Green Alley Permable Pavers Project_17th to 18th, Jackson, Washington Streets 12 19 11THE CITY OF
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
kard
All- America City
'I'll®,
2007
SUBJECT: Green Alley Permeable Pavers Project (17th - 18th, between Jackson &
Washington Streets)
(FY11 CIPs 3002044, 7101335, 7201066, 7201081, 7201088, 7401405)
DATE: December 8, 2011
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Green Alley Permeable Pavers Project (17th — 18th, between Jackson & Washington
Streets), and further recommends that a public hearing be set for January 3, 2012.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
ititih+-P;-%1709
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
Dubuque
knerd
All-America City
'I'll®,
2007
SUBJECT: Green Alley Permeable Pavers Project (17th — 18th, between Jackson &
Washington Streets)
(FY11 CIPs 3002044, 7101335, 7201066, 7201081, 7201088, 7401405)
DATE: December 8, 2011
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Green Alley
Permeable Pavers Project (17th — 18th, between Jackson & Washington Streets).
DISCUSSION
The Green Alley Permeable Pavers Project (17th — 18th, between Jackson & Washington
Streets) will involve the reconstruction of the alley between Jackson and Washington
Streets, from 17th Street to 18th Street. This alley is adjacent to the Washington row
houses that the Housing Department is renovating.
The project will include:
Reconstruction of the pavement surface with interlocking concrete pavers.
Watermain reconstruction.
Replacement of four (4) lead water services with copper.
Replacement of the brick sanitary manholes in the alley and on 17th and 18th Streets
with new concrete manholes.
This project is one of the alleys identified in the Annual Green Alley Program Capital
Improvement Plan and it will be the first green alley that will involve water service and
alley pavement assessments. The previous Green Alley Permeable Paver Projects were
partially funded with Community Development Block Grant funds (CDBG) from the
American Recovery & Reinvestment Act; these monies are no longer available.
This project was originally bid in August of 2011. At that time many of the contractors who
do this work were very busy. The bids that were received were much higher than
anticipated. Engineering believes that re- bidding this project over the winter of 2011 -2012
and allowing more time to construct the project will help reduce the prices bid on this
project. Staff altered some of the bid items to help reduce costs. This is a result of some
value engineering done on the project as a result of the last bidding cycle.
PUBLIC INVOLVEMENT
Engineering staff held a public information session for the property owners at the
Comiskey Park shelter on July 6, 2011 to discuss the project. The meeting was not well
attended. Those who did attend are in support of the project. Engineering will be making
special accommodations for the business at 260 East 18th Street so deliveries can occur
at all times in the alley.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans, Specs, Assessments
Mail Special Assessment Notice to Property Owners
Publish Notice of Special Assessment: 1st Publication:
2nd Publication:
Public Hearing on Plans & Specs, Spec. Assessments
Receipt of Bid Proposals (Bid - Letting)
Award Construction Contract
Project Completion Date
RECOMMENDATION
December 19, 2011
December 22, 2011
December 22, 2011
December 22, 2011
December 22, 2011
December 29, 2011
January 3, 2012
January 19, 2012
February 6, 2012
June 30, 2012
I recommend that the City Council give preliminary approval to the construction plans and
specifications, approve the Resolution of Necessity, approve the Preliminary Schedule of
Assessments, establish January 3, 2012, as the date of the public hearing, and hereby
authorize the City Clerk to advertise for bid proposals for the Green Alley Permeable
Pavers Project (17th — 18th, between Jackson & Washington Streets).
BUDGET IMPACT
The estimate of probable cost for the Green Alley Permeable Pavers Project (17th — 18th
between Jackson & Washington Streets) is as follows:
Estimate
Construction Contract $146,436.50
Contingency 14,643.65
Construction Engineering & Inspection 24,162.02
Total Project Cost $185,242.17
The estimated project category costs are as follows:
Cost Summary /Description
Alley Construction Improvements
Special Assessment - Street Improvement, Residential Properties
Special Assessment - Street Improvement, Commercial Properties
Special Assessment - Street Improvement Deficiency, Paid by the City
Special Assessment - Water Services, Residential Properties
Watermain Improvements
Sanitary Sewer Improvements
Storm Sewer Improvements
Total Project Cost
The project funding summary is as follows:
Amount
$ 34,313.58
11,174.39
2,878.91
0.00
4,604.60
60,450.56
43,074.20
28,745.93
$185.242.17
Fund
CIP No. Fund Description Amount
3002044 Green Alley Pilot Project $ 68,000.00
7101335 Sanitary Sewer Manhole Replacement 30,511.80
7201066 Storm Sewer General Repairs 11,745.93
7201081 Catch Basin Maintenance 7,000.00
7201088 Storm Sewer Improvements 10,000.00
7401405 Water Main Replacements 57,984.44
Total Project Funding $185,242.17
ACTION TO BE TAKEN
The City Council is requested to give preliminary approval to the Resolution of
Necessity, approve the Preliminary Schedule of Assessments, establish the date of the
public hearing, and authorize the City Clerk to advertise for bid proposals through the
adoption of the enclosed resolutions for the Green Alley Permeable Pavers Project (17th
— 18th, between Jackson & Washington Streets).
