Budget Amendment FY 05
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MEMORANDUM
April 28, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2005 Second Budget Amendment
Budget Director Dawn Lang is recommending adoption of the Fiscal Year 2005 budget
amendment.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mi
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
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MEMORANDUM
April27,2005
TO:
FROM:
Michael C. Van Milligen, City Manager
Dawn Lang, Budget Director 1]U;
SUBJECT: Fiscal Year 2005 Second Budget Amendment
This budget amendment includes items which have been authorized by City Council
since the first amendment to the Fiscal Year 2005 budget was adopted in September
2004, adjustments to the Community Development Annual Plan budget, items
necessary to end the year within the State Program expenditure thresholds and an item
for which City Council has previously expressed support. The amendment totals
$90,071 in reduced appropriation authority and an increase in resources of $3,371,372.
In addition, this amendment adds the encumbrance carryovers from FY 2004 of
$7,864,622, which represents continuing appropriation authority that does not require a
formal budget amendment but are done for reporting purposes only.
When the FY 2005 second budget amendment was set for publiC hearing on April 18,
2005, a listing of the amendment items was attached to my memo which was sorted by
fund. Attached is a listing of the amendment items resorted by department budget
increases and decreases, which provides better darification of the amendment
changes. The amended budget dollars are the same as was submitted for the setting of
the public hearing.
MCVM/dll
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
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31-288
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of DUBUQUE County, Iowa:
The City Council of DUBUQUE in said County/Counties met on May 2, 2005
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No.
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 3D, 2005
(AS AMENDED LAST ON .)
Be it Resolved by the Council of the City of DUBUQUE
Section 1. Following notice published
and the public hearing held, May 2, 2005 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget
as certified
or last amended
Total Budget
after Current
Amendment
Revenues & other Financing Sources
Taxes levied on Property
less: Uncollectled Property Taxes-Levy Year
Net Current Property Taxes
Delinquent Property Taxes
TIF Revenues
Other City Taxes
Licenses & Permits
Use of Money and Property
Intergovernmental
Charges for Services
Special Assessments
Miscellaneous
Other Financing Sources
Total Revenues and Other Sources
Current
Amendment
:'
1 15,655,911 0 15,655,911
2 0 0 0
3 15,655,911 0 15,655,911
4 0 0 0
5 3,390,876 0 3,390,876
6 9,809,863 0 9,809,863
7 2,817,834 70,000 2,887,834
8 12,457,021 98,172 12,555,193
9 43,674,500 1,298,594 44,973,094
10 20,324,347 502,621 20,826,968
11 445,000 850,127 1,295,127
12 4,767,509 642,218 5,409,727
13 36,862,332 -90,000 36,772,332
,. ill 1 SO.205.' 931 3.371.7321 153.576.92:
15 17,983,559 332,320 18,315,879
16 8,691,335 547,126 9,238,461
17 861,677 21,917 883,594
18 7,743,033 -118,386 7,624,647
19 8,463,962 1,034,617 9,498,579
20 4,042,894 402,724 4,445,618
21 2,960,182 13,000 2,973,182
22 51,002,678 4,337,872 55.340,550
23 101,749,320 6,571,190 108,320,510
24 42,213,299 1,203,362 43,416,661
25 : : . . . ,.,.,.,.,.,.,.,.,.,.,.,., . .. ..... :.....,..... ....::::::: ,:,:,:,:,>"""""""
26 143.962,619 7,774,552 151,737,171
27 33,426,067 298,545 33,724,612
28 177,388,686 8,073,097 185,461,783
1///:: ill
29 -27,183,493 -4,701,365 -31,884,858
30 37,550,658 4,701,365 42,252,023
31 10,367,165 0 10,367,165
Expenditures & Other Financing Uses
Public Safety
Public Wor1<s
Health and Social Services
Culture and Recreation
Community and Economic Development
General Government
Debt Service
Capital Projects
Total Government Activities Expenditures
Business Type I Enterprises
Non-Program
Total Gov Activities & Business Expenditures
Transfers Out
Total ExpenditureslTransfers Out
Excess Revenues & Other Sources Over
(Under) ExpenditureslTransfers Out
Beginning Fund Balance July 1
Ending Fund Balance June 30
Passed this
"(DaY)
day of
(MonthlYearJ
Signature
City Clerk/Finance Officer
Signature
Mayor
31-288
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of DUBUQUE County, Iowa:
The City Council of DUBUQUE in said County/Counties met on May 2, 2005
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No.
211-05
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2005
(AS AMENDED LAST ON 9/20/04 .)
