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Arts & Culture Grant Prog FY 05 Funding City of Dubuque Arts & Cu{tura{ 5lJ:fairs Advisory Commission May 9,2005 The Honorable Mayor and City Council City of Dubuque 50 W. 13th Street Dubuque, IA 52001 c ",,! , , , Re: Arts and Culture Grant Program for Special Projects FY 2005 Funding Competition Applications and Recommendations C', Dear Mayor and City Council Members: Introduction The Arts and Cultural Affairs Advisory Commission has reviewed thirteen applications from arts and culture organizations requesting $87,687 in funds from the FY '2005 Arts and Culture Grant Program for Special Projects. This memo transmits the Commission's funding recommendations. Background Included in FY '05 was $35,000 for an arts and cultural initiative. Last year the Arts and Culture Task Force recommended to City Council that these funds be used to support a special projects grant program available to qualifying organizations located in the City of Dubuque. The City Council previously approved that $5,000 of the funding be allocated to promotion of a Winterfest, which was the result of a number of arts and cultural organizations partnering to promote a series of arts and cultural events held the first weekend of December, 2004. The City Council approved the Special Projects Grant Program and accepted the recommendation that the newly formed Arts and Cultural Affairs Advisory Commission manage the grant process and made a recommendation of funding to the City Council for final approval. Discussion The Special Projects grant program was designed to encourage the development of new or expanded arts and cultural programs in the Dubuque community. An overview of the Grant Program is attached. The Arts and Cultural Affairs Advisory Commission solicited applications for the grant program in February, 2005. Media Releases were issued, applications were available on the City of Dubuque's website, all known arts and cultural organizations were notified of the grant opportunity, and two grant workshops were conducted. The Commission received thirteen grant applications. The requests totaled $87,687. The Commission reviewed and ranked the applications based on the established criteria. . Priority funding will be given to new or expanded programming . Degree to which proposed project furthers the cultural arts goals of the City of Dubuque's Comprehensive Plan . Degree to which proposed project reflects careful planning and can be implemented in a timely manner . Impact of project on broader Dubuque Community . Organizational experience and capacity of applicant The Commission reviewed the applications at the April 13 meeting and determined final funding recommendations at their May 2,2005 meeting. Attached is a chart which indicates the rank order of all applications and recommended funding levels. Recommendation By a vote of 6 to 0 with the abstention of Commissioner Wahlert, the Arts and Cultural Affairs Advisory Commission recommends that the City Council approve the following grant awards for the FY 2005 Arts and Culture Grant Program for Special Projects: Dubuque Co. Historical Society Fly-By-Night Productions Dubuque Symphony Orchestra Dubuque Museum of Art Dubuque History Museum Musical Cabaret Magic of Mozart Festival Handz on Gallery Enhancement $12,000 $10,000 $ 5,000 $ 3,000 $30,000 The Commission is very appreciative of the City Council's support of this new grant program. We are extremely pleased with the quality of the grant applications. We are indeed thrilled to be working closely with the City of Dubuque in promoting arts and cultural activities in our community. incerely, ~ \l~~ nwo~h~ Ene!. City of Dubuque Iowa ARTS AND CULTURE GRANT PROGRAM FOR SPECIAL PROJECTS FY '05 FUNDING COMPETITION ELIGIBLE APPLICANTS: Not-for-profit organizations that provide programs and services year round and whose mission is consistent with furthering the City of Dubuque's arts and culture goals as stated in the Dubuque 2002 Comprehensive Plan (see attached summary.) Arts and culture organizations with a 501 (c) (3) status; examples include arts and culture organizations, and museums that meet 501 (c) (3) guidelines. If the organization is in the process of applying for the 501 (c) (3) status, they may appoint a Fiscal Agent (an eligible nonprofit and tax-exempt organization that is applying on the applicant's behalf). Eligible applicants must be City of Dubuque organizations. INELIGIBLE APPLICANTS: Not limited to but including for-profit organizations or not-for-profit organizations whose primary mission involves religious, political, or athletic programs. An organization with an outstanding late Final Report from a previously funded application is ineligible. FUNDING GUIDELINES: A grant applicant may submit only one application in a grant funding cycle. Project applicants may request no less than $2,500, no more than $30,000. The annual budget for fiscal year 2005 is $30,000. Priority funding will be given to new or expanded programming. Activities may include financial support from other local, State and Federal or private funding. Applications are due in the office of the City Manager, City Hall, 50 West 13th Street, Dubuque, Iowa at 52001-4864 by 5:00 p.m. on April 1 , 2005. Timeline: . February 15, 2005 - April 1, 2005--Application Available . February 24 - Application workshops Carnegie-Stout Public Library Board Room, Noon-1 p.m. & 5:30-6:30 p.m. . April 1, 2005-Grant Applications Due . April 2005, Applications ranked and reviewed by Arts and Cultural Affairs Advisory Commission . Commission will make grant award recommendations to the City Council . May 2005 Grant Award . -- Funding Disbursed . May 2006 - Closeout and Final Report 1 ELIGIBLE ACTIVITIES: Including but not limited to: Public Art Folk and Traditional Arts Culture Dance Music Opera Visual Arts Theater Public Performance Literature Projects from Individual Artists working with a 501 (c) (3) Organization INELIGIBLE ACTIVITIES AND EXPENSES: . General operating expenses. Exemptions include marketing expenses specifically identified with the proposed project. . Deficit, debt reduction, and project expenses that occur prior to or after the project dates, other than costs relating to obtaining required City permits if necessary . Social entertainment and reception expenses . Popular entertainment (well-known entertainers) . Grant funding for religious or political activities . Fund-raisers, benefits and prizes . Payments cannot be made directly to individual artists . Grant funding for purchase of equipment . Sports & Recreational Activities MATCH REQUIREMENTS Minimum match required is 25% of the total project cost. For example, if applicant applies for $7,500, minimum match is $2,500 or 25% of the total project cost of $10,000. Applicants may use cash, in-kind donations, and reasonable project-specific operating expenses to constitute the required match. The dollar amount of in-kind match (donated goods and services) should be calculated at their verifiable fair-market value. RATING CRITERIA 1. Priority funding will be given to new or expanded programming 2. Degree to which proposed project furthers the cultural arts goals of the City of Dubuque's Comprehensive Plan 3. Degree to which proposed project reflects careful planning and can be implemented in a timely manner 4. Impact of project on broader Dubuque Community 5. Organizational experience and capacity 2 ACKNOWLEDGEMENT: The Applicant agrees to acknowledge the City of Dubuque support in all signage, program materials, promotion, publicity and advertising activities, and in other printed and electronic forms of communication pertaining to this project. FINAL REPORT: Application should be typed in a minimum 12 point font. The Applicant must complete and return a Final Report Form and Unspent City of Dubuque Funds Form provided by the City of Dubuque by the date specified in the grant contract. During review of the final report or request for reimbursement, documentation will be required which shows that an appropriate public acknowledgement of the City of Dubuque funds has been made. Retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque grant program for a period of three calendar years beyond the contract. 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Third St., Dubuque, IA 52001 4 B d I f u 1get. n ormation: Total grant funds Other support provided Total cost (A + B) requested A. $12,000 B. $23,640 C. $35,640 5. Check list: X Cover page and grant application attached -2L Grant application signature X Attachments - 1. Applicant's Articles of Incorporation and listing of board of directors 2. Evidence of 501 (c) (3) status A. Applicant's Legal Name and Federal 10 Tax # Fiscal Agent (if applicable) Dubuque County Historical Society Tax ID #42-6072050 4 ASSURANCES I hereby certify that, to the best of my knowledge, all of the information contained in this Application is true and correct. 1 understand that the City of Dubuque reserves the right to request modifications of this application during the process of contract negotiation, and, as finally approved by City of Dubuque, the Application shall serve as the work plan of the organization or individual and shall become part of the Contract with the City of Dubuque. The Applicant certifies: Agreement to submit further documents as required by the City of Dubuque to determine project and organization eligibility; and Agreement to submit a Final Report; and; Agreement to maintain any other specific records, as may be determined necessary by the City of Dubuque, to the overall evaluation of the project; and Agreement to comply with all federal, state and local regulations governing the project and use of grant funds; and Agreement that no costs incurred for the program prior to authorization by the City of Dubuque shall be reimbursable and that any funds not spent during the contract period will be forfeited. Jerry Enzler Printed Name Executive Director Title ASSURANCES: The Executive Director or Chairperson or other person certified to sign on behalf of the organization must sign this page. The assurances outline the City of Dubuque's expectations of the organization, and have the effect of an agreement. This signed statement will become part of the agreement with the City of Dubuque, as will the grant application. Please insure that an authorized person signs this Page. Unsigned applications cannot be accepted. 5 NARRATIVE (4 Sections) SECTION 1. ORGANIZATIONAL EXPERIENCE A. Please state how your organization's mission is consistent with the City of Dubuque's arts and culture mission statement and goals. The mission of the Dubuque County Historical Society is to explore, collect, preserve and interpret, for present and future generations, the history of diverse people and cultures of Dubuque County, the Mississippi River, and other rivers of the United States. The Society accomplishes its mission through scholarly research, the preservation of material culture, and the presentation of provocative, meaningful, and educational exhibits, programs, and publications, within an environmental and global perspective. 8. Please provide a short overview of your current projects, and recently completed projects. Describe the size and composition of the audience you reached and the scope of the project. The Historical Society built and operates the National Mississippi River Museum and Aquarium, which attracted 301,000 people in its first year. It won the Iowa Attraction of the Year award for 2004 and several national awards. Exhibits include the art of the river, Mark Twain and the Mississippi River, two river photo river exhibits, and a collection of portraits of famous river people. The Society's Mathias Ham House is leased by the City of Dubuque to the Historical Society and serves over 15,000 people each year with tours which emphasize history, decorative arts, and architecture. The Society's Ryan House also depicts Dubuque Victorian architecture, decorative arts, and historic foodways. The Society's Dubuque Guide Service provides tours of architectural and historic districts. C. Please summarize your annual budget and funding sources. We face the same challenges that smaller non profit arts and cultural groups do. We closely watch staffing levels, do not have the full complement of staffing we need, often defer new programs, economize whenever we can, and have challenging discussions as we prepare our annual budget. Each year we must raise over $300,000 from the private sector and over $200,000 from the public sector for our operating support. This is a tremendous burden for us each year, but, like all of us, we strive to maximize our delivery of services to the public. Our annual expenses are considerable. The DCHS annual operating budget for 2005 is $3,816,686 for its four museums. Admission fees and gift and food sales make up 86% of our total income, but staff, utilities, insurance and operational expenses are enormously costly. Dubuque County provides $17,500 per year for educational programs. We receive no operating funds from the city of Dubuque, other than an occasional CP2 grant, and maintenance support at the Ham House. 6 D. Discuss your organizations ability to carry out this project. The Historical Society is confident that it can carry out this project. We have secured funding from DRA as well as from private sources to pay for a portion of the start up costs. We have researched the jail and its history and have an abundance of historical artifacts which represent much of the cultural identity of this community. Two of our staff has masters degrees is museum studies and we are one of two accredited museums in Dubuque. We are the only historical organization in the state of Iowa to be a Smithsonian Affiliate. We have partnerships with 14 federal agencies, and multiple state and regional and local groups, who assist us in content development for our programs. We have demonstrated our ability to establish and sustain new museums with the establishment of the National Mississippi River Museum and Aquarium. We are confident that we have done our homework and will make this museum a stunning success. SECTION 2. PROJECT DESCRIPTION: Please answer the following questions: A. Will your project introduce a new and innovative concept to the community? (If answer is yes, explain in the narrative) ./ o No ty'Yes This project will open the Dubuque History Museum at the former Dubuque County Jail located next to the Dubuque County Courthouse. This new history museum will have artifacts from Julien Dubuque to John Deere. It will be a place where Dubuque families and visitors can learn with their own hands and minds about the rich history of this area and hear stories of early pioneers, lead miners, farmers, and early businesses. 