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Department Manager
Bob Schiesl, Assistant City Engineer
Deron Muehring, Civil Engineer II
Todd Shoemaker, Environmental Engineer
RESOLUTION NO. 432 -11
GREEN ALLEY PERMEABLE PAVERS PROJECT
(17th — 18th, BETWEEN JACKSON AND WASHINGTON STREETS)
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Green Alley Permeable Pavers Project (17th — 18th, between Jackson and
Washington Streets), in the estimated amount $185,242.17, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 3rd day of January, 2012, at 6:30 p.m.
in the Historic Federal Building Council Chambers at which time interested
persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City
Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall be published not less than four
days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The Green Alley Permeable Pavers Project (17th — 18th, between Jackson
and Washington Streets) is hereby ordered to be advertised for bids for
construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty -five days before the date for filing bids before 2:00 p.m. on the 19th day
of January, 2012. Bids shall be opened and read by the City Clerk at said time
and will be submitted to the City Council for final action at 6:30 p.m. on the 6th
day of February, 2012, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 19th day of December, 20 11
Attest:
Kevi S. Firnstahl, City Jerk
tlyyn Sutton, Mayor Pro -Tem
RESOLUTION NO. 433 -11
GREEN ALLEY PERMEABLE PAVERS PROJECT (17TH - 18TH, BETWEEN
JACKSON & WASHINGTON STREETS)
APPROVING THE PLAT, SCHEDULE OF ASSESSMENTS AND ESTIMATE OF
TOTAL COST AND SETTING DATE OF PUBLIC HEARING ON RESOLUTION OF
NECESSITY
Whereas, the proposed Resolution of Necessity for the Project has been
introduced for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The attached plat, schedule of assessments, and estimate of total cost for the
Green Alley Permeable Pavers Project (17th - 18th, between Jackson & Washington
Streets) and the proposed Resolution of Necessity are hereby approved and ordered
placed on file in the Office of the City Clerk.
The City Council will meet on the 3rd day of January, 2012, at 6:30 p.m. at the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa, at which time the owners of property subject to assessment for the
proposed improvement or any other person having an interest in the matter may appear
and be heard for or against the making of the improvement, the boundaries of the
district, the cost, the assessment against any lot, or the final adoption of a resolution of
necessity.
A property owner will be deemed to have waived all objections unless at the time
of hearing the property owner has filed objections with the City Clerk.
The City Clerk be and is hereby authorized and directed to cause the attached
notice of the time and place of such hearing to be published in a newspaper having
general circulation in the City of Dubuque, Iowa, which notice shall be published once
each week for two consecutive weeks, the first publication of which shall be not less than
ten days prior to the day fixed for its consideration.
Passed, approved and adopted this 19th day of De ember , 2011.
Lyn
utton, Mayor Pro -Tem
RESOLUTION NO. 434 -11
RESOLUTION OF NECESSITY FOR THE GREEN ALLEY PERMEABLE PAVERS
PROJECT (17TH —18TH, BETWEEN JACKSON & WASHINGTON STREETS)
Whereas, the plat, schedule of assessments, and estimate of total cost for the
Green Alley Permeable Pavers Project (17th — 18th, between Jackson & Washington
Streets) have been duly prepared and approved by the City Council of the City of
Dubuque and ordered placed on file in the office of City Clerk.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
- Reconstruction of the pavement surface with interlocking concrete pavers.
— Watermain reconstruction.
— Replacement of four (4) lead water services with copper.
— Replacement of the brick sanitary manholes in the alley and on 17th 18th Streets with
new concrete manholes.
There is on file in the office of the City Clerk an estimated total cost of the work,
and a preliminary plat and schedule showing the amount proposed to be assessed to
each lot for the improvement.
The date, time, and place the council will hear property owners subject to the
assessment and interested parties for or against the improvement, its cost, the
assessment, or the boundaries of the district:
The City Council deems it advisable and necessary for the public welfare to
make the herein mentioned improvements.
