Iowa Dept. of Public Health - Local AIDS Program
~
~
.
.)
RESOLUTION ~-99
A RESOLUTION APPROVING AGREEMENTS WITH THE IOWA DEPARTMENT OF
PUBLIC HEALTH FOR FUNDING A LOCAL HIV/AIDS PREVENTION PROGRAM AND
THE DUBUQUE VISITING NURSE ASSOCIATION TO CARRY OUT THE HIV/AIDS
PREVENTION PROGRAM ACTIVITIES.
Whereas, the Iowa Department of Public Health has offered to provide financial support
for local AIDS Programs in the City of Dubuque; and
Whereas, the City of Dubuque desires to establish and maintain such local AIDS
Prevention Programs; and
Whereas, the City of Dubuque desires to subcontract with the Dubuque Visiting Nurse
Association for providing services to carry out the HIV/AIDS Prevention Program, a copy of
which is attached hereto; and
Whereas, the Iowa Department of Public Health has presented the City Health Services
Department a proposed agreement for funding, a copy of which is attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City of Dubuque, Iowa, hereby approves the attached HIV/AIDS
Prevention Program agreement between the Iowa Department of Public Health and the City of
Dubuque, Iowa.
Section 2. That the City of Dubuque, Iowa, hereby approves the attached agreement
between the City of Dubuque and the Dubuque Visiting Nurse Association.
Section 3. That the City Manager is hereby authorized and directed to execute said
agreements on behalf of the City of Dubuque, Iowa.
Passed, approved and adopted this 1st day of February ,1999.
Attest:
,~
HL
~.A.
TERRY E. BRANSTAD, GOVERNOR
DEPARTMENT OF PUBLIC HEALTH
CHRISTOPHER G. ATCHISON, DIRECTOR
PROJECT TITLE: HIV Prevention Project
CONTRACT #: 5889AP21
PROJECT PERIOD: March 1, 1999
December 31, 1999
"
t.
FUNDING SOURCE OF IDPH:
FEDERAL $ 27,576.00; 100.%
STATE $ %
PRIVATE $ %
CONTRACTOR: City of Dubuque
Dubuque Reg AIDS Coalition
1300 Main St.
City Hall Annex
Dubuque, IA 52001
CONTRACT AMOUNT: $27,576.00
FEDERAL CATALOG #: 93.940
CONTRACT PERIOD: January 1, 1999
December 31, 1999
MATCH REQUIRED: no
MAIL REPORTS TO:
Iowa Department of Public Health
Division of Health Protection
STD!HIV PREVENTION PROGRAM
Lucas State Office Building
Des Moines, Iowa 50319-0075
PROJECT DIRECTOR: Mary Rose Corrigan
PHONE #: (319) -589-4181
_he
CONTRACTOR agrees to furnish and deliver all supplies
and perform all services
set forth
in the
attached Special Conditions, for the consideration stated herein. The rights and obligations of the parties
to this contract shall be subject to and governed by the Special Conditions and the General Conditions.
To the extent of any inconsistency between the Special Conditions, or the General Conditions, and any
specifications or other conditions which are made a part of this contract, by reference or otherwise, the
Special Conditions and the General Conditions shall control. To the extent of any inconsistency between
the Special Conditions and the General Conditions, the Special Conditions shall control.
The parties hereto have executed this contract on the day and year last specified below.
By:
~d~,,~
For and on behalf of the DEPARTMENT:
Christopher G. Atchison
Director of Public Health
.
Jo R. Ke_ly, Direc or ~
Di ision of Health protecfion
LUCAS STATE OFFICE ILDING / 321 E. 12TH ST. / DES MOINES. IOWA 50319-0075
DEAF RELAY (HEARING OR EECH IMPAIRED) 1-800-735-2942/ INTERNET: HTTP://IDPH.STATE.IA.US/
FAMILY & COMM. HEALTH
51 5-281-3931
FAX/515-242-6384
HEALTH PROTECTION
515-281-5643
FAX/51 5-281 -4529
PLANNING & ADMINISTRATION
515-281-5787
FAX/515-281-4958
SUBSTANCE ABUSE & HEALTH PROMOTION
515-281 -3641
FAX/51 5-28 1-4535
DIRECTOR 's OFFICE
515-281 -5604
FAX/515-281-4958
.