8. How will your project address a goal or goals of the Cultural Arts Element of the City of Dubuque Comprehensive Plan? Identify specific goals which will be addressed. This Old Jail project addresses several goals of the City's comprehensive goals of the cultural and arts elements of the City of Dubuque Comprehensive plan. The Jail Museum celebrates the arts and enriches community life (1) and provides new affordable and accessible cultural activities for al ages (2). The exhibits will be encouraging of participatory cultural events (3). The exhibit encourages a better understanding of cultural diversity in the world, particularly through its exhibits and presentations on Native Americans and African Americans (4). The Jail will expand cultural opportunities and many of its exhibits will interpret the fine arts of Dubuque (5). The Jail Museum definitely safeguards the cultural and historic resources of this community. It will be the primary repository for historical artifacts which define our past cultures (6). Finally the Jail provides a place with adequate facilities to support art and cultural activities. It promotes preservation of historic buildings and sites, supports the arts and culture district (7). 7 C. Will the project develop a new service or program that does not currently exist? Or develop an expansion of an existing service /program? Explain what your project is, and how it will enhance appreciation of the arts in the community. How will the project reach out to un-served and under-served populations? (If answer is yes, explain in narrative) A new service/pro~ Expansion of existing service/program o No ~ Yes 0 No 0 Yes This grant will enable the Dubuque County Historical Society to open the Dubuque History Museum as a place for people to learn about Dubuque history. It will include: Native American objects; the Dubuque collection with the Julien Dubuque cradle, the original hands of the Town Clock, the Busy Bee sign, and the net from the Canfield fire and other artifacts; "The Hanging of Patrick O'Connor," a sound and light show funded in part by Dubuque Greyhound Park and Casino in a previous grant. The goal of this local history museum is to provide a place where people can get in touch with the rich history of the area, to see the artifacts of our past, to learn about the people who came before us, and to see how their story relates to us today. Families can enjoy quality time together and students can have a stimulating hands-on experience that is both fun and educational. D. Does the project involve a partnership with another organization or an individual artist? (If answer is yes, explain h~ in narrative) o No ~Yes The Old Jail Museum project has many partners. Dubuque County has provided a long term lease for the Jail building and is maintaining the exterior or the structure. The Dubuque Museum of Art graciously allowed its lease for the building to be transferred to the Dubuque County Historical Society. The Dubuque Leadership Class of 2005, sponsored by the Dubuque Area Chamber of Commerce and Clarke College, have taken on this Old Jail Museum and their class project for 2005. 33 outstanding young leaders in Dubuque, representing over 20 companies, are volunteering their time to paint the exhibit rooms, conduct the Great Dubuque Treasure Hunt for artifacts, and plan the publicity and opening events. As always the Historical Society will work with other arts and culture groups as it develops its exhibits and programs and will be eager to partner with other arts and culture groups in cross promotion and joint activities. Individual artists will be engaged in creating the character voices for the sound and light show, in designing and fabricating the stage props for the sound and light show, and creating the musical soundtrack which accompanies the show E. Define the primary population to be served by your proposed project. This Dubuque History Museum will serve all ages and all segments of Dubuque as well as visitors. The exhibits and activities will be geared for the general public, not the historian. They will be fun and interesting, and programs will be offered regularly for families and school groups. 8 F. Describe your project in detail. Discuss the scope of the project. Be as detailed as possible. Introduce the project idea and then explain all of the steps that must be completed, the things people will be doing, and who will participate, and explain what the money will be used for. Paint a picture for the reader so they fully understand what your project is all about. Please limit your response to no more than 2 pages. The Old Jail History Museum will make sure that local history also plays an important part in our educational mission. The Dubuque County Historical Society's museums and collections date back to the Richard Herrmann Museum in Dubuque in 1871. Priceless Indian and Dubuque artifacts will be put on exhibit. Dubuque is one of the most interesting historical cities in the Midwest, and it is time for this great story to be told. By establishing a separate place for Dubuque history, this will foster a great appreciation of our heritage and a quality experience for families. The changing exhibit facilities will provide a place to show several exhibits of varied interests - sports in Dubuque, growing up in Dubuque, theater, famous Dubuquers, etc. The building is provided and restored through a long term lease from Dubuque County. A large number of historical collections have been secured. The new museum will be a significant addition to downtown revitalization. This old jail exhibits will have a significant impact of the cultural offering of Dubuque. The exhibit about Dubuque history and the oral histories which have been collected over the years and displayed in "Gordie's Corner" will all help us understand our various cultures over the many generations. The rich artifacts of Richard Herrmann first collected beginning in the 1870s will finally have a permanent home. This museum opened in the 1870s on Central Avenue in the home of Richard Herrmann. School children and their families visited the museum in Herrmann's home after school and on weekends. This rich collection, now the property of the Dubuque county historical society will be a permanent changing gallery of the new museum. One room will be displayed as the artifacts were in Richard Herrmann 19th century home, showing how Dubuque approached the concept of museums 1200 years ago. A second room will depict additional artifacts with more modern exhibit techniques and cultural reflection. The reverend Duane Manson has been collecting books and other supplies which were originally housed in his ancestors' book store of Main Street in 1850s Dubuque. He has a full inventory of what this story carried, not only books, but pens, paper writing supplies, wall paper and other goods. He has spent the past four years collection actual or reproductions representations of these items and this will be another display in the new jail. Dubuque had an interesting African American history, in fact, several Native American people were contributors to the first church in Dubuque, the Methodist Church. Some of this story will be conveyed by the figure Ralph in the sound and light show: (voice of Black man - light shifts to another location, but not a cell) 9 My name is Ralph. I was a lead miner here in the 1830s. xxx xxx kept me as a slave in Missouri, but he let me come to the lead mines here to see if I could dig enough ore to buy my freedom. Hoped to buy my wife free too. 14. (picture of Jim Beckwourth) Jim Beckwourth was another Black man who came to the diggin's, over to Galena. Then he went to the Rocky Mountains and became a famous mountain man. 15. (Picture of log church) The Black people at Du Buque helped build the very first church in Iowa, the Methodist log cabin just 4 blocks from here. They subscribed money for it too, from their wages from cleaning, taking in wash, and mining. Life was hard for us Blacks at the diggin's. Some of the miners from Kentucky and Missouri didn't care much for abolition. Nat Morgan was chased down the street for a robbery he never even committed. When he refused to admit to stealing that ten dollars, they stoned him. To death - because he was Black. (sound of scuffle, angry men) 16 (picture of runaway slave headline or law) One day two bounty hunters waylaid me. They tied me up and tried to take me back to Missouri to collect a bounty under the runaway slave law. When the white folks of Dubuque heard about it, they stopped those bounty hunters at the river and brought me to judge Wilson, the district court judge. He didn't let those bounty hunters take me away. Instead he said there would be a trial. Do you know that man ruled that since I was on Iowa's soil, which was free, that I was free, no longer a slave. That was some decision. Would all the runaway slaves in the country who escaped north become free as soon as they stepped on free soil? The case went all the way to the Iowa Supreme Court. They called it -In the Matter of Ralph, (that was me) a Black Man. The exhibits will be cognizant of the roles that women and ethnic groups have played in Dubuque. For example a pay window will be installed and when visitors slide the pay window they will see that a woman was paid only a fraction of what a man was paid in the 19th century and children even less. 10 Q) 5- '=' .......t::J. '86 s:. )(c Q)O .... C o 0 -,- ct) .9. Q) -- um Q) .... (i)"O w C taro c- ;;::~ Q)'=' ~2 E- Q) -o~ c'~ ro Q) w.... CU .Q.~ t)ro Q)- -'=' -oE ..... U'- C (j) '=' g>- ::r:. ..- :-:::: (j)~ Q) .- s:. '5)(U w Q) .- ro"Os:. Q)C~ \=.row wQ)..... Q)-u~c '=' .- 0) cr ro t) w '=' ~ ro Q) .t::J.roQ;o. .2.-oc"O \..00' 0) ,- c 1ts 1ts Ol ro ..."cc..... c ~ .- w $<!}o~ro 0... ...... "0 Ol 0- Bg~~a) (J) "0 z:- c '5 g-5~~=S (j)o<!.O-u E ::1 E .~ E t'O ~ (1) .S a> E ',;::i .s c o E C"l ~ t'O (l) tI) ::> Q) E ~ I!) I!) I!) 0 0 o~~ ~a)a) _cc C'1,=,'=' ~....,...., - - - .- ;:>:-;:>:- .... ro ro 2":E:E -rl Q) '0 ,.. 0- "0 (l) U') o 0- o ,.. 0- (j) :S ~ l o (,) g "'0 (j) ..... '5 a (j) ..... 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Ol o .... 0- 0) ~ C Ol '(ji $ '(ji c o 0) 1ts 0) o -:S c o E s:. ~ 0) '0<.0 o ~o -oC\1 Ol.... - c:JC:- ,_ 1ts ro 0(j):J Ol C C'ijj ro 0........., (f) ~ "0 ~ :~ t) ro 'Z:' '~ - ta '0 0) 0- W t) '=' "0 C o o 'Z:' .... 0) "0 (i) .... o - (f) .... :J 9 .... o 'c 0) (f) ta '0 0) 0- (f) () :J "0 C o o -' -' (f) ta o Ol () -c 0) 0 '0 0- .... 0) 0- .... (j) ro c '0 .- C ro ro Ol c ro (f)'- _ c- UO"O 0)'- C '0 1ts ro .... :J 0) 0- ro ~ ~ ?'.- 00)1ts (f)....t: ~9~ "i u'(ji ~ g '5 ro C)(f)c& ;i~O)O) oroE'ta Q) .2. :J 0- ~~g~ owoo.. Section 4, Statement of Impact - Explain the impact of your project on the arts community and the general community and your organization. What are the expected results of your project? Specifically address how your proposed project will further any of the goals of the Cultural Arts element of the City of Dubuque's Comprehensive Plan. If your project is a step in a bigger plan, this is a good place to talk about that, too, Discuss what that bigger plan is and how the project will benefit people in the future. This project fulfills many of the goals of the city's comprehensive plan, It celebrates arts and opportunity to enjoy and enrich cultural life, The Old Jail will be open regularly for residents and visitors (1,1), It will offer programming year round (1,2), It fosters multi cultural opportunities and expansion cultural horizons especially with its treatment of Native American people and the story of the African Americans in Dubuque (1.3), It encourages opportunities for enrichment through exhibits programs designed to educate, and provide personal reflection. It fulfills the community need to revitalize the downtown (1,5). It promotes the arts for all members of the community by being open to all ages (1,6). It specifically provides programs for youth as well as senior citizens through the adult tour. programs (2,1). It will help generate additional support for arts by providing quality programming (2.2), It will support affordable access by providing free admission to all city residents who are on fuel assistance (2,3), It will provide free access to all youth in the community with physical disabilities, and the primary experience is handicapped accessible (2.4). It will develop a brand new affordable public facility (2,5). This project helps create the exhibits in the new old jail museum. At the same time the museum is creating a sound and light theatrical presentation which will tell the fascinating story of the life of the jail and the people of Dubuque over time. The emphasis on native Americana and African Americans helps present ethnic traditions and history (4.1), The jail will foster accessible cultural opportunities which increase and broaden perspectives about our past (5.1). It provides the recorded wisdom of others and makes them available to all (5.2), The old jail museum promotes the preservation of this national landmark structure one of only three in Dubuque (6.1). It explores, for present and future generations the history of Dubuque (6.3) It increases appreciation by demonstrating a successful adaptive reuse of a historic stricture (7.1) 13 ~ ...... , (I) ~ 0 (.) ... U Gl .- % 0 ... 0 ~ 0.. 0 ~ 0 0 g 0 <0 u1 0 0 u1 0 ~ ~ '0 O~ r- ~ cs5 ..- \- ~ ~ ~ I ~ c .~ , c ...:::;. Gl (I) ~Gl OU 0 0 ... 0 <t :) <:t <0 0 0 <0 u1 (I) 0 j Gl ~ ~ ~ " ~ ~ (I) Gl U ... :) ... 0 Gl (I) ~Gl g 0" ~ 0 0 O~ 0 0 0 c:Jj (0 0 0 0 ..- (.) 0 c.J ~ $- ~ ..- \ $ w C) o ';:) to Th ..., o 0:. 0- -:a b r- o uJ (f) o 0. o 0:. 0. \0 Z. o - b u.l (f) ~-o c~ :) (I) u,.Gl "C6- (00) a" o o r-~ c:Jj ~ o g c:ti ~ ~ "C Gl " ~ "C 'e Gl ~ e (G 0. ~ "9 oi6 ~ (I) oi6 Gl ::a. ~ 0. (0 ~ 8; -;;:;~ \ .c - '3 "0 (l) ~o 'u~ o<t (/') ..- (/') ~@) Gl C/l C/l ~ ~.... .~ ._ s:. -:r. .g 0 ~ cE<g 'c a ~~ c:: (I) I- .