Unless a property owner files objections with the City Clerk at the time of hearing
on the resolution of necessity, the property owner is deemed to have waived all
objections pertaining to the regularity of the proceeding and the legality of using the
special assessment procedure.
Said improvements shall be constructed in accordance with the plans and
specifications which have been approved by the City Council and are now on file in the
Office of the City Clerk. The cost of making such improvement will be assessed against
property lying with the assessment limits.
The above resolution was introduced, approved and ordered placed on file with
the City Clerk this 19th day of December , 2011
Attest:
Kevi S. Firnstahl, City lerk
n Sutton, Mayor Pro -Tem
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE GREEN ALLEY
PERMEABLE PAVERS PROJECT (17th — 18th, BETWEEN JACKSON AND
WASHINGTON STREETS)
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Green Alley Permeable Pavers Project (17th —
18th, between Jackson and Washington Streets), in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 3rd day of January,
2012, in the Historic Federal Building Council Chambers (second floor), 350
West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
Reconstruction of the alley between Jackson and Washington Streets,
from 17th to 18th Street.
— Reconstruction of the pavement surface with interlocking concrete pavers.
— Watermain reconstruction.
— Replacement of four (4) lead water services will be replaced with copper.
— Replacement of the brick sanitary manholes in the alley and on 17th and
18til Streets with new concrete manholes.
Any visual or hearing- impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
2012.
Published by order of the City Council given on the day o
Amy z,z1
Kevin S. Firnstahl, City Clerk
NOTICE TO PROPERTY OWNERS GREEN ALLEY PERMEABLE PAVERS
PROJECT (17TH —18TH, BETWEEN JACKSON & WASHINGTON STREETS)
Notice is given that there is now on file for public inspection in the office of
the clerk of the City of Dubuque, Iowa, a proposed Resolution of Necessity, an
estimate of cost and schedule showing the amounts proposed to be assessed
against each lot and the valuation of each lot within a district approved by the
City Council of the City of Dubuque, Iowa, for a public improvement of the type(s)
and in the location(s) as follows:
— Reconstruction of the pavement surface with interlocking concrete pavers.
— Watermain reconstruction.
— Replacement of four (4) lead water services with copper.
— Replacement of the brick sanitary manholes in the alley and on 17th and 18th
Streets with new concrete manholes.
The proposed district to be benefited and subject to assessment for the
cost of such improvements is described as follows:
Green Alley Permeable Pavers Project (17th —18th, between Jackson &
Washington Streets)
The City Council will meet on the 3rd day of January, 2012, at 6:30 p.m. at
the Historic Federal Building, 350 West 6th Street, Dubuque, Iowa, at which time
the owners of property subject to assessment for the proposed improvement or
any other person having an interest in the matter may appear and be heard for or
against the making of the improvement, the boundaries of the district, the cost,
the assessment against any lot, or the final adoption of the Resolution of
Necessity. A property owner will be deemed to have waived all objections unless
at the time of hearing the property owner has filed objections with the clerk.
Any visual- or hearing- impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589 -4120 or TDD (563) 690 -6678 at least 48 hours prior to the meeting.
Kevin S. irnstahl, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
GREEN ALLEY PERMEABLE PAVERS PROJECT
(17TH — 18TH BETWEEN JACKSON AND WASHINGTON STREETS)
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on the 19th day of
January, 2012, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street,
Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on 19th day of January, 2012,
at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on 6th day of February, 2012.
The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by 30th day of June, 2012.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10 %) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on a state - chartered or federally chartered bank, or a certified
share draft drawn on a state - chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the construction documents may be obtained at the
Engineering Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa
52001. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Green Alley Permeable Pavers Project (17th — 18th, between Jackson and Washington
Streets)
CIPs 3002044, 7401405, 7101335, 7201066, 7201088, 7201081
Reconstruction of the alley between Jackson and Washington Streets, from 17th Street
to 18th Street.
— Reconstruction of the pavement surface with interlocking concrete pavers.
— Watermain reconstruction.
— Replacement of four (4) lead water services with copper.
— Replacement of the brick sanitary manholes in the alley and on 17th and 18th
Streets with new concrete manholes.
Published in the Telegraph Herald, 22nd day of December, 2012.