~
.
Special Conditions for Contract # 5889AP21
Article 1- Identification of Parties:
This contract is entered into by and between the Iowa Department of Public Health
(hereinafter referred to as the DEPARTMENT) and the CONTRACTOR, as identified on
the contract face sheet.
Article II - Designation of Authorized State Official:
The Director of Public Health is the Authorized State Official for this contract. Any
changes in the terms, conditions, or amounts specified in this contract must be approved
by the Authorized State Official. Negotiations concerning this contract should be
referred to: John R. Kelly, Director, Division of Health Protection, telephone (515) 281-
7785.
Article III - Designation of Contract Administrator, Key Personnel, and Contract
Documents:
Refer to Exhibit 1.
Article IV - Statement of Contract Purpose:
To conduct prioritized Health Education Risk Reduction (HERR) activities for targeted
populations.
Article V - Description of Work and Services:
The CONTRACTOR shall perform in a satisfactory and proper manner the following
services as described in Attachment 1.
.
~
.
:2
Article VI - Reports:
The CONTRACTOR shall prepare and submit the following reports to the
DEPARTMENT:
Report
Date Due
Number of Copies
Claim Voucher
Quarterly, by the
10th of April, July,
October and January
Quarterly, by the
10th of April, July,
October and January
4
Expenditure Report
4
HIV Prevention Project
1999 Quarterly Report
Quarterly, by the
10th of April, July,
October and January
2
Article VII - Budget:
The total approved budget for this contract period is detailed in Exhibit 2.
Article VIII - Payments:
The DEPARTMENT agrees to reimburse the CONTRACTOR for budgeted and
approved expenditures which have been incurred or encumbered during the contract
period in a sum not to exceed the contract amount.
The CONTRACTOR shall submit the required number of signed vouchers, expenditure
reports, and progress reports to the DEPARTMENT on forms approved by the
DEP ARTMENT. All requests for payment shall be submitted within 45 days ofthe
reporting period in which the costs were incurred or encumbered. A penalty of 5% of the
requested payment may be assessed if the required reports are not received in the
DEPARTMENT by the established due date.
.
~
.
3
The DEPARTMENT will reimburse the CONTRACTOR for expenditures at a rate not to
exceed the percentage that the contract amount represents of the total budget (excluding
soft match). Final payment may be withheld until all contractually required reports have
been received and accepted by the DEPARTMENT. At the end of the contract period,
unobligated contract amount funds shall revert to the DEPARTMENT.
Article IX - Modification of General Conditions:
None
Article X - Additional Conditions:
1. Contract is dependent upon the continued availability of sufficient federal funds.
2. All workplan and budget revisions must be approved by the DEPARTMENT
prior to implementation. Final budget revisions must be received by the
DEPARTMENT before December 15, 1999.
3. No subcontracts may be entered into without prior written approval of the
DEPARTMENT.
4.
Vouchers for June expenses must be submitted before July 31,1999 to comply
with close of state fiscal year procedures.
5.
CONTRACTOR must comply with the document entitled, "Content of AIDS-
Related Written Materials, Pictorials, Audiovisuals, Questionnaires, Survey
Instruments, and Educational Sessions" in Centers for Disease Control Assistance
Programs (Interim Revisions, June 1992.)
CONTRACTOR must submit, as an attachment, the program review panel's
report that indicates that materials purchased with contract funds have been
reviewed and approved.
6. Any use of the DEPARTMENT'S name, logo, or other identifier must have prior
written approval from the DEPARTMENT.