~ .; 1I-~e -0 0>.0 0.. 4 o..'~ (l) \ -;:\ ~~-5 (I) "C ~ % - ~ ~ 0.. 0.. ::- Ol ... c (0 .,;:; Or ~ -e ~ .- ~ ~ ~\-:t; ~ o C) U1 ~ (.) 'u, o (.) Q) 0. o Q) 0. C'1 c:Jj C'1 ~ ~ @ $ g ce ~ .g .c. <ai 0 ~ -- 0. @ ~ '~ :c .... \- ~ o ~ \ C\ ~ o o o c.J ..- ~ c:a '0 \- \~ 11 ,,=1 U. S. TREASURY DEPARTMENT INTERNAL REVENUE SERVICE , DISTR lCT DI RECTOR Des Moines, Iowa .50309 October 26, 1964 "Dubuque County Historical Society Lincoln and Shiras Dubuque, Iowa Gentlemen: IN REPLY ~ TO Form 2954 DIR:DEM:.A.:R DEM:Eo:64-92 PURPOSE Educational FORM 9gQA REQUIRED !Xl YES 0 NO ACCOUNTING PERIOD END- ING December 31 ... Based upon the evidence submitted, it is held that you are exempt from Federal income tax as an organization described in section SOl(c)(3) of the Internal Revenue Code, as it is shown that you are organized and operated exclusively for the purpose shown above. Any questions concerning taxes levied under other subtitles of the Code should be submitted to us. You are not required to file Federal income tax returns so long as you retain an exempt status, un- less you are subject to the tax on unrelated business incorre imposed by section 511 of He Code and are required to file Form 99:3- T for the purpose of reporting unrelated business taxable income. Any changes in your character, purposes or method of operation should be reported immediately to this office for consideration of their effect upon your exempt status. You should also report any change in your name or address. Your liability for filing the annual information return, Form 990A, is set fcrth above. That return, if required, must be filed after the close of your annual accounting period indicated above. 1 Contributions made to you are deductible by donors as provided in section 170 of the Code. Be- quests, legacies, devises, transfers or gifts to or for your lEe are deductible for Federal estate and gift bx purposes under the provisions of section 2055, 2106 cm:i 2522 of the Code. ~~.,'~",~"~~~~~~'~~~~~ 1~~~-::~.~,_'~-_~ ~-7:~~ ~~-~-~~ ..:..~ ~--._:::':~:~ :~~r!:f , ..... .., "",- _~":. '.~._.,' - ...t..f;'~' ~~"='-'.~, . .....;..-."'..... This is a determination letter. I 1 CPO ".~u - , - - .......-- Very truly yours, V ~w. ~J ~d W. Glasson Chief, Review Branch FORM 2954 (REV. ..'11 ARTICLES OF rnCORPORA TION OF DUBUQUE COUNTY HlSTORlCAL SOCIETY -0- ARTICLE 1. We whose names are hereto subscribed, being all citizens of the State ofIowa and of full age, do hereby associated ourselves together as a corporation not for pecuniary profit, under provision of Chapter 504 of the 1946 Code of Iowa and Acts Amendatory thereto. ARTICLE n. Name and Location The name of this corporation shall be the Dubuque County Historical Society, and its principal place of business shall be the City of Dubuque, in Dubuque County,'Iowa. ARTICLE nv. Objects and PW"pOses The purpose of this corporation shall be: 1 . To kindle and keep alive an active interest in state and local history. 2. To promote interest in local history by publications, programs, observations and pageants of early pioneer history. 3. To discover, collect, and preserve books, pamphlets, messages, genealogies, portraits, paintings, relics, manuscripts, letters, journals, surveys, field notes, and any and all articles and materials which may establish or illustrate the history of this county, state or adjoining states. 4. To secure, preserve and publish the recollections and reminiscences of those who have taken part in or witnessed the growth of local communities. 5. To collect and preserve the materials of local history "by purchase, loan, lease or other~;ise. " 6. To promote the presentation and display of historical materials by o'wning, leasing, operating, maintaining and/or supervising historical museums and buildings. . 7. to ascertain, mark, preserve and maintain historical sites. 8. To encourage the proper preservation of public archives of counties, cities, and villages. 9. To publish such historical material as the Society may authorize. 10. To cooperate as fuDy as possible with the work of The Iowa State llistorical Department and the Iowa State Department of History and Archives, and with such other agencies in . .'". '\ . the county, state, district, or nation as may be created from time to time, for the commemoration of historical events and preservation of historical records and the marking of historical sites. 11. To cooperate with other organization whose objects are substantially the same as those of this organization. ARTICLE IV. Members The membership of this corporation shall consist of those persons who profess an interest in the objects and purposes of this corporation by paying the designated membership fee. No life memberships will hereinafter be granted, however, any persons heretofore granted said life membership Ylill retain the same. There shall be three additional classes of members: general, patron, and sustaining; and the Board of Directors shall determine the membership fees for each class, which membership fees may from time to time be changed. All four classes of members shall have the same rights, including the right to vote, hold office, anq speak from the floor. ARTICLE V. Corporate Powers This corporation assumes to itself as such corporation, all the rights, powers, privileges and immunities conferred upon similar organizations under provision of Chapter 504 of the 1946 Code of Iowa and Acts Amendatory thereto, and takes to itself the power to sell, in any manner not prohibited by law, and consistent with theobjects and purposes of the corporation and necessary and convenient for the proper conduct of the affairs of the corporation. However, no part of the property of said corporation shall inure to the benefit of any member or individual, and no substantial part of the activities of the corporation shall consist of carrying on propaganda or otherwise attempting to influence legislation; it being the intention that all times the said corporation shall be tax exempt and the donations and dues to said corporation shall be deductible from taxable income to the extent allowed by the provisions of the United States Internal Revenue Code and other applicable legislation and regulations. In the event of dissolution of this Corporation all assets thereof Ylill be disoibuted only to an organization or organizations exempt from federal income taxation under the provisions of Section 501 (c) (3) of the Internal Revenue Code and other applicable legislation and regulations. ARTICLE VI. Corporate Term This corporation shall continue for a period of fIfty years from the date of the f1.ling hereof unless sooner dissolved by majority vote of all the members of this society, by acts of the General Assemble, or by law. . ARTICLE YD. Officers The officers of this corporation shall consist of a President, Vice-President, Secretary, Treasurer, and llistorian, who shall be elected from the membership at the fIrst annual meeting of the Corporation and shall hold office for one year and until their successors are elected and have qualified. The secretary and treasurer of this corporation may be one and the same person. The affairs of this corporation shall be conducted and managed by a Board of Directors consisting of the officers of the corporation, and twenty membe~ of the corporation, each of said twenty members serving a four year term, so that five vacancies shall be elected for a one year term, fiver for a two year term, fiver for a three year term, and five for a four year term. The Board of Directors shall select its one chairman and vice-chainnan and such offices and comminees as it may create. Between meetings of the Board of Directors, the affairs of this corporation shall be conducted and managed by the Executive Committee, which shall be composed of the officers of this corporation plus three members from the Board of Directors elected by said Board from its number for tenns of one year each. Any member of the Board of Directors who fails to attend three regularly called, consecutive meetings of the Board shall automatically cease to be a member thereof, and his term shall be regarded as vacant., and that Board members shall be so notified in writing. Until the first meeting of this corporation, the following named perso~s shall constitute the officersand Board of Directors of said corporation. . Director Director Director Director Director Director Director Director Director Director " President Director Vice-President Director Director Secretary Treasurer Director ARTICLE VITI. The Board of Directors shall have control over and manage the real and personal property of the organization and shall have charge of its financial and business affairs. They shall perform those duties usually performed by a such a Board. The Board of Directors shall have the right and power to employ a curator and such other officers as they may deem necessary who shall hold office at the pleasure of the Board. ARTICLE IX. Vacancies in the officers Executive Comminee or Board of Directors of this corporation shall be filled by the Board of Directors or the remaining members thereof and such shall hold office until the election and qualification of their successors at the next annual meeting of this corporation unless otherv.:ise disqualified under the provisions of Article VlI. ARTICLE X. Contracts, deeds, conveyances, notes, or other evidence of indebtedness and mortgages securing the same shall be signed and executed in the name of the corporation by its President or Vice- President and Secretary. ARTICLE XI. The first regular annual meeting of the corporation shall be held at 7:30 o'clock p.m. on the second Wednesday in January, 1965, in sajd city, at the office of the secretary and said corporation or such other place as may be detennined by the Board of Directors and designated in notice of sajd meeting, and at a corresponding time and date each year thereafter. Special meetings of the corporation may be held at such places as may be detennined by the Board of Directors and designated in the notice upon the call of the President., of the majority of the Board of Directors, or upon the wrinen request of ten of the members of sajd corporation. The fIrst annual meeting of the Board of Directors of the corporation shall be held on 7:30 p.m. on the fourth Wednesday in January, 1965, in Dubuque, Iowa and at the corresponding date each year thereafter. .' _, Notice of annual and special meetings of the corporation shall be by ordinary mail sent to each member at his last known address at least ten days prior to said meeting. Notice of special meetings of the corporation shall set out the purpose and business to considered and no other business shall be considered. ARTICLE XII. Quorum The members of the corporation present shall constitute a Quorum to transact business for any regular or special meeting of the corporation. Those members of the Board or Executive comminee present shall constitute a quorum for their respective meetings. By-Laws shall be adopted by the corporation any may be amended at any regular or annual meeting of the corporation or any special meeting called for that purpose. ARTICLE XN, The private property of any and all of the members of this corporation shall be exempt from any and all liability from the acts of the corporation or for any of its indebtedness. ARTICLE XV. Amendments These articles may be amended at any regular meeting or at any special meeting ofthe corporation called for such purpose by the affirmative vote of three-fourths of the members at the meeting. Signed and executed this 23rd day of February, 1950. and amended December 22,1960, May 13, 1964. January 29,1965, January 9,1979. " ARTICLES OF AMENDMENT TO THE ARTICLES OF INCORPORATION OF DUBUQUE COUNTY HISTORICAL SOCIETY TO: SECRETARY OF STATE STATE OF IOWA: Pursuant to the provisions of Section 36 of the Iowa Nonprofit Corporation Act, the undersigned corporation adopts the following articles of amendment to its corporation's Articles of Incorporation. 1. The name of the corporation is the DUBUQUE COUNTY HISTORICAL SOCIETY. The effective date of its incorporation was the 1st day of March, 1950. 2. The following amendment to Article VI of the Articles of Incorporation of the Dubuque County Historical Society as filed with the Iowa Secretary of State on March 1, 1950, was adopted by said corporation. This Corporation shall have a perpetual duration. 3. The Amendment was adopted at a meeting of members on February 2.."1-n: 2000, at which a quorum was present by receiving 75% of the votes which members present or represented at such meeting were entitled to cast. Dated this 2LiTf\ day of February, 2000. DUBUQUE COUNTY HISTORICAL SOCIETY BY: ., I i \' -~./ f\() ,.:. '-''', J~/ BY: ~.:J-\'.\.;\. '" >- ~ -0-- . ,.-{.-\- '- \- Ruth Clark, Secretary STATE OF IOWA ) ) ss: DUBUQUE COUNTY ) On this ::z.l{nt day of February, 2000 before me the undersigned a Notary Public in and for said County in said State personally appeared John Walsh and Ruth Clark to me personally known who being by me duly sworn did say that they are the President and Secretary respectively of said corporation, that no seal has been procured by said corporation and that said Articles of Amendment were signed on behalf of said corporation by authority of its Board of Directors and Members, and the said John Walsh and Ruth Clark respectively acknowledge the execution of said instrument to be voluntary act and deed of said corporation by it and by them voluntarily executed. AMM'~' ~r;~' ". rctJJ!