HUD - Grantee Performance Report/Consolidated End-of-Year ReviewU.S. Department of Housing and Urban Development
Nebraska State Office
Executive Tower Centre
10909 Mill Valley Road
Omaha, Nebraska 68154-3955
December 16, 1998
Honorable Terrance M. Duggan
Mayor of Dubuque
50 West 13th Street
Dubuque, IA 52001
Dear Mayor Duggan:
Thank you for your timely submission of the Grantee Performance Report (GPR) for the
1994 Disaster Recovery Assistance Program. The report covered the period from August 19, 1997
through August 19, 1998.
Our office conducted a limited review of the GRP and found it acceptable. The grant has been
closed out. To the extent that any funds paid with the grant have not been audited, such funds are subject
to coverage in the next single audit performed in accordance with 24 CFR Part 44. The grantee may be
required to repay HUD and disallowed costs based on the results of the audit.
Should you have any questions, pleas call our office.
Sincerely
Patricia M. McCauley
Program Manager
Program Management Branch
U.S. Department of Housing and Urban Development
Nebraska State Office
Executive Tower Centre
10909 Mill Valley Road
Omaha, Nebraska 68164-3966
December 16, 1998
Honorable Terrence M. Duggan
Mayor of Dubuque
City Hall
50 West 13th St.
Dubuque, IA 52001-4864
Dear Mayor Duggan:
Subject: Consolidated End-of-Year Review - Program Year 1997
HUD's Office of Community Planning and Development has sought to establish partnerships with
state and local governments. The focus of our partnership has been to work with communities to ensure
that our joint efforts result in housing and community development programs and policies that benefit and
serve low- and moderate-income persons. These efforts occur within the framework of the statutes we
administer and the regulations and emerging policies that are designed to improve program performance.
The provisions of the Housing and Community Development Act of 1974, as amended, and the
National Affordable Housing Act of 1990, require the annual submission of performance reports by grant
recipients receiving federal assistance through programs covered under these Acts. Additionally, these Acts
require that a determination be made by the Secretary, that the grant recipient is in compliance with the
statutes and has the continuing capacity to implement and administer the programs for which assistance is
received.
Traditionally, these determinations were made through the review of annual reports submitted by
grantees for each individual program receiving assistance. With the implementation of the Consolidated
Planning Regulations of January 5, 1995, the Department is required to conduct a comprehensive
performance review of your overall progress at least annually (24 CFR 91.525). The review consists of
analyzing your consolidated planning process; reviewing management of funds; determining the compliance
of funded activities with statutory and regulatory requirements; determining the accuracy of required
performance reports; as well as evaluating your accomplishments in meeting key Departmental objectives.
We congratulate you on your many accomplishments during 1997 on achieving Departmental
Objectives. An example of these accomplishments are in the area of housing. The city made 61 single
family owner-occupied rehabilitation loans. Lead-based paint hazard abatement loans were made to
address problems in 17 units. Remedial code violation loans were made for 13 units and emergency code
enforcement loans for 7 units. The city inspected 849 units for code violations and re-inspected 358 of
these units. Rental rehab loans were made for 25 units of low-income housing. There were 16 first-time
home buyer assistant loans made. An additional unit was acquired this year for the Dreams Program and
the Housing Trust, a homeless initiative, completed 3 units to create permanent affordable housing.
A senior center was rehabilitated providing an additional usable area of 2,960 square feet. This
center serves 10,660 seniors annually. Handicap curb cuts were made in 120 different locations, providing
wheelchair access by way of incline ramps. Pavement overlay was completed in a 17 block low- and
moderate-income area of the city. Sidewalk repair was completed for 44 low-income households. Three
bus shelters were constructed in 10w- and moderate-income areas of the city.
Public service accomplishments included:
46 at risk youth received vocational training
22 youth on the average were enrolled in the Head Start Program
525 low- and moderate-income children received oral hygiene and dental referral
30 youth through the Boys Club received tutoring as part of the Power Hour Program
24 low-income youth were served by the Big Brother/Big Sister Program
6,612 youth benefited from self esteem classes and an open gym program
1,214 low-income persons were assisted by the 24 hour hotline information referral service
59 households received family counseling/referral through the Family Self Sufficiency program
187 parents and child care providers benefited from the Child Care Resource and Referral program
12 various neighborhood functions were held in low income neighborhoods
40 persons from various neighborhood associations received leadership training
In the area of economic development, the loan to FDL Foods for equipment awarded in an earlier
year by the city has resulted in a total of 945 jobs, 671 of which were filled by low-income persons.
Infrastructure improvements were completed for a 45 acre industrial park in a low- and moderate-income
area of the city. A nine week small business training course was completed by 19 low-income persons.
These achievements in the various program areas are only some of the city's accomplishments for the year.
Approximately 83 percent of the city's funds were used for the benefit of low- and moderate-income
persons. A little over II percent of the city's funds were used for public service activities. The city had a
balance of only .98 years of funds unexpended as of May I, 1998. The city has expended funds in a timely
manner this year and we want to acknowledge the effort the staff has made in this regard. In addition, there
have been no major findings in the city-wide audit reports concerning the CDBG program, nor during any
on-site reviews conducted by HUD staff.
The city has aggressively implemented a continuum of care system coordinated through the
Homeless Advisory Committee. City staff regularly attend meetings of this committee. In addition, an
informal association of more than 50 area social service agencies, educational institutions and local
government representatives, called the Friends of the Community, meets weekly to coordinate activities,
plan initiatives and develop and maintain working relationships. Emergency shelter is provided in Dubuque
through several agencies. These include the rescue Mission for men, the Washington Neighborhood Center
and the Catholic Worker (Hope) House for women and children. The YWCA also provides 5 emergency
shelter rooms for women and children, plus two apartments for transitional housing. Hillcrest Family
Services provides a 16 bed emergency and transitional housing facility for adolescents. The Garfield
House has 11 rooms available to homeless men, and Operation New View, the area community action
agency, provides on-site counseling and referral services for Garfield residents.
Again, we commend the city on the various accomplishments realized this year, particularly in the
area of housing and in the timely utilization of funds.
In conclusion, as a result of our analysis, we have detennined that your overall progress in 1997 was
satisfactory. This detennination is based upon the information available to this office and does not reflect a
comprehensive evaluation of specific activities.
Sincerely,
Director
Community Planning and
Development Division
cc:
Mr. James Burke
Mr. David Harris