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Minutes Airport 4 25 05 DUBUQUE REGIONAL AIRPORT COMMISSION MEETING Monday, April 25, 2005 4:00 p.m. Dubuque Regional Airport Dubuque Jet Center Conference Room PRESENT: Jim O'Neill, Doug Brotherton, Teri Goodman and Steve Accinelli ABSENT: Dan Nicholson. STAFF: Andrew Perry, Gordy Vetsch, Todd Dalsing and Jason Gillett GUESTS: Tony Zelinskas (WHKS), Dale Junk (Tri State Builders), Mike Miller (Hertz), Bob Boleyn (TSA) Seven (7) University of Dubuque students 01. APPROVAL OF MINUTES Jim O'Neill moved to approve the minutes of the March 28, 2005 meeting. Doug Brotherton seconded the motion. AYES: All. NAYS: None OLD BUSINESS: 01. REVIEW OF AIRPORT STATISTICS The Commission asked Andy if he was aware of any reason that the March revenue passengers was down. Andy said he checked projections at the beginning of the month and it looked good, but ended the month at -4.18% from March, 2004. The Commission commented on the jet fuel sold in March. Hangar occupancy seems to remain fairly constant. The total number of aircraft operations was down 8.78% in March, probably due to the University of Dubuque students being on spring break. Andy reported the airport should end the budget year on a positive note. Teri Goodmann arrived at 4:15 and chaired the remainder of the meeting NEW BUSINESS: 01. KRUSE HANGAR LEASE: Staff negotiated a new large hangar lease with Dan Kruse. After much discussion regarding the rate and terms, Steve Accinelli made a motion to table this lease until the Commission received comparison charts of existing lease rates for all types of hangars. This was seconded by Doug Brotherton. AYES: Document in 51605 Agenda.doc Airport Commission Minutes April 25, 2005 Meeting Page 2 All. NAYS: None. period. 02. BRADLEY JO LAND LEASE Staff proposed a land lease for Bradley Jo Charter Inc. which will be used for a commercial building across from the Naval Reserve. They plan to construct a 7,176 sq ft Wick Building and lease approximately 2.2 acres for 30 years with two 5-year extensions. This building will revert to City ownership at the end of the lease. The Commission asked about the appearance of the building. Mr. Junk told the Commission that Bradley Jo has planned brick wainscoting on the building for an aesthetically pleasing appearance. The Commission discussed the lease rate and the CPI-U. Andy explained he utilized a rate that was about standard for airport leases in Iowa and surrounding areas. The lease includes an upfront payment of $30,000 to the airport to defray the cost of water distribution to the building. This money and reallocating a current CIP could allow the airport to install the water. The City Water Department will help by providing some hydrants, fittings etc. The project has not been bid so the cost is not available but airport staff will act as the general contractor to reduce expense. The Commission felt if individual tenants dig private wells it could be environmentally unsafe. The Commission asked if the lease rates could be changed in the future. Andy told the Commission the CPI-U would continually increase revenues but future Commissions could not increase the rate as the lease is written. Steve Accinelli moved to approve Resolution A500-1-05 to hold a Public Hearing on the proposed lease. This motion was seconded by Doug Brotherton. AYES: All. NAYS: None. 03. WILSON LEASING D/B/A NATIONAUALAMO CAR RENTAL The Commission had a copy of a letter written to Wilson Brothers Leasing Companies regarding their abandonment of their National/Alamo franchise at the airport. There has been no response. Tim O'Brien (City legal department) has advised staff they can go out for a RFP's after 30 days, but not to sign another agreement until 60 days. The Commission was given copies of the notice and RFP that will be used. Teri Goodmann said she would sit on a committee for the selection process. Steve Accinelli moved to initiate the RFP's on May 1, 2005. This motion was seconded by Jim O'Neill. AYES: All. NAYS: None. 04. TERMINAL SIGN PROPOSALS The proposals for the IDOT funded LED screens in the terminal were received. Six companies provided quotes. ECS appears to have the best technology within budget parameters and staff will continue to work out the amount of equipment , software, licenses and agreements that can be purchased. Document in 5 16 05 Agenda. doc Page 2 Printed: 5/12/05 at 3:43 PM Airport Commission Minutes April 25, 2005 Meeting Page 3 05. CMT PROFESSIONAL SERVICES CONTRACT: A retainer agreement with Crawford Murphy and Tilly (CMT) as the airport's primary engineer on CIP projects, similar to the previous agreement, was presented. At the March Commission meeting, the selection committee recommended and received approval of CMT. A contract was negotiated with CMT. Steve Accinelli moved to approve the Professional Services Contract with Crawford Murphy and Tilly pending FAA approval. This was seconded by Doug Brotherton. AYES: All. NAYS: None. 06. MASTER DRAINAGE STUDY ENGINEERING GRANT Jim O'Neill move to ratify and adopt all assurances, statements, representations, warranties, covenants and agreements contained in the Project Application and incorporated materials referred to in the foregoing Offer and does hereby accept this Offer and, by such acceptance agrees to comply with all the terms and conditions in this Offer and in the Project Application. This motion was seconded by Steve Accinelli. AYES: All. NAYS: None. The project total is $48,900 with 95% federal funding. 07. AIRPORT MANAGER'S REPORT: &. Airport Filminq: Andy advised the Commission the filming of "Open for Business" which will be shown on Channel 22 next month went very well and should promote the airport and careers in aviation. B. Project Updates Andy told the Commission that by the next meeting plans and specs for the Box Hangars should be ready. The Americas hangar is going up and the framing is visible from the entrance road. C. FAA Conference The FAA Annual Conference that staff normally attends is May 24-25 and Andy was attending the Cargo Conference also which started on May 22. Because the conference falls on the normally scheduled Commission meeting, a date change was discussed. The following week is a holiday so the next scheduled meeting will be on June 6, 2005 D. New Baby Dalsinq Todd and Candace Dalsing have a new baby girl (Morgan) born on March 31, Document in 5 16 05 Agenda . doc Page 3 Printed: 5/12/05 at 3:43 PM Airport Commission Minutes April 25, 2005 Meeting Page 4 2005. E~ Next Meetinq The next meeting will be a special meeting for the Bradley Jo public hearing on May 2, 2005 and the next scheduled meeting on June 6, 2005. 08. CORRESPONDENCE: Andy brought to the Commission's attention to renaming the old portion of the entrance road to Jet Center Drive. Prior to this both roads were called Airport Road. This change will avoid confusion especially in an emergency. 08. PUBLIC INPUT Bob Boleyn (TSA) said the change to no lighters seemed to be a non issue at lease in Dubuque. Joe Risse U.D. student asked the Commission about wildlife control on the airport. Jim O'Neill moved to adjourn. This motion was seconded by Dan Nicholson Meeting adjourned at 5: 10 p.m. Document in 5 16 05 Agenda. doc Page 4 Printed: 5/12/05 at 3:43 PM