} , MICHAEL J. SHU8A\T ~V" MY COMMISSION EXPIRES -:;2. -0 Notary Public OFFICE President V-Pres. Treasurer Secretary Past Pres.! Historian DUBUQUE COUNTY HISTORICAL SOCIETY OFFICERSIBOARD OF DIRECTORS 2005 NAME Jeff Bertsch Jim Gantz Ken Furst Faye Finnegan Paul Woodward 4 year term expiring 12/08 12/08 Mike Budde Laura Carstens Spencer Smith Alan Spensley Nancy Van Milligen 12/07 12/06 12/05 Tim Butler Carol Bitter Gordon Kilgore John Walsh Chuck Schrup Ralph Scharnau Doug Schlesier Carol Townsend Mike Donohue Jim Waller Bob Wiederaenders John Hannan Jim Mulgrew Donna Schmidt ADDRESS WORK-HOME 1040 Prince Phillip Dr. - 52003 585-8302/582-1337 Pepsi/10523 Rte 52N - 52001 556-2921/556-5674 100 Security Building - 52001 588-4691/588-3606 3560 Pennsylvania Ave. #5 - 52002 588-7155/583-4026 384 Wartburg PI. - 52003 588-0078 301 Data Ct. - 52003 50 W. 13th St. - 52001 1851 Eden Ln. - 52001 2435 Pearl- 52001 Box 902 - 52004-0902 1000 Prince Phillip Drive - 52003 2615 Hillcrest - 52001 P.O. Box 26, Elizabeth - 61028 3116 Spring Valley Rd. - 52001 P.O. Box 938 - 52004-0938 582-95011588-0734 589-4210 583-3585/588-3538 582-7119 588-2700/556-7388 556-5701 582-1768 815-858-2098 588-7969/582-8542 589-0821/556-4062 2905 Wilderness Rd. - 52001 556-3685 4162 St. Catherines, Bellevue-52031 588-6402/583-9643 3392 Hillcrest Rd. - 52002 556-3040 270 W. 7th St. - 52001 2617 New Haven St. - 52001 1255 N. Booth - 52001 PO Box 149 - 52004-0149 1620 Justin Ln. - 52001 1075 Bonnie Ct. - 52003 589-2295 583-3478 589-0320/583-0537 582-3606 583-7386/556-0750 582-9806 . (.) e: -- "..,. .. ..,., ~ 0\ (J) '- Q) \-0 \-0 cO -- Q) Q) C~ e: ~ (f) co U1 0- .....Q)"CC Q) -0 cO 0 Z._~(.) 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Gibson, President Lenore Howard, Artistic Director Phone: 588-7163 Phone: 582-6572 E-mail: Michael.gibson@loras.edu E-mail: fishingcamels@mchsi.com 2a.Mailing address 3a. Mailing address: P.O. Box 1377 2920 Arbor Oaks Ct. Dubuque, IA 52004 Dubuque, IA 52001 4 B d I f u toet n ormation: Total grant funds Other support provided Total cost (A + B) requested A. $ 13,625.00 B. $ 9,925.00 C. $ 23,550.00 5. Check list: x Cover page and grant application attached x Grant application signature x Attachments - 1. Applicant's Articles of Incorporation and listing of board of directors 2. Evidence of 501 ( c ) (3) status A. Applicant's Legal Name and Federal 10 Tax # Fiscal Agent (if applicable) Fly By Night Productions, Inc. Fed 10 # 42-1424538 Teresa Eckhart, Treasurer 1 ASSURANCES I hereby certify that, to the best of my knowledge, all of the information contained in this Application is true and correct. I understand that the City of Dubuque reserves the right to request modifications of this application during the process of contract negotiation, and, as finally approved by City of Dubuque, the Application shall serve as the work plan of the organization or individual and shall become part of the Contract with the City of Dubuque. The Applicant certifies: Agreement to submit further documents as required by the City of Dubuque to determine project and organization eligibility; and Agreement to submit a Final Report; and; Agreement to maintain any other specific records, as may be determined necessary by the City of Dubuque, to the overall evaluation of the project; and Agreement to comply with all federal, state and local regulations governing the project and use of grant funds; and Agreement that no costs incurred for the program prior to authorization by the City of Dubuque shall be reimbursable and that any funds not spent during the contract period will be forfeited. 1Jt/~i:11. 9t~ - Signature - Certifying Representative .1 pfJ h(;"' Date ( Michael D. Gibson President Printed Name Title ASSURANCES: The Executive Director or Chairperson or other person certified to sign on behalf of the organization must sign this page. The assurances outline the City of Dubuque's expectations of the organization, and have the effect of an agreement. This signed statement will become part of the agreement with the City of Dubuque, as will the grant application. Please insure that an authorized person signs this Page. Unsigned applications cannot be accepted. 2 FLY .BY .NIGHT PRODUCTIONS BOARD OF DIRECTORS STRUCTURE, DEFINITIONS & DESCRIPTIONS BOARD OF DIRECTORS: The FBNP Board of Directors functions under the Articles ofIncorporation and By- Laws created by that body when it incorporated under the laws of the State of Iowa. The Board is the legal entity representing the theater company. The Board is responsible for all fiduciary matters, including, but not restricted to, approval of the fiscal budget, long-term contracts, and the hiring of any permanent staff. The Board is responsible for guiding the theater company by setting policies and guidelines, the final selection of the season's plays, and ensuring, in concert with the Artistic Director and the designated officers, that those policies, guidelines, and season productions is achieved. The day-to-day operations are delegated to the Artistic Director, elected officers, and standing committee chairs. BOARD MEMBERSHIP: The Board of Directors shall be made up of not less than nine (9) and no more than fifteen (15) members. A quorum of this board shall be five (5) voting members. The Board of Directors shall consist of the following officers who are appointed by the Board: PRESIDENT VICE PRESIDENT SECRETARY TREASURER ARTISTIC DIRECTOR (staff position., hired by the Board) CHAIRS OF ALL STANDING COtvrMITTEES :rv1EMBERS-A T -LARGE POSITION DESCRIPTIONS: PRESIDENT: Chairs the Board of Directors' meetings. Appoints members (& other volunteers) to committees. Assigns special projects to the appropriate members (& other volunteers). Serves as Chair of the budget-making body, coordinates all FBNP activities, and oversees all operations of the theater company in'concert with the Artistic Director. (VOTING MEMBER) VICE PRESIDENT: Reports to the President and Board of Directors. Assists the President as required and in the absence of the President assumes the duties of that office. (VOTING MElYfBER) SECRETARY: Reports to the President and the Board of Directors. Handles all correspondence for the Board and theater company. Records and maintains the minutes of all Board meetings. (VOTING MEMBER) TREASURER; Reports to the President and the Board of Directors. Maintains all financial records for the Board and theater company. Reports in written and oral form the company's financial status. Pays all bills approved by the Board and/or Artistic Director. Assists in the formation of budgets. (VOTING .MENfBER) (Has only one vote in event the person also serves as secretary) . ARTISTIC DIRECTOR: Reports to the Board of Directors. Responsible for providing guidance as to the artistic direction, integrity, and vision of the company. Advises the Board in the selection of production directors. Works closely with the President on the day-to-day operations of the theater company. Responsible for obtaining rights and permissions, as well as scripts and librettos, associated with all productions. Aids and assists production directors as needed. Coordinates meetings with production directors or chairpersons to ensure continuity with all elements of any given production. Prepares production budgets in consultation with the President and other budget-making officers. Serves as an advisor to the Script Evaluation Committee and is the company's primary liaison to the public. (VOTING MEMBER) (This position is hired by the Board of Directors). TECHNICAL DIRECTOR: Reports to the Artistic Director and the Board of Directors. Coordinates, in concert with the Artistic Director and Production Director and various designers, all technical elements of a production, including, but not limited to set, lights, sound, properties, stage and running crew. In consultation with the Artistic Director, President and other budget-making officers, helps develop individual production budgets. This position is hired by the Artistic Director in consultation with the Board of Directors. (VOTING MEMBER) :rv1EMBERS-AT -LARGE: Reports to the President and the Board of Directors. May also report to the Artistic Director for special projects. Serves on or heads committees as appointed by the President and Artistic Director. Makes recommendations to the Board regarding any matters of interest to the company. (VOTING MEM.BER) STANDING COMMITTEES & CHAIRPERSONS: The standing committees and the respective appointed chairpersons may include, but are not limited to the following: _', PUBLICITY COMMITTEE CHAIR Reports to the President and Board of Directors. Coordinates activities of the committee which is responsible for all advertising, audience surveys, media information releases, play programs, posters, production mailers, public relations events, public service announcements, and keeping the mailing database up to date. Coordinates meetings with production directors to ensure continuity with the other elements of any given production. (VOTING MEMBER). SCRIPT EVALUATION COMMITTEE CHAIR Reports to the President and Board of Directors. Coordinates the activities of the committee. Records and maintains records of what has been read, by whom, 'and the' evaluation of the work. Reports orally and in writing to the Board. Consults with and receives recommendations of the Artistic Director and Technical Director regarding all plays which the committee is seriously considering recommending to the Board of Directors. Presents each year to the Board, in writing, the play recommendations of the committee to be considered for future seasons. The Board will make the final decision as to the plays selected for each season. (VOTING MEMBER). COSTUME COMMITTEE CHAIR.: Reports to the Artistic Director and the Board of Directors. Coordinates the activities of the costume committee. Oversees the costumer(s) associated with each production. Is responsible for costume storage area. Is the theater company's contact for outside groups wishing to use/rent the company's costumes. (VOTING ME!vfBER) COMMITTEE MEMBERS: All standing committee chairs persons are to be members of the Board of Directors. Membership on any committee is open to anyone upon recommendation of the Committee Chairperson and approved by the Board of Directors. TERMS OF OFFICE: Each Board member shall serve a term of one (1) year, with the exception of the Artistic Director whose tenure is determined by the Board of Directors. Any individual may serve as many terms as he/she chooses providing the individual in question is a member in good standing and is re-elected. ELECTION TO BOARD: Each year (normally in December) the Board of Directors may present names of individuals as nominees for election to the Board. Election is by unanimous vote of the Board. If elected, the nominees will be notified by the President and invited to join the Board. . Should the need arise during the year to replace or add a new Board member the above procedure will be followed. ATTENDANCE / RESIGNATION / REINSTATEMENT: A Board member may not miss more than two (2) consecutive meetings without notifying the President of tl},e intended absences, except in the instance of illness or unexpected emergencies. Upon the third (3cd) unexcused absence it will be assumed the member in question has resigned. A member may resign by submitting a letter in writing to the President. Members may be reinstated by a 2/3 majority vote of the Board. Visitors are welcome to attend any Board meeting, but have no voting privileges and may be excluded from portions of the meeting at the request of the President. 1 st Draft 12-7-2002 Fly By Night Productions Board of Directors Membersbip List 2005-2006 Michael Gibson, President 160 S. Grandview Ave. Dubuque, IA 52003 (563) 583-7070 Kevin Firnstahl 525 Candlewick Ct. Dubuque, IA 52003 (563) 588-1853 Tracey Richardson, Vice President 5081/2 Chestnut St. Dubuque,IA 52001 (563) 582-0103 Michele McKinlay 1860 Loras Blvd. Dubuque, IA 52001 (563) 583-2334 M> Terry Eckhart, Sec.!Ireas. 160 S. Grandview Ave. Dubuque, IA 52003 (563) 583-7070 Nicole Prevenas 125 Bluff St. Dubuque, IA 52001 (563) 582-3211 Lenore Howard, Artistic Director 2920 Arbor Oaks Ct. Dubuque, IA 52001 (563) 582-6572 Liz Robertson 14005 Brick Mason Rd. Dubuque, IA 52002 (563) 582-7647 Mary Auman 701 Young St. Galena, II. 61036 (815) 777-0217 Ii'fIEJ<NI'iL r\EVEi'lUE: SERVICE OJriTlUC" DIRECTOr< ro BOX A-3290 DPN 22-2 UUCflBO, IL ,!106'JO DEF'f)RTMEi'lT OF THE TRI::M;URY I' "II.;:. '. ~ . '.. .' -, . I ~ .' '.' .f lill l ! i !!!/!; I:IlIP ll)~"'i?r Id".,.,l; i f i I: ill.: i 1)11 HUlnl)f!J"l: 4;?'.' \ ,'1 :'~ .1\!5 3::1 (:i' ';I,~ Hllmf.li1l": 3 6 .,j ;:~ 1:, () ()!~~"7 FLV [W NIB/IT 1:'rW[lUClIONEi IN!:: C/O LE/lUliE E HlH'1MW 555 NEST FIFTH S'IREEl UUE:lJUIJ E, I ri !52(l()1 C(.n hie-I; P I:? J"':; I)T/ : Nlm. u. ~)mTH 1::(lnbll:: -I:. T t"1II.;:p h')1I f! thlln bf! Y': (~:~:L ~-~) !.:~~3b'.'6f5 ~l;': Accoun-l:.iny Period Ending: JUlif:'! :.30 J'e'l'm ,l~?() Ri?quinHI: VF!!5 {lei Ill: Utili m (lp p I j Ii' ~i e No [I'.:-il Y' App I I I: allt: Basi?~ on inform~tion Buppli~d, and assuroiny your op~ratioll~ wil I be as !;"ttlb:.d ill your ;,pplil:iltion fe.r rm:ognltie.n ()f fO:€'IRf)'t;ion, He' h.a....f! de-l:#.\o/'"mill,?d )1';'1I <lrf! m:f?mpt from Ff!d-er~1 Incmlle t,'D: unrJE:r' !.S'cl::it)n f,{I.l (a) Cr'f thf! Intern..:! I Ik'/E!liue Code! ~s ill! <:""t1Olnl:zr.I'l;iC"1 df?SCI" ilH!d in sect ie.n ti(ll (c) <a>. We h~ve iurthf?r determined that YQU ~r~ not .a private foundation Hithln tlH~ meilning (t.r ~;f.'c:tICtn f)O';l(r.') of l:he COc\fn IH~ca'H','? y'Oll an" an or'galll:.:al:io'o (lr~C:.t:l"jbf!lj in '':iE-ction 509(.3) (2). If your .ources of support, or your purposes, chaFa~ter, or meth0d 01 l;,pf!l"at;jc;.Tj l.:h,yngf!' pltHISF.! Id; us. ~1J)(tI'1 ,:;,.) ~If.~ (an co'osiupl" the f..-fff!ct (If l:he.' c: IJ" 119E' ('Il Y (IU r f!.': emp-I; s bd:l.l~; i-lnd ., .:. 'lfld .It: i I) n !.I.:a l:I1'~" I 11 the UH;f.! of i~ n a nll::!n d ,- lIi';.'1I1; 1.:0 }.it) u r (11''[,1;)1'11 :i: B I.: i 011.3 I tJ c. C urll..! n t I)'" by I t'll'I~:.' p I f!i. !;(1 ~:.i~1\ d u.;; ,;, t:: i)P~" Co'f t hf! ,"Il'u"!IIdt?t1 Ij(lC:l\ml~nt or byl aH'5. Also, y'<;'lI ~;h(:ol"d ird':lI"nl us. of <III [:h<n'~.I~?!; in ye.ul" ll.;HUE! or' iHldl"f.1';;~;. :3inCf! ~.(tu CII"e not a pl"ival:'.~ fCtlllld.lt;i<;tII, ~ICtu ,:H'f! 1'11:''1; t;ub.j.?!ct to 'l;);i~ i~:I:C;~;f~ t.:J:':€!~,; Iwdf!l" Chapl.:er II~~ of the [:~:rd~~. '.!m.,I'!'fIH.... ~/(l1l an:- 1)(.-1; awb:";lc,l:;t:;J I J~,.' €!:I:f~lllpt tre"rl .~d;hi.H' Fi:deY"iJI f!HCis& /':C/):f.:oSn If ')"1)1.\ hilViE' all)! IJl.h:'~;l:.i(ons about C!.':cise, t!Illf.iI'-'~lTlii'!flt, 01" (d;hc.f' Ff'dr~r;ll ta):i?'::., pl,!iHH;- JiE't lit; hn.)!/. (J"',ln!.:t;.rs ill'ld cNI\.:rihul;e.I"':, rflw,"'t'/.;-!y;;on thit; tltE!1;f:lrlilinal;ic.l'I I1nll:'~5S till:: JTrl;(:I'I,.~1 nf?....,.~.nu(! HpJ"vicf.! pnbJis.hi?I;, lIoticE' tc, l:.I'f: conlTill"Y. f..I')!'II:!\,'('r, if you 11)~;f: yell,ll" sectic'll !;.