Effective 7-1-93
.
~
.
4
"
EXHIBIT 1
Contract # 5889AP21
Mary Rose Corrigan has been designated by the CONTRACTOR to act as the Contract
Administrator. This individual is responsible for financial and administrative matters of
this contract. Negotiations concerning this contract should be referred to: Mary Rose
Corrigan, telephone (319) 589 - 4181.
The following individual(s) shall be considered key personnel:
N~e Title
Mary Rose Corrigan
Chris Johnson
Duane Pitcher
Project Director
Finance Director
------------------------------------------------------------------------------------------------------------------
Integrated documents of this contract include:
1. Approved budget.
2. Contract face sheet and any subsequent revisions containing signatures.
3. General Conditions effective 8-1-98.
4. Special Conditions effective 1-1-99.
On behalf of the CONTRACTOR, I ~ responsible for the identified key personnel. I
have read the integrated documents listed above and agree to fulfill the requirements and
conditions stipulated in this contract.
By:
Date:
.
.
.
Attachment 1
Program Goal, Objectives, Activities, and Evaluation
The Program Goal is to increase HIV/AIDS risk reduction behaviors among high risk
youth offenders in Dubuque County.
Objectives:
1. By December 31, 1999, there will be increased awareness about HIV
transmission risk behaviors among 1 20 youth enrolled in the YES program at
Four Mounds,4 Oaks, the Hillcrest residential treatment program and the
juvenile and adult correctional systems.
2. By December 31, 1999, 30 high risk youth will receive one-an-one risk
reduction counseling through the juvenile and adult correctional systems,
DETOUR, Hillcrest residential treatment program, 4 Oaks and the YES
Program in Dubuque County.
3. By December 31, 1999, 30 high risk youth participating in the juvenile and
adult correctional system and the DETOUR program will decrease their risk
behaviors in sexual activity and drug use by 30%.
Activities:
Objective # 1:
1. Counselor will establish herself as a member/facilitator of these organizations
group meetings by February 1, 1999.
2. Six multi-session groups will be conducted by prevention counselor
throughout 1999.
3. Develop updated, risk-based, pre-post test.
4. Offer counseling services through manager at Elm Street Correctional Facility,
a halfway house facility.
Objective #2
1 .
By June 1999, the Visiting Nurses Association counselor will work with the
YES Program facilitators, the 4 Oaks program coordinator, the Hillcrest
program manager, and those in the corrections system to providing HIV /AIDS
.-
~
.
"
education using the assessment tool for identifying high risk behavior. * *
**
Developed in 1998.
2. By June 1999, YES, 4 Oaks and Hillcrest participants who are identified as
being involved in high risk behaviors for the transmission of HIV/AIDS from
the small group discussions and/or by the YES program facilitators will
receive one-on-one risk reduction counseling from the assigned counselor
from the Visiting Nurses Association.
3. By May 1999, those identified as being involved in high risk behaviors for the
transmission of HIV /AIDS from the juvenile and adult corrections system, up
to the age of 24 years, will be identified by those in the corrections system
and will receive one-on-one risk reduction counseling from the assigned
counselor from the Visiting Nurses Association.
4. The one-on-one counseling will take place as needed over a period of time,
i.e., six months to twelve months, in which the participants are in their
respective programs.
5.
HIV antibody testing will be encouraged for those participants with identified
high risk behavior by the Visiting Nurses Association counselor.
Objective #3:
1. By March, 1999, through the one-on-one counseling, the Visiting Nurse
Association counselor using the defined strategies for risk behavior changes,
will begin to monitor and document the risk behavior changes of those
participants in the participating programs and the corrections system.
2. The tracking and trending of the reduction of risk behavior by those
participants in the YES Program, Four Oaks, and the corrections system will
be ongoing by the Visiting Nurse Association counselor who will format the
data in a quarterly summary.
3. The Visiting Nurse Association counselor will coordinate and/or encourage
participation in World AIDS Day awareness activities by participating
programs.