Be it Resolved by the Council of the City of DUBUQUE
Section 1. Following notice published
and the public hearing held, May 2, 2005 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Revenues & Other Financing Sources
Taxes Levied on Property
Less: Uncollectted Property T axes-Levy Year
Net Current Property Taxes
Delinquent Property Taxes
TIF Revenues
Other City Taxes
Licenses & Permits
Use of Money and Property
Intergovernmental
Charges for Services
Special Assessments
Miscellaneous
Other Financing Sources
Total Revenues and Other Sources
1 15,655,911 0 15.655,911
2 0 0 0
3 15,655,911 0 15,655,911
4 0 0 0
5 3.390,876 0 3.390,876
6 9.809,863 0 9.809.863
7 2.817,834 70,000 2,887,834
8 12,457.021 98,172 12.555,193
9 43,674,500 1,298,594 44.973,094
10 20,324,347 502.621 20.826,968
11 445,000 850,127 1.295,127
12 4,767.509 642,218 5,409,727
13 36,862,332 -90,000 36,772.332
14 150.205,193 3,371.732 153.576,925
158::'98~'5~9 >~
16 8.691,335 547,126 9,238,461
17 861,677 21,917 883,594
18 7,743,033 -118,386 7,624,647
19 8,463,962 1,034,617 9,498.579
20 4,042,894 402.724 4,445,618
21 2,960,182 13,000 2,973,182
22 51,002,678 4,337,872 55,340,550
23 101,749,320 6,571,190 108,320,510
24 42,213,299 1,203,362 43,416,661
25.:.. ....... ...:-.......... ..... ..... ..... . ....::..::: :.:..::::.. ... ......
26 143,962,619 7,774,552 151.737,171
27 33,426,067 298,545 33,724,612
28 177,388,686 8,073,097 185,461,783
;: :
.................. .
-4,701,365
4,701,365
o
-27,183,493
37,550,658
10,367,165
-31,884,858
42,252,023
10,367,165
Expenditures & Other Financing Uses
Public Safety
Public Works
Health and Social Services
Culture and Recreation
Community and Economic Development
General Government
Debt Service
Capital Projects
Total Government Activities Expenditures
Business Type I Enterprises
Non-Program
Total Gov Activities & Business Expenditures
Transfers Out
Total ExpendltureslTransfers Out
Excess Revenues & Other Sources Over
(Under) ExpenditureslTransfers Out
Beginning Fund Balance July 1
Ending Fund Balance June 30
29
30
31
~&~
Signature
CIty Clerk/Finance Officer
day of
3'/;Z
RESOLUTION NO. 162 -05
SETTING THE DATE FOR THE PUBLIC HEARING ON AMENDMENT NO.2
TO THE FISCAL YEAR 2005 BUDGET FOR THE CITY OF DUBUQUE
Whereas, Iowa Code Section 384.16 provides that the City Council shall
set a time and place for a public hearing on amendments to the budget and
publish such notice before the hearing as provided in Iowa Code Section 362.3.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the City Council shall conduct a public hearing on
proposed Amendment NO.2 to the Fiscal Year 2005 budget for the City of
Dubuque at the Carnegie Stout Public Library Auditorium, 360 West 11th Street,
Dubuque, Iowa on Monday, May 2,2005, beginning at6:30 p.m.
Section 2. That the City Clerk be and is hereby authorized and directed to
publish notice of the public hearing, according to law, together with the required
budget information.
Passed, approved and adopted the 18th day of April 2005.
Te ance M. Duggan
Mayor
Attest:
~
eanne F. Schneider, CMC
City Clerk
31-288
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of DUBUQUE County, Iowa:
The City Council of DUBUQUE in said County/Counties met on May 2, 2005
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No.
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2005
(AS AMENDED LAST ON .)
Be it Resolved by the Council of the City of DUBUQUE
Section 1. Following notice published
and the public hearing held, May 2, 2005 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget Total Budget
as certified Current after Cu rrent
or last amended Amendment Amendment
Revenues & Other Financing Sources .... ~FHH/......... 8M
Taxes Levied on Property 1 15,655,911 0 15,655,911
Less: Uncollectted Property Taxes-Levy Year 2 0 0 0
Net Current Property Taxes 3 15,655,911 0 15,655,911
Delinquent Property Taxes 4 0 0 0
TIF Revenues 5 3,390,876 0 3,390,876
Other City Taxes 6 9,809,863 0 9,809,863
Licenses & Permits 7 2,817,834 70,000 2,887,834
Use of Money and Property 8 12,457,021 98,172 12,555,193
Intergovernmental 9 43,674,500 1,298,594 44,973,094
Charges for Services 10 20,324,347 502,621 20,826,968
Special Assessments 11 445,000 850,127 1,295,127
Miscellaneous 12 4,767,509 642,218 5,409,727
Other Financing Sources 13 36,862,332 -90,000 36,772,332
Total Revenues and Other Sources 14 _'93 3,371,732 153,576,925
<.. <H> ...
