retired Senior Volunteer Program 7,341 7,341 7,341 7,341 7,341 7,341 7,341 7,341 Substance Abuse Services 11,450 11,450 11,450 12,390 12,390 12,390 - 12,762 13,145 Washington Too1 Library - 10,500 10,500 10,500 15,500 15,500 15,500 I 15,500 15,500 Total 739,052 808,413 803,923 808,779: 827,444 899,875 1,024,065 1,127,065 City of Dubuque History of Purchases Of Services FY 1984 - 2008 Organization FY 2008 TOTAL America's River Corporation 10,000 30,000 Critical Incident Stress D ebriefing Team 1,334 Dubuque Area Chamber of Commerce Convention and Visitors Bureau 732,496 Dubuque Area Festivals 49,052 Dubuque Area Labor - Management Council 1.5,968 252,688 Dubuque Chamber of Commerce Economic Development Services - 60,000 Dubuque Main Street 57,550_ 859,755 Family Self - Sufficiency _ - 136,5_00 Greater Dubuque Development Corp. 27.0,613 2,035,020 Helping Services of Northeast Iowa 2,147 38,225 Hills and Dales Senior Center 25,000 25,000 Humane Society 109,400 803,296 Iowa Workforce Development 6,000 _ 6,000 Job Linkage _ 15,000 Kaleidoscope - 1,000 Lifetime Center - 120,000 _ Northeast Iowa Community College Business Accelerator Plan _ 5,000 5,000 Operation New View 18,257 307,221 Project Concern: Child Care Resource 9,098 123,484 Project Concern: Foster Grandparent Program 6,11.3 88,390 Project Conceal: Information Referal 25,821 613,032 Project Concern: Operation of ADA Vehicles - . 156,218 Retired Senior Volunteer Program 7,341 152,250 Substance Abuse Services 13,605 227,296 Washington Tool Library 15,500 285,000 Total 1,319,909 15,082,274 City of Dubuque History of Purchase of Services from 1984 to 2007 Prior to FY 1984, the Purchase of Services Activity was broken into two categories: Contributions to Other Agencies and Purchase of Services. During the FY 1984 budget process, all contributions to other agencies were eliminated (Operation New View; Project Concern; Alcoholism Program; Mayor's Summer Youth; and RSVP). However, it was recommended that some agencies be financed on a purchase of service basis. The Purchase of Services budget in FY 1984 included: ® Economic Development Services from the Chamber of Commerce ($30,000); • Convention and Visitors Bureau of the Chamber of Commerce to sell Dubuque as a tourism and convention destination ($34,549 calculated on % of the Hotel /Motel Tax); • Washington Tool Library to provide an ongoing free tool loan program for homeowners and renters in certain areas of town ($10,000); and ® Information Referral Service to support assistance to the unemployed of the City in the areas of jobs, medical insurance and assistance, training and education and financial counseling and the City government in improving its program for the utilization of volunteers ($20,000). In FY 1985, requests were received from the following but not funded: ® Helping Services of Northeast Iowa, Inc. ($3,000); ® Dubuque Musician's Association ($5,000); ® Operation: New View ($6,114); ® Retired Senior Volunteer Program ($3,000); and a Dubuque County Historical Society (10% of Hotel /Motel Tax). The Purchase of Services budget in FY 1985 included: ® Economic Development Services from the Chamber of Commerce ($30,000); • Convention and Visitors Bureau of the Chamber of Commerce ($64,392 calculated on 25% of the Hotel /Motel Tax); ® Information Referral Service ($27,299); ® Washington Tool Library ($10,000); and ® Retired Senior Volunteer Program to recruit, screen, and coordinate volunteers who are sixty years of age or older ($3,000). In FY 1986, requests were received from the following but not funded: • Operations New View ($5,840); • Dubuque Arts Council ($20,000); and ED The Port of Dubuque Visitor ($2,000). The Purchase of Services budget in FY 1986 included: • Chamber of Commerce Convention and Visitors Bureau ($69,887 calculated on 25% of the Hotel /Motel Tax); ® Greater Dubuque Development Corporation for economic development services to encourage private sector development which produces jobs for the unemployed and expands job opportunities for persons of low and moderate income ($30,000); ® Information and Referral ($27,300); • Retired Senior Volunteer Program ($4,000); ® Washington Tool Library ($10,000); and ® Helping Services of Northeast Iowa, Inc. to provide support to cover general operating expenses of the Educational Services Program which provides substance abuse prevention services ($950). In FY 1987, requests were received from the following but not funded: ® Project Concern for a grant to help fund services provided to senior citizens including day care, foster grandparents and informational sertices ($10,000). The Purchase of Services budget in FY 1987 included: • Chamber of Commerce Convention and Visitors Bureau ($95,643 calculated on 30% of the Hotel /Motel Tax); • Greater Dubuque Development Corporation ($30,000); • Information and Referral (527,047); • Retired Senior Volunteer Program (54,500); ® Washington Tool Library ($10,000); • Operation New View to provide opportunities for economic self -help to low income citizens to eliminate poverty as a social /economic phenomena by engaging in planning and operating programs, focusing community resources and mobilizing new resources ($9,000); ® Helping Services of NE Iowa ($1,150); and ® Substance Abuse Services to maintain the Early Intervention Program for adolescents and parents and initiation of an adult role model program ($9,746). In FY 1988, requests were received from the following but not funded: ® Project Concern for a grant to help fund services provided to senior citizens including day care, foster grand- parents and informational services ($10,000); • Helping Services of NE for support to cover general operating expenses of the Educational Services Program which provides Substance abuse prevention services ($1,500); • Substance Abuse to maintain the Early Intervention Program for adolescents and parents and initiation of an adult role model program (533,803); and ® Ice Harbor Festival Institute to support the Ice Harbor Festival Institute's 1987 Summer Performance Tourism Training Program ($35,297). The Purchase of Services budget in FY 1988 included: • Chamber of Commerce Convention and Visitors Bureau (5110,115 calculated on 35% of the Hotel /Motel Tax); ® Greater Dubuque Development Corporation (530,000); • information and Referral ($26,178); ® Retired Senior Volunteer Program (54,500); • Washington Tool Library ($10,000); and ® Operation New View ($9,000). In FY 1989, requests were received from the following but not funded: ® Substance Abuse Services to maintain the Early Intervention Program for adolescents and parents and initiation of an adult role model program ($10,915); • Dubuque Community Housing Resource Board for a fair and equal housing educational program ($25,000); and ® YWCA for a battered women program ($7,500). The Purchase of Services budget in FY 1989 included: • Chamber of Commerce Convention and Visitors Bureau ($141,544 calculated on 35% of the Hotel /Motel Tax); ® Greater Dubuque Development Corporation ($30,000); ® Information and Referral ($27,996 ); ® RSVP ($4,500); ® Washington Tool Library ($10,000); • Operation New View ($10,000); ® Helping Services of Northeast Iowa for substance abuse prevention ($1,500); • Dubuque Area Festivals to provide coordinated promotion and planning of the three City festivals ($7,000); • Main Street Program for promotion of downtown activities and business recruitment ($35,000); and ® Chamber of Commerce for a part-time Ombudsman to assist developers, contractors, etc., in meeting with required City processes /procedures ($15,956). In FY 1990, requests were received from the following but not funded: ® Dubuque Area Jaycees to support 4th of July fireworks ($5,200). The Purchase of Services budget in FY 1990 included: ® Chamber of Commerce Convention and Visitors Bureau ($144,292 calculated on 34% of the Hotel /Motel Tax); • Greater Dubuque Development Corporation ($50,000); ® Information and Referral ($28,540); ® RSVP ($5,200); b Washington Tool Library ($10,000); ® Operation New View ($10,000); 9 Helping Services of Northeast Iowa for substance abuse prevention ($1,500); 9 Main Street Program ($35,000); ® Substance Abuse to maintain the Early Intervention Program for adolescents and parents and initiation of an adult role model program ($5,000); and ® Dubuque Area Festivals ($8,488 calculated on 2% of the Hotel /Motel tax). In FY 1991, requests were received from the following but not funded: • Dubuque Museum of Art to provide a 50% match to fund improvements to the building to provide ADA accessibility ($81,209); ® Woman's Resource and Action Center to provide comprehensive services to women and children from a broad social and economic basis ($25,000); ® YWCA to develop pilot programs in two elementary schools for before and after school care for children ($45,000); 6 Dubuque Area Jaycees to support 4th of July fireworks ($5,000); and ® Tri -State Veterans Memorial Association to aid in construction of a prize- winning sculpture in Marshall Park ($25,000)— funded in FY 1992 in the CIP budget. The Purchase of Services budget in FY 1991 included: • Chamber of Commerce Convention and Visitors Bureau ($147,237 calculated on 34% of the Hotel /Motel Tax); ® Greater Dubuque Development Corporation ($60,000); ® Project Concern: Information and Referral ($28,540); • Project Concern: Child Care Resource and Referral to expand the existing child care resource and referral program which indentifies, coordinates, and promotes additional child care services in the community ($2,500); • Project Concern for operation of 3 vehicles for service to the elderly and handicapped ($48,458); ® RSVP ($5,200); O Washington Tool Library ($10,000); • Operation New View ($10,000); ® Helping Services of Northeast Iowa ($1,500); ® Main Street Program ($45,000); ® Substance Abuse ($12,400); and ® Land of Festivals ($8,661 calculated on 2% of the Hotel /Motel tax). In FY 1992, requests were received from the following but not funded: ® Dubuque Museum of Art to provide a 50% match to fund improvements to the building to provide ADA accessibility ($81,209). The Purchase of Services budget in FY 1992 included: • Chamber of Commerce Convention and Visitors Bureau ($227,712 calculated on 50% of the Hotel /Motel Tax); • Greater Dubuque Development Corporation ($60,000); ® Project Concern: Information and Referral ($29,144); ® Project Concern: Child Care Resource and Referral ($5,000); ® Project Concern for operation of 3 vehicles for service to the elderly and handicapped ($53,880); • Project Concern: Foster Grandparent to offset some of the volunteer expenses associated with the low income foster Grandparent Program ($5,000); ® Retired Senior Volunteer Program ($7,500); ® Operation New View ($15,000); ® Helping Services of Northeast Iowa ($2,000); ® Main Street Program ($45,000); B Substance Abuse Services Center ($12,500); ® Washington Tool Library ($10,000); ® Land of Festivals ($9,190 calculated on 2% of the Hotel /Motel tax); • Dubuque Area Labor - Management Council to provide operating assistance until the Labor - Management Council becomes self- sufficient ($20,000); and • Critical incident Stress Debriefing Team to provide funding for training materials and courses for the eighteen team members on a request basis ($1,334). In FY 1993, requests were received from the following but not funded: ® Dubuque Museum of Art to provide a 50% match to fund improvements to the building to provide ADA accessibility ($81,209). The Purchase of Services budget in FY 1993 included: ® Chamber of Commerce Convention and Visitors Bureau ($284,281 calculated on 50% of the Hotel /Motel Tax); • Greater Dubuque Development Corporation ($54,000); • Project Concern: Information and Referral ($20,000); ® Project Concern: Child Care Resource and Referral ($5,000); • Project Concern for operation of 3 vehicles for service to the elderly and handicapped ($53,880); • Project Concern: Foster Grandparent ($5,000); ® . Retired Senior Volunteer Program ($6,750); ® Operation New View ($13,500); • Helping Services of Northeast Iowa ($1,800); • Main Street Program ($40,500); ® Substance Abuse Services Center ($11,250); ® Washington Tool Library ($10,000); ® Kaleidoscope ($1,000); ® Land of Festivals ($8,270 calculated on 2% of the Hotel /Motel tax); and • Dubuque Area Labor - Management Council ($13,334). The Purchase of Services budget in FY 1994 included: • Chamber of Commerce Convention and Visitors Bureau ($381,980 calculated on 50% of the Hotel /Motel Tax); ® Greater Dubuque Development Corporation ($48,600); ® Project Concern: Information and Referral ($18,000); ® Project Concern: Child Care Resource and Referral ($4,500); o Project Concern: Foster Grandparent ($4,500); • Retired Senior Volunteer Program ($6,075); e Washington Tool Library ($10,000); ® Job Linkage to identify specific employment needs of the community's low and moderate income residents and to "customize" a response to the identified needs($15,000); ® Operation New View ($12,150); o Helping Services of Northeast Iowa ($1,620); o Main Street Program ($36,450); • Substance