Evaluation of Program:
1 .
The first evaluation tool will be the pre- and post-test results about HIV/AIDS
.
RESOLUTION _-99
A RESOLUTION APPROVING AGREEMENTS WITH THE IOWA DEPARTMENT OF
PUBLIC HEALTH FOR FUNDING A LOCAL HIV/AIDS PREVENTION PROGRAM AND
THE DUBUQUE VISITING NURSE ASSOCIATION TO CARRY OUT THE HIV/AIDS
PREVENTION PROGRAM ACTIVITIES.
Whereas, the Iowa Department of Public Health has offered to provide financial support
for local AIDS Programs in the City of Dubuque; and
Whereas, the City of Dubuque desires to establish and maintain such local AIDS
Prevention Programs; and
Whereas, the City of Dubuque desires to subcontract with the Dubuque Visiting Nurse
Association for providing services to carry out the HIV/AIDS Prevention Program, a copy of
which is attached hereto; and
Whereas, the Iowa Department of Public Health has presented the City Health Services
Department a proposed agreement for funding, a copy of which is attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
-
Section 1. That the City of Dubuque, Iowa, hereby approves the attached HIV/AIDS
Prevention Program agreement between the Iowa Department of Public Health and the City of
Dubuque, Iowa.
Section 2. That the City of Dubuque, Iowa, hereby approves the attached agreement
between the City of Dubuque and the Dubuque Visiting Nurse Association.
Section 3. That the City Manager is hereby authorized and directed to execute said
agreements on behalf of the City of Dubuque, Iowa.
Passed, approved and adopted this
day of
,1999.
Terrance M. Duggan
Mayor
Attest:
Mary A. Davis
City Clerk
. HL
"
~
.
AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA,
AND THE VISITING NURSE ASSOCIATION
FOR THE HIV/AIDS PREVENTION PROGRAM
Now on this 18th day of January, 1999, it is agreed by and between the City of Dubuque,
Iowa (City) and the Dubuque Visiting Nurse Association (VNA) as follows:
A. TERM. The term of this Agreement shall be from the 1 st day of January, 1999,
through the 31 st day of December, 1999.
B. CITY'S RESPONSIBILITIES. City agrees that it will provide the following services for
the HIV/AIDS Prevention Program:
1 . Submit vouchers and quarterly and other reporting requirements as requested
to the Iowa Department of Public Health (IDPH) on behalf of the Dubuque
Regional AIDS Coalition (DRAC).
2. Provide compensation to VNA not to exceed $ 27,576.00 for activities related
to the HIV/AIDS Prevention Program.
3. Provide grant administration.
C. VNA'S RESPONSIBILITIES. VNA agrees to provide the following services for the
HIV/AIDS Prevention Program:
1.
Provide quarterly expense claim vouchers to City by the 15th of April, July,
October, and December 30, 1999.
2. Provide quarterly expenditure reports by the 15th of April, July, October, and
December 30, 1999.
3. Provide HIV prevention project 1999 quarterly reports by the 10th of April,
July, October, and January.
4. Work towards the Program goal implementing the objectives, activities, and
evaluations as outlined in attachment # 1 and throughout the grant
application.
5. Follow the special conditions for the contract with DRAC as outlined in
attachment # 2.
D. INSURANCE. VNA agrees to provide insurance as set forth in the attached insurance
schedule.
E.
INDEMNIFICATION. City agrees to save, defend, indemnify and hold harmless VNA
from and against any and all claims which may be made against VNA arising out of
this Agreement which are the result of the sole negligence of City, its officers, agents
or employees. VNA agrees to defend, hold harmless and indemnify City from against
any and all claims which may be made against City arising out this Agreement which
are the sole negligence of the VNA, its officers, employees or agents.
.
-
.
. .
F.