Expenditures & Other Financing Uses <<
Public Safety 15 17,983,559 332,320 18,315,879
Public Works 16 8,691,335 547,126 9,238,461
Hea~h and Social Services 17 861,677 21,917 883,594
Culture and Recreation 18 7,743,033 -118,386 7,624,647
Community and Economic Development 19 8,463,962 1,034,617 9,498,579
General Government 20 4,042,894 402,724 4,445,618
Debt Service 21 2,960,182 13,000 2.973,182
Capital Projects 22 51,002,678 4,337,872 55.340,550
Total Government Activities Expenditures 23 101,749,320 6,571,190 108,320,510
Business Type I Enterprises 24 42,213,299 1,203,362 43,416,661
Non-Program 25
Total Gov Activities & Business Expenditures 26 143,962,619 7,774,552 151,737,171
Transfers Out 27 33,426,067 298,545 33,724,612
Total ExpenditureslTransfers Out 28 177,388,686 8,073,097 185,461,783
Excess Revenues & Other Sources Over
(Under) ExpenditureslTransfers Out 29 -27,183,493 -4,701,365 -31,884,858
Beginning Fund Balance July 1 30 37,550,658 4,701,365 42,252,023
Ending Fund Balance June 30 31 10,367,165 0 10,367,165
(Day)
day of
Passed this
(Month/YearJ
Signature
City Clerk/Finance Officer
Signature
Mayor
NOTICE OF PUBLIC HEARING
AMENDMENT OF CURRENT CITY BUDGET
Form 653.C1
DUBUQUE in DUBUQUE
Carnegie Stout Public Library
6:30 on May 2, 2005
(hour) (Date)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30,
The City Council of
will meet at
at
County, Iowa
2005
(year)
by changing estimates of revenue and expenditure appropriations in the following programs for the reasons
given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type
and by activity.
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Revenues & Other Financina Sources ........... . ......... .
.......... . ........ .
........... . ......... .
.......... . ........ .
........... . ......... .
.......... . ........ .
......... . ci ......... .
........ .
Taxes Levied on Property 1 15,655,911 15,655,911
Less: Uncolleclted Property Taxes-Levy Year 2 0 0 0
Net Current property Taxes 10,000,;11 10,000,;11
Delinquent Property Taxes 4 0 0 0
TIF Revenues 5 3,390,876 0 3,390,876
Other City Taxes 6 9,809,863 0 9,809,863
Licenses & Permits 7 2,817,834 70,000 2,887,834
Use of Money and Property 8 12,457,021 98,172 12,555,193
Intergovernmental 9 43,674,500 1,298,594 44,973,094
Charges for Services 10 20,324,347 502,621 20,826,968
Special Assessments 11 445,000 850,127 1,295,127
Miscellaneous 12 4,767,509 642,218 5,409,727
Other Financing Sources 13 36,862,332 -90,000 36,772,332
T ola I Revenues a nd other Sources 14 100,200,19~ ~,~(1.r~2 10~,o(o,92t
Exnenditures & Other Financinn Uses 1Jknl,nlI33~,n~
Public Safety
Public Works 16 8,691,335 547,126 9,238,461
Health and Social Services 17 861,677 21,917 883,594
Culture and Recreation 18 7,743,033 -118,386 7,624,647
Community and Economic Development 19 8,463,962 1,034,617 9,498,579
General Government 20 4,042,894 402,724 4,445,618
Debt Service 21 2,960,182 13,000 2,973,182
Capital Projects 22 51,002,678 4,337,872 55,340,550
o al bovernmem AC IVI les toxpenol ures L~ IU1.r4;1,~LU o,or' ,1;1U 1Ul:S,~LU,olU
Business Type I Enterprises 24 42,213,299 1,203,362 43,416,661
Non-Program 25 .......... . ......... . ........ .
........... . ........ . ......... .
.......... . ......... . ........ .
........... . ........ . ......... .
..... ..... ......... . ........ .
