Pennsyl. Radford Sidewalk Project
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MEMORANDUM
May 10, 2005
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TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Pennsylvania Avenue - Radford Road Sidewalk Installation Project
(Capital Improvement Projects: 010C89 and 350042)
Sealed bids were received for the Pennsylvania Avenue - Radford Road Sidewalk
Installation Project. City Engineer Gus Psihoyos recommends award of the contract to
the low bidder, Skyline Trucking & Storage, Inc., in the amount of $75,270.55, which is
36.92% under the engineer's estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
N~AiL
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
5U~~E
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MEMORANDUM
May 7, 2005
FROM:
Michael C. Van Milligen, City Man~~
Gus Psihoyos, City Engineer A~
TO:
SUBJECT: Pennsylvania Avenue - Radford Road Sidewalk
Installation Project
(Capital Improvement Projects: 010C89 and 350042)
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the
Pennsylvania Avenue - Radford Road Sidewalk Installation Project.
DISCUSSION
On November 15, 2004 City Council approved the installation of sidewalks on the north
side of Pennsylvania Avenue from Iowa 32 (Northwest Arterial) to Radford Road, the
east side of Radford Road from Pennsylvania Avenue to the Asbury city limits, and from
Middle School property, northerly, on the west side of Radford Road to the Asbury city
limits.
This assessable project consists of 5,114.5 lineal feet of sidewalk installation on
Pennsylvania Avenue and Radford Road. This installation will also include excavation,
grading, seeding and traffic control work.
As of May 10, 2005, 11 property owners installed their respective sidewalks and the City
has a commitment from seven other property owners that their sidewalks will be
completed prior to the June 6, 2005 deadline. This reduction will drastically reduce the
total cost of the project.
The Middle School property was not included as part of the assessment. The Dubuque
Community School District approved sidewalk installation at its April 11, 2005 board
meeting, with a completion date no later than June 6,2005.
The project is scheduled to be completed by August 15, 2005 to provide for the August
26,2005 student orientation at the Eleanor Roosevelt Middle School.
Since the sidewalk is an integral part of the overall sidewalk network for safe
passageway for students to the new Middle School, staff has included an incentive
bonus for the contractor to complete all work prior to the specified completion date of
August 15, 2005.
For each calendar day that all work is fully completed prior to the specified completion
date of August 15, 2005, one percent (1 %) of the actual construction costs will be given,
to a maximum of five percent (5%) of the actual construction costs, as an incentive to
complete the project ahead of schedule. However, if the City at any time extends the
completion date for any reason, no incentive shall be paid, unless the City in its sole
discretion elects to pay an incentive.
For each calendar day that any work shall remain uncompleted beyond the specified
completion date of August 15, 2005, $1,000 per calendar day will be assessed, not as a
penalty but as predetermined and agreed liquidated damages. The Contractor will be
separately invoiced for this amount, and final payment will be withheld until payment
has been made of this invoice. If the City extends the completion date, liquidated
damages shall be calculated from the extended completion date. The assessment of
liquidated damages shall not constitute a waiver of the City's right to collect any
additional damages which the City may sustain by failure of the contractor to carry out
the terms of the contract.
Sealed bids for the Pennsylvania Avenue - Radford Road Sidewalk Installation Project
were received on May 10, 2005. Skyline Trucking & Storage, Inc. of Zwingle, Iowa,
submitted the low bid in the amount of $75,270.55. This amount is 36.92% under the
engineer's estimate. A summary of the bid proposals received is as follows:
Contractor Name
Total Bid
Skyline Trucking & Storage, Inc.
Winger Construction
Max Smith Concrete Construction
Custom Concrete
Fondell Excavating, Inc.
Kluck Construction
Tschiggfrie Excavating, Inc.
$ 75,270.55
$ 78,417.50
$ 90,961.87
$ 96,685.00
$108.239.00
$110,253.00
$122,407.50
RECOMMENDATION
I recommend that the contract be awarded to the Skyline Trucking & Storage, Inc. in the
amount of $75,270.55.
BUDGET IMPACT
The summary of the project costs is as follows:
Cost Estimate Bid Award
Construction Contract $119,322.40 $ 75,270.55
ContinQency 11,932.24 11,932.24
EnQineerinQ 19,688.20 19,688.20
Project Completion Incentive 5966.12 5966.12
Total Project Cost $156,908.96 $112,857.11
Funding for this project is as follows:
Total Project Funding
$ 8,525.13*
148.383.83
$156,908.96
City Share
Property Owner Assessment
*The City Share includes the maximum incentive of five percent (5%) of the actual
construction costs.
The City's share will be funded through CIP010C89 and City Sidewalk Project 350042.
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the
Pennsylvania Avenue - Radford Road Sidewalk Installation Project to Skyline Trucking
& Storage, Inc. in the amount of $75,270.55.
Prepared by Jane Smith
cc: Dawn Lang, Budget Director
Jane Smith, Engineering Assistant
Kelly Ambrosy, Engineering Assistant
RESOLUTION NO. 230-05
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 13th day of April, 2005 plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Pennsylvania Avenue - Radford Road Sidewalk Installation Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 16th day of May, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC
City Clerk
RESOLUTION NO. 231-05
AWARDING CONTRACT
Whereas, sealed bid proposals have been submitted by contractors for the
Pennsylvania Avenue - Radford Road Sidewalk Installation Project, pursuant to
Resolution No. and notice to bidders published in a newspaper published
in the City of Dubuque, Iowa on the 22nd day of April, 2005.
Whereas, said sealed proposals were opened and read on the 10th day of
May, 2005, and it has been determined that the bid of Skyline Trucking &
Storage, Inc. of Zwingle, Iowa, in the amount of $75,270.55 was the lowest bid
for the furnishings of all labor and materials and performing the work as provided
for in the construction documents.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Skyline
Trucking & Storage, Inc. and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 16th day of May, 2005.
Terrance M. Duggan, Mayor
Attest: Jeanne F. Schneider, City Clerk
Attest:
<'/
anne F. Schneider, CMC, City Clerk
.
RESOLUTION NO. 232-05
RESOLUTION WITH RESPECT TO THE ADOPTION OF THE
RESOLUTION OF NECESSITY PROPOSED FOR THE PENNSYLVANIA
AVENUE - RADFORD ROAD SIDEWALK INSTALLATION PROJECT
Whereas, the City Council has proposed a Resolution of Necessity for the
Pennsylvania Avenue - Radford Road Sidewalk Installation Project has given notice of
the public hearing thereon as required by law; and
Whereas, the public hearing has been held, all persons offering objections have
been heard and consideration given to all objections and is pending before this Council;
and
Whereas, this is the time and place set as provided for the taking of action on the
proposed Resolution of Necessity.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed Resolution of Necessity described above is hereby:
~ Adopted, without amendment, and all objections filed or made having been duly
considered are overruled.
Adopted as amended by the Schedule of Assessments attached hereto as
Exhibit A, and made a part hereof by reference. All objections filed or made
having been duly considered are overruled.
Deferred for later consideration to a City Council meeting to be held on the
day of , 2005, next at 6:30 p.m. in the Public Library Auditorium, with
jurisdiction retained for further consideration and action at the adjourned meeting.
Abandoned.
Passed, adopted and approved this 16th day of May, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC
City Clerk
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