TERMINATION. Either party may terminate this Agreement upon twenty-four (24)
hours written notice to the other party for failure of the other party to meet a term or
provision of this Agreement.
CITY OF DUBUQUE, IOWA
VISITING NURSE ASSOCIATION
By:
Michael C. Van Milligen
By:
Mary Fuhrman
~-
. ~-
~
\}
~
"
~
.
- .
. .
INSURANCE SCHEDULE
1. Any policy of insurance or certificate of insurance required hereunder shall be with a carrier
authorized to do business in Iowa and a carrier that has received a rating of A or better in the current
Best's Rating Guide.
2. The City of Dubuque shall be named as an additional insured in any insurance policy required by
this Schedule, and any policy of insurance required hereunder shall provide for a thirty-day notice to the
City of any material change or cancellation of the policy prior to its expiration date.
3. VNA shall have its insurance agent or company certify in writing that any policy of insurance
required herein with an aggregate limit of liability has not been reduced by paid or reserved claims at the
time of issuance of policy or certificate.
4. VNA shall furnish copies of the following policies to the City with limits not less than the
following, or greater if required by law, and shall also furnish certificates of insurance from all
independent contractors or subcontractors hired by VNA or any independent contractor or subcontractor
hired by the independent contractor or subcontractor, which certificates shall provide evidence of
coverage for the following with limits not less than the following, or greater if required by law:
COMMERCIAL GENERAL LIABILITY:
General Aggregate Limit
Products-Completed Operation Aggregate Limit
Personal and Advertising Injury Limit
Each Occurrence Limit
$2,000,000
$2,000,000
$1,000,000
$1,000,000
OR
Combined Single Limit
Medical Payments
$2,000,000
5,000
Coverage is to include: occurrence form, premises/operations/ products/competed operations coverage,
independent contractors' coverage, contractual liability, broad form property damage, personal injury
(hazards A-C and delete employment exclusions), City of Dubuque named as an additional insured with
30 days' written notice of change or cancellation.
PROFESSIONAL LIABILITY:
VNA shall furnish a certificate of insurance showing professional liability limits with limits of not
less than $1,000,000 during the term of the project.
WORKER'S COMPENSATION:
Coverage A: Statutory State of Iowa
Coverage B: Employers' Liability
$100,000 Each accident
$100,000 each employee and disease
$100,000 policy limit and disease
.. .
.
~
"("-~
," .'~ .~
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 26, 1999
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT:
Dubuque Regional AIDS Coalition Grant Funding
.
Public Health Specialist Mary Rose Corrigan is recommending approval of a contract
with the Iowa Department of Public Health for continued funding of local AIDS
programs for the Dubuque Regional AIDS Coalition and a subcontract with the
Dubuque Visiting Nurse Association for carrying out the program on behalf of the
Dubuque Regional AIDS Coalition.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/j
Attachment
cc: Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Mary Rose Corrigan, Public Health Specialist
.
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 25, 1999
TO:
Michael C. Van MiIIigen, ~ager
Mary Rose COrriga~ Public Health Specialist
FROM:
SUBJECT:
Dubuque Regional AIDS Coalition Grant Funding
INTRODUCTION
.,
This memorandum submits for your consideration and approval, a contract with the Iowa
Department of Public Health (IDPH) for continued funding of local AIDS programs for the
Dubuque Regional AIDS Coalition and a subcontract with the Dubuque Visiting Nurse
Association for carrying out the program on behalf of the Dubuque Regional AIDS Coalition.
DISCUSSION
Since 1988, the City Council has approved applications with the Iowa Department of Public
Health for funding to support our local AIDS program. The program this year is a
continution of the project awarded in 1998 by the IDPH. The Dubuque Regional AIDS
Coalition will continue to subcontract with the Dubuque Visiting Nurse Association (VNA)
for carrying out the activities set forth in the grant application. The Iowa Department of
Public Health has approved a grant in the amount of $27,576.00 for the Dubuque Regional
AIDS Coalition of which the City of Dubuque is a fiscal agent. The City will simply pass
the money from the Iowa Department of Public Health to the VNA during the 1 999
calendar year.