.. ......... <<i}74:s52 'iS1,hi:ii1
Ola' UOV AClIVllIes ... "US mess t:xpenaltures Lb 14:(962:619
Transfers Uut 27 33,426,067 298,545 33,724,612
olal ExpenditureSlTransfers Out ~c 1l:S",4bl,(~~
Excess Revenues & Other Sources Over ......... . ......... . ........ .
......... . ........ . ......... .
......... . ......... . ........ .
......... . ........ . ......... .
......... . ......... .
<~2i:i8;j:493 ........ . -;j(8e4,858
(Under) ExpenditureslTransfers Out 29 . . 4.701;365
Beginning Fund Balance July 1 30 37,550,658 4,701,365 42,252,023
nOlng una "a lance June ~u ~. 1U,~o(,loo U 1U,~o(, 1 00
Explanation of increases or decreases in revenue estimates, appropriations, or available cash:
This amendment adds the encumbrance carryovers from FY 2004 of $7,864,622 (continuing appropriation
authority that do not require a formal budget amendment but are done for reporting purposes only). This
amendment also adds new grants and amends for grants not received, with the offsetting adjustments to
appropriations. Appropriations are reduced to eliminate borrowing and increased revenues are added to
offset increased expenditures.
There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in
expenditures set out above will be met from the increased non-property tax revenues and cash balances not
budgeted or considered in this current budget. This will provide for a balanced budget.
City Clerk
This document is in 6 point font, the MINIMUM allowed for publication
Sep-02
NOTICE OF PUBLIC HEARING
AMENDMENT OF CURRENT CITY BUDGET
Form 653_C1
The City Council of DUBUQUE in DUBUQUE
will meet at Carnegie Stout Public Library
at 6:30 on May 2, 2005
(hour) (Date)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2005
(vearJ
by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given.
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Revenues & Other FinancinQ Sources
Taxes Levied on Property 1 1" ~"" 011 15.655.911
Less: Uncollectted Property Taxes-Levy Year 2 0
Net Current Property Taxes 3 15,655,911 0 15,655,911
Delinquent Property Taxes 4 0 0
TIF Revenues 5 3,390,876 3,390,876
Other City Taxes 6 9,809,863 9,809,863
Licenses & Permits 7 2,817,834 70,000 2,887,834
Use of Money and Property 8 12,457,021 98,172 12,555,193
Intergovemmental 9 43,674,500 1 ,298,594 44,973,094
Charges for Services 10 20,324,347 502,621 20,826,968
Special Assessments 11 445,000 850,127 1,295,127
Miscellaneous 12 4,767,509 642,218 5,409,727
Other Financing Sources 13 36,862,332 -90,000 36,772,332
Total Revenues and Other Sources 1
Exoenditures & Other FinancinQ Uses
Public Safety 1517.Qo,;""o';';"';';"18.315.Sni
Public Works 16 8,691,335 547,126 9,238,461
Health and Social Services 17 861,677 21,917 883,594
Culture and Recreation 18 7,743,033 -118,386 7,624,647
Community and Economic Development 19 8,463,962 1,034,617 9,498,579
General Govemment 20 4,042,894 402,724 4,445,618
Debt Service 21 2,960,182 13,000 2,973,182
Capital Projects 22 51,002,678 4,337,872 55,340,550
Total Govemment Activities Expenditures 23 101,749,320 6,571,190 108.320.510
Business Type I Enterprises 24 42,213,299 1,203,362 43,416,661
Non-Program 25 1,1~ o~')b~()r '151%m
Total Gov Activities & Business Expenditures 26 7 T7A "",,1
Transfers Out 27 33,426,0671 298,5451 33,724,612
Total ExpendituresfTransfers Out 28 177,388,6861 8,073,0971 185,461,783
Excess Revenues & Other Sources Over ....................................1................
(Under) ExpendituresfTransfers Out 29 . . . . . . . -27,183,493 _A ]()1 ~~" -31,884,858
Beginning Fund Balance July 1 30 37,550,658 4,701,365 42,252,023
Ending Fund Balance June 30 31 10.367,165 0 10,367,165
of increases or decreases in revenue
or available cash:
This amendment adds the encumbrance carryovers from FY 2004 of (continuing appropriation authority
that do not require a formal budget amendment but are done for reporting purposes only). This amendment also
adds new grants and amends for grants not received, with the offsetting adjustments to appropriations.
Appropriations are reduced to eliminate borrowing and increased revenues are added to offset increased
expenditures.
There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in
expenditures set out above will be met from the increased non-property tax revenues and cash balances not
budgeted or considered in this current budget. This will provide for a balanced budget.
City Clerkl Finance Officer Name