CITY OF DUBUQUE, IOWA
ALLEY BETWEEN JACKSON AND WASHINGTON STREETS FROM 17TH to 18TH
PRELIMINARY SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS
DATE JULY 12, 2011
The following schedule is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as the true
valuations of such lots by the City Council of the City of Dubuque
PROPERTY OWNER NAME
LOT DESCRIPTION
PARCEL NUMBER
NAILING ADDRESS
STREET ADDRESS
NET ASSESSED
VALUATION
VALUATION
WITH
IMPROVEMENT
NET PAVING
IMPROVEMENT
COST
NET PAVING
IMPROVEMENT
DEFICIENCY
TOTAL PUBLIC
IMPROVEMENT
COST
WATER SERVICE
PRIVATE
LATERAL COST
TOTAL NET
ASSESSMENT
Vorwald, Jean M
S 31'02 " LOT 36 EAST DUBUQUE ADD
10-24 -263 -009
1710 Jackson St
1710 Jackson St
$85,00000
$85,87717
$877 17
$000
$87717
$877 17
Vorwald, Jean M
1720 -1722
10- 24-263 -008
1720 Jackson St
1720 Jackson St
$51,10000
$52,38202
$1,28202
$000
$1,28202
$000
$1,28202
Hagensten, Joseph G
N1 /2 LOT 35 EAST DUBUQUE ADD
10- 24-263 -007
1732 Jackson St
1732 Jackson St
$35,50000
$36,21973
$71973
$000
$71973
$000
$71973
Mihalakis, Elizabeth A & Michael M
S172 LOT 34 EAST DUBUQUE ADD
10- 24-263 -006
1756 Jackson St
1756 Jackson St
$60,30000
$61,01973
$71973
$000
$71973
$000
$71973
Mihalakis, Elizabeth A & Michael M
N1 /2 LOT 34 EAST DUBUQUE ADD
10- 24-263 -005
1760 Jackson St
1760 Jackson St
$47,600 00
$48,319 73
$719 73
$0 00
$719 73
$0 00
$719 73
Pluym, Ronald 0
S112 LOT 33 EAST DUBUQUE ADD
10-24 -263 -004
1616 Lincoln Ave
1768 Jackson St
$45,50000
$46,21973
$71973
$000
$71973
$000
$71973
Wiemerslage, Annette
N1 /2 LOT 33 EAST DUBUQUE ADD
10- 24-263 -003
1776 Jackson St
1776 Jackson St
$48,10000
$48,81973
$71973
$000
$71973
$000
$71973
Nicolalde, Daisy V
S1f2 LOT 32 EAST DUBUQUE ADD
10- 24-263 -002
2525 Date St #602
1786 Jackson St
$16,50000
$18,37088
$71973
$000
$71973
$1,15115
$1,87088
Crippes, Mary M
N1 /2 OF LOT 32 EAST DUBUQUE ADD
10-24 -263 -001
1796 Jackson St
1796 Jackson St
$38,10000
$39,97088
$71973
$000
$71973
$1,15115
$1,87088
Knockel, Frank & Rachel
LOT 87 EAST DUBUQUE ADD
10- 24-263 -023
1715 Washington St
1715 Washington St
$58,00000
$59,43946
$1,43946
$000
$1,43946
$000
$1,43946
Trausch, Forrest R
LOT 1 -1 -88 EAST DUBUQUE ADD
10- 24-263 -022
PO Box 4
1725 Washington St
$33,50000
$35,14149
$49034
$000
$49034
$1,15115
$1,64149
Trausch, Forrest R
LOT - 2 -1 -88 EAST DUBUQUE PDD
10-24 -263 -021
P O Box 4
1731 Washington St
$32,500 00
$32,939 15
$439 15
$0 00
$439 15
$0 00
$439 15
Trausch, Forrest R
LOT 2 -88 EAST DUBUQUE ADD
10- 24-263 -020
P 0 Box 4
1737 Washington St
$32,000 00
$33,657 21
$506 06
$0 00
$506 06
$1,151 15
$1,657 21
Wagner, Sharon M
EAST DUBUQUE ADDS 23'7" -S 1/2 LOT 89
10- 24-263 -019
1741 Washington St
1741 Washington St
$38,20000
$38,86294
$66294
$000
$66294
$000
$66294
City of Dubuque
N 2' S112 OF 89 & N1/2 OF LOT 89 EAST DUBUQUE ADD
10-24 -263 -018
50W 13th Street
1753 Washington St
$42,300 00
$43,075 96
$775 96
$0 00
$775 96
$0 00
$775 96
Clark, Keith Kadton
W1 /2 OF LOT 90 & W1/2 OF LOT 91 EAST DUBUQUE ADD
10- 24-263 -010
206 East 18th
260 East 18th St
$76,400 00
$79,278 91
$2,878 91
$0 00
$2,878 91
$0 00
$2,878 91
TOTALS= $14,39011
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$4,60460 $12,99471