Abuse Services Center ($10,125); a Land of Festivals ($7,443 calculated on 2% of the Hotel /Motel tax); ® Dubuque Area Labor - Management Council ($6,667). In FY 1995, requests were received from the following but not funded: ® Family Resource Center to provide programs to help sexually assaulted victims and families ($5,000). The Purchase of Services budget in FY 1995 included: ® Chamber of Commerce Convention and Visitors Bureau ($391,427 calculated on 50% of the Hotel /Motel Tax); ® Greater Dubuque Development Corporation ($56,856); ® Project Concern: Information and Referral ($20,040); ® Project Concern: Child Care Resource and Referral ($4,635); • Project Concern: Foster Grandparent ($4,635); o Retired Senior Volunteer Program to recruit and supervise volunteers ($6,750); ® Washington Tool ($10,000); • Operation New View ($12,515); • Helping Services of Northeast Iowa ($1,669); o Main Street Program ($41,715); o Substance Abuse Services Center ($10,429); • Family Self - Sufficiency ($12,500); and o Dubuque Area Labor - Management Council ($13,734). The Purchase of Services budget in FY 1996 included: • Chamber of Commerce Convention and Visitors Bureau ($397,544 calculated on 50% of the Hotel /Motel Tax); • Greater Dubuque Development Corporation ($58,562); o Project Concern: Information and Referral ($20,640); o Project Concern: Child Care Resource and Referral ($4,774); o Project Concern: Foster Grandparent ($4,774); O Retired Senior Volunteer Program ($6,750); o Washington Tool Library ($10,000); o Operation New View ($12,890); o Helping Services of Northeast Iowa ($1,719); o Dubuque Main Street ($41,715); • Substance Abuse Services Center ($10,742); • Family Self - Sufficiency ($30,000); and o Dubuque Area Labor- Management Council ($14,146). The Purchase of Services budget in FY 1997 included: o Chamber of Commerce Convention and Visitors Bureau ($409,254 calculated on 50% of the Hotel /Motel Tax); o Greater Dubuque Development Corporation ($60,318); o Project Concern: Information and Referral ($21,000); o Project Concern: Child Care Resource and Referral ($5,176); o Project Concern: Foster Grandparent ($4,900); o Retired Senior Volunteer Program ($6,953); o Washington Tool Library ($10,000); o Operation New View ($13,277); ® Helping Services of Northeast Iowa ($1,770); o Dubuque Main Street ($42,966); o Substance Abuse Services Center ($11,172); o Family Self - Sufficiency ($30,000); and o Dubuque Area Labor- Management Council ($14,570). In FY 1998, requests were received from the following but not funded: ® Family Resource Center to provide programs to help sexually assaulted victims and families ($10,301). The Purchase of Services budget in FY 1998 included: ® Chamber of Commerce Convention and Visitors Bureau ($394,053 calculated on 50% of the Hotel /Motel Tax); o Greater Dubuque Development Corporation ($80,318); • Project Concern: Information and Referral ($24,500); o Project Concern: Child Care Resource and Referral ($7,400); • Project Concern: Foster Grandparent ($5,047); o Retired Senior Volunteer Program ($7,162); • Washington Tool Library ($10,000); • Operation New View to provide opportunities ($13,675); • Helping Services of Northeast Iowa ($1,283); • Dubuque Main Street ($42,966); • Substance Abuse Services Center ($11,450); o Family Self- Sufficiency ($15,000); and • Dubuque Area Labor - Management Council ($15,008). The Purchase of Services budget in FY 1999 included: • Chamber of Commerce Convention and Visitors Bureau ($416,782 calculated on 50% of the Hotel /Motel Tax); o Greater Dubuque Development Corporation ($80,000); • Project Concern: Information and Referral ($22,050); o Project Concern: Child Care Resource and Referral ($7,770); • Project Concern: Foster Grandparent ($5,173); • Retired Senior Volunteer Program ($7,341); o Washington Tool ($10,500); o Operation New View ($15,270); • Helping Services of Northeast Iowa ($1,869); o Dubuque Main Street ($42,966); • Substance Abuse Services Center ($11,450); o Family Self- Sufficiency ($15,000); and o Dubuque Area Labor - Management Council ($15,384). The Purchase of Services budget in FY 2000 included: ® Chamber of Commerce Convention and Visitors Bureau ($462,978 calculated on 50% of the Hotel /Motel Tax); • Greater Dubuque Development Corporation ($92,800); • Project Concern: Information and Referral ($22,601); o Project Concern: Child Care Resource and Referral ($7,964); o Project Concern: Foster Grandparent ($5,173); • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($10,500); o Operation New View ($15,270); • Helping Services of Northeast Iowa ($1,869); o Dubuque Main Street ($42,966); o Substance Abuse Services Center ($11,450); ® Family Self- Sufficiency ($15,000); and ® Dubuque Area Labor - Management Council ($15,384). The Purchase of Services budget in FY 2001 included: • Chamber of Commerce Convention and Visitors Bureau ($486,990 calculated on 50% of the Hotel /Motel Tax); • Greater Dubuque Development Corporation ($135,000); ® Project Concern: Information and Referral ($23,166); 9 Project Concern: Child Care Resource and Referral ($8,163); ,163); ® Project Concern: Foster Grandparent ($5,302); • Retired Senior Volunteer Program ($7,341); ® Washington Tool Library ($10,500); ® Operation New View ($15,651); • Helping Services of Northeast Iowa ($1,916); ® Dubuque Main Street ($11,450); • Family Self- Sufficiency ($15,000); and ® Dubuque Area Labor - Management Council ($15,384). The Purchase of Services budget in FY 2002 included: • Chamber of Commerce Convention and Visitors Bureau ($497,875 calculated on 50% of the Hotel /Motel Tax); ® Greater Dubuque Development Corporation ($127,500); ® Project Concern: Information and Referral ($23,745); ® Project Concern: Child Care Resource and Referral ($8,367); ® Project Concern: Foster Grandparent ($5,435); ® Retired Senior Volunteer Program ($7,341); ® Washington Tool Library ($10,500); ® Operation New View ($16,708); ® Helping Services of Northeast Iowa ($1,964); • Dubuque Main Street ($43,966); • Substance Abuse Services Center ($11,450); ® Family Self- Sufficiency ($4,000); ® Dubuque Area Labor- Management Council ($15,768) and ® Lifetime Center ($25,000). In FY 2003, requests were received from the following but not funded: ® Dubuque Museum of Art / Grand Opera House / Dubuque Symphony Orchestra ($150,000). The Purchase of Services budget in FY 2003 included: • Chamber of Commerce Convention and Visitors Bureau ($475,756 calculated on 50% of the Hotel /Motel Tax); 6 Greater Dubuque Development Corporation ($127,500); ® Project Concern: Information and Referral ($27,839); ® Project Concern: Child Care Resource and Referral ($8,576); a Project Concern: Foster Grandparent ($5,435); • Retired Senior Volunteer Program ($7,341); a Washington Tool Library ($15,500); ® Operation New View ($16,708); • Helping Services of Northeast Iowa ($1,964); ® Dubuque Main Street ($43,966); ® Substance Abuse Services Center ($12,390); ® Dubuque Area Labor- Management Council ($15,768) and • Lifetime Center ($20,000). In FY 2004, requests were received from the following but not funded: ® Dubuque Museum of Art/ Grand Opera House / Dubuque Symphony Orchestra ($150,000). The Purchase of Services budget in FY 2004 included: • Dubuque Area Chamber of Commerce Convention and Visitors Bureau ($478,770 calculated on 50% of the Hotel /Motel Tax); ® Greater Dubuque Development Corporation ($127,500); • Project Concern: Information and Referral ($27,339); ® Project Concern: Child Care Resource and Referral (58,576); • Project Concern: Foster Grandparent ($5,435); • Retired Senior Volunteer Program (57,341); ® Washington Tool Library ($15,500); ® Operation New View (516,708); • Helping Services of Northeast Iowa (51,964); ® Dubuque Main Street ($43,966); m Substance Abuse Services Center ($12,390); • Dubuque Area Labor - Management Council ($15,051) and ® Lifetime Center ($20,000). The Purchase of Services budget in FY 2005 included: ® Dubuque Area Chamber of Commerce Convention and Visitors Bureau ($554,705 calculated on 50% of the Hotel /Motel Tax); • Greater Dubuque Development Corporation ($127,500); • Project Concern: Information and Referral ($24,339); ® Project Concern: Child Care Resource and ($8,576); ® Project Concern: Foster Grandparent ($5,435); ® Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($15,500); ® Operation New View ($16,708); ® Helping Services of Northeast Iowa ($1,964); ® Dubuque Main Street ($43,966); • Substance Abuse Services Center ($12,390); ® Dubuque Area Labor- Management Council (515,051) ® Lifetime Center ($20,000). The Purchase of Services budget in FY 2006 included: ® Dubuque Area Chamber of Commerce Convention and Visitors Bureau ($644,886 calculated on 50% of the Hotel /Motel Tax); ® Greater Dubuque Development Corporation (5130,125); • Project Concern: Information and Referral ($24,339); • Project Concern: Child Care Resource and Referral ($8,576); • Project Concern: Foster Grandparent ($5,435); • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($15,500); o Operation New View to provide ($17,209); • Helping Services of Northeast Iowa ($2,023); • Dubuque Main Street ($43 9666); o Substance Abuse Services Center ($12,762); ✓ Dubuque Area Labor- Management Council ($15,503) e. America's River Corporation($10,000); and • Lifetime Center ($25,000). The Purchase of Services budget in FY 2007 included: P Dubuque Area Chamber of Commerce Convention and Visitors Bureau ($660,409 calculated on 50% of the Hotel /Motel Tax); • Greater Dubuque Development Corporation ($167,828); • Project Concern: Information and Referral ($25,069); o Project Concern: Child Care Resource and Referral ($8,833); O Project Concern: Foster Grandparent ($5,598); ® Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($15,500); ® Operation New View ($17,725); • Helping Services of Northeast Iowa ($2,084); o Dubuque Main Street ($46,165); • Substance Abuse Services Center ($13,145); o Dubuque Area Labor - Management Council ($15,968) • America's River Corporation($10,000); and • Lifetime Center ($35,000). In FY 2008, requests were received from the following but not funded: • Opening Doors for operating costs ($75,000). The Purchase of Services budget in FY 2008 included: ® Dubuque Area Chamber of Commerce Convention and Visitors Bureau ($732,496 calculated on 50% of the Hotel /Motel Tax); • Greater Dubuque Development Corporation ($170,613); • Project Concern: Information and Referral ($25,821); ® Project Concern: Child Care Resource and Referral ($9,098); o Project Concern: Foster Grandparent ($6,113); ® Retired Senior Volunteer Program ($7,341); ® Washington Tool Library ($15,500); ® Operation New View ($18,257); ® Helping Services of Northeast Iowa ($2,147); ® Dubuque Main Street ($57,550); ® Substance Abuse Services Center ($13,605); ® Dubuque Area Labor - Management Council ($15,968) ® America's River Corporation($10,000); ® Iowa Workforce Development ($6,000); ® Humane Society ($109,400); ® Northeast Iowa Community College: Business Accelerator Business Plan ($5,000); and ® Hills and Dales Senior Center ($25,000). TO: City Council Members, City Manager FROM: Karla Braig RE: Purchase of Service Agreements in budget process Attachment IV Oct. 6, 2011 As you all know by now, I think that there may be a better way to use our budgeting time in the spring rather than spending almost an entire evening for "purchase of service" appeals. I have spent some time going over the proposed budget documents from last spring, and I would like to ask your support to make the following changes: 1. Separate out all the "purchase of services" agreements that give money to 501(c)(3) (not - for- profit) organizations. These are direct "human services." (Figures are from this fiscal year, except for HEART, which is proposed for next fiscal year): Funding stream Hills and Dales Senior Center 20,800.00 (CDGB) Opening Doors 13,320.00 (CDBG - 8,3200 /taxes - 5,000) Project Concern - Child Care 7,570.00 (CBBG) Project Concern - Information and Referral 21,483.00 (CDBG) St. Mark's 15,000.00 (taxes) Helping Services of Northeast Iowa 2,147.00 (taxes) Operation: New View 18,805.00 (taxes) Project Concern - Foster Grandparents 6,113.00 (taxes) Proudly Accessible Dubuque 10,000.00 (taxes) Retired Senior Volunteer Program 7,341.00 (taxes SASC 14,013.00 (taxes) Every Child/Every Promise 25,000.00 (taxes) DuRide 15,000.00 (taxes) HEART (Four Mounds) 30,000.00 (taxes) 2. Move the following organizations the city "purchases services" from to the budget under the city department that actually uses them (some of them are already in these budgets): Project HOPE Chamber of Commerce Dubuque Area Labor/Mgmt Dubuque Main Street GDDC Washington Neighborhood Dev. America's River Burlington Trailways Humane Society 70,708. 814,222. 30,000. 74,276. 276,613. 80,000. 10,000. 9,600. 122,822. Washington Tool Library 12,896. 