Blanche Avenue Resurfacing Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Blanche Avenue Resurfacing Project
(CIP 3002142)
DATE: December 9, 2011
Dubuque
kraal
All- America City
'I'll®,
2007
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Blanche Avenue Resurfacing Project, as completed by River City Paving, in the
final contract amount of $39,967.19, which is a 10.1% increase from the original
contract amount of $36,293.00. The project increase was due to the need for additional
full -depth patching required and the replacement of culvert pipe under Blanche Avenue.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Blanche Avenue Resurfacing Project
(CIP 3002142)
Dubuque
bitil
All- America City
'I'll®,
2007
DATE: December 5, 2011
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract
for the Blanche Avenue Resurfacing Project.
BACKGROUND
The Blanche Avenue Resurfacing Project provided for the resurfacing of 1,500
lineal feet of 13 -foot wide roadway with 1 -1/2 inches of asphalt. The project also
included four areas of full -depth pavement repair totaling 4,500 square feet and
one area of partial depth pavement repair totaling 500 square feet.
DISCUSSION
The Blanche Avenue Resurfacing Project was completed by River City Paving, a
Division of Mathy Construction, of Dubuque, Iowa, in the final contract amount of
$39,967.19, which is a 10.1% increase from the original contract amount of
$36,293.00. The project increase was due to the need for additional full -depth
patching required and the replacement of culvert pipe under Blanche Avenue.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the
payment of the contract amount of $39,967.19 to River City Paving, a Division of
Mathy Construction, Inc., for the Blanche Avenue Resurfacing Project.
BUDGET IMPACT
The project cost summary for the Blanche Avenue Resurfacing Project is:
Award Final
Construction $36,293.00 $39,967.19
Contingency 0 0
Engineering 0 2,230.80
Total Project Cost $30,767.00 $42,197.99
The funding summary for the project as follows:
CIP Funding Source Amount
3002142 Street Construction - General $10,000.00
3002141 Sunset Ridge Savings 28,959.85
Portzen Construction Share 3,238.14
Total Project Funding $42,197.99
Since Blanche Avenue was partially damaged by truck traffic from materials
hauling, Portzen Construction, Inc., the primary contractor for the Historic
Millwork District Complete Streets Project, has agreed to cost share ($3,238.14)
for that portion of overlay upgrade to improve pavement strength.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of
$39,967.19 to River City Paving, a Division of Mathy Construction, for the
Blanche Avenue Resurfacing Project.
Prepared by Jon Dienst, Civil Engineer II
cc: Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Jon Dienst, Civil Engineer II
RESOLUTION NO. 420 -11
ACCEPTING THE BLANCHE AVENUE RESURFACING PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Blanche Avenue Resurfacing
Project (the Project) has been completed and the City Engineer has examined the work
and filed a certificate stating that the Project has been completed according to the terms
of the Public Improvement Contract and that the City Engineer recommends that the
Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Street Construction — General and Sunset Ridge Reconstruction appropriation for
the contract amount of $39,967.19 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 19th day of December, 2011.
L n Sutton, Mayor Pro -Tem
Attest:
Ke n S. Firnstahl, City Jerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE BLANCHE
AVENUE RESURFACING PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Blanche Avenue Resurfacing Project, that the Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $42,197.99.
Dated this It* day of Neeco€R , 2011.
Filed in the office of the City Clerk on the 97-6 day of
City Engineer
2011.
kevin S. Firinstahl, city Clerk
Masterpiece on the Mississippi
City of Dubuque - Engineering Division
Council Final Payment Form
PARTIAL PAYMENT NO: COUNCIL FINAL
PROJECT NAME: Blanche Street Resurfacing Project
CONTRACTOR: River City Paving
BID ITEM DESCRIPTION
EXCAVATION & STONE
1 Excavation (Unclassified)
2 Graded Stone Base
3 Saw Cut Asphalt, Full Depth
UNIT
CY
Ton
LF
DATE: November 14, 2011
CONTRACT AMOUNT: $36,293.00
CONTRACT
UNIT COST
$10.00
$15.50
$1.50
QUANTITY
TO DATE
AMOUNT EARNED
TO DATE
262.00 $
295.87 $
318.00 $
2,620.00
4,585.99
477.00
PAVEMENT
4 HMA 300k, Surface, 1/2" (PG- 64 -22), Paver Laid TON $74.44
5 HMA 300k, Base, 1/2" (PG- 64 -22), Hand Patching TON $89.00
MISCELLANEOUS
6 Erosion Control Plan - Operating Procedures
7 Tree Preservation
8 Traffic Control and Safety Control
9 Mobilization & Miscellaneous
184.62 $ 13,743.11
120.00 $ 10,680.00
LS $500.00
LS $500.00
LS $750.00
LS $3,100.00
1.00 $ 500.00
1.00 $ 500.00
1.00 $ 750.00
1.00 $ 3,100.00
TOTAL AMOUNT EARNED TO DATE:
$ 36,956.10
CHANGE ORDER - EXTRA WORK ITEMS
$33.00
891,00
C1 18" HDPE Culvert
C2 3" Breaker Run
LF
TON
27.00
136.78 $15.50
2,120.09
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL AMOUNT EARNED TO DATE:
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
$ 3,011.09
$ 39,967.19
$ 39,967.19
$ 2,230.80
$ 42,197.99
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required
to corete the above improvement.
APPROVED:
APPROVED:
Michael Van Millige
City of Dubu• - I •
�k_
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR
he undersigned, River City Paving
contractor for the above improvement, does
hereby accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
,.LUL /175i /,4-1
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CONTRACTOR:
BY:
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TITLE: /.j,?'d
DATE: % t /4Q//