The funds will be used for personnel, staff education and training, supplies, and volunteer
outreach and incentives related to HIV prevention activities.
BUDGET IMPACT
--
The FY 98-99 budgets did not anticipate this amount of funding. However, the City of
Dubuque Health Services Department is the fiscal agent for the Coalition and it will be
merely a pass-through grant for expenses incurred by the Dubuque Visiting Nurse
Association as a subcontractor.
.
"
II
RECOMMENDA TION
I recommend that the City Council approve the attached contract with the Iowa
Department of Public Health for funding of the HIV /AIDS prevention program. I further
recommend that the City Council approve a contract with the Dubuque Visiting Nurse
Association to carry out the activities of the program.
COUNCIL ACTION
The action step is for the City Council to adopt the attached resolution authorizing the City
Manager or his designee to sign the contracts on behalf of the City of Dubuque.
MRC/cj
cc: Mary Fuhrman, Acting Director, Visiting Nurse Association
.
~
..('..~
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 26, 1999
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT:
Dubuque Regional AIDS Coalition Grant Funding
.
Public Health Specialist Mary Rose Corrigan is recommending approval of a contract
with the Iowa Department of Public Health for continued funding of local AIDS
programs for the Dubuque Regional AIDS Coalition and a subcontract with the
Dubuque Visiting Nurse Association for carrying out the program on behalf of the
Dubuque Regional AIDS Coalition.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/j
Attachment
cc: Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Mary Rose Corrigan, Public Health Specialist
.
VI I enbnqnq
s::>U!O S,Wel8 Alto
22 : II WV 82 HVr 65
03^13838
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 25, 1999
TO:
Michael C. Van MHUgen, ~agar
Mary Rose COrriga~ Public Health Specialist
FROM:
SUBJECT:
Dubuque Regional AIDS Coalition Grant Funding
INTRODUCTION
"
This memorandum submits for your consideration and approval, a contract with the Iowa
Department of Public Health (IDPH) for continued funding of local AIDS programs for the
Dubuque Regional AIDS Coalition and a subcontract with the Dubuque Visiting Nurse
Association for carrying out the program on behalf of the Dubuque Regional AIDS Coalition.
DISCUSSION
Since 1988, the City Council has approved applications with the Iowa Department of Public
Health for funding to support our local AIDS program. The program this year is a
continution of the project awarded in 1998 by the IDPH. The Dubuque Regional AIDS
Coalition will continue to subcontract with the Dubuque Visiting Nurse Association (VNA)
for carrying out the activities set forth in the grant application. The Iowa Department of
Public Health has approved a grant in the amount of $27,576.00 for the Dubuque Regional
AIDS Coalition of which the City of Dubuque is a fiscal agent. The City will simply pass
the money from the Iowa Department of Public Health to the VNA during the 1999
calendar year.
The funds will be used for personnel, staff education and training, supplies, and volunteer
outreach and incentives related to HIV prevention activities.
BUDGET IMPACT
--
The FY 98-99 budgets did not anticipate this amount of funding. However, the City of
Dubuque Health Services Department is the fiscal agent for the Coalition and it will be
merely a pass-through grant for expenses incurred by the Dubuque Visiting Nurse
Association as a subcontractor.
.
..
--
RECOMMENDATION
I recommend that the City Council approve the attached contract with the Iowa
Department of Public Health for funding of the HIV/AIDS prevention program. I further
recommend that the City Council approve a contract with the Dubuque Visiting Nurse
Association to carry out the activities of the program.
COUNCIL ACTION
The action step is for the City Council to adopt the attached resolution authorizing the City
Manager or his designee to sign the contracts on behalf of the City of Dubuque.
MRC/cj
cc: Mary Fuhrman, Acting Director, Visiting Nurse Association