3. During the last council meeting in November, or the first one in December, when the City Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Transit Health Services Housing Council approves the "Budget Guidelines" for the next fiscal year, formally propose a change in those guidelines for the budgeting process. This new guideline would create an account for purchase of human services (ones that provide direct action to citizens) for a lump -sum of money. Using the figures above, in the 501(c)(3) purchase of services, $63,173. comes from CDBG and $148,419. comes from the general fund (taxes), for a total of $211,592. Our entire city operating budget for this fiscal year is approximately 104 million dollars, and the amount for purchase of human services comes to 1 /20m of 1% of that budget. For the council meeting, during the action item where we vote on the guidelines, Jennifer Larson would make the changes in the budget policy guidelines to set up this new account, Mike would review the way the purchase of services are split up (into 501(c)(3)'s and various city budgets), he would recommend (or maybe not) both changes to the council, and we would vote on it and all the rest of the budget guidelines in one motion. If the council approves the motion, then the council (or a smaller committee of council members) would begin the process of forming an advisory commission (like the Arts and Cultural Affairs Commission) to allocate the funds in the one lump sum. Since four of the proposed not - for - profits get their funding from CDBG and not from taxes, this committee would have to work with the Community Development Block Grant Commission which is already set up to allocate CDBG funds. The details of this new commission would be hammered out and brought back to the council for final approval. Since many organizations have already sent in their letters of application to be considered for funding in the next fiscal year, those letters would be filed, and any new applicants would have 30 days from the meeting where we approve the budget policy guidelines to submit a request to the city for some of the money in the 501(c)(3) pot. The letters of application would not change, just the way the money is allocated would change. In summary, the only things that would have to be approved by the full council would be the small change in the "budget guidelines" at our December meeting and the creation of a new advisory commission (this could be on the agenda in 2012, before the new fiscal year). Of course, this whole memo is based on the assumption that the council actually wants to fund not- for - profits. That's all I've got, folks! If you have any questions or suggestions, call me. I hope you will help me get this process changed. The purchase of services allocations and the way people apply have been driving me nuts since the first budget hearing I participated in during my first year on the council. I think this might be the way to go. I am open to your comments. Thank you. (563)582 -04334 karla.braig @msn.com Purchase of Service Agreements - Human Services FY 2012 Organization Attachment V FY 2012 Funding Approved Source Community Foundation of Greater Dubuque: Every Child /Every Promise - Grant Program 25,000 General Fund DuRide 15,000 General Fund Helping Service of Northeast Iowa 2,147 General Fund Opening Doors 5,000 General Fund Operation: New View / Community Action Agency 18,805 General Fund Project Concern: Foster Grandparent Program 6,113 General Fund Retired Senior Volunteer Program 7,341 General Fund Proudly Accessible Dubuque 10,000 General Fund St. Mark Community Center 15,000 General Fund Substance Abuse Services Center 14,013 General Fund Total Purchase of Service Agreements / Grants $ 118,419 The $30,000 listed on Council Member Karla Braig's October 6, 2011 memorandum for the HEART (Four Mounds) Program was not approved for funding, therefore, the difference from $118,419 in the list to $148,419 in that list. Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director■ SUBJECT: New Purchase of Service Requests Not Funded or Only Partially Funded DATE: November 7, 2011 Dubuque * * ** AII•AmencaCity 2007 Attachment VI Introduction The purpose of this memo is to provide the information that you requested on the past six fiscal years of new purchase of service funding requests that were not funded or only partially funded. Discussion The attached chart shows new purchase of service requests for the past six fiscal years that were not funded or only partially funded and does not include the continuing purchase of service requests that were not funded at the requested amount. The requested information is attached. JML City of Dubuque New Purchase of Service Requests Not Funded or Partially Funded FY 2007 - FY 2012 Fiscal Year Organization Amount Amount Requested Funded 2012 Proudly Accessible Dubuque 2011 Dubuque Art Center 2011 Four Mounds - HEART program 2011 Northeast Iowa Community College - Business Accelerator 2010 Opening Doors - Maria House & Teresa Shelter 2010 Holy Ghost - after school mentoring program 2009 St. Mark Community Center 2008 Opening Doors - Maria House & Teresa Shelter 2007 Lifetime Senior Center Total $ 40,000 $ 10,000 $ 20,000 $ - $ 25,000 $ 5,000 $ 15,000 $ 4,000 $ 15,460 $ 75,000 $ 25,000 $ 224,460 $ $ - $ 10,000 $ 20,000 DEPARTMENT /DIVISION: Purchase Of Services RESPONSIBILITY: Jennifer Larson, Budget Director America's River Corporation FY 2011: $10,000 FY 2012 Requested: $10,000 FY 2012 Recommended: $10,000 Tax Funds Helping Service of Northeast Iowa FY 2011: $2,147 FY 2012 Requested: $3,500 Tax Funds FY 2012 Recommended: $2,147 Tax Funds Hills & Dales Senior Center FY 2011: $25,000 FY 2012 Requested: $25,000 CDBG FY 2012 Recommended: $25,000 CDBG Opening Doors FY 2011: FY 2012 Requested: FY 2012 Recommended: Operation: New View FY 2011: FY 2012 Requested: FY 2012 Recommended: $15,000 $15,000 $10,000 CDBG $ 5,000 Tax Funds $18,805 $31,727 Tax Funds $18,805 Tax Funds Project Concern: Child Care Referral FY 2011: $9,098 FY 2012 Requested: $9,098 CDBG FY 2012 Recommended: $9,098 CDBG Project Concern: Foster Grandparent Program FY 2011: $6,113 FY 2012 Requested: $6,113 Tax Funds FY 2012 Recommended: $6,113 Tax Funds Project Concern: Information and Referral FY 2011: $25,821 FY 2012 Requested: $25,821 CDBG FY 2012 Recommended: $25,821 CDBG Proudly Accessible Dubuque FY 2011: $0 FY 2012 Requested: $10,000 Tax Funds FY 2012 Recommended: $10,000 Tax Funds Retired Senior Volunteer Program FY 2011: $7,341 FY 2012 Requested: $7,341 Tax Funds FY 2012 Recommended: $7,341 Tax Funds Substance Abuse Services Center FY 2011: $14,013 FY 2012 Requested: $14,500 Tax Funds FY 2012 Recommended: $14,013 Tax Funds Washington Tool Library FY 2011: FY 2012 Requested: FY 2012 Recommended: Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) $15,500 $15,500 CDBG $15,500 CDBG Purchase of services activities are those services that the City feels fit the goals and priorities of the City and are not required to be provided or would not be provided in the normal course of City business. Contracted services are services that the City would have within its organization regardless of who provides the service. Contracted services in many cases leverage other resources that would not normally be available to the City. An example is the Dubuque Humane Society which provides a heightened level of service for animal control over what the City would provide for animals. Greater Dubuque Development Corporation started a "Destination for Opportunity" campaign for business retention and expansion, retention and recruitment of workforce, and new business recruitment, of which the City makes up $2.5 million of an over $6 million overall budget. Based on the above definitions, the following services are reported in the Economic Development Department in contracted services: Dubuque Chamber of Commerce payment of 50% of hotel / motel tax for marketing $814,222; Dubuque Area Labor Management Council $30,000; Dubuque Main Street $74,276; Project HOPE $70,708 and Greater Dubuque Development Corporation $276,613. The following services are reported in the Housing and Urban Development Department in miscellaneous services: Washington Neighborhood Development Corporation $80,000 and Every Child Every Promise grants program $25,000. The following services are reported in the Transit Department in pay to other agency: $9,600 towards the cost of Burlington Trailways building lease and $15,000 for the DuRide program. In addition, the Humane Society contract for animal control is reported in the Health Services Department $122,822. Improvement Package Summary 1 of 1 This decision package would provide the bridge funding for a director position at the Proudly Accessible Dubuque (PAD) organization. To date, the organization has been volunteer -only but in order to maintain operational effectiveness the director position will need to be filled immediately. The needed bridge funding will carry the organization to the planned mature position in three years, after which time the projects and grants will sustain the program and allow the organization to grow and serve. As far back as 2003, the City of Dubuque has had committees and commissioners who focused on ways to improve access to public facilities. "Improved compliance with the Americans with Disabilities Act" has been a Dubuque Policy Agenda Top Priority. Since 2007, Proudly Accessible Dubuque (PAD) has acted in concert with and as a partner to the City of Dubuque. Proudly Accessible Dubuque (PAD) assists people with disabilities by helping businesses deal with the requirements of the Americans with Disabilities Act. The work is done to find the most practical, common sense solutions. Proudly Accessible Dubuque (PAD) strives to be a resource for business owners about the American with Disabilities Act. Related Cost: $40,000 Tax Funds — (Recurring for 3 years) Property Tax Impact: +$.01971 +.19% Activity: Proudly Accessible Dubuque (PAD) Recommend — Yes at $10,000 Property Tax Impact: +$.00491 +.05% DEPARTMENT /DIVISION: RESPONSIBILITY: Purchase Of Services Jenny Larson, Budget Director America's River Corporation FY 2010: $10,000 FY 2011 Requested: $10,000 FY 2011 Recommended: $10,000 Tax Funds Helping Service of Northeast Iowa FY 2010: $2,147 FY 2011 Requested: $3,500 Tax Funds FY 2011 Recommended: $2,147 Tax Funds Hills & Dales Senior Center FY 2010: $25,000 FY 2011 Requested: $25,000 CDBG FY 2011 Recommended: $25,000 CDBG Opening Doors FY 2010: FY 2011 Requested: FY 2011 Recommended: Operation: New View FY 2010: FY 2011 Requested: FY 2011 Recommended: $15,000 $15,000 $10,000 CDBG $ 5,000 Tax Funds $18,805 $31,727 Tax Funds $18,805 Tax Funds Project Concern: Child Care Referral FY 2010: $9,098 FY 2011 Requested: $9,098 CDBG FY 2011 Recommended: $9,098 CDBG Project Concern: Foster Grandparent Program FY 2010: $6,113 FY 2011 Requested: $6,113 Tax Funds FY 2011 Recommended: $6,113 Tax Funds Project Concern: Information and Referral FY 2010: $25,821 FY 2011 Requested: $25,821 CDBG FY 2011 Recommended: $25,821 CDBG Retired Senior Volunteer Program FY 2010: FY 2011 Requested: FY 2011 Recommended: $7,341 $7,341 Tax Funds $7,341 Tax Funds Substance Abuse Services Center FY 2010: FY 2011 Requested: FY 2011 Recommended: Washington Tool Library FY 2010: FY 2011 Requested: FY 2011 Recommended: Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) $14,013 $14,700 Tax Funds $14,013 Tax Funds $15,500 $15,500 CDBG $15,500 CDBG Purchase of services activities are those services that the City feels fit the goals and priorities of the City and are not required to be provided or would not be provided in the normal course of City business. Contracted services are services that the City would have within its organization regardless of who provides the service. Contracted services in many cases leverage other resources that would not normally be available to the City. An example is the Dubuque Humane Society which provides a heightened level of service for animal control over what the City would provide for animals. Greater Dubuque Development Corporation started a "Destination for Opportunity" campaign for business retention and expansion, retention and recruitment of workforce, and new business recruitment, of which the City makes up $2.5 million of an over $6 million overall budget. Based on the above definitions, the following services are reported in the Economic Development Department in contracted services: Dubuque Chamber of Commerce payment of 50% of hotel / motel tax for marketing $776,928; Dubuque Area Labor Management Council $30,000; Dubuque Main Street $57,550; Project HOPE $69,445 and Greater Dubuque Development Corporation $276,613. The following services are reported in the Housing and Urban Development Department in miscellaneous services: Washington Neighborhood Development Corporation $105,000 and Every Child Every Promise grants program $25,000. In addition, the Humane Society contract for animal control is reported in the Health Services Department $118,087. Improvement Package Summary 1 of 3 This decision package would assist the Dubuque Art Center to expand its free community outreach programming for at -risk and disadvantaged residents to serve over 250 new students in 2010. These programs will target 130 at -risk youth through after