() 9 (a) (2) 5..t;al;u~;., a ~,tr"nllt:(1J" 0." ,:ontl" il;ul;o," IIlr.W not r,,:ly c,'n this dp-termination if hf: OF slle Ht3.:;. in par"}; re-':;pcmsiblE- fof', (If' Has aH,arf! cd, the ac~ or fclillwe to ilc:b OJ" lhe"!;l.Ibst;aJlI;ial (If' Dlilt/E'J'''jal change cln tht'? p.ad; of t;he orgCIIlizat;ion th.:,t rt'!l:.ulted In your Ic.,;;s e.f such status, or if h,,: c'r she aCfluired I<nc'HledUf! th.3'1; the In~er'nill HeVf~nUi? Sendcf! had givE-n notice that you Hould nD longer b~ cl~s9ifi€!d as a H~ction 609<~) (2) organl2ation. [l(lllCol"S ft),i:lY df?duc:t cct'nl;r'ibutions to ~'<:.u as pr,:,virJiHI in sf!,:tictIl 1:'0 of the C(.tlf!. 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U ~'OU ,:ll~e n"'~ n~\luil~ed t.) file, simpl':! .ltt.1Ch th,.~ label prlJvidE!th checl( thE! b,)l'( ill th.? h,e.:Iding to indic;.,te tlvJt; Y,)IU' .1nllllill g'-o':;s receipt,;; ",re normall~' f;Z/5,OOO or le';;s, .and sign the rei;urn. If ,I retun, is '~equiro.~c" it nlust boO! filf~d b}' Ule 1f5f;h dd')' (,f tlm fl('1;11 m'jltt:h af1;er the end .;)f y,)ur dr/nuifl accountln!l perit:>d. A pell.alt~' of !HO a di.V j';;; ch:lrgf?d I~h'all <J rei;urn is flh?d lat.,~, t1l1le!;s th'arl<! Is n:!as.)'nable cause 'for' 1;111: delil~/. Ik'HlOlver, the IIIcll<:imUhl pe"i1tt;~' chiwged cannot (~xceed ~j5,OO() Qr!5 per- c.?nt: of ~/J)ur gr':'5s n~ceip'~s (,)r i;he Y'?M" Hhichev'?r is I(~ss. This pf.~nalt,>, hlay -:II!;.:, be c:h.arg.?d if a return is not cOlllplli!'b~, S') ple':lse Iw su,..,~ ~'t)ur l~eturl1 is complete before you file it. You ,:Ire 'riot; required t.;. filf~ Fe(hH;'11 illcome tal<; t"t~tunls unl'-'1'55 V.j'l el'''':? '5ub.ioacl; i;o th,? t;M~ OIl UIII",?I.:'d;ed bll~;ill',~1;':i income (I'(I(:h;:," !;i!?(:"!:;OIl 51.1 (>f the Cl)dl~. IF ~'O'l <ll'e 5ubj>E:(f; to th;'; t:<lg, ~/.jU IIItHit; filf~ an iIlCI)IIl!~ 1;<1:< "I~hlnl Ijll Form ~"'1f)-,r, EI:t~mpt OI"9.:1nl;~<lI;j,:),(1 E:uslllf~'5'; 1'\1(:1:111I.;;- Tal< r;:etunl. In this lett~H' He dn~ nr)t: deb~I'nlini'llg Hhetl1o:n a'll,:/ I)f your pn.!';it.~l\t 0'" PI"'jp';15ed activities ,1...e Ullr.~-' 1,:1b::d trade or bl,[sinf~':;5 <1':; defin~HI ill s~!d;ioll f5E: of t;he CQl.h:'. You need an employer identification nUlllber even if you haY~ 110 employe~5. /"r ':111 elllpll)'~",~r identific.iI'ti.)n num/.Il?/" !,',!iI'oi Itr:>t' ',?nt'?/".~d Oil )1011'" ,appficai:;ion, .a 1I([lllbp.I' Hili b,? cl';;:ilglll?d f;,) j,l,jU MHI Y')U ,.lill b~' .HI'.'isil?d of it. F'/eiJSf~ use that numbl?I" 011 a I' t'",-!';unl!; '>'I)IJ. f; I,,? dlliJ ill .;1 II CI)I',/,I.?spl:llI(h~nc." I.d t;h {;tl~~ Intt~rll,:11 Revellue Service. Thi~; det'~l"nlilliit;ion j'5 based 1)11- ,,~,,'id.'i'lIc:e I,;IHI:: ':,'1:.1.11" funds ,an'! dedic:..d;ed I.,r) the PIJ!"PO'5'?5 'is1;~~d in s~!cl;i()II 1)01. (c) un of (;h.~ C(.de. To:> ,aSSiIJ/"l? ~"':'lJr c')ld;illlll~(f el::'?lllpt:ion, 1/t)U. ':;h.)uld m<lint,:'fin n~co,"ds t.) ShQI'! 1;Il<lt funds afe ':?)ql':ilnded only f.:,/" t:ho!;e purpose!;" If you di!;f;ributl<! fll.llds to ot;her I) "'!F' n i :wl; i I) n s, ~'O:>Jj r' ,~\~c ord!; s hou I d Sh')l'l Hh ether the;' d re ex I'tRlp t un del" ~;.?ct;ion f.)(J1(c)(~J). In ca';e~; I'lhel~e th,? n?cipient I)Qlaniziftion i5; not exempt Il'ndElr secti,)n 501<c)(;}), '~hl:!re should 11l<: \?vldence that the fund,:; Hill rehl,!lln ,j,:!dicelt;l~d t.;) 'the: required IHlrpt)sf~'; and t:h~lt i;hey !--Ii II be used f,:'r those purposes by the recipient. I ~;j Is tr I but; il)n!; a ,-e 1Il..de to i nd I II I dua I!;, c.a';e '/1 I sb:)/" I es rtt!g-:i rd I ng the n?cipl~ril;5 shQuld be kept !;h,:mlll!l nam,as, <lddn?sse';, purposes t)f aHanJs, h1.3nner L,?tt:er 94'7 (J)OlCG) "..~}- ,!o'r' NIGHT F'rWUUClIONS HIe I)'f ~;f:1 €.'ci;ion, n;.'latioJlship (if ,lilY) to flH:mbf."";, rffr i Cf.~I"H'1 tr\l'5tf.'€.'~; ctJ' don.:'n; (~.f funds, !;t'! you, 5':' that allY iI,TltI ill I dir;,tl'ihutions rn,:3df'! to individu;'fI!::, can b'E.' !:,ub~;l:alll.:iilt:f~d U~'NI rf~qllf;,'st b'f' tlH~ Inb;"I"l'Iill r<f~VE'lltl.:.' ~h":.'I"Vic:f.'. m€.''lf.":.'IIIW f;:ulillfJ b.:!,<)(I,'l, [.B. 19f.:i!;...2, page ~l(l6.) If "1("1 have illdic:tlted in 't;hf:'! head infJ <:,f i;hi s If?l;ter- i;ha'l; .31l addemluRl i'lppli,f?!!:" thl? '?lIclosed add'?lldum i!~ an in'b:,gral piH"I; (,f this If!ttf!r. BfrCilllSe thi!; letter could IH?lp rl?~;cdve any ql.1f.":.'~;1;ioll!; .3l:roul; rOil!" eJ:e.ompl: !:tiltuS iHlll foundiltloll statu!;, you should l:f:f!p it in youI'" plHm,3llf!nt rfH:OI'"CI'5. If VOII h.avE! any qUf?s'l;ictns, pll?as.? c:(.ntac:1: tl\l.:,' pel",5,ml "diose name.- and t~l~pholle numbe~ are shown in tho heading of this I~tter-. Dincorely Y0urs, '),,~.41l' Z",. ?tt {Al'l, ....>;0. - v'I', M<l r i I yn N. [Ii!y [t j 5.1;1' i cl: [l i r'ec: tOI" .40 .of of p , Lett~r 947 (DO/CO) NARRATIVE ( 4 Sections) SECTION 1. ORGANIZATIONAL EXPERIENCE A. Please state how your organization's mission is consistent with the City of Dubuque's arts and culture mission statement and goals. Fly-By-Night Productions [FBNP], a Dubuque community theatre company founded in 1982, is in its 22nd season of producing 3-4 productions per year. FBNP explores all genres of theatre. With our choice of theatre fare, which rarely duplicates the area's other theatrical offerings, FBNP promotes opportunities for theatre artists and audiences to experience a wider, more diverse range of theatre literature through uniquely staged innovative productions. FBNP is a resident client of Five Flags Center and the most frequent user providing public programs in Five Flags' handicap accessible Bijou Room. B. Please provide a short overview of your current projects, and recently completed projects. Describe the size and composition of the audience you reached and the scope of the project. Recent completed proiect: FBNP performed SPLITSVILLE, 3 adult one-act comedies, by Richard Dresser for 6 performances between January 13-30, 2005 in the Bijou Room, Five Flags Center. (seating capacity: 96/performance) Audience demographic: teen through senior age. Attendance: 406 Utilized the services of 55 volunteers. Director and technical director received stipends. Expenses: $2,862.00 Income: $5229.00 Net Gain: $2367.00 Current proiect: FBNP is in the process of mounting INCORRUPTIBLE, A dark comedy for the dark ages, by Michael Hollinger; the play is in rehearsal now. There will be 6 performances between May 13-22, 2005, in the Bijou Room, Five Flags Center. (seating capacity: 100/performance) Audience demographic: adolescents to seniors. We expect to utilize the services of 50 or more volunteers. Budget: $3371.00 C. Please summarize your annual budget and funding sources. (SEE ATTACHMENTS I & II) D. Discuss your organizations ability to carry out this project. FBNP has a 22 year history of producing successful theatre productions. By the end of the 2004-2005 season FBNP will have: - mounted 92 productions, an average of 4 per year this includes 22 original productions, 51 plays, 14 live radio shows and 5 musicals - toured 9 productions - held 3 public workshops - fulfilled 5 grants (local, state and national) - engaged the services of over 2000 volunteers In addition FBNP has always operated on the funds available and never incurred debt. (See attached Addendum A & B) 3 SECTION 2. PROJECT DESCRIPTION: Please answer the following questions: A. Will your project introduce a new and innovative concept to the community? (If answer is yes, explain in the narrative) o No X Yes FBNP will introduce the community to a unique interpretation of the Broadway musical, CABARET, through FBNP's innovative staging concept. This concept will expand the theatrical playing space to include the audience space. The entire Five Flags' Bijou Room will be transformed into The Kit Kat Klub, which is the setting of CABARET. The audience will not be passive observers but integrated into the musical as they, in essence, become The Kit Kat Klub audience and, thus, more actively engaged in the theatrical experience. B. How will your project address a goal or goals of the Cultural Arts Element of the City of Dubuque Comprehensive Plan? Identify specific goals, which will be addressed. FBNP's CABARET will: - continue and expand the role of Five Flags Center as a major center for cultural events and experiences through use of the handicap accessible Bijou Room, - enrich public awareness, broaden perspective and increase appreciation for diverse interpretation and staging concepts in the world of theatre, - encourage personal and educational enrichment of the theatre art form for the involved theatre artists, - promote opportunity for residents of and visitors to Dubuque to enjoy a unique theatre production, - coordinate and increase public and private support of FBNP and its style of theatre, - support affordable access through ticket prices, which will be in line with the area's going rate for musicals, and - educate the public about the historic times in which CABARET is set through a free public discussion led by a knowledgeable historian prior to production dates. C. Will the project develop a new service or program that does not currently exist? Or develop an expansion of an existing service Iprogram? Explain what your project is, and how it will enhance appreciation of the arts in the community. How will the project reach out to un-served and under-served populations? (If answer is yes, explain in narrative) A new service/program Expansion of existing service/program X No 0 Yes 0 No X Yes Producing CABARET expands FBNP's existing program in the Five Flags Center's Bijou Room. Musicals, an important genre, are the most costly form of theatre to produce, beginning with the royalty fees and score rentals. It takes high ticket prices or large seating capacity or both to recoup the cost of producing them. As FBNP values the unique actor/audience relationship that develops in the smaller seating capacity of the Bijou Room, FBNP can rarely afford to produce musicals. However, CABARET presents itself as a worthy project. It allows us to expand our programming and our philosophy of more immediately connecting actor and audience in the intimacy of the Bijou Room and creating an exciting and memorable theatre experience for Dubuque. Residents and visitors who feel they must travel to Chicago or New York to find diverse theatre experiences will be served well by FBNP's CABARET. 4 D. Does the project involve a partnership with another organization or an individual artist? (If answer is yes, explain how in narrative) X No 0 Yes E. Define the primary population to be served by your proposed project. Any adolescent to senior age resident and visitor. Cast and production staff is open to ages teenage through senior of any ethnic background. F. Describe your project in detail. Discuss the scope of the project. Be as detailed as possible. Introduce the project idea and then explain all of the steps that must be completed, the things people will be doing, and who will participate, and explain what the money will be used for. Paint a picture for the reader so they fully understand what your project is all about. Please limit your response to no more than 2 pages. FBNP's project is to interpret and produce the musical CABARET with an innovative and unique staging concept in The Bijou Room of Five Flags Center. FBNP believes theatre is an experience created by all, which includes the audience. Placing the audience in the performing space and in a closer relationship to the actors, more fully engages the audience in the experience, as opposed to separating the audience from the performance in a traditional proscenium setting. CABARET, an American Broadway musical first produced in 1966, takes place in The Kit Kat Klub, a 1929 cabaret in Berlin, Germany, as the Nazis are rising to power. The Bijou Room, with its German rathskeller appeal, lends itself perfectly to CABARET and to FBNP's staging concept and philosophy. FBNP will transform the entire Bijou Room into The Kit Kat Klub. Thus, as soon as the audience enters the room, they will be transported to 1929 Berlin. Seated at round tables and served by our "waiter" actors from the Five Flags bar in the room, the audience will become The Kit Kat Klub audience as the musical unfolds around them. CABARET, while very entertaining on one level, is deceptively powerful in its message about people in denial of the imminent Nazi tyranny. CABARET remains timely in this history lesson, which if not learned, is doomed to be repeated. FBNP believes the audience, merged with the performance, will not only enjoy the entertainment but as participants engage more emotionally and thoughtfully in this theatrical expenence. To enhance knowledge of the historic times and circumstances of CABARET, FBNP will also host a free public discussion led by a knowledgeable historian in the month preceding the production. Personnel needed: FBNP's full production staff (production coordinator, director, technical director/set/light/sound designer, musical director, choreographer, costume designer, props master, makeup designer, rehearsal pianist, construction and stage crew, graphic artist and program designer, publicity crew) The FBNP Board of Directors will oversee any grants received, promotion and additional fundraising as needed. The cast will consist of 20 (male/female from late teenage to senior); The Kit Kat Klub orchestra will consist of up to 6 musicians. Overall upwards of 75 volunteers will be involved. 5 Steps to be taken: Contract The Bijou Room with Five Flags Center for tech week rehearsals May 25-June 1 and the first 3 weekends of June 2006 for 9 performances. Secure the rights for CABARET and rent scripts/musical scores from Tams Witmark. Secure commitments from production staffby June 2005. Personnel already committed are: director, Lenore Howard; musical director, Jill Heitzman-Carlock; technical director/designer, Tracey Richardson. Secure and schedule rehearsal space by the end of 2005. Secure commitment from historian to lead discussion. Schedule regular promotion meetings; free promotion to start as soon as possible and paid advertising scheduled for February 2005 through May 2006. Schedule bi-monthly production staff meetings to begin July 2005; monthly beginning October 2005, followed by bi-weekly or more frequently as needed starting January 2006 through May 2006. Audition dates will be scheduled for February 20-21,2006, or near that. Audition notices to appear in all previous FBNP show programs and specifically mailed and/or emailed within a month of actual auditions, as well as promoted in Telegraph Herald and VUE365. Cast to be chosen as best as possible within 2 weeks following auditions. Set a rehearsal schedule; music rehearsals to begin March 2006 with full rehearsals to take place Apri12006-May 2006. Technical week May 29-June 2, 2006. Nine performances scheduled for June 3-18, 2006. Build sets, costumes, and other technical requirements to finish May 28, 2006. Schedule free public discussion of historic times. Funds will be used for royalty fees and score rentals, pre-production and production materials, venue rental fees, production personnel, including rehearsal pianist and musicians, and marketing. 