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HUD - Grantee Performance Report/Consolidated End-of-Year ReviewU.S. Department of Housing and Urban Development Nebraska State Office Executive Tower Centre 10909 Mill Valley Road Omaha, Nebraska 68154-3955 December 16, 1998 Honorable Terrance M. Duggan Mayor of Dubuque 50 West 13th Street Dubuque, IA 52001 Dear Mayor Duggan: Thank you for your timely submission of the Grantee Performance Report (GPR) for the 1994 Disaster Recovery Assistance Program. The report covered the period from August 19, 1997 through August 19, 1998. Our office conducted a limited review of the GRP and found it acceptable. The grant has been closed out. To the extent that any funds paid with the grant have not been audited, such funds are subject to coverage in the next single audit performed in accordance with 24 CFR Part 44. The grantee may be required to repay HUD and disallowed costs based on the results of the audit. Should you have any questions, pleas call our office. Sincerely Patricia M. McCauley Program Manager Program Management Branch U.S. Department of Housing and Urban Development Nebraska State Office Executive Tower Centre 10909 Mill Valley Road Omaha, Nebraska 68164-3966 December 16, 1998 Honorable Terrence M. Duggan Mayor of Dubuque City Hall 50 West 13th St. Dubuque, IA 52001-4864 Dear Mayor Duggan: Subject: Consolidated End-of-Year Review - Program Year 1997 HUD's Office of Community Planning and Development has sought to establish partnerships with state and local governments. The focus of our partnership has been to work with communities to ensure that our joint efforts result in housing and community development programs and policies that benefit and serve low- and moderate-income persons. These efforts occur within the framework of the statutes we administer and the regulations and emerging policies that are designed to improve program performance. The provisions of the Housing and Community Development Act of 1974, as amended, and the National Affordable Housing Act of 1990, require the annual submission of performance reports by grant recipients receiving federal assistance through programs covered under these Acts. Additionally, these Acts require that a determination be made by the Secretary, that the grant recipient is in compliance with the statutes and has the continuing capacity to implement and administer the programs for which assistance is received. Traditionally, these determinations were made through the review of annual reports submitted by grantees for each individual program receiving assistance. With the implementation of the Consolidated Planning Regulations of January 5, 1995, the Department is required to conduct a comprehensive performance review of your overall progress at least annually (24 CFR 91.525). The review consists of analyzing your consolidated planning process; reviewing management of funds; determining the compliance of funded activities with statutory and regulatory requirements; determining the accuracy of required performance reports; as well as evaluating your accomplishments in meeting key Departmental objectives. We congratulate you on your many accomplishments during 1997 on achieving Departmental Objectives. An example of these accomplishments are in the area of housing. The city made 61 single family owner-occupied rehabilitation loans. Lead-based paint hazard abatement loans were made to address problems in 17 units. Remedial code violation loans were made for 13 units and emergency code enforcement loans for 7 units. The city inspected 849 units for code violations and re-inspected 358 of these units. Rental rehab loans were made for 25 units of low-income housing. There were 16 first-time home buyer assistant loans made. An additional unit was acquired this year for the Dreams Program and the Housing Trust, a homeless initiative, completed 3 units to create permanent affordable housing. A senior center was rehabilitated providing an additional usable area of 2,960 square feet. This center serves 10,660 seniors annually. Handicap curb cuts were made in 120 different locations, providing wheelchair access by way of incline ramps. Pavement overlay was completed in a 17 block low- and moderate-income area of the city. Sidewalk repair was completed for 44 low-income households. Three bus shelters were constructed in 10w- and moderate-income areas of the city. Public service accomplishments included: 46 at risk youth received vocational training 22 youth on the average were enrolled in the Head Start Program 525 low- and moderate-income children received oral hygiene and dental referral 30 youth through the Boys Club received tutoring as part of the Power Hour Program 24 low-income youth were served by the Big Brother/Big Sister Program 6,612 youth benefited from self esteem classes and an open gym program 1,214 low-income persons were assisted by the 24 hour hotline information referral service 59 households received family counseling/referral through the Family Self Sufficiency program 187 parents and child care providers benefited from the Child Care Resource and Referral program 12 various neighborhood functions were held in low income neighborhoods 40 persons from various neighborhood associations received leadership training In the area of economic development, the loan to FDL Foods for equipment awarded in an earlier year by the city has resulted in a total of 945 jobs, 671 of which were filled by low-income persons. Infrastructure improvements were completed for a 45 acre industrial park in a low- and moderate-income area of the city. A nine week small business training course was completed by 19 low-income persons. These achievements in the various program areas are only some of the city's accomplishments for the year. Approximately 83 percent of the city's funds were used for the benefit of low- and moderate-income persons. A little over II percent of the city's funds were used for public service activities. The city had a balance of only .98 years of funds unexpended as of May I, 1998. The city has expended funds in a timely manner this year and we want to acknowledge the effort the staff has made in this regard. In addition, there have been no major findings in the city-wide audit reports concerning the CDBG program, nor during any on-site reviews conducted by HUD staff. The city has aggressively implemented a continuum of care system coordinated through the Homeless Advisory Committee. City staff regularly attend meetings of this committee. In addition, an informal association of more than 50 area social service agencies, educational institutions and local government representatives, called the Friends of the Community, meets weekly to coordinate activities, plan initiatives and develop and maintain working relationships. Emergency shelter is provided in Dubuque through several agencies. These include the rescue Mission for men, the Washington Neighborhood Center and the Catholic Worker (Hope) House for women and children. The YWCA also provides 5 emergency shelter rooms for women and children, plus two apartments for transitional housing. Hillcrest Family Services provides a 16 bed emergency and transitional housing facility for adolescents. The Garfield House has 11 rooms available to homeless men, and Operation New View, the area community action agency, provides on-site counseling and referral services for Garfield residents. Again, we commend the city on the various accomplishments realized this year, particularly in the area of housing and in the timely utilization of funds. In conclusion, as a result of our analysis, we have detennined that your overall progress in 1997 was satisfactory. This detennination is based upon the information available to this office and does not reflect a comprehensive evaluation of specific activities. Sincerely, Director Community Planning and Development Division cc: Mr. James Burke Mr. David Harris