Dbq Industiral Ctr W 3rd Add Paving, Drainage Utilties
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MEMORANDUM
May 9,2005
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center West 3rd Addition/Contract B - Paving,
Drainage, and Utilities
(CIP: 360359--lndustrial Site Development - Bergfeld Farm, Dubuque
Industrial Center West and Chavenelle Drive Extension)
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
second construction contract for the Dubuque Industrial Center West 3rd Addition
Expansion Project, and further recommends that a public hearing be set for June 20,
2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
IV {~AIt-
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
May 6, 2005
FROM:
Michael C. Van Milligen, City Ma.n~?r--J
Gus Psihoyos, City Engineer ..~
Dubuque Industrial Center West 3rd Addition/Contract B - Paving,
Drainage, and Utilities
(CIP: 360359--lndustrial Site Development - Bergfeld Farm, Dubuque
Industrial Center West and Chavenelle Drive Extension)
TO:
SUBJECT:
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the second construction
contract for the Dubuque Industrial Center West 3rd Addition Expansion Project.
DISCUSSION
This project continues the construction phase of the next expansion of the Dubuque
Industrial Center West, including the connection of the east and west sections of
Chavenelle Road through the McFadden farm. The 150-acre project area includes the
former Bergfeld farm property. IIW has been retained to design and engineer this
project for the City. This second bid package allows for the installation of sanitary
sewer, watermain, paving, fiber optic conduit, storm sewer, and landscaping.
The project is approved in the FY06 Capital Improvement Program. General obligation
bond proceeds for the project are available to fund project expenses incurred prior to
July 1, 2005.
The schedule for the project is as follows:
Initiate
Advertisement for Bids
Receipt of Bids
Notice of Public Hearing
Public Hearing
Award of Contract
Completion
May 16, 2005
May 17, 2005
June 9, 2005
June 10, 2005
June 20, 2005
June 20, 2005
June 16, 2006
RECOMMENDATION
It is recommended that the City Council establish the date of June 20, 2005 for the
public hearing and authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The engineer's estimate for the project is:
Total Project Cost
$2,620,000.00
$ 262,000.00
$ 289.451.00
$3,171,451.00
Construction Contract
Contingency
Engineering
The project will be funded with TIF-backed general obligation bond proceeds and RISE
grant funds.
ACTION REQUESTED
The City Council is requested to establish the date of public hearing and to authorize
the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
Prepared by Todd Irwin, Engineering
cc: Mike Jansen - IIW
John Wandsnider - IIW
David Heiar, Economic Development Director
Pam Myhre, Economic Development
Todd Irwin, Engineering
RESOLUTION NO. 223-05
PRELIMINARY APPROVAL OF PLANS AND SPECIFICA liONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Dubuque Industrial Center West 3rd Addition/Contract B - Paving,
Drainage, and Utilities Project, in the estimated amount $3,171,451.00 are
hereby approved and ordered filed in the office of the City Clerk for public
inspection.
Passed, adopted and approved this 16th day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 224-05
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the Dubuque Industrial Center West 3rd
Addition/Contract B - Paving, Drainage, and Utilities Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 20th day of June, 2005, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 16th day of May, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 225-05
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Dubuque Industrial Center West 3rd Addition/Contract B - Paving,
Drainage, and Utilities Project is hereby ordered to be advertised for bids for
construction.
BE IT FURTHER RESOLVED that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 9th day of June, 2005. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the Council for final
action at 6:30 p.m. on the 20th day of June, 2005.
Passed, adopted and approved this16th day of May, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Dubuque Industrial Center West 3rd
Addition/Contract B - Paving, Drainage, and Utilities Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Dubuque Industrial Center West 3rd Addition/Contract A
Mass Grading Project, in accordance with the provisions of Chapter 384, City
Code of Iowa, at 6:30 p.m., on the 20th day of June, 2005, in the Public Library
Auditorium, 360 West 11th Street, in Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimate of cost are now on file in the office
of the City Clerk. At said hearing any interested person may appear and file
objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2005.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 11th day of May, 2005, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage,
and Utilities Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE DUBUQUE INDUSTRIAL CENTER WEST 3RD ADDITION
CONTRACT B - PAVING, DRAINAGE & UTILITIES
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
9th day of June, 2005, for the construction of the Dubuque Industrial Center West
3rd Addition Contract B - Paving, Drainage & Utilities project.
