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Purina Drive Weigh Scale House Builidng ProjectMasterpiece on the Mississippi Dubuque bierd All-America City 1 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Purina Drive Weigh Scale House Building Project (CIP #68002320) DATE: December 10, 2011 Public Works Director Don Vogt recommends City Council approval of the plans, specifications, form of contract and estimated cost of $149,713 for the Purina Drive Weigh Scale House Project. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Don Vogt, Public Works Director THE CITY OF Dui Masterpiece on the Mississippi TO Michael C Van Milligen, Cay Manager FROM Don Vogt, Public Works Director DJV DATE December6,2011 SUBJECT Purina Drive Weigh Scale House Building Project (CIP #68002320) Dubuque had All- America City 11111 2007 INTRODUCTION The attached resolution authorizes the approval of the plans, specifications, form of contract and estimated cost for the Purina Drive Weigh Scale House Project (CIP #6802320) to be considered at the public hearing BACKGROUND In the fiscal year 2012 Capital Improvement Project budget, funds ($100,000) were allotted for the purchase of a scale and a scale house to be used at the City's Purina Dnve barge docking facility The current scale on site was purchased from the former facility lessee for $35,000 in July of 2011 This proposed project provides for the construction of a new scale house alongside the recently - purchased scale The current scale house on site is still owned by the former tenant, who will remove it in the near future from its current location next to the City's floodwall Removing the current scale house after the new one has been constructed and is operational will also address and satisfy a citation noted in our floodwall's 2010 U S Army Corps of Engineers Periodic Inspection Report DISCUSSION Engineering plans and specificationsforthis project have been prepared by IIW Engineering & Surveyors, P C The Purina Drive Weigh Scale House Building Project provides for a new scale house equipped with a restroom, utility installations necessary to serve the building with water and sewer, installation and coordination of electrical power, and scale record and data management technology PROJECT COST - BUDGET IMPACT The cost estimates for the project are as follows Construction Contract $ 118,350 Contingency 11,835 Engineering 19528, Estimated Total Project Cost $ 149713 This project will be funded with the remaining monies ($65,000) specifically budgeted for the Purina Drive Truck Scale Project, with additional funds ($84713) needed to complete this project coming from available monies in the Purina Dnve Salt Operations Activrt (68054425) ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution approving the plans, specifications, form of contract and the estimated cost for the Purina Drive Weigh Scale House Building Project RESOLUTION NO. 12 -12 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE PURINA DRIVE WEIGH SCALE HOUSE BUILDING PROJECT. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Purina Drive Weigh Scale House Building Project, in the estimated amount $149,713.00, are hereby approved. Attest: Passed, adopted and approved this 3rd day of Janua 012. IWO Kevi S. Firnstahl, ' ity Clem Ri Jo - , Mayor Pro -Tern NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED _ COST FOR THE PURINA DRIVE WEIGH SCALE HOUSE BUILDING PROJECT NOTICE IS HEREBY GIVEN: The City Coun- cil of the City of Dubu- que, Iowa will hold a public hearing on the proposed plans, speci- fications, form of con- tract and estimated cost for the Purina Drive Weigh Scale House Building Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 3rd day of January, 2012, in the Historic Federal Building Council Cham- bers (second_ floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, speci- fications, form of con- tract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope' of the Proj- ect is as follows: The Purina Drive Weigh Scale House Building Project con- sists of a new scale house equipped with a restroom, utility instal -1 lations necessary toy serve the building with water and sewer, in- stallation and coor ,di - nation of electrical power, and scale re- cord and datahtanage- ment technology. Any visually or hearing- impaired per- sons needing special assistance or person with special accessibil- ity needs should con - tact the City Clerk's of• fice at (563) 589 -4120 or TDD at (563) 690- 6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the 19th day of De- cember, 2011. Kevin S. Firnstahl, City Clerk it 12/23 NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT PURINA DRIVE WEIGH SCALE HOUSE BUILDING P ROJECT Time and Place for Filing Sealed Propos- als. Sealed bids for the work comprising the improvement as stated below must be filed be- fore 20:00 a.m. on Janu- ary 6, 2012, in the Of- fice of the, City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabu- lated at 10:00 a.m. on January 6, 2012, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on Janu- ary 17, 2012. The City of Dubuque, Iowa, re- serves the right to re- ject any and all bids. Time for Com- mencement and Completion of Work. Work on the improve- ment shall be com- menced within 10 days after the Notice to Pro- ceed has been issued and shall be fully com -. pleted within 90 con- secutive calendar days. Bid Security. Each bidder shall accompa- ny its bid with a bid se curity as security that the successful bidder -will enter into a con- tract for the work bid upon and will furnish after the award of con- tract a corporate sure- , ty bond, acceptable to the governmental enti- ty, for the faithful per - formance of the con- tract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten per - cent (10 %) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state - chartered or fed- erally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satis- factory to the govern- mental entity. The bid bond shall contain no conditions excepted as provided in this sec- tion. Contract Docu- ments. Copies of the plans and specifica- tions prepared by IIW, P.C. may be obtained from Tri -State Blue print, 696 Central Ave- nue, Dubuque, Iowa 52001. Telephone 563 -_ 556 -3030; facsimile: 563 - 556 -1525. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to prod- ucts and provisions grown and coal pro - duced within the State of Iowa, and to Iowa domestic- labor, to the extent lawfully re- quired under Iowa stat- utes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be avail- able for all material purchased for incorpo- ration inthe project. General Nature of Public Improvement. The Purina Drive Weigh Scale House Building Project con- sists of a new scale house equipped with a restroom, utility instal- lations necessary to serve the building with water and sewer, in- stallation and coordi- nation of electrical power, and scale re- cord and data manage- ment technology. It 12/23 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: December 23, 2011, and for which the charge is $59.06. Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, this a9- day ofy44,240� , 20 -22'7 Notary Public in and for Dubuque County, Iowa.