Five Flags Ctr Renovation Project
DU=B~E
~<h~
MEMORANDUM
April 25, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Five Flags Center Renovation Project
Sealed bids were received for the Five Flags Center Renovation Project. Leisure
Services Manager Gil Spence recommends award of the contract to the low bidder,
Conlon Construction Company, in the amount of $1 ,605,494.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
I'Ll (['1 /'l~
Michael C. Van Milligen '--
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
r---,
:/
D~~~E
~Yk,~
MEMORANDUM
April 25, 2005
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Five Flags Center Renovation Project
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council award a
contract to Conlon Construction Company for renovation of the Five Flags Center.
DISCUSSION
On April 21,2005 bids were received for renovation of the Five Flags Center.
Renovation will include relocation of the ticket windows to the Locust Street vestibule,
reconstruction of the Locust Street entrance, replacement of the windows on both the
Locust and Main Street entrances, replacement of the carpet and flooring on both levels
of the promenade, relocation of the Gate E concession stand, second entrance to
Majestic Room, improvements to Bijou Room, and painting. Also, two other C.I.P.
projects have been added to the renovation - replace arena north doors and renovate
concession stands. A summary of the bids received is as follows:
Base Bid Alternate 1 Alternate 2 Total
Conlon Construction Company $1,546,500 $58,994 $3,577 $1,609,071
Tricon Construction Company $1,557,800 $64,000 $4,600 $1,626,400
Unzeitig Construction Company $1,926,000 $77,000 $16,000 $2,019,000
Alternate 1 provides for converting the warming kitchen on the first floor, across from
the main office, into a concession stand. This will provide much needed concession
service in the major traffic area of the building. Alternate 2 divides the general
manager's office in two, creating a conference room for staff and a smaller general
manager's office.
more
Five Flags Center renovation, page two
The engineer's estimate for the base bid was $1,523,026. When this project is
combined with the bleacher replacement project, the savings from that project can be
used to fund the alternates of this project.
SMG has elected to not divide the existing general managers office so Alternate 2 will
not be recommended. Accepting Alternate 1 will require an additional $35,000 to be
spent to equip the new concession stand. The equipment purchase will be done
outside this contract. SMG is providing the equipment for the second floor concession
stand.
Project funding is as follows:
Fiscal Year 2005 ............................
Fiscal Year 2006 ............................
TOTAL RENOVATION FUNDS .....
Renovate concession stands .........
Replace arena north doors ............
Breakdown of expenditure of funds is as follows:
TOTAL BUDGET ...........................
less bleacher replacement .............
less renovation ..............................
less design fees .............................
less contingency ............................
Balance
RECOMMENDATION
$ 1,605,000
600.000
2,205,000
69,000
45.000
$ 2,319,000
$ 2,319,000
354,021
1,605,494
155,000
204,485
o
I recommend that a contract be awarded to Conlon Construction Company for
renovation of the Five Flags Center in the amount of $1 ,605,494, including Alternate 1.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions awarding
the Five Flags Renovation Project to Conlon Construction Company in the amount of
$1,605,494.
GDS:et
attachments
. .'
Preparer: Gil D. Soence
Address: 2200 Bunker HillRd
Phone: (563) 589-4263
RESOLUTION NO. 201-05
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
WHEREAS, on the 21st day of March, 2005, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the FIVE FLAGS
CENTER RENOVATION PROJECT.
WHEREAS, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Passed, approved and adopted this 2nd day of
May
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CIty Clerk
PK
Preparer: Gil D. Soence
Address: 2200 Bunker Hill Rd
Phone: (589) 589-4263
RESOLUTION NO. 202-05
AWARDING CONTRACT
WHEREAS, sealed proposals have been submitted by contractors for the FIVE
FLAGS CENTER RENOVATION PROJECT pursuant to Resolution NO.1 09-05, and notice
to bidders published in a newspaper published in the City of Dubuque, Iowa, on the 25th
day of March, 2005.