Proiect Description: The project involves approximately 12,700 LF of
8" through 16" DIP sanitary sewer, 4,800 LF of 12" through 16" DIP water main,
3,900 LF of 15" through 36" RCP storm sewer, 20,000 SY of 9"-thick PCC
pavement, 5,600 LF of 4" with 4-1" HDPE conduit, 24 street lights, and over 200
trees.
Copies of the plans and specifications may be obtained at IIW
Engineers & Surveyors, PC, 4155 Pennsylvania Avenue, Dubuque, IA
52002. Telephone: 563-556-2464; facsimile: 563-556-7811. IIW first
contact: Mary Abbott, contact-mabbott@iiwenar.com; second contact.
John Wandsnider; e-mails:secondcontact:iwandsnider@iiwenar.com. A
deposit of $25.00 for each set of plans and specifications will be required,
all of which will be refundable provided plans and specifications are
returned in good condition within seven days after bid opening.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
All work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and shall be fully completed by June 16,
2006.
All bids must be submitted on the Bid Proposal Form bound in the
construction documents. Each bid shall be accompanied by a satisfactory Bid
Bond executed by the Bidder and an acceptable surety; or a cashier's or certified
check payable to the City Treasurer, City of Dubuque, drawn on a bank in Iowa
or a bank chartered under the laws of the United States, in the amount of ten
percent (10%) of the bids submitted as security that the bidder will enter into a
contract for doing the work and will give bond with proper securities for the
faithful performance of the contract in the form attached to the construction
documents.
The successful bidder (Contractor) will be required to furnish a
Performance Bond in an amount equal to one hundred percent (100%) of the
contract price. Said bond is to be issued by a responsible surety company
approved and acceptable to the City Council, and shall guarantee the faithful
performance of the contract and terms and conditions therein contained, and
shall guarantee the prompt payment of all materials and labor and protect and
save harmless the City of Dubuque, Iowa, from claims and damages of any kind
caused by the operations of the Contractor.
The successful bidder (Contractor) will also be required to furnish a
Payment Bond that will guarantee the prompt payment of all subcontractors,
suppliers, materials, labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations or non-
payment on behalf of the Contractor.
The successful bidder (Contractor) will also be required to furnish a
Maintenance Bond that will guarantee the material, workmanship and the
maintenance of the improvement(s) constructed for a minimum period of two (2)
years from and after its completion and acceptance by the City Council.
The Contractor and approved subcontractors will be provided a Sales Tax
Exemption Certification to purchase, or withdraw from inventory, materials
furnished under for this project.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be rejected by the City Council as not
responsive.
All proposals must be made on blanks furnished by the City Engineer and
each bidder will be required to state his prices for doing all the items in each
section on which he makes a bid and for all things necessary to make a complete
job.
The Bidder's attention is directed to the City of Dubuque's Affirmative
Action Program which is included in the Contract Specifications and the
provisions thereof and hereby made a part of the Contract Documents by
reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a
statement of his financial and practical qualifications as provided for in the
General Requirements of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa
Domestic Labor.
The City Council reserves the right to reject any and all bids or to waive
any technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the 9th day of June, 2005, and will be submitted to the City Council for
final action at a meeting to be held in the Public Library Auditorium, 360 West
11th Street, at said City at 6:30 p.m. on the 20th day of June, 2005. A contract
will be awarded at that time or such subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this day of , 2005.
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within the (10) days after notice to
proceed has been issued and shall be fully completed by June 16, 2006.
For each calendar day that any work shall remain uncompleted beyond the
completion schedule, $600.00 per calendar day will be assessed, not as a
penalty but as predetermined and agreed liquidated damages. The contractor
will be separately invoiced for this amount, and final payment will be withheld
until payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's
right to collect any additional damages which the City may sustain by failure of
the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the
following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
3. Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.