school, weekend, and summer programs, 60 impoverished senior citizens through programs at assisted living facilities, 40 homeless men and women at the mission, Maria House, Theresa Shelter, and Manasseh House, and 20 sexual /physical abuse victims at Riverview Center. These will be new programs; there are currently no similar programs offered in the City, despite the need. The average cost to provide high quality arts programming is $160 per individual served and includes material, equipment, instructor, insurance facility, and administrative expenses. This request is for the City to provide $20,000, which is 50% of the total cost. This will allow the Dubuque Art Center to leverage the additional funding required from business sponsors and the Iowa Department of Cultural Affairs. In the long term, the cost of this program is low and participation in arts programs has been shown to improve academic achievement, civic engagement, reduce drop -out levels, and help facilitate mental acuity in seniors. In addition, the Dubuque Art Center's free community outreach programs address the City's mission and goals by providing engaging arts experiences for youth and seniors by providing valuable human development services, by increasing Dubuque's cultural sustainability, by helping reduce crime and gang activity, and by addressing at least three of the promises made by Every Child 1 Every Promise. The Dubuque Art Center does not qualify for operational support from the Arts and Cultural Affairs commission, since it is only one year old and the requirement is two years. Related Cost: $20,000 Tax Funds — Recurring Property Tax Impact: +$.0101/ +.10% Activity: Dubuque Art Center 2 of 3 This decision package would help Four Mounds bridge the gap of funding for leading the HEART partnership in the Washington Neighborhood as it is expanded using the YouthBuild as a model. The City of Dubuque has been a critical partner in the HEART program since its inception in 2003. Four Mounds and the City of Dubuque have helped to grow and build a program that is meeting the needs of the community's youth and the Washington Neighborhood. The HEART partnerships have been significantly restructured to include NICC as a critical partner. HEART is supporting its participants as AmeriCorps members and is the first YouthBuild chapter in Iowa to do so. HEART has also entered a partnership with the local WIA office to further support yourth and reach those that have multiple barriers to success. Additionally, HEART is helping the Iowa Workforce development (IWD) in Des Moines and Iowa Commission on Volunteer Service (ICVS) to develop a statewide AmeriCorps program for all YouthBuild participants. It will be structured to reach those youth that are most -in -need, including ex- offenders and adjudicated persons. HEART has a 90% successful completion rate for the participants. Successful completion for the 16 students in the school0year program include: GED completion and moving on to college, military, or employment, or re- enrollment in the program for a second term. HEART has helped the Washington Neighborhood through a complete rehabilitation and energy efficiency for two to four historic row houses located acres from the Crescent Community Health Center in partnership with the City of Dubuque Housing Department. HEART created a model for historically sensitive, quality rehabilitation to neighbors, other organizations and developers, through the use of funding programs developed by the City of Dubuque targeted specifically for this neighborhood. HEART YouthBuild will expand next summer with new services and support, reaching new populations. The budget for fiscal year 2011 is estimated to be $568,354 with a funding gap of $351,578. Four Mounds is working to access Department of Labor funds for this expansion, but it is unclear how much funding may be available at this time. As well, the Department of Labor requires a cash match for accessing funding. A strong, local funding component can help us leverage funding to expand this program into one that can serve more successfully, with a greater impact on the community. The City's support for this program will go a long way toward leveraging Americorps support for our youth and possible DOL funding for expansion. Related Cost: $25,000 Tax Funds — Non - Recurring Property Tax Impact: +$.01261 +.13% Activity: Four Mounds HEART Recommend — No 3 of 3 This decision package would continue the assistance to Northeast Iowa Community College to fund the Northeast Iowa Business Accelerator Business Plan. The City has provided annual funding of $5,000 to this program from Fiscal Year 2008 thru 2010. Business Accelerator provides advisory services and networking opportunities to entrepreneurs, angel investors, strategic institutional investors, developers, vendors of professional services, financial services firms, community development organizations and local governments in Clayton, Delaware, Dubuque and Jackson counties. From its formation in August 2006 through today, Business Accelerator has provided advisory services to 73 companies, of which 46 are from Dubuque County. Business Accelerator is currently serving 17 clients, of which 9 are located in Dubuque County. Related Cost: $5,000 Tax Funds — Recurring Property Tax Impact: +$.00251 +.02% Activity: Northeast Iowa Community College Recommend - No DEPARTMENT /DIVISION: RESPONSIBILITY: Purchase Of Services Jenny Larson, Budget Director America's River Corporation FY 2009: FY 2010 Requested: FY 2010 Recommended: $10,000 $10,000 $10,000 Tax Funds Every Child /Every Promise FY 2009: $25,000 FY 2010 Requested: $25,000 Tax Funds FY 2010 Recommended: $25,000 Tax Funds (Final Year of 3 Year Commitment) Helping Service of Northeast Iowa FY 2009: FY 2010 Requested: FY 2010 Recommended: Hills & Dales Senior Center FY 2009: FY 2010 Requested: FY 2010 Recommended: Operation: New View FY 2009: FY 2010 Requested: FY 2010 Recommended: $2,147 $2,147 Tax Funds $2,147 Tax Funds $25,000 $25,000 CDBG $25,000 CDBG $18,257 $31,727 Tax Funds $18,805 Tax Funds Project Concern: Child Care Referral FY 2009: FY 2010 Requested: FY 2010 Recommended: $9,098 $9,098 CDBG $9,098 CDBG Project Concern: Foster Grandparent Program FY 2009: $6,113 FY 2010 Requested: $6,113 Tax Funds FY 2010 Recommended: $6,113 Tax Funds Project Concern: Information and Referral FY 2009: $25,821 FY 2010 Requested: $25,821 CDBG FY 2010 Recommended: $25,821 CDBG Retired Senior Volunteer Program FY 2009: $7,341 FY 2010 Requested: $7,341 Tax Funds FY 2010 Recommended: $7,341 Tax Funds Substance Abuse Services Center FY 2009: $13,605 FY 2010 Requested: $14,285 Tax Funds FY 2010 Recommended: $14,013 Tax Funds Washington Tool Library FY 2009: $15,500 FY 2010 Requested: $15,500 CDBG FY 2010 Recommended: $15,500 CDBG Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) Purchase of services activities are those services that the City feels fit the goals and priorities of the City and are not required to be provided or would not be provided in the normal course of City business. Contracted services are services that the City would have within its organization regardless of who provides the service. Contracted services in many cases leverage other resources that would not normally be available to the City. An example is the Dubuque Humane Society which provides a heightened level of service for animal control over what the City would provide for animals. Greater Dubuque Development Corporation started a "Destination for Opportunity" campaign for business retention and expansion, retention and recruitment of workforce, and new business recruitment, of which the City makes up $2.5 million of an over $6 million overall budget. Based on the above definitions, the following services totaling $1,138,283 have been moved from the Purchase of Service activity to Economic Development in contracted services: Dubuque Chamber of Commerce payment of 50% of hotel / motel tax for marketing $783,654; Dubuque Area Labor Management Council $30,000; Dubuque Main Street $59,276; Greater Dubuque Development Corporation $270,613; and Northeast Iowa Community College: Business Accelerator Business Plan $5,000. In addition, the Humane Society contract for animal control has been moved from the Purchase of Services activity to Health Services $115,772. Improvement Package Summary 1 of 2 This decision package would assist Opening Doors to defray operating costs at two programs: Maria House and Teresa Shelter. Maria House, the first program of Opening Doors, opened its doors on September 25, 2000 and provides transitional housing for women, alone or with children, where they can live up to two years. Maria House provides a warm and supportive environment for women as they journey towards independence and self- sufficiency. Without help and support, homeless families often inherit a legacy of poverty and crisis. Unless mothers acquire the resources and skills to work productively in society, children of homeless families have little chance. They fall behind in school, receive inadequate health care, and grow up with insecurity and despair. In collaboration with existing community programs, families at Maria House have the resources they need to meet their varying needs. Maria House provides a stable home life, sense of community, and comprehensive support services to help families break the cycle of homelessness and poverty in their lives. During the past two years, Maria House has housed 71 different women and children and Teresa Shelter has served 356 women and children, for a total of 427. Staffing is the major component of the Maria House and Teresa Shelter programs and is the greatest expense. Maria House's annual budget is over $390,000 and Teresa Shelter's budget is $238,000. To keep the doors of both of these programs open, Opening Doors depends on grants, donations, and the support of generous people in our community. Only 6% of the operating budget comes from United Way. Related Cost: $15,000 Tax Funds — Recurring Property Tax Impact: +$.0000 / +.00% Activity: Opening Doors Recommend — No 2 of 2 This decision package would help sustain the after school mentoring program at Holy Ghost Catholic School. Holy Ghost received a grant of $4,000 from the Community Foundation in 2006 to establish an after school mentoring program. Currently there are 30 students being served by 30 mentors. Students are recommended for the mentoring program by their classroom teacher and work on areas of greatest need with their mentor. Depending on need, some students are seen three times a week while others receive assistance once a week. All mentoring is done on our campus, and parents provide transportation to and from campus. The majority of mentors have a connection to Holy Ghost School or to one of the parishes served. Some of the students desperately need the support and modeling a mentor can provide. The relationship between mentor and mentee benefits all involved; the mentee receives moral, spiritual, and personal guidance in addition to academic assistance while the mentor fulfills their desire to give back to the community. Mentors volunteer their time but there are expenses of recruiting mentors (brochures), orientation booklets for mentors, name tags, and Virtus training certification. The program director receives a yearly stipend from the Franciscan Sisters to continue in this position. This decision package is twofold: to receive enough funding that the coordinator position could be paid through the mentoring program and to receive funds to make the program self sustaining. Related Cost: $4,000 Tax Funds — Recurring Property Tax Impact: +$.0000 / +.00% Activity: Holy Ghost Catholic School Recommend — No 6o1 DEPARTMENT /DIVISION: RESPONSIBILITY: Purchase Of Services Jenny Larson, Budget Director America's River Corporation FY 2008: FY 2009 Requested: FY 2009 Adopted: $10,000 $10,000 $10,000 Tax Funds Dubuque Area Chamber of Commerce Convention and Visitors Bureau FY 2008: FY 2009 Requested: FY 2009 Adopted: $732,496 $766,453 $766,453 Hotel /Motel Tax (50 %) Net of CVB loan $35,000 Iowa Workforce Development FY 2008: $6,000 FY 2009 Requested: $6,000 UDAG FY 2009 Adopted: $6,000 UDAG Dubuque Area Labor Management Council FY 2008: $15,968 FY 2009 Requested: $16,607 FY 2009 Adopted: $7,751 UDAG $8,217 Tax Funds Dubuque Main Street FY 2008: FY 2009 Requested FY 2009 Requested FY 2009 Adopted: FY 2009 Adopted: $57,550 $49,928 UDAG $10,500 Tax Funds $47,550 UDAG $10,000 Tax Funds Greater Dubuque Development Corp. FY 2008: $270,613 FY 2009 Requested: $270,613 UDAG FY 2009 Adopted: $270,613 UDAG Helping Service of Northeast Iowa FY 2008: $2,147 FY 2009 Requested: $3,500 Tax Funds FY 2009 Adopted: $2,147 Tax Funds Humane Society (5 yr. FY 2008: FY 2009 Requested: FY 2009 Adopted: contract ending FY 2009) $109,400 $112,400 Tax Funds $112,400 Tax Funds Operation: New View FY 2008: FY 2009 Requested: FY 2008 Adopted: $18,257 $28,843 Tax Funds $18,257 Tax Funds Project Concern: Child Care Referral FY 2008: $9,098 FY 2009 Requested: $9,371 CDBG FY 2009 Adopted: $9,098 CDBG Project Concern: Foster Grandparent