6 E ::l e .~ e C'O ~ (l) .5 -a; e ';:' oS s:: o e ("l "I:'" C'O (l) (I) ::> (l) g t- ..... l.,) (l) '0 ... 0- "0 (l) (I) o 0- o ... 0- (l) oS .e (l) 0- e o l.,) g "0 (l) ... 'S tr (l) ... 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(l) (l) tj)ooo~t/l-oc"'" <I.) fu tj)..........-o -0 .......... 0.',8 ',8 ',8 ! -0 (l) ..c .g tj) %EE! ~ EE <l.)-o-o-o(l)::::-5~(l) 0 t; ...,. (l) (l) u U <ll <ll <h~~~~~(/)r-o.. <3 (j)(/)(/)(/) (/) (/)(/) ..-.-----.. Section 4. Statement of Impact- Explain the impact of your project on the arts community and the general community and your organization. What are the expected results of your project? Specifically address how your proposed project will further any of the goals of the Cultural Arts element of the City of Dubuque's Comprehensive Plan. If your project is a step in a bigger plan, this is a good place to talk about that, too. Discuss what that bigger plan is and how the project will benefit people in the future. Impact on the arts community: FBNP's production of CABARET offers an opportunity for area actors/singers, musicians and production personnel to stretch their talents and grow in their art through creating this musical in a non-traditional stage environment. FBNP's CABARET is an exciting and new artistic interpretation of this musical for Dubuque and invites the community to broaden its perspective on the diverse ways theatre can be presented. As to present theatre options in Dubuque, CABARET produced by FBNP in the Bijou Room fills a unique niche. Impact on the general community: FBNP's use of the Five Flags Center Bijou Room gains more visibility for and use of Five Flags center as a cultural venue in the designated cultural corridor of Dubuque. Residents and visitors have the opportunity to broaden their perspective and awareness of how and where theatre can be presented. They can enjoy a unique theatre experience in Dubuque. Restaurants and bars in the immediate area stand to glean business as audience as well as cast and crew tend to patronize these establishments before and after performances. Impact on FBNP: CABARET will help to develop and strengthen a strong community base of support, gaining new recognition for FBNP as a viable contributor to the Dubuqe cultural scene. CABARET will be one of FBNP' s larger productions involving all of our personnel and resources. As such, CABARET fulfills that part of our mission, which seeks to challenge ourselves in the art of doing theatre. FBNP's production of CABARET in the Bijou Room will: - expand and maintains Five Flags Center as a cultural center for the expression of art, - promote opportunity for residents and visitors to enjoy the arts in Dubuque, - expand the cultural horizon in Dubuque through promoting a diverse theatre experience, - enrich the community's understanding of the world and an important time in its history, and - encourage theatre artists to grow in their art form as well as broaden the audiences' theatre experience. Expected results: FBNP expects: -to play to sold out houses as CABARET is a popular and known musical, - to involve upwards of 75 volunteers in all capacities of the production, - CABARET to continue FBNP's 22 year reputation for bringing high quality, innovative and challenging theatre to Dubuque area audiences and theatre artists alike, and - to assist Five Flags Center in its mission to generate patron use of the facility. As a step in a bigger plan, the popular musical, CABARET, offers FBNP an opportunity to grow our audience, to introduce new patrons to our unique brand of theatre and meet expectations of returning patrons. Growing our audience means we can begin to add longer performance runs and additional programming to our seasons. This will allow FBNP to enlist the talents of more theatre artists and also offer an even wider variety of theatre fare for Dubuque and beyond. 8 -_..~-~---- - \ -\ \ \ , ~ 0 CI) 0 o. 0 0 g. 0 o. 0 (,) 0 o. 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"0 0 .- - :to ~ - Co OCO 0- ~ ... 0 b (,) .- en~..... 0- .- b 0- \~-~ E 0- tIS ,S;. 'c ~.- Q ':) ~ r-\ \fA ~ '- (\) (/) (/) c :A\ 0.. co '0'\ _ ~\ \i)\ (D \ ~\ ~co ';::, ~ N(J) - - ~ ~ ~ ~ ~ o ~ t""" ~ ~ rfl ~ < ~ ~ -.-I 0' CABARET Bud2et EXPENSES Royalties: 1 st performance $ 385.00 8 additional perf. $160.00/performance $1280.00 Score rental: full orchestration @ $250/month (3 months) Postage/shipping: $1665.00 $ 750.00 $ 80.00 $2495.00 Production Items: Set Costumes Props Make-up Special sound/light needs Piano tuning $ 900.00 $1000.00 $ 150.00 $ 100.00 $ 150.00 $ 100.00 Five Flags Rental Expenses $2400.00 $3100.00 Stipends Director Musical Director Tech Director Choreographer Costumer Rehearsal Pianist 6 Musicians ($250 ea) $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 300.00 $1500.00 Marketing/advertising TOTAL EXPENSES $4300.00 $1330.00 $13,625.00 REVENUE: In-kind donation: 7 actors major roles @ $50 /perfx 9 13 actors minor roles @ $25/perf x9 7 backstage crew @ $250.00 ea 1 Production coordinator Donation of rehearsal space Total Cash match: Sale of program ads Cash donations Total TOTAL REVENUE $3150.00 $2925.00 $1750.00 $ 350.00 $ 500.00 $ 500.00 $ 750.00 TOTAL PROJECT COST $8675.00 $1250.00 $9925..00 $23,550.00 Sources of Income: 2003-2004 Fly- By-Night Productions Corporated or business Government Indjviduals Membership or program fees Organizations Private foundations and grants United Way Other: Ticket sales Contracted Shows Bar tips Concessions Merchandise sales Interest Income Cash box returns o o 4.30% o o o o 55% 36% 0.50% 0.80% 1.80% 0.70% 1.30% Teresa Eckhart SecretarylTrea urer /JrTACIlJ1ENT I FBNP Income/Expense Statement 7/1/03-6/31/04 INCOME: Ticket sales Contracted shows Bar tips Concessions Merchandise sales Cash donations Interest income Cash box returns Total EXPENSES: Production* Theater rental Director stipends Actor stipends Publicity Box office expenses Merchandise Archives Storage expenses Insurance Bulk mailing fee Chamber Commerce General Marketing Total *Productions: Suddenly Last Summer Two radio shows Tale of the Allergist's Wife Mark Twain Total Gain: Teresa Eckhart Secretary/Treasurer $7,269.40 $4,810.00 $71.77 $103.96 $236.26 $580.00 $88.51 $175.00 $13,334.90 $3,419.72 $1,442.00 $1,600.00 $820.00 $3,113.13 $376.46 $333.90 $0.00 $914.73 $361.00 $150.00 $150.00 $75.00 $12,755.94 $578.96 ... .. J. / /~ "3/"'- 1./ Or FBNP Financial Statement 7/1/03-6/31/04 Assets 7/1/03: Checking CD Total $7,109.88 $5,108.90 $12,218.78 Liabilities o Assets 6/31/04 Checking CD Total $7,617.42 $5,180.32 $12,797.74 Liabilities $0.00 Teresa Eckhart j Secretary IT reasu.. rer c)~ 3/1-"-,) b ~ --------------- - IlTTACIi~E/Jr ff FBNP 2004-2005 Budget (7/1/04-6/31/05) INCOME General Camping* Splitsville* Radio* Incorruptibl, Totals Ticket sales $3,200.00 $4,600.00 $640.00 $4,600.00 $13,040.00 Contracted shows $600.00 $600.00 Bar tips $15.00 $15.00 $10.00 $15.00 $55.00 Concessions $22.00 0 0 0 $22.00 Merchandise sales $350.00 $350.00 Cash donations $550.00 $0.00 Corporate sponsors $0.00 $0.00 Program ads $0.00 $0.00 Interest income $90.00 $90.00 Misc. $0.00 $0.00 Total $14,707.00 *Productions: Camping With Henry and Tom Splitsville Radio Show Incorruptible EXPENSES General Operating Expenses: Storage $616.00 Insurance $448.00 Archives $140.00 Bulk mailing fee $150.00 Chamber Commerce $150.00 General Marketing $400.00 Merchandise $350.00 Play reading scripts $100.00 Subtotal $2,354.00 Productions* Camping* Splitsville* Radio* IncoITuptibh Totals Scri pts $60.00 $160.00 $40.00 $60.00 $320.00 Royalties $220.00 $210.00 0 $360.00 $790.00 Audition notices $25.00 $25.00 $25.00 $25.00 $100.00 Programs $120.00 $190.00 $25.00 $190.00 $525.00 5-Flags labor $210.00 $432.00 $210.00 $432.00 $1,284.00 House Manager 5-FI $160.00 $365.00 $160.00 $365.00 $1,050.00 Theater rental $500.00 $650.00 $120.00 $650.00 $1,920.00 Box office fees $80.00 $80.00 $20.00 $80.00 $260.00 MCNISA fees $25.00 $25.00 $10.00 $25.00 $85.00 Director stipend $250.00 $250.00 $100.00 $250.00 $850.00 Tech director $250.00 $250.00 $100.00 $250.00 $850.00 Set $150.00 $150.00 $0.00 $700.00 $1,000.00 Costumes $50.00 $50.00 $50.00 $300.00 $450.00 Make~up $0.00 $0.00 $0.00 $0.00 $0.00 Tech $0.00 $0.00 $50.00 $0.00 $50.00 Props $50.00 $50.00 $100.00 $150.00 $350.00 Publicity (,) -------------- ------------- Radio Newspapers Magazines Press packets Posters Mailers Postage $0.00 $0.00 $280.00 $500.00 $780.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $200.00 $66.00 $66.00 $482.00 $25.00 $25.00 $0.00 $25.00 $75.00 $45.00 $45.00 $0.00 $45.00 $135.00 $130.00 $130.00 $0.00 $130.00 $39(1.00 $115.00 $115.00 $0.00 $115.00 $345,00 Subtotal $12,091.00 subtotal general subtotal productions $2,354.00 $12,091.00 $14,445.00 Total Teresa Eckhart . 'J/^LC-lO~ (2) ADDEDUM A HISTORY OF FLY-BY-NIGHT PRODUCTIONS Co-founded in 1982 by Doug Donald and Lenore Howard as Fly-By-Night Theatrics, FBNP was established to foster diverse theatrical opportunities for artists and audiences alike. For many years, housed in no single location, FBNP performed in spaces that enhanced the plays' settings and themes. For example: 1) The cell area of The Old Jail for the old west of JESSIE & THE BANDIT QUEEN 2) The dungeon ofthat same jail for the post-nuclear destruction of ENDGAME 3) The north courtroom of The Dubuque County courthouse for the court drama of IN THE MATTER OF RALPH, A BLACK MAN For more than two decades audiences have followed FBNP to 12 different locations including Five Flags Center's Main Stage and Bijou Room, where FBNP presently resides. In 1990 Fly-By-Night Theatrics joined forces with another local group, KH&H Productions and thus, evolved into Fly-By-Night Productions. 2004-2005 is FBNP's 22nd season. By the end of this season FBNP will have: 1) Mounted 92 productions, an average of 4 per year 2) Performed 22 original productions 3) Toured 9 productions 4) Performed in 12 different locations 5) Held 3 public workshops (directing, lighting, stage managing) 6) Fulfilled grants for the Iowa Humanities Board, The State Historical Society, The National Bar Association, The Iowa Supreme Court and Armstrong's Department Store 7) Engaged the services of over 2000 Tri-State volunteers. In addition FBNP has always operated on the funds available and has never incurred debt. Doug Donald served as Founding Artistic Director from 1982-Spring, 1999. Lenore Howard was then installed as the new Artistic Director, a position in which she currently continues to serve. FBNP is a 501-C3 non-profit organization governed by a board of directors. FBNP is primarily a volunteer based community theatre company. ADDENDUM B PHILOSOPHY OF FLY-BY-NIGHT PRODUCTIONS " For Fly-By-Night the core of theatre exists in the actor-audience relationship, hence, the Bijou Room at Five Flags Center. The soul of a performance is not the sets nor the lights or costumes or props. The soul of a performance sings through a spark or current that is established between the actor and audience. Theatre is not a physical object. Theatre is an experience, created and shared by all involved, including the audience. The audience is another actor in the play. Even in plays where there is no direct interaction with the audience, the audience must feel included in what is happening. There must be some expectation, some challenge, for them. FBNP has built an audience with these expectations. " Doug Donald, co-founder of and founding artistic director for FBNP FBNP values risk and challenge in its choice of fare and in its artistic working style. Plays are chosen by three criteria based on our resources: 1) Would anyone else around here do it anytime soon, and is it a good script? 2) Can we stage it differently enough to make it a unique production? 3) Is there a challenge for actors, director, designers, audience or the production as a whole? FBNP prefers to work in an ensemble method. The process is the reward, and the integrity of the production takes focus. We respect and approve of each other's work in order to encourage and foster risk taking and growth in our art. FBNP's choice of performance space should enhance and expand what we do. The space should abide by and lend itself to our core relationship with our audience. FBNP desires to engage the audience in a live experience. We want artists and audience to have expectations of quality productions, to experience unique challenges and to have a place to grow through our art. III ~ o .c III lloQ C E o u a. ~ lloQ C C -; E f Ql III Ql .c ... .. o .... 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" 0 I.. ... ~ ~ o .:: IO e .!:! o t: I:: 'p CII I.. ..J<( INCORRUPTIBLE A dark comedy about the Dark Ages By Michael Hollinger Directed by Kevin Fimstahl New dates, same location! May 13.14.15,20,21,22 Bljou Room. Five Flags Center 4th & Main Street, Dubuque,lowa It's 1250AD. in a French monastery. What do you do when your saint's relics haven't produced a miracle in 13 years and pilgrimages are down? All seems lost until a one-eyed minstrel teaches the monks an outrageous new way to make money. Contact: Kevin Fimstahl, 588-1853 Auditions March 28 & 29 7p.m., Bijou Room City of Dubuque Iowa ARTS AND CULTURE GRANT APPLICATION Cover Page Contact Information: 1. Name of Applicant: For office use only: Dubuque Symphony Orchestra Date received 2. Name of Executive Director or Chairperson: 3. Grant Administrator: Susan Buelow Jane E. Kenworthy Phone: 557-1677 E-mail: Phone: 557-1677 E-mail: jkenworthy@dubuquesymphony.org sbuelow@dubuquesymphony.org 2a. Mailing address 3a. Mailing address: 2728 Asbury Road, Suite 900 same P.O. Box 881 Dubuque, IA 52004-0881 4. Budqet In ormation: Total grant funds Other support provided Total cost (A + B) requested A. $6,000 B.