Sewer Replace 1195 Thomas Pl
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MEMORANDUM
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April 25, 2005
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TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Sanitary Sewer Replacement Agreement at 1195 Thomas Place
A request has been received from Anna Kim, owner of a single-family home located at
1195 Thomas Place, for an extension of an agreement to install a sanitary sewer
system. Ms. Kim has been making substantial repairs to the property and states that
additional time is needed to complete the job.
Housing and Community Development Department Director David Harris recommends
City Council approval of an extension of the agreement until August 20, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
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MEMORANDUM
22 April 05
To: Micha~fn Milligen, City Manager
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From: David 'ams, Housing and Community Development Department
Re: Sanitary sewer replacement agreement at 1195 Thomas Place
Introduction
The purpose of this memorandum is to request the City Council to approve an extension
of an agreement with the owner of a single-family home located at 1195 Thomas Place,
for purposes of installation of a sanitary sewer system.
Background
The owner of this property was cited for the City for failure to have a property operating
sanitary sewer system and was required to connect to the City system, initially in 1998.
Thomas and Rebecca LeClere were unable to comply with this order and subsequently
sold the property, to Anna Kim, in earty 2004.
Ms Kim entered into negotiations with the Engineering Department to have the City
system extended to the property. Complicating this discussion was the condition of the
home, which needed substantial renovation. Eventually, an agreement was reached, in
which Ms Kim would effect substantial repairs to the property, to qualify for
Engineering's cost-sharing sewer installation program.
An agreement was approved by the City Council in March 04, allowing Ms Kim twelve
months to complete the repairs.
Discussion
The owner has worked diligently to renovate this older home. Substantial progress has
been made, induding reroofing, installation of new windows and replacement of a large
section of retaining wall. A quantity of additional work remains, and as the owner is
performing much of the wotk herself, more time is needed to complete the job.
Ms Kim has made a written request to the Housing Department for an extension of her
agreement with the City, to 20 August of this year.
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10:~--Davra-~arrte -----
DATE: 04/18/2005
RE: 11~5 Thomae Place
David,
I am reGtueetlng that my deadline for the the rehabilltatlon of the above
propert~ be extended.. I have made progreee, but unfortunatel~1 I am not
~t done with Schedule A, ~ere Ie where I etand with the eeope of work.,
1.. RebuTld approximately IS-reet or retaining wall at the etreet..
There are man~ dleceueelone about thre rrret Item.. It appeare that the wall rn
queetlon re not on my propert~.. Glue Sah~ae wae going to have a eurve~or
look. at the propert~, to &ee If It re In ract mine.. M~ neighbor Inelete that It
Ie hie propert~, and looking at the overhead lot dlvlelone, I am saine to
have to agree with him.. If thle Ie In fact hIe propert~1 then ae prevlou&le~
dlecu&eed, Item I, ehould be removed from m~ requlrement&,
2.. Repair or replace upper eldewalk. etepe; approxlmatel~ 11 rl&ere,
Statue: In progreea,
3. RepaIr etueeo on hou&e exterior, where deteriorated..
Statue: In progreea,
4, Replace rotted wlndowerlle on front porch..
Statue: In progreee..
5.. Inetall new exterior wlndowe on front porch where and where mleerng or
brok.en on houes; 14 wlndowe,
Statue: The houee hae all new wrndowe, the porch Ie In progreee,
6, Replar/replace rotted or mleelng eofflt and faeela,
Statu.: COMPLETE
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" Install new asphalt ehlngle roofing, with adeGtuate flaehrng and ventilation..
Status: COMPLETE
8, 'netall adeGtuate eaveetrough/downepout e~etem to drain roof water awa~
from houee; This ehould rnclude removal of "~ank.ee" gutter ~st.em abd
replacement with seamlee& alumrnum sustem, Replacement of the exletlng
s~stem Is not reGturred but recommended, as a more cost-effective solution..
Statue: Repaired", The rotted ~ank.ee gutter was removed and the
overhangs repaired, Upon yard cleanup, a gutter ~etem was dleeovered on
the ground.. This orrglnal ~stem when cleared of debrIs, adaGtuetl~ removee
water away from the house..
~, Remove and re-frame rear porch/addrtlon; to Include Installation of
complete new roof structure and aephalt ehrngle roofing.. This does not
reGtulre Installation of new wlndowe, doors or eldlng: what Ie Included Is to
replace the existIng rooted structure and maintain a roofing ~tem over
the rear entr~..
Statue: COMPLETE
10.. Remove all debris from ~ard area..
Statue: In progress,
11.. Install plastic IIbubblell covers over window wells, to replace exIsting
rotted boards and keep water from entering the baeement..
Statue: In Progre&6
12. Install a drain s~stem to drrecet water run-off awa~ from the house to the
street whlle eliminating present erosion problems that have caused the
street retaining wall to partlall~ collaps.. Thle should rnclude a poured
-concrete trough wIth a catch baeln and 4" pipe Installed through the
retallng wall at the street; thle Is ethe recommended solution to this
problem..