Program FY 2008: $6,113 FY 2009 Requested: $6,296 Tax Funds FY 2009 Adopted: $6,113 Tax Funds Project Concern: Information and Referral FY 2008: $25,821 FY 2009 Requested: $26,596 CDBG FY 2009 Adopted: $25,821 CDBG Retired Senior Volunteer Program FY 2008: $7,341 FY 2009 Requested: $7,561 Tax Funds FY 2009 Adopted: $7,341 Tax Funds Substance Abuse Services Center FY 2008: $13,605 FY 2009 Requested: $14,285 Tax Funds FY 2009 Adopted: $13,605 Tax Funds Hills & Dales Senior Center FY 2008: FY 2009 Requested: FY 2009 Adopted: Washington Tool Library FY 2008: FY 2009 Requested: FY 2009 Adopted: $25, 000 $25,000 CDBG $25,000 CDBG $15,500 $15,500 CDBG $15,500 CDBG Northeast Iowa Community College: Business Accelerator Business Plan FY 2008: $5,000 FY 2009 Requested: $5,000 Tax Funds FY 2009 Adopted: $5,000 Tax Funds Every Child /Every Promise FY 2008: $25,000 FY 2009 Requested: $25,000 Tax Funds FY 2009 Adopted: $25,000 Tax Funds Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) 1. The Human Society contract that was approved by City Council in FY 2004 was moved to Purchase of Services from Health Services in FY 2008. FY 2009 represents the final year of the five year contract. The following table represents the actual City of Dubuque animals that were brought in to the Dubuque Humane Society (DHS) and total operating expenses for DHS for FY 2005 and the projected animals and expenses for FY 2006 thru FY 2009. Currently, DHS does not have the capability to account for the actual costs of specific activities separately, such as animal control. The net expense represents the total operating expenses from DHS, which include many other activities besides animal control. This total is reduced by the percentage of revenue related to the City of Dubuque animals such as animal adoption, boarding of return to owner animals; impound fees, euthanasia on request, and miscellaneous revenues. In addition, the total operating expenses of DHS is reduced by the surplus revenue which is the estimated amount of revenue over total expenses. Dubuque Humane Society (DHS) Number of Dubuque Animals Total Animals Served by DHS Percent of Dubuque Animals FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 Actual Actual Budget Budget Budget 1,018 1,252 1,111 1,111 1,133 3,686 4,398 4,426 4,426 4,515 28% 28% 25% 25% 25% City of Dubuque Contract Fee $ 46,400 $ 71,400 $ 106,400 $ 109,400 $ 112,400 DHS Contract Fee per City Animal $ 45.58 $ 57.03 $ 95.77 $ 98.47 $ 99.19 Total Operating Expenses DHS $ 476,574 $ 537,858 $ 557,457 $ 574,181 $ 591,406 Less Revenue from Dubuque Animals $ (43,289) $ (56,020) $ (57,701) $ (59,432) $ (61,215) Less Surplus Revenue (44,086) (47,716) (12,396) ( 4,371) ( 0 ) Net Expense $ 389,199 $ 434,122 $ 487,360 $ 510,378 $ 530,191 Projected Expense per Animal $ 105.59 $ 98.71 $ 110.11 $ 115.31 $ 117.43 Improvement Package Summary 1 of 1 This decision package would help St. Mark Community Center cover the cost of a teacher and two paraprofessionals for the after - school program at Fulton Elementary School. These quality staff are trained and provided support by a Program Coordinator who also communicates with school teachers, administrators, and counselors. St. Mark Community Center currently serves 40 -50 children at Fulton Elementary School with approximately 20 children in the after - school program. More students are added as more parents are requesting our services or teachers are referring students who need help. The Fulton Elementary after school program would be staffed in conjunction with Leisure Services so that half of the students engage in physical activity while the other half works on academics and then the groups are switched. St. Mark Community Center, with the funding assistance of state and federal grants, started the Kids Connection and THINK Together initiatives. The programs are free or at low cost to families. The main strategies focus on reading, math, and science; homework assistance; mentoring programs; behavioral modification; and substance abuse prevention. Strategy areas are carried out in the before and after - school sessions held at five sites: Prescott, Audubon, Fulton, Marshall, Lincoln, and Comiskey Park (including students from Jefferson, Washington, and Roosevelt). The after - school sites have a teacher and two paraprofessionals to assist with academics. Summer school, held at St. Mark Community Center, meets five days a week for six weeks. The City of Dubuque's requested contribution of $15,460 would pay for the staff salaries, benefits, and taxes for the Fulton Elementary after - school program staff. Related Cost: $15,460 Tax Funds — Recurring Property Tax Impact: +$.0082/ +.08% Activity: St. Mark Community Center Recommend - No DEPARTMENT /DIVISION: RESPONSIBILITY: Purchase Of Services Jenny Larson, Budget Director America's River Corporation FY 2007: $10,000 FY 2008 Requested: $10,000 FY 2008 Adopted: $10,000 Dubuque Area Chamber of Commerce Convention and Visitors Bureau FY 2007: $660,409 FY 2008 Requested: $732,496 FY 2008 Adopted: $732,496 Hotel /Motel Tax (50 %) Less CVB loan $35,000 Iowa Workforce Development FY 2007: $4,425 FY 2008 Requested: $6,000 UDAG FY 2008 Adopted: $6,000 UDAG Dubuque Area Labor Management Council FY 2007: $15,968 FY 2008 Requested: $17,455 FY 2008 Adopted: $7,751 UDAG $8,217 Tax Funds Dubuque Main Street, Ltd. FY 2007: FY 2008 Requested FY 2008 Requested FY 2008 Adopted: FY 2008 Adopted: $46,165 $48,474 UDAG $10,000 Tax Funds $47,550 UDAG $10,000 Tax Funds Greater Dubuque Development Corp. FY 2007: $167,828 FY 2008 Requested: $170,613 UDAG FY 2008 Adopted: $170,613 UDAG Operation: New View FY 2007: FY 2008 Requested: FY 2008 Adopted: $17,725 $28,843 Tax Funds $18,257 Tax Funds Project Concern: Child Care Referral FY 2007: $8,833 FY 2008 Requested: $9,098 CDBG FY 2008 Adopted: $9,098 CDBG Project Concern: Foster Grandparent Program FY 2007: $5,598 FY 2008 Requested: $6,113 Tax Funds FY 2008 Adopted: $6,113 Tax Funds Project Concern: Information and Referral FY 2007: $25,069 FY 2008 Requested: $25,821 CDBG FY 2008 Adopted: $25,821 CDBG Retired Senior Volunteer Program FY 2007: $7,341 FY 2008 Requested: $7,341 Tax Funds FY 2008 Adopted: $7,341 Tax Funds Substance Abuse Services Center FY 2007: $13,145 FY 2008 Requested: $13,605 Tax Funds FY 2008 Adopted: $13,605 Tax Funds Helping Service of Northeast Iowa FY 2007: $2,084 FY 2008 Requested: $3,500 Tax Funds FY 2008 Adopted: $2,147 Tax Funds Humane Society (5 yr. FY 2007: FY 2008 Requested: FY 2008 Adopted: contract ending FY 2009) $106,400 $109,400 Tax Funds $109,400 Tax Funds Northeast Iowa Community College: Business Accelerator Business Plan FY 2008 Requested: $5,000 Tax Funds FY 2008 Adopted: $5,000 Tax Funds Hills & Dales Senior Center FY 2007: $35,000 FY 2008 Requested: $25,000 CDBG FY 2008 Adopted: $25,000 CDBG Washington Tool Library FY 2007: FY 2008 Requested: FY 2008 Adopted: $15,500 $15,500 CDBG $15,500 CDBG Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) 1. The Human Society contract that was approved by City Council in FY 2004 was moved to Purchase of Services from Health Services in FY 2008. FY 2008 represents the fourth year of the five year contract. The following table represents the actual City of Dubuque animals that were brought in to the Dubuque Humane Society (DHS) and total operating expenses for DHS for FY 2005 and the projected animals and expenses for FY 2006 thru FY 2009. Currently, DHS does not have the capability to account for the actual costs of specific activities separately, such as animal control. The net expense represents the total operating expenses from DHS, which include many other activities besides animal control. This total is reduced by the percentage of revenue related to the City of Dubuque animals such as animal adoption, boarding of return to owner animals, impound fees, euthanasia on request, and miscellaneous revenues. In addition, the total operating expenses of DHS is reduced by the surplus revenue which is the estimated amount of revenue over total expenses. Dubuque Humane Society (DHS) Number of Dubuque Animals Total Animals Served by DHS Percent of Dubuque Animals FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 Actual Budget Budget Budget Budget 1,018 1,018 1,038 1,038 1,059 3,686 3,686 3,760 3,760 3,835 28% 28% 28% 28% 28% City of Dubuque Contract Fee $ 46,400 $ 71,400 $ 106,400 $ 109,400 $ 112,400 DHS Contract Fee per City Animal $ 45.58 $ 70.14 $ 102.50 $ 105.39 $ 106.14 Total Operating Expenses DHS $ 476,574 $ 492,029 $ 506,790 $ 521,994 $ 537,653 Less Revenue from Dubuque Animals $ (43,289) $ (44,226) $ (45,553) $ (46,919) $ (48,327) Less Surplus Revenue (44,086) (58,838) (84,586) (78,296) (71,639) Net Expense $ 389,199 $ 388,965 $ 376,651 $ 396,779 $ 417,687 Projected Expense per Animal $ 105.59 $ 105.52 $ 100.17 $ 105.53 $ 108.91 Improvement Package Summary 1 of 3 This decision package would assist Northeast Iowa Community College to fund the Northeast Iowa Business Accelerator Business Plan. The business plan states, "Having an Accelerator present in this region will provide the resources to identify and support the progress of growing the business that have potential for expansion." They go on to say, "The result will be accelerated business embarking on a growth path and viable candidates for funding through the Venture Network of Iowa and other venture funds." Their initial business plan shows a $148,792 annual budget. They are approaching local governments and banks about assisting with the funding. This request is for $5,000 per year for three years. The Greater Dubuque Development Corporation Executive Board directed Associate Rick Dickenson to work with NICC on improving this business plan as additional funding is sought. Related Cost: $5,000 Tax Funds — Recurring for 3 years Property Tax Impact: +$.0028/ +.03% Activity: Northeast Iowa Business Accelerator Recommend - Yes 2 of 3 This decision package would assist Opening Doors to defray operating costs at two programs: Maria House and Teresa Shelter. Opening Doors became a non - profit charitable corporation in June of 1999 after a three -year study of community leaders showed homelessness for women and children had reached a crisis level in the community. Maria House, the first program of Opening Doors, opened its doors on September 25, 2005 and provides transitional housing for women, alone or with children, where they can live for up to two years. Maria House provides a warm and supportive environment for women as they journey toward independence and self- sufficiency. Without help and support, homeless families often inherit a legacy of poverty and crisis. Unless mothers acquire the resources and skills to work productively in society, children of homeless families have little chance. They fall behind in school, receive inadequate health care, and grow up with insecurity and despair. In collaboration with existing community programs, families at Maria House have the resources they need to meet their varying needs. Maria House provides a stable home life, sense of community, and comprehensive support services to help families break the cycle of homelessness and poverty in their lives. Typically, homeless women need education and job skills to work toward self - reliance. Those who work often earn minimum wage or slightly more that is not nearly enough to pay for food, rent, childcare and medical insurance. Through case management, life skills training and education, as well as the removal of barriers, such as lack of transportation and childcare, the earning potential of those who complete the Maria House program is greatly enhanced. To date, 326 women and children have been served at Maria House, where 18 women and children can live at one time and 58 women and children at Teresa Shelter. Women are able to accomplish things they never dreamt were possible such as: women regaining custody of their children; women conquering substance abuse; women completing their education and obtaining a full -time job, etc. There is almost always a waiting list and often, some of the waiting list includes women not stable enough to enter Maria House. These individuals are just seeking to have their basic needs of shelter met and thus Opening Doors met this need by opening Teresa House in May 2006 at 1111 Bluff Street. Staffing is the major component of the Maria House and Teresa Shelter programs and is the greatest expense. The Maria House annual budget is over $400,000 and the Teresa Shelter budget is approximately $160,000. To keep the doors of both programs open, Opening Doors depends on the support of people in the community, grants and fundraising. Only seven percent of Maria House's operating budget comes from United Way. Grants for operating costs are limited and the numbers available are dwindling. Most grants focus on new programs and services. Related Cost: $75,000 Tax Funds — Recurring Property Tax Impact: +$.0426/ +.41% Activity: Opening Doors Recommend - No 3 of 3 This decision package would help Dubuque Main Street Ltd. fund a part time development position to help manage the economic