$78,605 C. $84,605 f 5. Check list: _x_ Cover page and grant application attached _x_ Grant application signature _x_ Attachments- 1. Applicant's Articles of Incorporation and listing of board of directors 2. Evidence of 501 ( c ) (3) status A. Applicant's Legal Name and Federal 10 Tax # Fiscal Agent (if applicable) Dubuque Symphony Orchestra 23-7429727 4 ASSURANCES I hereby certify that, to the best of my knowledge, all of the information contained in this Application is true and correct. I understand that the City of Dubuque reserves the right to request modifications of this application during the process of contract negotiation, and, as finally approved by City of Dubuque, the Application shall serve as the work plan of the organization or individual and shall become part of the Contract with the City of Dubuque. The Applicant certifies: Agreement to submit further documents as required by the City of Dubuque to determine project and organization eligibility; and Agreement to submit a Final Report; and; Agreement to maintain any other specific records, as may be determined necessary by the City of Dubuque, to the overall evaluation of the project; and Agreement to comply with all federal, state and local regulations governing the project and use of grant funds; and Agreement that no costs incurred for the program prior to authorization by the City of Dubuque st'\be reimbursable and that any ~nds not spent during the contract period will be forfeited. . ~ a~- Si ~o-""~ 'E Printed Name \~ e Y\......pO ,-~ \ , E~~~ ~. D-;"-a.e~ Title ASSURANCES: The Executive Director or Chairperson or other person certified to sign on behalf of the organization must sign this page. The assurances outline the City of Dubuque's expectations of the organization, and have the effect of an agreement. This signed statement will become part of the agreement with the City of Dubuque, as will the grant application. Please insure that an authorized person signs this Page. Unsigned applications cannot be accepted. 5 NARRATIVE (4 Sections) SECTION 1. ORGANIZATIONAL EXPERIENCE A. Please state how your organization's mission is consistent with the City of Dubuque's arts and culture mission statement and goals. The Dubuque Symphony Orchestra's mission is "to cultivate and broaden the appreciation of music through inspiring performances" and multi- faceted education programs for both youth and adults. This is consistent with the City's goal 1.1 "to promote opportunities for residents of and visitors to Dubuque to enjoy the arts" and 1.2 "to encourage arts and cultural programming year-round for children and adults in the Dubuque area" and 3.2 "to promote art, drama, music and dance experiences for audiences and participants of all ages" "to promote affordable and accessible spectator and participatory arts experiences and cultural events." In particular, the DSO mission aligns with the City's goal (5.6) to promote and improve public awareness and appreciation of the arts. The DSO performs at the Five Flags Theater - tying directly to goal 5.4 "maintain opportunities for arts groups to utilize the Five Flags center and Five Flags Theater for the expression of art." B. Please provide a short overview of your current projects, and recently completed projects. Describe the size and composition of the audience you reached and the scope of the project. The DSO pursues its mission with 18 ticketed public concerts (10 classical, 5 pops, 2 chamber,1 family) which reach an annual audience of 12,700 and 8 free "Arts Trek" educational concerts for 5,000 school children each year. In 2005-06 an additional grade will be added to our "Arts Trek" concerts which will increase the audience by 1,600 students. The DSO supports an extensive youth education program that provides orchestral training for 90 instrumental students in three youth orchestras, masterclasses for student musicians, a youth concerto competition, conductor and musician school visits, instrument "petting zoos," a scholarship program, and kinderconcerts. Adult education programs include pre-concert lectures, weekly radio programs by the music director, concert program notes on the orchestra's website, and adult education classes. C. Please summarize your annual budget and funding sources. The DSO's income for FY05 is budgeted at $656,970. Revenue is comprised of: Ticket sales 38%, Advertising 3%; youth orchestra tuition 6%; Concert sponsorships18%; Individual gifts 23%; the Dubuque Symphony Orchestra League 4%: Private grants 4%; state grants 4% (actual is 2%); miscellaneous and interest income 4%. D. Discuss your organizations ability to carry out this project. The Music Director has already begun to have discussions with the colleges about their willingness to collaborate and be part of the Festival and what their contributions will be. The Executive Director of the Symphony has over 30 years experience in arts management and marketing and has planned and coordinated arts festivals in both Annapolis, MD and Roanoke, VA. The Symphony has a full-time Education Director who will manage the arts trek concerts, coordinate the outreach events, and be the liaison with the partnering organizations for their Festival activities and events. The DSO is currently advertising for a marketing director; once this position is filled, the organization will have sufficient staff to be fully able to carry out this project. 6 SECTION 2. PROJECT DESCRIPTION: Please answer the following questions: A. Will your project introduce a new and innovative concept to the community? (If answer is yes, explain in the narrative) o No Ox Yes The Dubuque Symphony Orchestra will forge a new concept in its programming: providing concert-goers a richer, more in-depth experience by exploring one composer through a large festival involving a variety of performances, "informances," lectures, films, plays, art exhibits, etc. with multiple community partnerships. This concert will put the music of a composer "in context" in order to increase the enjoyment and understanding by audiences and to engage more of the general public in classical music and DSO programs. The first "Composer in Context Festival" is being planned for the 2005-06 season and will be a celebration of the 250th birthday of Wolfgang Amadeus Mozart, arguably the greatest musician of all time. Mozart's music is the perfect gateway experience to bring new audiences to the DSO. Mozart's life, his personality, and his music are as fresh and fascinating today as ever. The possibilities for partnerships, collaborations, education, marketing and especially for giving DSO audiences a deeper appreciation of the DSO and its mission - are endless. B. How will your project address a goal or goals of the Cultural Arts Element of the City of Dubuque Comprehensive Plan? Identify specific goals which will be addressed. The festival goals are to deepen the appreciation and understanding of Mozart's music, to explore Mozart the man, to enrich and enliven the concert-going experience for audiences, to attract new audiences to the orchestra and classical music and to make the orchestra's education concerts for youth more meaningful. A large festival, with multiple events in a concentrated period of time, increases both the accessibility and marketability of classical music - allowing much greater and deeper involvement by more people than traditional single concert programming. This project addresses many of the goals of the Dubuque Comprehensive Plan including: (1.1) to "promote opportunities for residents of and visitors to Dubuque to enjoy the arts;" (1.3) to "foster... multi- disciplinary artistic and educational opportunities to expand cultural horizons and improve the quality of life; and (5.6) to "to promote and improve public awareness and appreciation of the arts. " C. Will the project develop a new service or program that does not currently exist? Or develop an expansion of an existing service /program? Explain what your project is, and how it will enhance appreciation of the arts in the community. How will the project reach out to un-served and under-served populations? (If answer is yes, explain in narrative) A new service/program xD No 0 Yes Expansion of existing service/program o No. xO Yes This project expands very significantly on the traditional classical music programming by the DSO. The month-long Magic of Mozart Festival will include not only multiple performances of Mozart's music by the DSO, but also performances by the faculty and students of the music departments of our local colleges, the Northeast Iowa School of Music, and the University of 7 Wisconsin at Platteville. Non-performance activities may include: educational lectures on Mozart the man and his music, mini adult education courses on Mozart open to the public, a special showing of the film Amadeus with a lecture entitled "Amadeus Debunked," an exhibit of facsimiles of Mozart manuscripts, possibly a play on the young Mozart intended for young audiences, dance in the time of Mozart with the Heartland Ballet, etc. Each additional element of the Festival will bring added excitement and visibility -- and will enhance the public's appreciation of both Mozart and the arts in Dubuque. A multi-faceted festival creates cultural tourism opportunities - with the potential to draw visitors from out of town. Because a Festival makes classical music more exciting, more approachable and more visible to the general public, it helps the Symphony to reach out to under-served populations and to those in our community who may never have attended a DSO concert before. D. Does the project involve a partnership with another organization or an individual artist? (If answer is yes, explain how in narrative) o No xO Yes The project will involve multiple partners. E. Define the primary population to be served by your proposed project. The population to be served is the general population of Dubuque - from elementary school students to college students, from young adults and parents with young children to senior citizens. Since the festival has so many components, it will serve many more of our community's citizens than a regular concert by the DSO. The festival may also draw tourists to Dubuque. F. Describe your project in detail. Discuss the scope of the project. Be as detailed as possible. Introduce the project idea and then explain all of the steps that must be completed, the things people will be doing. and who will participate, and explain what the money will be used for. Paint a picture for the reader so they fully understand what your project is all about. Please limit your response to no more than 2 pages. 8 Magic of Mozart Festival The Dubuque Symphony Orchestra proposes to present a Mozart Festival in January 2006, the 250th anniversary of Mozart's birth. The Festival will include three ticketed concerts of music by Mozart performed by the DSO (one pair of symphony orchestra concerts and one chamber concert), several pre-concert lectures, at least four Arts Trek education concerts for youth, and a master class for young instrumentalists by world renowned clarinetist Jon Manasse, the soloist for the DSO's Happy Birthday Mozart classics concert. The DSO will also offer an adult education course on Mozart and his music. In addition, the DSO will partner with other arts and cultural organizations and colleges in Dubuque to provide a variety of additional cultural events, lectures, courses, enrichment and education activities in exploration of Mozart and his music. Mozart was the greatest musician of his time, and arguably the greatest musician of all time. On a par with Shakespeare, Mozart's musical legacy and output are among the greatest achievements of all time in any human endeavor - certainly in Western music. He was also a great humanitarian and a person who understood people - especially women - on a deep level, as evidenced in his works. This contributes to his universality and immortality. He was a man of contradictions: a genius with a great sense of humor, he combined elegance and vulgarity; he was a child prodigy but evinced great maturity; he wrote music that can be sublime and music that was merely practical; he was a religious man with hostility for the church; he showed vanity and innocence, scorn and naivete. The festival will celebrate all of this, as well as his music. Clearly, Mozart's personality was fascinating, mysterious, and full of contradictions. Much of it has been tainted or misconstrued by myths, by the Amadeus film, and by scholars' censoring his language and vulgarity over the years. We are finally at a point when we can accept the different parts of his personality and look at them factually, objectively. During the Festival we will explore current scholarship -- allowing Dubuque audiences to appreciate the man for who he really was. The DSO will program Classics, chamber and education concerts with music by this great composer, as well as including music inspired by Mozart or written in homage to him. The Classics concert will include his Symphony No. 40, the German Dances, the ever-popular Eine Kleine Nachtmusik, and the well-loved Clarinet Concerto. The January chamber concert will include some of Mozart's best known chamber works, including the "Hunt" String Quartet, the Church Sonata for Organ and Strings and the String Quinet, K 614. The orchestra's arts trek concerts will focus on "Mozart: the Prodigy." Mozart was already an active and recognized composer at the age of the students who will attend these concerts. This fact will help students to relate to Mozart's music. Curriculum materials sent in advance of the concerts to teachers will allow students to explore and discuss creativity and genius. A key component to the events associated with this festival is the partnership the DSO will have with local colleges' music departments (Loras, Clarke, University of Dubuque, Emmaus, NiCe, UWP) and schools of music (NISOM). The colleges will present concerts by their students and faculty and may also offer courses on Mozart ('Why is his music great? Why does it move us?"), lectures on Mozart's life, "informances" of his music, and Loras will give a special showing of the movie Amadeus with a lecture entitled "Amadeus Debunked." 