Status: In Progress
13.. RebutId approximately 20-feet of retaIning wall,
Status: COMPLETE
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14, ~emove exlstJne dead/deterorated treee; IncludIng at top of upper
eJdewalk etepe and at rear retalnlns wall,
Statue: COMFLETE
I would like to add, that In addltfon to those completed Iteme, the house
nae aleo receIved new plumbIng, new electrIcal, lneulatlon, new wTndowe and
~IL I do apoloelze that I am not ~et completed with Schedule A, but I
do want ~ou to know that thle house has receIved a lot of work alread~, It
Juet needs a lot more, but It wJlJ set done, and It wIll be fabulous when It Ie,
I wrll need an extensron, however, I do want to set done ae 800M ae I
posslbl~ can, and am makJne arrangements to complete the work In a tfmel~
faehlon, I am therefore asklns for the deadline to be moved to Auguet 20,
2005..
Flease If ~ou have a~ queetlone or coneerne, please do not heeltate to
cal L Thank ~ou for ~our time
Slncerel~,
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Anna Sora KIm (~~).
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AGREEMENT BETWEEN
THE CITY OF DUBUQUE
AND
ANNA KIM
FOR THE REHABILITATION OF
1195 THOMAS PLACE
This Agreement is made and entered into by and between the City of Dubuque,
Iowa (City) and Anna Kim, this 2L day of ?114,L- , 2004.
WHEREAS, Anna Kim is the owner of the residence at 1195 Thomas Place (the
Property), which Property is in need of substantial repairs to make it habitable; and
WHEREAS, Anna Kim is willing to complete the necessary repairs for the
Property; and
WHEREAS, the Property is currently served by a private waste disposal system
which is defective; and
WHEREAS, the City is willing to assist Ms. Kim with the installation of a legal
waste disposal system but only upon the terms and conditions set forth herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS
FOllOWS:
1. Anna Kim shall complete the repairs to the Property set forth on Schedule
A, attached, by no later than April 1, 2005, and in the event she does not,
this Agreement shall automatically terminate on April 1, 2005. All such
repairs shall be in compliance with applicable City codes, regulations and
ordinances.
2. Upon completion of the repairs set forth in Paragraph 1 to the City's
satisfaction, Ms. Kim shall be required to connect the Property to the
public sanitary sewer. The City shall assist Ms. Kim with the cost of
connection to the public sanitary sewer system. Ms. Kim shall pay the first
$4,500 of such costs and the City shall pay the costs in excess of $4,500.
3. This Agreement shall be assignable by Ms. Kim to a bonafide purchaser of
the Property. In the event of such assignment, Ms. Kim shall give the City
written notice thereof within seven (7) days after such assignment.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed as of the day and year first above written.
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Attest: .~LL(L) l1c,
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Attest: JLlI~ ~J\At1 A.-/'
CITY OF DUBUQUE, IOWA
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By: ) i /.'1 L{/LcilJ7i'~
Michael C Van Milligen, City Manager ---",-
By:
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Anna Kim
SCHEDULE A
1. Rebuild approximately 15-feet of retaining wall at the street.
2. Repair or replace upper sidewalk steps; approximately 11 risers.
3. Repair stucco on house exterior, where deteriorated.
4. Replace rotted windowsills on front porch.
5. Install new exterior windows (storm sash will take care of this) on front porch and
otherwise where missing or broken on house; 14 windows.
6. Repair/replace rotted or missing soffit and fascia.
7. Install new asphalt shingle roofing, with adequate flashing and venting.
8. Install adequate eavestrough/downspout system to drain roof water away from
house; This should include removal of the "yankee" gutter system and
replacement with a seamless aluminum system. Replacement of the existing
system is not required but is recommended, as a more cost-effective solution.
9. Remove and re-frame rear porch/addition; to include installation of complete new
roof structure and asphalt shingle roofing. This does not require installation of
new windows, doors or siding: what is included is to replace the existing rotted
structure and maintain a roofing system over the rear entry.
10. Remove all debris from yard area.
11.lnstall plastic "bubble" covers over window wells, to replace existing rotted
boards and keep water from entering basement.
12. Install a drain system to direct water run-off away from house to the street, while
eliminating present erosion problems that have caused the street retaining wall to
partially collapse. This should include a poured-concrete "trough" with a catch
basin and 4-inch pipe installed through the retaining wall at the street; this is the
recommended solution to this problem.
13. Rebuild approximately 20-feet of rear retaining wall.
14. Remove existing dead/deteriorated trees; including at top of upper sidewalk
steps and at rear retaining wall.
F:\USERS\tsteckle\Undahl\Agreements\LeClereThomasPlaceAgree,j16.doc