development and design assistance function of the Warehouse /Millworking District. This development position would secure a national consultant to conduct a feasibility study and administer the local portion of this study, coordinate the production of conceptual drawings for the new Main Street District as part of the Great Places initiative, assist in the copious requirements for applying for and the securing of historic tax credits with all interested property owners, kept appropriate stakeholders informed on all current incentive programs for which are currently advocated, help produce at least six facade drawings in the district each year, work hand -in -hand with the business accelerator to bring to fruition the entrepreneurial neighborhood by working on both the unique design and funding of this cutting edge concept in the Wilmac, CRA building, and assume the responsibility of recruitment of mixed - use tenants for the properties; from offices, to cultural entities, to both owner - occupied and rental residential units, to specialty retail and service establishments and to millwork - related light industrial companies. Should the City help fund this position, the Dubuque Main Street Executive Board pledges to complete funding this new initiative through the private sector. Related Cost: $10,000 Tax Funds — Recurring Property Tax Impact: +$.00571 +.06% Activity: Dubuque Main Street Ltd. Recommend - Yes DEPARTMENT /DIVISION: RESPONSIBILITY: Purchase Of Services Dawn Lang, Budget Director America's River Corporation FY 2006: FY 2007 Requested: FY 2007 Adopted: $10,000 $10,000 $10,000 Dubuque Area Chamber of Commerce Convention and Visitors Bureau FY 2006: $644,886 FY 2007 Requested: $660,409 FY 2007 Adopted: $660,409 Hotel /Motel Tax (50 %) Less CVB loan $35,000 Dubuque Area Labor Management Council FY 2006: $15,503 FY 2007 Requested: $15,968 FY 2007 Adopted: $ 7,751 UDAG $ 8,217 Tax Funds Dubuque Main Street, Ltd. FY 2006: $43,966 FY 2007 Requested $48,363 UDAG FY 2007 Adopted: $46,165 UDAG Greater Dubuque Development Corp. FY 2006: $165,125 FY 2007 Requested: $167,828 UDAG FY 2007 Adopted: $167,828 UDAG Helping Service of Northeast Iowa FY 2006: $2,023 FY 2007 Requested: $3,000 Tax Funds FY 2007 Adopted: $2,084 Tax Funds Lifetime Center FY 2006: FY 2007 Requested: FY 2007 Adopted: $25,000 $25,000 CDBG $25,000 Tax Funds $25,000 CDBG $10,000 Tax Funds Operation: New View FY 2006: FY 2007 Requested: FY 2007 Adopted: $17,209 $23,074 Tax Funds $17,725 Tax Funds Project Concern: Child Care Referral FY 2006: $8,576 FY 2007 Requested: $9,076 CDBG FY 2007 Adopted: $8,833 CDBG Project Concern: Foster Grandparent Program FY 2006: $5,435 FY 2007 Requested: $5,935 Tax Funds FY 2007 Adopted: $5,598 Tax Funds Project Concern: Information and Referral FY 2006: $24,339 FY 2007 Requested: $26,339 CDBG FY 2007 Adopted: $25,069 CDBG Retired Senior Volunteer Program FY 2006: $7,341 FY 2007 Requested: $7,341 Tax Funds FY 2007 Adopted: $7,341 Tax Funds Substance Abuse Services Center FY 2006: $12,762 FY 2007 Requested: $13,145 Tax Funds FY 2007 Adopted: $13,145 Tax Funds Washington Tool Library FY 2006: FY 2007 Requested: FY 2007 Adopted: $15,500 $15,500 CDBG $15,500 CDBG Improvement Package Summary 1 of 1 This decision package would allow the Lifetime Senior Center to conduct a relocation analysis. The Lifetime Senior Center is in a position with a new landlord that they need to consider relocating from its current location. This money would support analysis of different sites. The City, through the Economic Development Department, Housing and Community Development Department and the City Manager's Office, is working with a subcommittee of the Lifetime Center to determine a different location. The Lifetime Center has also asked for additional City support over the $25,000 in CDBG funds that offset their $110,000 budget. A greater effort to secure low and moderate income residents and a location in an area that the City Council has targeted for development, like downtown or the Washington Street Neighborhood, would be greater possibilities for the City of offer assistance. Related Cost: $25,000 Tax Funds - Non - Recurring Property Tax Impact: +$.0145/ +.15% Activity: Lifetime Senior Center Recommend - Yes at $10,000 Property Tax Impact: +$.0058/ +.06% CITY OF DUBUQUE, IOWA MEMORANDUM TO: Honorable Mayor and City Council FROM: Stephani Johnson, Acting City Manager DATE: 12 October 1992 RE: Ordinance establishing a Community Development Commission Attachment VII INTRODUCTION: The following memorandum presents for Council consideration an ordinance establishing a Community Development Commission (CDC) in accordance with the Citizen Participation Plan adopted by the City Council for the Community Development Block Grant (CDBG) program. BACKGROUND: On September 8, 1992, the City Council approved by Resolution Number 287 -92, a Citizen Participation Plan for the CDBG program. An integral element of the plan was the creation, by ordinance, of a Community Development Commission. The Acting City Manager was directed to prepare an ordinance establishing this Commission. The proposed Ordinance is attached. DISCUSSION: The Ordinance establishes a nine member commission whose primary purpose is to "provide for citizen participation in the development and evaluation of the City of Dubuque's Community Development Block Grant program." The duties and responsibilities of the Commission, its composition, the approved appointment process, and general operational procedures set forth in the Citizen Participation Plan have been incorporated into the Ordinance. The Ordinance also formalizes the grievance procedure established for the Community Development Block Grant program. In response to concerns that the community's low and moderate income residents be represented on the Commission, the City Council set aside five of the seats for residents of the five census tracts with the lowest per household income. Unfortunately the 1990 census data, the source of this information, is unavailable though we have been advised that it will be distributed within the next month or two. Available income data was collected in 1979 and is felt to be grossly outdated. REC 1 ENDATION: It is recommended that the City Council, upon review and consideration of the attached Ordinance, adopt said Ordinance establishing a Community Development Commission. Honorable Mayor and City Council Members October 12, 1992 Page 2 It is further recommended that the City Council delay appointments to the Commission until such time as the 1990 census data has been received. Assuming this information is available in December, the Commission should be operational in mid February 1993. This postponement will enhance the Coiinril's efforts to address the needs of the romtneinitv's low and moderate income residents and provide appropriate representation on the Commission. ACTION STEP: The Action Step for the City Council is to adopt the attached Ordinance. BUDGET IMPACT: The budgetary impact of the Community Development Commission is unknown however additional staff time, services, supplies, and administrative oversight will be required. Every effort will be made to absorb.anticipated costs though it may be necessary to amend the FY93 budget of the Community and Economic Development Department. The operation of the Commission will be considered an improvement level item in the FY94 budget. Prepared by: Sara Anne Daines, Associate Planner ORDINANCE HO. 83 -92 AN ORDINANCE ESTABLISHING A, COMMUNITY. DEVELOPMENT COMMISSION Whereas, the City of Dubuque, Iowa has.entered into Grant Agreement Number .B- 92- HC- 19 -0OO4 ("Agreement") with the U.S. Department of Housing and Urban Development under Title I of the,Housing and Community Development Act of 1974, as amended; and Whereas, said Agreement requires .the development of a Citizen Participation Plan (the `Plan ") to provide for citizen participation in the development and evaluation of the City of Dubuque's Community Development Block •Grant program; and • ' Whereas,.said.P1an, adopted by Reso1ution•Number 287 -92 on September S, 1992, r eguir es the establishment, by ordinance, of o. Community Development .Commission; • . , NOW, THEREFORE, •BE•IT' ORDAINED BY.THE.CITY COUNC -IL OF THE CITY 'OF • DUBUQUE, 'IOWA:. • C-RAPTE7 i° i s j3 9 E I- C °8 UNITY s;EVE► OPHEN �s s_ i e aaas �d.. a� r�x_we„ �� o�ris.�:., : r ..s - m�.:i�,'9, Ct�'�b.�J�S�i'i, Sec. 15 -4a. Community Development f ommizsien created; composition. • ' There is hereby :created a Community'Developrrent Commission, whose. primary purpose shall be to provide for citizen participation in the-development and' ..evaluation of the City of Dubuque's Community Development Block Grant ("OGG") . • frog d m. - • The Coniiiissian shall consist •of nine (9) members: five (•S), of which shall -be residents of one.of•each of the five census tracts -with the lowest median household incoMe as deteh insd b`= th U :S. Depar'tme t of Co Lei ce, Bureau of thee. .Ceinsus; :•thres• .(3) of which shall be residents of, the community.at-large; an one I , 'of which sh3 q member the HQ..- designated d b d o (1) : �a��s .:�,ul i be a ucsieoc�cs `�' T tttc ts+�u�lLs j3 Commission � ^�3 ?+�- !.a < =� -.i the Housing Commission. Sec. i5-47. Appiicaiian and appointment process. The process of appointment to the Commission by the City Council shall include at least the following elements: (1) Submission of an application form, containing the requested iii f our ination• on the qualifications and expectations .of •the applicant; and (2) Notice to and an opportunity for the general public to comment, in writing, on the qualifications of each applicant; and . (3) A formal interview by the City Gound i to determine the eppi ica it's qualifications and ability to serve effectively on the Commission. • individuals who, by their professional or personal experience or interest, are knowledgeable of the development needs of the comnunity at- large' { and of low and'moderate income persons in particular shall be considered quali•fied'to serve on the Commission, subject to City Council review and - consideration of other applicable information. Sec. 15 -48. Term; filling of vacancies; compensation. The term, of office for a Commission member shall be three (3) years except as sat forth below. ow. The initial terms .f' the Canmission shall he as follows- (1) For each of the'five (5) residents of the five census tracts with the lowest median •household income as determined,by the U.S. Department of Commerce, Bureau of the Census; one (1) shall be appointed •r ^or an. initial term of one year, :two (2) shall be appdinted for an initial term•'of two _years; twa•• (2) shall be appointed for an initial term of three years. (2)' Far the three (3) community at- large residents; one (1):shall be appointed for, an initial term'off one year,'ane- ('1.) shall be- appointed for an . initial term of'.two •years, .and one. (1) shall be appoint,ed.for an. initial term - . of three years. ' • '(3i Far the and o using• Comm iss ipn designated by the . d f (1) member of the 17y�a �ei3 Housing Cammissikan, the. initial tern shall be one year. A Commission member ber may be removed at any time 'with or without Cause by a vote of two - thirds (2/3j of .all members of 'the City Council. • A vacancy occurring on the Commission Caused by resignation or otherwise, shall be filled by appointment of the City Council 1! dr the remainder of the unexpired term.' . • members of the :Commission shall serve without compensation eXcept for actual ~{penc esa Which shall be sub yect tr approval b y the City C ounti • Sec, 15 -49. Duties and responsibilities: general The Commission shall have the following duties and respondibil ides. (1) To conduct public hearings in accar dance with the minimum standards - estailished in the 'CMG program's Citizen. Participation Plan to ensure Meaningful citizen input in the planning, implementation and assessment of the City R = ity a S Dubuque's CfO-3 program; (2) To provide for and encourage the participation of low nd moderate income persons who reside in designated areas of slum and blight and residents of low and moderate income neighbarhoods, as defined by the City Council, in the planning, implementation and assessment of the CCBG program; (3) T^ idn e•fL oPn _a itv develop lent n ede part icultv 1y the nee of persons of low and moderate income; (4) To serve in an advisory role upon the request of the City Council in policy decisions regarding funding priorities and program development and implementation; (5) To monitor and evaluate program activities to advise whether identified community development objectives have been met; (6) To undertake public information efforts to educate the citizenry of ' the availability of COBG funded programs and to provide for-a.greater understanding of the City's community development efforts; and . (7). To assist in the preparation of the Statement Of Community Development Objectives Gild Projected•Use of Funds,, amendments thereto. and . required reports including, butnot limited to; the annual Grantee Performance