Signed Contracts_McCullough & Associates WPCP Project Schedule AnalysisTHE CITY OF
DUB
Masterpiece on the Miss
TO: Michael C. Van Milligen, City Manager
FROM: Steve Sampson Brown, Project Manager
SUBJECT: Water Pollution Control Plant Modifications Project
Schedule Analysis
Dubuque
�t7
All-America City
2007
DATE: December 20, 2011
INTRODUCTION
This memorandum is to request approval to utilize McCullough & Associates
(McCullough) of Dallas, Texas, to evaluate the existing schedule in relation to the
requested extension by the primary contractor of the Water Pollution Control Plant
Modifications Project (Project), Miron Construction, Inc. (Miron).
BACKGROUND
Miron has requested the City's consideration of a 152 working -day extension to the
contract's completion date: 130 working days due to wind and heavy rainfall event
damage; and 22 working days due to petroleum- contaminated soils.
The current timeline for substantial completion is July, 2013, with full completion by
fall, 2013.
McCullough will also conduct monthly reviews of work completed by Miron and
advise the City if work productivity is being maintained when compared to the
approved project schedule.
DISCUSSION
McCullough & Associates is a construction consulting firm that specializes in project
scheduling evaluation. It is felt that this evaluation would be best completed by
McCullough versus having the construction administrator, Strand Associates, Inc.
perform this work.
The December 16, 2011 letter of engagement has been reviewed and approved by
City Attorney Barry Lindahl. (Note attachment.) Finance Director Ken TeKippe is in
the process of reviewing the certificate of liability insurance.
BUDGET IMPACT
McCullough's work will be performed on an hourly basis, plus expenses, not to
exceed $50,000 without written authorization from the City of Dubuque.
T i: :n-. t.JGY i6:: G c11_ . _,c 1GU from the contingency of \,V 4 1PCP Modifications Project
(CIP 7101837), with a current balance of $843,560.93.
ACTION TO BE TAKEN
The execution of the McCullough & Associates letter of engagement is requested.
After execution, please return to the Engineering office for further processing.
cc: Jenny Larson, Budget Director
Jonathon Brown, WPCP Manager
Gus Psihoyos, City Engineer
Attach.
K: \PROJECTS \Water Pollution Control Plant Replacement \_PSA Negotiations \McCullough & Associates\2011
12 -20 -11 MVM Memo re McCullough & Associates Letter of Engagement.doc
2
MCCULLOUGH & ASSOCIATES
CONSTRUCTION CONSULTING
December 16, 2011
Steve Sampson Brown
Project Manager
City of Dubuque
50 West 13th Street
Dubuque, IA 52001
Re: City of Dubuque Water Pollution Control Plant
Schedule Analysis
Dear Steve:
This letter will confirm the engagement of McCullough & Associates as a scheduling
consultant in connection with the City of Dubuque Water Pollution Control Plant
project effective on the date this letter is accepted and signed by you.
Specific Engagement
The services to be performed by McCullough & Associates may include any and all
consulting services necessary to assist the City in evaluating the schedules with respect
to the project referenced above and includes any such services as requested by the City.
Should the City decide that Robert B. McCullough will become a testifying expert, the
services will include, but are not limited to, deposition and trial testimony and will
continue under this same agreement.
Fees and Expenses
This work will be performed on an hourly fee basis, plus expenses, not to exceed
$50,000 without written authorization from the City of Dubuque. The billing rates for
this assignment are as reflected in McCullough & Associates' Fee and Expense
Schedule, which is attached. We expect to bill fees ranging from $60 -$250 per hour.
My current hourly rate is $250.
It is mutually understood that it is difficult to estimate the amount of time that this
engagement may require. The time involved is dependent on a number of factors,
including the extent and nature of available information and certain developments that
4100 Spring Valley Road, Suite 750 * Dallas, Texas 75244
(972) 385 -3158 * fax (972) 385 -3159 * e -mail rob @mccullough- group.com
Mr. Steve Brown
December 16, 2011
Page 2
may occur during the engagement. As you will no doubt appreciate, the cost for our
services will be greatly influenced by the quality and condition of the support
documents needed to do the analysis.
Payment Terms
The City of Dubuque will be responsible for paying McCullough & Associates' fees in
monthly basis. McCullough & Associates reserves the right to suspend work on projects
with past due accounts. The City of Dubuque or McCullough & Associates may
terminate this engagement for any reason or for good cause upon one week's written
notice.
We look forward to the opportunity of working with you on this case and believe that
this letter accurately summarizes the significant terms of our engagement. If you have
any questions, please do not hesitate to contact me. If this letter meets with your
approval, please return a signed copy to me.
Yours very truly,
If
Robert B. McCullough, PE, CCU; CFCC, CDT
President
ACCEPTED & AGREED TO:
City of Dubuque
By:
Title:
Attachments: Billing Policy, Fee & Expense Schedule
MCCULLOUGH & ASSOCIATES
CONSTRUCTION CONSULTING
BILLING POLICY
Fees and Expenses:
Billings are issued monthly. Payment is due within 30 days of the date of the
invoice. Each billing will include itemization of all time and charges. Rates are
reviewed annually and will change at that time.
Long Distance Telephone:
Billings are issued monthly. This will include long distance charges plus local
and federal taxes.
Reproduction and Materials:
Billings are issued monthly. Reproduction costs will be per copy (see schedule)
on work in- house. Material charges (graphics, outside copying, binders, etc.) will
be billed at cost.
Past Due Accounts:
Billings will be considered past due when payment is not received by the 30th day
from the billing date. McCullough & Associates reserves the right to suspend
work on projects with past due accounts. Any questions regarding billing should
be directed to our office at (972) 385 -3158.
All checks should be payable to the following address:
McCullough & Associates
4100 Spring Valley Rd., Suite 750
Dallas, TX 75244
972 -385 -3158
972 - 385 -3159 fax
4100 Spring Valley Road, Suite 750 * Dallas, Texas 75244
(972) 385 -3158 * fax (972) 385 -3159 * e -mail rob@mccullough- group.com
MCCULLOUGH & ASSOCIATES
CONSTRUCTION CONSULTING
FEE AND EXPENSE SCHEDULE
rrincivaia:
Robert McCullough, PE, CCE, CFCC, CDT $250/Hour
Senior Consultants: $125- $245/Hour
Technical Associate: $70- $135/Hour
Non - Technical Associate: $30- $65/Hour
Expenses:
Travel We bill actual expenses for all travel.
Telephone Actual expense
Reproduction $0.15 per copy
Document and report organization - actual cost of all supplies necessary to
organize, copy and file.
All other specialized expenses will be billed at actual cost.
Rates are reviewed annually and will change at that time.
4100 Spring Valley Road, Suite 750 * Dallas, Texas 75244
(972) 385 -3158 * fax (972) 385 -3159 * e -mail rob@mccullough- group.com