WHEREAS, said sealed proposals were opened and read on the 21 st day of April,
2005, and it has been determined that the bid of CONLON CONSTRUCTION COMPANY
in the amount of $1,605,494 was the lowest bid for the furnishings of aU labor and materials
and performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the contract for the above improvement be awarded to CONLON
CONSTRUCTION COMPANY, and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval ofthe contractor's bond, the
City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful
bidders.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
DUB~E
~~~
MEMORANDUM
1135 3
~/;) )a~
March 14,2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Five Flags Center Renovation Project
Leisure Services Manager GiI Spence recommends initiation of the bidding process for
the Five Flags Center Renovation Project, and further recommends that a public
hearing be set for May 2, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mjct~~~[;gl}l"
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
D~~~
~Yk.~
MEMORANDUM
March 9, 2005
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
'.
SUBJECT: Five Flags Center Renovation Project
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for the Five Flags Center Renovation Project.
DISCUSSION
This project provides for renovation of the Five Flags Center. Renovation will include
relocation of the ticket windows to the Locust Street vestibule, reconstruction of the
Locust Street entrance, replacement of the windows on both the Locust and Main Street
entrances, replacement of the carpet and flooring on both levels of the promenade,
relocation of the Gate E concession stand, second entrance to Majestic Room,
improvements to Bijou Room, and painting. Also, two other C.I.P. projects have been
added to the renovation - replace arena north doors and renovate concession stands.
The schedule for the project is as follows:
City Council initiate bidding process
Notice to bidders
Receipt of bids
Notice of public hearing
Public hearing/award contract
Complete project
March 21,2005
March 25, 2005
April 21, 2005
April 22, 2005
May 2, 2005
September 1, 2005
continued
Project funding is as follows:
Fiscal Year 2005
Fiscal Year 2006
TOTAL RENOVATION FUNDS
Renovate concession stands
Replace arena north doors
Five Flags renovation, page two
$ 1,605,000
600,000
$ 2,205,000
69,000
45.000
$ 2,319,000
Breakdown of expenditure of funds is as follows:
TOTAL BUDGET
Less bleacher replacement
Less design fees
Less contingency
TOTAL RENOVATION BUDGET
$ 2,319,000
516,628
155,000
124,346
$ 1,523,026
The engineer's estimate for this project is $1,523,026. In addition, SMG is purchasing
$75,000 worth of equipment for the Gate E concession stand.
ACTION STEP
The action requested is for the City Council to adopt the attached resolutions giving
preliminary approval of plans and specifications, ordering bids, and setting the date of
public hearing.
GDS:et
attachments
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO.
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the FIVE FLAGS CENTER RENOVATION PROJECT is hereby ordered to
be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 21st
day of April, 2005. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 2nd day of May, 2005.
Passed, approved and adopted this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the FIVE FLAGS BLEACHER REPLACEMENT PROJECT, in the estimated amount of
$1,523,026, are hereby. approved and ordered filed in the office of the City Clerk, for
public inspection. \
Passed, approved and adopted this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the FIVE
FLAGS CENTER RENOVATION PROJECT.
NOW, THEREFqRE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA, that on the 2nd day of May, 2005, a public hearing will be
held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper having
general circulation in the City of Dubuque, Iowa, which notice shall be not less than four
days nor more than twenty days prior to the day fixed for its consideration. At the
hearing, any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed I approved and adopted this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the FIVE FLAGS CENTER RENOVATION PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the FIVE FLAGS CENTER RENOVATION PROJECT, in accordance with the
provisions of Chapter 384, City Code of Iowa, at 6:30. p.m. on the 2nd day of May,
2005, in the Public Lit:>rary Auditorium in Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimate of cost are now on file in the office of the
City Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Published by order of the City Council given on the
day of
,2005.
Jeanne F. Schneider
City Clerk
PK