Report (GPR) and the annual Comprehensive Housing Assistance Strategy (CHAS);• (a) To serve in an adv isor y r of = to the City Manager in the review of complaints and grievances received in a_cord_nre with th- prrr d trPs established herein in °Section4vjI. ' • (9) To support, upon request, the efforts of the City Council and..other City Commissions in the assessment of the general development needs off:the community. ' • - • The City Council shall have.the authority to establish or revise the priorities 'of the Commission,- Sec. I5 -5O. Duties and responsibilities; grievance•'procedure; review appeal prnelpge The •Co nmisaiyi• shall participate in the 'f od !o? I!g, described 1� �' grievance nrnePdnre actab1 fished by the fort. the Cni�rniunity 'Deve1opment shock. Grant program. • (1). Ali coipi aints regarding the - Communit y Develapnen t. Block Grant (CDBG) program shall be baud1ed ,in accordoun @ with t' e C11 o in tg described 4d grievance procedure. (a) Any aggrieved person shall file a grievance with the City Manager. Grievances shall be riled in a timely manner and must be :received by the City Manager within one (1) year of the alleged occurrence.. (b) � Grievances shall be filed in writing and shall contain a, concise of the grievance and -an explanation of the action desired. (c) The City Manager shall forward the grievance to the Commission within seven (7) working days of its receipt. (d) The Commission shall, within fifteen (1 5) working days.of the receipt of the gr ievance, set a r eaason'ble time for a hearing. The we p a1ia ? shall to notified t writing e'G the zi-e a:d_ =la =-e nf the hearing, if a grievance is resolved prior to the data of the hearing, the aggrieved party shall request in writing that the grievance be withdrawn. (e) The Commission shall conduct a hearing to review the filed complaint. The hearing Shall be open to the public. A quorum of the Commission shall be present. The complainant may appear in person, by .agent, or by attorney. All persons wishing to appear before the Commission shall have an opportunity to be heard regarding the complaint. .Minutes shall be kept of the proceedings of•"the hearing.' ear ing. ' (f) The Commission shall forward its recommendation, in writing, to the City Manager within ten (10) working days following the hearing. (g) The City Manager shall receive and review the recommendation of • the Commission and shall respond to the cofplainant•within ten •(10) . working'days of the receipt of the recommendation. The Commission shall be advised of the action of the City Manager. • (2) . The recommendations of the Commission shall comply. with the.. - regulations established by the U.S: Department of Housirig.•and Urban • Development for the Community Development Block Grant Program under Title T of the Housing,and Community Development Act of 1974, as amehded, "and the'Code•of Ordinance's of the City of Dubuque, Iowa.. (3)' If the complainant is unsatisfied with •the response of the City Manager, an appeal may be made to the •City Council: Such an appeal shall be filed., in writing,' with the City Clerk, City Hall - S0 Test 13th. Street, . Dubuque, 'Iowa.. The appeal shall. be forwarded by the City Clerk to the City Council. The City. Council may, at its discretion, held a hearing to consider the concerns of the' complainant. ' Upon the completion.oi their review 'of' the appeal, :the City-Council Shall•' move to either (a) accept the response or the City Manager; (b) modify the -response of the City Ma rage ; or (c) r etuur n_ the complaint to the Ciy.Manager }., •v _ ew . • • for run tiizr' r. �c'v icrv.� • __ � .. If.the•ouicome of such an appeal is unsatisfactory, the complainant may file a written appeal with the U.S. Department of Housing and Urban Development (HUD), Sec. 15 -51'. Organization. The Commission shall choose an :._ally, • at its first regular meeting- of the fiscal. year, one of'its mernbers�to act as chairperson; and another of its members to act as vice-chairperson, to perform all of the duties of the chairperson.during the chairperson's absence or disability. The Commission shall adopt such rules and regulations governing its organization and procedures as it may be deemed necessary,. with the following: the (1) The t emirs ' shall net as accessary to fulfill l the purposes •for which the Comnist ion was created. (2) Members of the Commission shall. attend at least two-thirds (2j3 of all regularly scheduled meetings within any twelve month period. If any member fails to attend such prescribed number of meetings, such failure shall constitute grounds for :the Commission to recommend to the City Council that said member be replaced. Attendance of all members shall be entered in the minutes (3) All meetings shall be held in accordance with the provisions of the Iowa Open Meetings Law. (4) The f mmmiscinn shall file with the city Clerk a copy of the minutes of each regular and special meeting of the Commission within ten (10) working . days after such meeting. 'Sec. iS =52, Procedures for operation.. The_ Co mMisS ion shall operate in accordance with the standards and procedures set forth'in the City's Community Block Grant (CON) programers Citizen Rarticipatia:i Plan. A11'administrative, personnel, accounting, budgetary and procurement policies of, the City shall' govern the- Commission in all Its operations, ..Passed,—appraved and adopted this 2ad f November. , 19k, • • • James Brady • . Attest:'' . 22- mart' Davis • City `Ciei"k m.i council \ord\commsion.cd { ORDINANCE NO. 42 .200 • ORDINANCES, CITY OF AN ORDINANCE A�tim�,�- �L'IINI� THE CODE OF SsCT! °� ��_ ;A�i® Wt't�i. DUBUQUE, IOWA,-CHAPTER 16, COMMUNITY DEVELOPMENT 4S RELATING TO MEMBERSHIP CF THE COMMUNITY DEVELOPMENT ADVISORY COMWfiSS[ON. NOV'V, THEREFORE, REFORE, BE IT ORDAINE -D BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. Section 15 -46 of the City of Dubuque Code of Ordinances is hereby __ read follows:. amended i,o read as ,olloYYs- ��iiii Section '15-46 CreFted: Composition • . The is hereby, created a Community Development Advisory Commission whose rirna- purpose shat° provide for citizen participation in the development and rp �� pi.ii _ a„ );e to � _ .. _ y-� t. �.. s,;.��:.�,�� °1 : �I�� 3„ii.l Bll+cit:`�:�:i3 � a�"r...s�.a� `-e City o! DubugUe'S Cc nmi riity De Py ��ail,l�ti�� of the Program. The Commission shall comprise nine rnembers,..four (4) r residents of census tracts and block groups where at least 51 l of the residents are low/moderate thy+ 1 zc `r�`[�s D"�..'j�al ;i�tent �°Sf Commerce, rt UI°lied•Ste e income persons as determined by ° Bureau of the Census; four (4)members shall. be residents 'ate com muniiy at lr1a` _ of t�L.�. ,c+i �. l�orii-rti4sl�o.;! designated i.J j` and b h H Sir. `�,, ^,.s one �"I j member shall be that' m�rrlb�! J! u!t`• bola h Housing Commission.. fiPFirlii ms•_,. This (,s .cPe "hall take effect immediately upon publication • .. alit; �iauY& and.c-tinntPri !3 {c7 P, ! 4 7err'ance M. Duggal�t sad ! ! ) . . Jeanne F. Schneider, City:Clei k F:iiJserslAK, AMthRiCDEIG CC,ci3r'lc Membership Or doc Adopted Match 16, 1993 Amended as of October 10, 2007 BY --LAWS COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF DUBUQUE. IOWA ARTICLE I The name of the Commission shall be the "Community Development Advisory Commission" and is herein referred to as the "Commission ". (Amended April 30, 2003) ARTICLE II POWERS AND DUTIES The Commission shall have the powers and duties provided by Chapter 1b Article IV. Community Development Commission of the Code of Ordinances of the City of Dubuque, Iowa, and other applicable sections of the ordinances of the City of Dubuque, Iowa and the laws of the State of Iowa (see Attachment A). ARTICLE III MEMBERSHIP Section 1. MEMBERSHIP. The Commission shall consist of nine residents of the City of Dubuque, four (4) shall be residents of census tracts and block groups where at least 51% of the residents are Low /Moderate income persons as determined by the US Dept of Commerce, Bureau of the Census; four (4) shall be residents of the community at large; and one (1) member shall be the member of the Housing Commission as designated by the Housing Commission. (Amended April 30, 2003) Commission members shall be appointed by the City Council in accordance with Section 15 -47 of the Code of Ordinances of the City of Dubuque, Iowa. A Commission member may be removed at any time with or without cause by a vote of two - thirds (2/3) of all members of the City Council. Section 2. TERM OF OFFICE. The term of office of the members of the Commission shall be three years, except as provided for in Section 1548 of the Code of Ordinances of the City of Dubuque. Each member shall serve until the appointment of a successor. Section 3. VACANCIES. Vacancies occurring on the Commission other than through . expiration of term of office shall be filled by the City Council of the City of Dubuque for the remainder of the unexpired term. Section 4. COMPENSATION. Members of the Commission shall serve without compensation, except for actual expenses which shall be subject to City Council review and approval. " ection 5. ORIENTATION FOR NEW MEMBERS. Prior to the first regular meeting following appointment, a new member shall be provided with copies of Section 15, Article IV. Community Development Commission of the Ordinance, the Community Development Block Grant Program's Citizen Participation Plan and other documentation useful to the member in i By -Laws Community Development Commission Page 2 member shall receive an orientation briefing by the City Manager or his or her designee which shall include a review of the duties and. obligations of a member and a review of current business before the Commission. Section 6. ABSENCES. It shall, be the duty of each member to attend all regular and special meetings of the Commission and to-attend each subcommittee meeting to which a member is appointed. Members of the Commission shall attend at least two thirds (2/3) of all regularly scheduled meetings within any twelve (12) month period. If any member does not attend such prescribed number of meetings, such absences shall constitute grounds fpr the Commission to recommend to the Dubuque City'Council that said member be replaced. Attendance of all members shall be entered on the minutes. Section 7. RESIGNATIONS. Resignations shall be submitted in writing to the City . Council at least sixty (60) days prior to the effective date of the resignation. ARTICLE IV OFFICES Section 1. ELECTION AND TERM OF OFFICE. The Commission, at its first meeting of each fiscal year, shall elect to office from its membership a Chairperson and a Vice - Chairperson. Each shall hold office for one year, except that the terms of the initial Chairperson and Vice Chairperson shall be for a period ending on the first meeting of Fiscal Year 1994 -1995. No person shall serve more than two (2) consecutive terms in anyone office. Section 2. POWERS AND DUTIES OF CHAIRPERSON. The-Chairperson shall: (a) Preside at meetings of the Commission; (b) Call special meetings; (c) Establish committees appoint members thereto and select the chairpersons thereof; (d) Sign minutes; resolutions and other official documents adopted or approved by the Commission; and (e) See that all actions of the Commission are properly taken and carried out. 1 • By -Laws Community Development Commission Page 3 Section 3. POWERS AND DUTIES OF VICE- CHAIRPERSON. During the absence, disability or disqualification Of the Chairperson, the Vice Chairperson shall exercise all the powers and duties'of the Chairperson. Section 4; REPLACEMENT OF OFFICERS. In the event any office of the Commission • becomes vacant, a replacement shall -be elected at the next regular meeting to serve the.unexpired term of the vacated office. - •Section 5. TEMPORARY ABSENCE AND APPOINTMENTS OF OFFICERS, In the event of the temporary absence, disability, or disqualification of any'officers,.the ' • Chairperson may appoint other members to serve - temporarily in their capacity and to assume during such temporary period all the powers and duties of.such officers as may be immediately necessary to carry out the duties -of the Commission. ARTICLE V MEETINGS- Section 1. REGULAR MEETINGS. The Commission shall meet, as needed, to fulfill the requirements of the CDBG Citizen Participation plan, on the second Wednesday of every month commencing at,a time ad location to be determined by the Commission. The Regular meeting may be moved or canceled as determined by the Chairperson. (Amendment 10110/07) (Amended August 10, 1994) Section 2. SPECIAL MEETINGS. Following at least 24 hours notice to all members of the Commission, and compliance with the requirements' of the Iowa Open Meetings Law, Iowa Code Chapter 21, additional meetings or special meetings shall be held (a) upon the call of the Chairperson; (b) upon request of at least three 'of the Commission members; or (c) Open request • of the City Council. The date, place and time.of the special meeting shall be fixed by the Chairperson of the Commission. Section 3. NOTICE. Adequate 'notice of all Commission meetings shall be given to. encourage attendance by members and other interested persons and to meet all requirements of law. All Commission Meetings shall be open to the public as required by the Iowa Open Meetings Act (Iowa Code, Chapter 21). Section 4. QUORUM. In order'for the Commission to act or :transact business, a quorum consisting of five (5) members must be present. Section 5. VOTING. (a (b Requirements. The concurring vote of five members of the Commission shall be necessary•for any formal action by the Commission; Procedure. Voting shall be by voice -vote and there shall be a vote by roll for each vote taken. The Chairperson shall vote on each matter but -shall always vote last. The vote of each Commission member shall be recorded. By -Laws Community Development Commission Page 4 (c) Conflict of Interests. A member of the Commission who has a direct or indirect interest in any matter that is on the Commission agenda, shall publicly state the nature of such interest, and shall excuse - himself /herself from the table, and shall not participate in the discussion on such matter nor vote on such matter as a Commission. member. A conflict of interests should be liberally construed as that which may.advance the personal or. private interests, whether financial or not,.of not only a Commissioner but spouses, business associates, clients or customers. Section 6.