Airport Hazard Mitigation Grant Application_Safe RoomTHE CITY OF
Dui
Masterpiece on the Mississippi
TO Michael C Van Milligen, City Manager
FROM Robert A Grierson, Airport Manager
DATE December 12,2011
SUBJECT Airport Hazard Mitigation Grant Program Application Resolution
Dubuque
had
All-America City
'I 1 1 I'
2007
INTRODUCTION
The Airport is seeking approval of a Hazard Mitigation Grant Program application resolution for funding a "safe room" in the
New Terminal Facility at the Airport The application is for the design and construction of a room constructed to survive
tornado wind conditions
BACKGROUND
The Dubuque Regional Airport is currently in the process of designing a new passengerterminal building to accommodate
the needs of the traveling public During the design process for the New Terminal Facility project, staff began work with ECIA
on a preapplication for funding through FEMA and the Iowa Homeland Security & Emergency Management Agency The
preapplication was approved in August The planned terminal facility is approximately 33,000 SF in total area and designed
to accommodate approximately 145 peak hour enplaning passengers' not including meeters /greeters and well washers
DISCUSSION
During the preliminary design phase, the Airport identified locations within the proposed structure which were ineligible for
Federal Aviation Administration (FAA) funding These costs would be borne by the airport, city, and state Staff explored an
option to design and build some of this area to serve as Tornado Safe Rooms which made them eligible for FEMA grant
funding thus reducing the local portion of the project Since the Airport serves as a key First Responder location for Local,
State, and Federal agencies in the event of a natural disaster [i e Tornado), building in these safeguards made sense
The Airport has selected a location within the new passenger terminal building that can be designed and built to serve as
Tornado Safe Room in accordance with FEMA design standards This area includes the 'Airline Ticketing Offices (ATO) and
the Outbound Baggage preparation area In total, the Airport's proposed designated Safe Room provides approximately
3,800 square feet of protected space (Occupancy Capacity 420)
Based on engineer cost estimates, the Airport's proposed size and occupancy capacity, the FAA ineligible space (not
meeting FEMA design standards) would have an approximate local cost of $890,000 If this same space was designed and
constructed to meet the FEMA safe room requirements, the estimated costs increase to $1,145,350 Of that $1,145,350, 85%
is proposed to be funded through FEMA and the state This would leave an estimated $172,000 of local funds required to
build this section instead of the original $890 ,000 Therefore, this could reduce this projects local portion by up to $718,000
The proposal discussed herein is subject to ongoing discussions with FEMA regarding eligibility, approval of the proposed
space, availability of funding and the proposed project schedule In addition, this proposal would be subject to review and
approval by FAA acting as the lead federal agency for this project
RECOMMENDATION
I recommend that the City Council approve the application for FEMAfunding for the "safe room" at the Dubuque Regional
Airport
PROJECT COST - BUDGET IMPACT
If grant funding is approved by FEMA, currently budgeted local funds may be offset The actual amount offset will depend on
amount of grant awarded, what the grant will cover (design, construction, inspection, utilities, etc), if grant process does not
delay the construction schedule and any currently unknown variables required by state or federal agencies
ACTION TO BE TAKEN
I respectfully request that the City Council approve the Hazard Mitigation Grant Program application resolution
Prepared by
cc
Robert A Grierson
Airport Commission
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Airport Hazard Mitigation Grant Program Application Resolution
DATE: December 14, 2011
Dubuque
knerd
All-America City
hill!
2007
Airport Manager Bob Grierson recommends City Council approval of a Hazard
Mitigation Grant Program application to FEMA and the Iowa Homeland Security &
Emergency Management Agency for funding a "safe room" in the New Terminal Facility
at the Airport. The application is for the design and construction of a room constructed
to survive tornado wind conditions and will accommodate approximately 145 peak hour
enplaning passengers, not including meters /greeters and well wishers. The
approximate cost of the safe room is $1,145,350. Any amounts received from this grant
will offset the currently budgeted local funds.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Robert A. Grierson, Airport Manager
RESOLUTION NO 425 -11
HAZARD MITIGATION GRANT PROGRAM
WHEREAS, the City of Dubuque, Dubuque Regional Airport has made
application through the Iowa Homeland Security and Emergency Management Division
(HSEMD) to the Federal Emergency Management Agency (FEMA) for funding of the
Hazard Mitigation Grant Program in the amount of $1,145,350 for the total project cost ,
and;
WHEREAS, the City of Dubuque recognizes the fact that this grant is based on a
cost share basis with the federal share not exceeding 75 %, the state share not
exceeding 10% and the local share being a minimum of 15% of the total project cost.
The minimum 15% share can be either cash or in -kind match, and;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE: •
The City of Dubuque agrees to provide and make available up to $172,000 of
local monies to be used to meet the minimum 15% match requirement for this mitigation
grant application.
Passed, approved and adopted this 19th day of December, 2011.
y n Sutton, Mayor Pro -Tem
Attest:
Ke in S. Firnsta
City Clerk