• ROi3ERT'S RULES OF ORDER. Roberi's Rifles of Order shall be followed_ by the Commission in all cases not otherwise provided for herein. Section 7. MINUTES, The minutes shall be approved at the next regular meeting by .formal action of the Commission. The minutes shall then become apart of the permanent records of the Commission. 'Me unapproved minutes shall be ;prepared and distributed by the City Manager. or his /her designee to the • City Council within thirty(30) working days after any regular or special meeting. (Amendment 10/10/07) . Section 8, OPEN MEETINGS LAW." All actions of the Commission shall comply with the Iowa Open Meetings Taw (Code of Iowa, Chapter 21). . Section 9., OPEN RECORDS. All letters, petitions, documents; and other materials submitted to and /or generated by the Commission are .public records open to public viewing at the Housing and Comrrinnity Development Department , 350 West 6th Street, Suite 312,Dubuque, Iowa as provided in Iowa Code Chapter 22. A charge may be levied for'copies of such materials. (Amendment 10/10/07) ARTICLE VI COMMITIEES Section 1— .ESTABLISHMENT. At any regular or special meeting of the Commission,. the Chairperson may establish such Committees and give them charge of responsibilities•as necessary and appropriate to assist the Commission in carrying out its powers and duties. If directed by a majority vote.of the Commission, the Chairperson shall establish a Committee for a stated purpose. Section 2. APPOINTMENTS. The Chairperson shall appoint Committee members" and select the chairperson thereof and, as necessary,. appoint members as replacements to fill vacancies, to add to a Committee size or to provide temporary replacement for an absent member. The Commission members may• submit and the Chairperson will consider for appointment the names of prospective members of any Committee. The Chairperson may appoint nonmembers of the Commission.to any Committee . who shall have the right to participate and vote in such "Committee. A member of the Commission who is serving on any Committee shall not be bound at. any Commission meeting to vote in accordance with the member's vote on the same questions in the Committee. By -Laws Community Development Commission ?age 5 Section 3. COMMITTEE PROCEDURES; (a) Each Committee may establish such rules and regulations governing its procedure as it deems necessary, or as directed by the Commission. (b) Each Committee shall make timely reports of its findings and recommendations to the Commission. Committee.reports shall be . presented to the Commission by a Committee member who voted with the prevailing side of such Committee on the subject of the report. (c)- All Committee meetings shall. be subject to the requirements• of the Iowa Open Meetings Law, Iowa Code Chapter 21. . ARTICLE VII AGENDA Section 1. DISTRIBUTION: The City Manager or his or her designee shall make every reasonable effort to prepare and distribute to the members a final agenda . for all regular meetings at least five days prior to the meeting. Section 2. POSTING. The agenda for the regular meetings of the Commission shall be posted for public viewing at the following locations.at least twenty -four hours prior to the meting. (Amendment 10 /10 107) (a) Housing and Community Development Department-350 West 6th Street (b) Office of the City Clerk, City Hall - 50 West 13th Street (c) Carnegie Stout Public Library, 360 West llth Street Section 3. ORDER OF AGENDA ITEMS. The City Manager and his or her designee shall prepare an agenda as follows: (a) Call to Order; (b) Roll Call; (c) Certification of Compliance with Iowa Open Meetings Law; (d) Approval of Minutes; .(e) Items from Public; (f) Items froia Commission; (9) Items from Staff; and (h) Adjournment. The Chairperson may rearrange agenda items to expedite the meeting. Section 4. PUBLIC PARTICIPATION. All citizens' comments to the staff, written or verbal, relating to formally referred agenda items shall be presented to the Commission upon its consideration of such agenda item. . The public shall be allowed to participate. in the discussion of the agenda item by commenting at the appropriate time during the discussion. • ( By -Laws Community Development Commission Page 6 ARTICLE VIII AMENDMENTS The By -Laws may be amended'at any meeting of the Commission by a majority vote of the Commission, provided that notice of said proposed amendments is given to each member in writing at least fourteen (1.4j days prior to the meeting. nRTTCT;F' rx EFFECTIVE DATE' These By-Laws shall be in effect immediately after their adoption. ADOPTED AND APPROVED this 16th day of March, 1993: Walter Pregler, Chairperson Elizabeth Mihalakis, Vice - Chairperson ATTEST: Jan Callahan, Member Merle Duehr, Jr., Member Robert Fisch, Member • Eugene Perry, Member Andrea Psaros - Schickles, Member Cynthia Steinhausex, Member Thomas Wainwright, Member By -Laws Community Development Commission Page 7 RECOMMENDED COMMUNITY DEVELOPMENT COMMISSION • BY -LAW CHANGE ARTICLE V MEETINGS SECTION I REGULAR MEETINGS "The Commission shall meet as needed to fulfill the requirements of the.COBG Citizen Participation Plan, the second Thursday of every month, commencing at 8:00 p,m. at the Auditorium in the Carnegie Stout Public Library, 11th and Bluff Streets, Dubuque, Iowa,, unless an alternate time and place is fixed by the Commission." Change to: The Commission , on the second Wednesday of every month commencing at 7:30 p.m. at the location fixed by the Commission. Approved August 10, 1994 By -Laws Community Development Commission Page 8 COMMUNITY DEVELOPMENT ADVISORY COMMISSION BY- LAWS AMENDMENT ARTICLE III Membership Section 1. MEMBERSHIP. The Commission shall consist of nine residents of the City of Dubuque, four (4) shall be residents of census tracts and block groups where at least 51% of the residents are Low /Moderate income - persons as determined by the US Dept of Commerce, Bureau of the Census; four (4) shall be residents of the community at large; and one (1) member shall be the member of the Housing Commission as designated by the Housing Commission. ARTICLE I Name The name of the Commission shall be the "Community Development Advisory Commission" and is herein referred -Co as the "Commission" Adopted and Approved on the 30th day of April 2003 Walter Pregler, Chairperson F: \Users \ATAUKE \CDBG \CD \CDAC Bylaws.Original.doc COMMUNITY DEVELOPMENT ADVISORY COMMISSION BY -LAWS AMENDMENTS Proposed September 5, 2007 PROPOSED AMENDMENT 1.. ARTICLE V. Meeting's Section 1. REGULAR. MEETINGS. The Commission shall meet, as needed to fulfill the requirements of the CDBG Citizen Participation Plan, an the second Wednesday of every month commencing at 7:30 p.m. at the location fixed by the Commission. • CHANGE TO: Section 1. REGULAR MEETINGS. The Commission shall meet, as needed, to fulfill the requirements of the CDBG Citizen Participation Plan, on the second Wednesday of every month commencing at A TIME AND location TO BE DETERMINED by the Commission. THE • REGULAR MEETING MAY BE MOVED OR CANCELLED AS DETERMINED BY THE CHAIRPERSON. • PROPOSED AMENDMENT 2. Section 7. MINUTES. The minutes shall be approved at the next regular meeting by formal action of the Commission. The minutes shall then become apart of the permanent records of Commission. The unapproved minutes shall•be prepared and distributed to the City ( ncil and the Commission members within ten (10) working days after any regular or- ' ecial meeting by the City Manager or his /her designee.. CHANGE TO: Section 7. MINUTES. The minutes shall be approved at the next regular meeting by formal action of the Commission. The minutes shall then become apart of the permanent records of. the 'Commission. The unapproved minutes shall be prepared and distributedby' the City Manager or his /her designee to the.City Council and thc- Commission members within THIRTY (30) working days after any regular or special meeting. • PROPOSED AMENDMENT 3. Section 9. OPEN RECORDS. All letters, petitions,• documents, and other materials submitted to and /or generated by the Commission are public records open to public viewing at the Office of Community and Economic Development, City Hall, 50 West 13th 'Street, as provided in Iowa Code. Chapter 22. A charge may be levied for copies of such materials. CHANGE TO: Section 9. OPEN RECORDS. All letters, petitions, documents, and other materials submitted to and /or generated by the Commission are public records open to public viewing at the ,4.cc of Community. and Economic Development, City Hall, 50 hest 13th 'Street, HOUSING AND t,—AJ1ITY DEVELOPMENT DEPARTMENT , 350 NEST 67$ STREET, SUITE 312,DTTBUOUE, IOWA as P. ided in Iowa Code Chapter 22. A charge may be levied for copies of such materials. PROPOSED AMENDMENT 4. ARTICLE VII Agenda Section 2. POSTING. The agenda for the•regular'meetirigs of the Commission shall be posted for public - viewing at the'following locations at least five days prior to the meeting: (a) Community and Economic Development Department,.City Hall - 50 Vest 13th'Street (b) Office of the City Clerk, City Hall -- 50 West 13th Street (c) Housing Services Division, 1805 Central Avenue (d) Caxnegio Stout Public Library, 360 West Iith Street CHANGE TO: Section 2. POSTING. The agenda -for the regular meetings of the Commission shall be posted for public viewing at the following locations at least five dayo TWENTY FOUR (24) HOURS prior to the meeting. (a) - , . - 1/4- - - HOUSING ' LF AND CO1 UNITY DEVELOP1-,.N`i.' DEP- RT1 T ; 350 WEST 6' STREET, SUITE 312 (b) Office of the City Clerk, City Hall - 50 West 13th Street (c)' Housing Scrvicgo Division,.1805 Central A.vcnuc (d) Carnegie Stout Public Library, 360 West 11th Street NOTE: Added. Text: BOLD AND CAPS Moved Text: Bold Deleted Text: Approved by Community Development Advisory Commission on October ' 10, 2007. • RESOLUTION NO. 287 -92 A RESOLUTION APPROVING A CITIZEN PARTICIPATION PLAN FOR THE CO NITY DEVELOPMENT BLOCK GRANT PROG Whereas, under provisions of Title I of the Housing and Community Development Act of 1974, as amended, the City of Dubuque has received Community Development Block Grant funds for the purpose of developing and preserving a viable community, by providing decent housing, suitable living environments and expanded economic opportunities, principally for persons of low and moderate income; and Whereas, the Act requires the development of a Citizen Participation Plan to support and encourage citizen participation in the Community Development Block Grant program; and Whereas, the City of Dubuque has prepared a revised Plan, hereto attached and by this reference made a part hereof, which, through the establishment of a comprehensive public participation process, provides for and encourages the meaningful participation of community residents in the City of Dubuque's Community Development Block Grant program; and Whereas, the Plan provides for the establishment, by ordinance of the City Council, of a Community Development Commission whose primary purpose shall be to provide for citizen participation in the development and evaluation of the City of Dubuque's Community Development Block Grant program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the attached Community Development Block Grant (CDBG) Citizen Participation Plan is approved. Section 2. That previously approved Citizen Participation Plans are hereby rescinded. Section 3. That the Acting City Manager be and she is hereby directed to have prepared for City Council consideration an ordinance establishing a Community Development Commission in accordance with the adopted Citizen Participation Plan. Passed, approved and adopted this 8th d y f September, 1 92. Attest: 277 Mary A' Davis City 'lerk