9 Other events for the festival may include: partnerships with area music teachers (e.g. studio recitals with Mozart on each program); lectures on Mozart's operas; a presentation of a play, Prodigy: Wolfgang Amadeus Mozart, for young audiences by the Bell Tower Theater; field trips, sponsored by the Dubuque Symphony Orchestra League, to the Chicago Lyric Opera and Chicago Symphony Orchestra for Mozart performances; lectures by the local Historical Society ("Dubuque in the Time of Mozart-Julienne Dubuque's Arrival"), exhibits at the Dubuque Museum of Art ("Art from Mozart's Era"), lectures or short course offerings by college history and English departments ("Mozart's Era: the Politics of Revolution" and "Mozart's Era: the Revolutions of Voltaire & Goethe), and the local Masonic Lodge ("Mozart the Mason: The Magic Flute and his Death"); and finally perhaps a Symphony-sponsored trip to Salzburg and Vienna organized by local travel agents. Mozart menus at local restaurants and "Mozartinis at local pubs will give a fun added dimension to the Festival's cultural activities. The possibilities for partnerships and collaborations are almost endless, limited only by time and funding. Mozart will be celebrated by orchestras world-wide next year. This historic anniversary marked by a festival with multiple collaborations has enormous "tourism value. Dubuque arts organizations coordinated with the Convention and Visitors Bureau last December in a first arts marketing venture, 'Winter Fest," to increase cultural tourism. This Mozart Festival would be a natural next step. City project grant funds would be used to market the Festival, including a Festival brochure, special website, posters, postcards, and if affordable outdoor billboards. The goal is not only to bring more people to concerts and events, but also to attract more people to Dubuque. The Dubuque Symphony Orchestra is also seeking funding from the State of Iowa, under the Iowa Community Cultural Grant program, to help pay for the performance costs of the DSO's special Mozart concerts. From the City, the DSO seeks only help with the special marketing that will list all of the Festival's events. This marketing would include a special Festival brochure, a special website, direct mail postcards and possibly billboards. This request does not duplicate any requested funds from the State. 10 ..- .- \!) o ~ \!) \.- o (\) ~ % 'Q) (\) ~ ~'B ~\!) \!)00~<D $0 O\N~O ~~\!)~'Q)~~~ VJ __ 0 -- .0 ..... ~ .,... ~(\) (\)c:.E.-'~ l/l.oO.o~(\) :JONO(\)OZ':J Cl'lc:s~C:Sb(\)ro~ .a0~0Z.0u.l-' \!)'B ~ 00"00 ~N(\)N ~,~ -- ~~:J(\) ~:JO"E. :J--eE. C ~ II) :J ~~.i:((/) ~ E- .- ,<. ~ E- (l,) ~ E- ~ \= (l,) .S - (l,) E- .+, ~ c: 0 E- "" "C"'" ~ (l,) l/l ? . '"0 (l,) '0 '"" 0- "0 (l,) l/l o \!) ~ \!)g ~ ON :J 0 \.- \!) Cl'l \!) N ~ g.aO'Q)E. 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'W. tf> ~ c-l <3 'Z ~ -.i \!) <D r- C o '(j) l/l '% o o ~ o l/l 'S ~ ro -- 3 "8 l/l oa (\) .~ ~ C <!. C (\) g :J l/ll/l0" Q) ...... :J :Jc.o O"(\):J "OE.O c's'O CO ~ l/l ~ ?: C ,- 0l/l0 ',;::; l/l 0 cog...... :J"O"': roco ,:;:>COO- Q)"",(\) _ ~ t.;::. \.- ce.ro~ (\) 0- C -g ...... E O-t;::. ~ ~ l/l 0 ~ ?"- \,v tJ).-- c:.-- <9~~..g~ :5~0(/)>- o ~~c-l~-.i o G Q) o c Q) -- Q) .; CCO 8~ 'fh...J e~ 0-3: ~c :J(\)Q) "0 E. l/l ~ .., :J . "Q) .-u'tSo l/l ro~(\)l/l~.c ~ ~' 5- \-0 -- --- ',;::; "7 :J "0 0- 'ro \.- <& \f>~~E. ~ ~$e.Q)~-G ~ Q) ~ .0 l/l (\). - <i1; -G .~ ro 'S f> 3: 't 'O"ro~-el/l~ c Cl'l E <& l/l ~ 3: Q) ,S g> ~ <& ~ "0 ? Q) ',;::; ->;::: __ "0 C 0-"9- ~ Q).~ 0- -- CO 0 '% \..-~___~l/l\..--u co \..- 0- CO 0 Q) "0 l/l ~co"O,:;:>.o"O- E. C ~ ~ co'ro "0 2 O-CO Q).o.;. E. ~ -aoc~c""''''''' (\) CD ,g> ~ ,~~ ~ ~ ,.:, ':;:> l/l ,- '" 0 \..- \..- u.l Q) Q) -- (\) .- 7 00050007 ...... . . l/l~c-l~-.il.Ci<Dr- 0- ,S (f) o 0- o '"" 0- (l,) ~ S (l,) 0.. E- o (J S "0 Q) '"" 'S a Q) '"" l/l c: o '+, (J (1$ ,~ - "u Q) 0- l/l ~ 'j Q) .S -a; E- '.. -ci (\) "0 C :J - -0 C .f!! 6: 8 ~ ~ r- ~ r- (I') 'Z o - b u.1 (/) ~ Q) "0 '% ".. 0.. ---------.. --- .------ Section 4, Statement of Impact - Explain the impact of your project on the arts community and the general community and your organization, What are the expected results of your project? Specifically address how your proposed project will further any of the goals of the Cultural Arts element of the City of Dubuque's Comprehensive Plan. By bringing multiple events together over an entire month and involving multiple partners, the Festival will have much greater impact on the community increasing audiences and opportunities for involvement than any single DSO concert could. The historic nature of the Mozart birthday and the large number and varied kind of events will help to make the Festival a vehicle for increased tourism at what is usually an "off" time of year. The Festival's significant marketing will create enough community buzz to augment the Symphony's traditional audiences with newcomers, first-timers, and culturally aware non-attenders - audience development for the Symphony and for the other organizations participating. The Festival specifically addresses the City of Dubuque's first goal "to celebrate the arts as an opportunity to enjoy and enrich community life," If your project is a step in a bigger plan, this is a good place to talk about that, too. Discuss what that bigger plan is and how the project will benefit people in the future. This Festival will test whether or not placing some of the Symphony's concerts in a festival format, part of the Symphony's long-term strategic plan, will produce significant new audience for the DSO and interest more of our citizens in classical music, 12 III - III o U - o cu '0' .... a.. cu - o .... J: U ~ :!: " C :i: . C .... .- cu- .clll -cu 00 .... ~ o III cu 0::: 0) ..- 0) CX) ..- "<t_ N CX) ..- (\'") tA- tA- III cu o .... ~ Qj 0 .c III - cu 00::: .c 0) ..- III 0) CX) CU ..- "<t_ U N CX) ..- (\'") tA- tA- .... W c:> c ::> CO .... () W ..., o 0::: a.. ...J < .... o .... c w en o a.. o 0::: a.. III "0 "Ocu C_ ~ III L1.CU - ~ CD" CU CU ....0::: C) >- 0::: o C) w ~ U .... C/) o U I.t) Z o i= () w en Q) - CU .... . o .... Co :a:: CU - III I CU > .. CU .... - III C E "0 < Q) :S :S "3E "'0 Q) 0;5 ;:;(3 III 0 :e~ CU ctl ..!!! -\;:: CU Q) C t:: C Q) o~ III CI) ~"~ 13 a.. ctl.Q) -0- N~ a M - or- L() L() 0 "<t N 0 CX) 0 0)_ (\'") L() 0 tA- tA- ..- tA- o L() ...... ..- tA- L() L() 0 0) N 0 o (\'") L() N ...t 0 tA- tA- ..- tA- III (ij .t:; CU - co :!: oi:l III .~ Q. Co ~ C/) o 0 o 0 ...... "<t tA- tA- CU - C CU 0::: o o o (0 tA- III .... z. ~ 'u E >. .c co ~ a.. a.. >. c, t: C cu .. a.. cu · ~ "0 .... .... ns .c :!: .... .... C cu E Co ~ D" W oi:l Q) o ns Co C/) ~U;-cot:' L() L() ..- CX) tA- L() (0 ..- tA- o 0) 0) r-: tA- ~ ~ Q) 0.. ~ Q.) 15 ..c: - E .~ "0 .!... Q.) a. - a5 > co ~ 0::: w J: .... o M .- L() o (0 "<t CX) EA- L() ..- o (\'") tA- o 0) L() L() ...... tA- o o o (0 tA- CU .... o .... - co DANIEL 3524 29th Street #1 Astoria, New York 11106 917.318.1943 sparky@ultrasparky.org RHATIGAN March 31, 200S Dubuque Symphony Orchestra P.O. Box 881 Dubuque, IA 52004-0881 ESTIMATE FOR MOZART FESTIVAL POSTER Based on the specifications listed below, I estimate about 20 hours of work on the promotional poster/ brochure for the Mozart Festival. This would include the basic design of the poster, preparation of any map artwork used, and a few rounds of design and text changes. The DSO will need to provide me with text, reference maps (if needed), and the logos of all participating organizations. 20" x 30" folding poster 4-color front and back, folding down to 10. x IS. 20.0 hours Estimated price @ $50/hour $1000 Proposed flat fee $1000 This doesn not include printing costs for the poster. I have already made some recommendations about printing options that Miki Robinson should have passed on to your printer. Yours, 52~ MAR-24-2005 16:10 WELU WELU PRINTING COMPANY 563 582 1740 P.01/01 Dabaqae 8,...pll08)' Orehestra 1728 Asbury Rd, SIIite 900 PO Bos. ISl Dubuque, lA 5%004-0811 ~@ttte ~N() Date 111M Sales &p 9388 03/2412005 3:50 PM Julie Bush Dc::ar Jane, Welu Printing Co. is pleased to provide you with the following quotatiOn for your review. Est No Description Qty 10,000 15,000 16669 Job Name: Posters Total $1,404.72 $3,113.43 Finished Size: 19)( 26 Paper: Gloss teXt 100# Inks: 4/4 Bleeds Copy provided OIl disk. Color proof included. Folding io(:luded. Totals $2,404.72 $3,113.43 PI~ Note: Estimated Labor C08U are valid for 30 days. Estimated Paper and Material costs are based OIl and subject to current marlcet pricing. All estimates arc subject to RView on receipt of final artwork Jane~!p Customer Representa~ 563-557-1677 e CusJ:.9mer Representative rex 563-557-9841 TOTAL P.la1 ~O~~~~~~~~~OO~~~~~~~~~OO~~~~O~~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ , 0' , <C-C--j' OJ en~;U^' OJ' ;u^^OO' )><~C-^' Q~rosro~~)>~~~rooro^oOJ~~ororo~roOJ~-=roro~ ~~roro=0 O~;>;,~ro~_'roro~ro~~~~~ro~ro~~=~~ro ro;>;,c~ro;>;'z3~ro~a~~ i a~roro~~~ a ~roro ~ ~enw~3~oro~~~~roIt~~ro~~~~~~~ro~)>3^~I ~~~~~~~i~~~~~~~~~~~~~~3~~~~~~~~~ ~~g;>;,~~~~ ~~~i~-! ~~ ~~~~ ~ ~~~ g 3 m ~m ~ N ;>;'0 ~o m ~ ro ~~ m m m0 ro ~ 0'< ro ~ ;>;' ~ ~ ~ ~ - (l) ~ O;U)>O;U;U-j;U-lm)>c~coo)>O^)> oro~ororo~ro2~3~ro~~oQc~3 3~~3~~ro~0qro~~~~3 ~~ro 3ro~3roro~ro;>;,~~roffro~3~~~~ c ~. c ~ ~ ro ~ 0 ~ fJ Cil Q!. i1l. c <: C ~ 0 ~OO~-~~~o~~~)>~O~~rororo -, en -. ~ ::::.. ~ ::::.. C . '< '< 0 -. ... ~ ~ ~~O~~~I~~;U-lO~o~~aOrO <Q <~mro;>;,gro2-0-~<mororo 0~~ororo~~~~m~0~roo 3:E~ EzCE~~Q!.~ i~~~~ E 3~@ ~ ~~ro ~~ ~~0ro0 ~ c-~ ro ~ro)> m ~OmO ro ~~en ~ ~~~ ~ en~ ~ ~ ~ g ~ 0 ~ ~ ~ en CD' ~ a: :i"..,..,..,.., g. ~ < ~ u u 0 ro m!E!E ~ OJro ro 0 ro < < -. ~= = ~ ro CD .Sl o en o ~ C m (5' iii' ~ )> m o - ~ -- ..... N o o 01 -len5:m i ro C x ro Q m ro m ro (5' 8 ~6fo"- ~ ~ ~.~. o 0 Q ~. ro n. ~ 0 oo~.~ - - 0000 -. -. 0 m iii5.o o 0 C 000 ~ en 0 ~ OJ OJ o 0 ro ro ~ ~ ~~ ~I~CbO~OOO;U)> ;a: ~ ~ 2<, ~ 03 ro 0 C C en 3 -.... ro ~3~~~ro ~ ~. (5' ~ m 3 (5' 3 C C ~ O ro m 0 ro ~ ~ ~ (5' _-~0~-c~C0ro c )> '< - :::. )> 2. '" ro Q ~ ~~oCD~m~enen--j 0-~<~<'<'<~2 o 0 ro 0 0 0 3 3 , m -. C - -. - ~ ~ ro ~ ro~ C!ac~~,<ro roc aroaooQo~ m~ romro~~ ~ C ro Iro'<'< ~ ro ~ro~Oo~g> ~ n Ci ~ :5, ~ ~~ c5 ~ mm m m !:i=i tD ~ ro ro ro m ~ ;>;' 3 ~ 3 ~ ~o: ro ro ~~ ro -~ ~OJ ro 0 m ro ~ ~ ~~ ~ 0 ro - m 0 0: ::;. ro ro .a 0 o OJ~ o m ro , ~ o - o , ro o o ~ m o C ~ C ~ C ro en '< 3 ~ ::r o ~ '< o ~ C'l ::r ro ~ ~ ro OJ o ro , ~ o ...... o ::;. ro C'l o ~ m ro ~ ~ o o 3 3 C ~ ~ )> 3:1 ~ o' ~ Internal Revenue Service Department of the Treasury District Director Person to Contact: EO:TPA Dubuque Symphony Orchestra P.O. Box 881 Dubuque, IA 52004 Telephone Ntunber: 1-800-829-1040 312-435-1040 Refer Reply to: 94-Inquiry Referral Date: March 30, 1994 RE: EXEMPT STATUS EIN: 23-7429727 This is in response to the letter, dated March 2, 1994, regarding your status as an organization exempt from Federal income tax. Our records indicate that a r~ling letter was issued in December 1962, granting your organization an exemption from Federal income tax under the provisions of Section 501(c)(3) of the Internal Revenue Code of 1954. Our records also indicate that your organization is not a private foundation but one that is described in Section 509(a)(1) & 170(b)(1)(A)(vi) of the Internal Revenue Code. Contributions made to you are deductible by donors in computing their taxable income in the manner and to the extent provided in Section 170 of the Internal Revenue Code. If your gross receipts each year are normally $25,000 or more, you are required to file Form 990, Return of Organizations Exempt from Income tax by the fifteenth day of the fifth month after the end of your annual accounting period. You are not required to file Federal income tax rett~ns unless you are subject to the tax on tUlrelated business income tUlder Section 511 of the code. If you are subject to this tax, you must file an income tax return on F-990-T. If any questions arises with respect to your status for Federal income tax purposes, you may use this letter as evidence of your exemption. This is an advisory letter. Sincerely yours, lyn ~~y~ trict Director '('OI'Y ctdJ?" (j <t . " J .'~ ~/ $ -G".r; ,Srlvv JO NO\\- 701 Locust Street Seventh at Washington Park Dubuque. Iowa 52001 Telephone 563.557.1851 Fax 563.557.7826 Dubuque Museum of Art Grant Panelists Iowa Community Cultural Grant Iowa Department of Cultural Affairs 600 East Locust Des Moines, IA 50319-0290 February 23, 2005 Dear Panelists, As Director of Education of the Dubuque Museum of Art, I have experienced firsthand the pleasure of collaborating with the Dubuque Symphony Orchestra on a number of educational initiatives. The Dubuque Museum of Art looks forward to another valuable partnership opportunity with the DSO and is del ighted to collaborate with them on the Mozart Festival in January 2006. Regards, ~(l?rl4JC/ ~Ar Margaret Buhr Director of Education -- ;::, ~ = ~ - ~ "a ;.. ::1 -- - ::1 \..,.) Q) & ~ ~ p ~ o ~ .JIII""l U . N Q 8Q ON .;: ;::, -d ~ ~- e-~ ~ ~ tl :C I'-l ;::, ~ ..:: ~ ~ ~ ~ \..,.) ~ : l::" ::1 ,.Q ::1 ~ 00 .8 ~ ~ Ij' ~ .~ 'a3 ? ~ G) oj ~ o ';3 o '" e. ~ '" G) '.~ .~ U ~ '" ~ ~ .... g B s '" '" Q) o ~ ~ ~ -d '0 ~ ~ . t::~ g.~ g-'" ifjg. ~ N .... .~ U '0 'a ~ ~ ':% o ,.., .... ~ '" Q) '.% ~ o % -ea g .... ~ Q) 'U Q) .... -d ~ ~ E ~ o -d ~ ~ ~ ~ ~ -; ~ .e '5 ~ :S rIJ fIl ~ ~ C.l ~ "d ~ ~ ~'€l ~~ ~=; ~ I-< ....."s o fIl :s-~ ..... ~ ~ 0 ... ~ ~ ~"d ~~ ..... ... ~ 0.... 1-<:;: p..~ 0.... r-<~ ....... o ~ o ~.~ ~.~ ~~ .... Q) 0 't<j-d .~ ~ .... p.~ -dg ~~ - .~ ~ - 0 ..g .~ p.5 ... 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Q) .- E i%.~~~ ~ "S ~ 0.. .~ 06Z~~~ 'C,06~Or~ ~ ~,~:r. ~~ ~.~r- ~ ~ ~ \-\0 fJ) \~ - ~\~\In (,Q ~ o 0. 1..0 ~ f:I't 1..0 ~ '<l' <0 CO f:I't a> 0. C"> <g~ ~ \ - \ -; ~ \~ ~ -.------.------- Section 5: PROPOSED TOTAL BUDGET (Itemized) 1. Administrative: N/A 2. Personnel Margaret Buhr Stacey Gage 40 hrs. 1 5 h rs. $656.40 $207.75 $864.15 In-Kind: Wayne Wilgenbusch-time to build & Install mural frame $50.00 Bob and Barbara Woodward-Table/chairs $ 75.00 Education Committee-Development of concept/implementation of Handz On Art Center 20 hrs. $ $1 O.oo/hr. $200.00 $325.00 Total: $1,189.15 3. Supplies and Materials Materials for mural frame = $52.95 Signage: 5 silhouettes @ 240 = $1,200 Rectangles Puzzle: $24.95 Circles Puzzle: $24.95 Magna Tiles: $64.95 Magnetic Mosaics: $20 Magnetic Dreamings: $20 Kid K'Nex Building Set: $38.95 Flexiblock Jumbo Set: $54.95 Crayola Model Magic: $67.56 Zolo a Gogo Play sculpture: $39.95 Sand Sculpture Set: $25 DVD: Brainy Baby: Art: $19.95 DVD: Little Laureate's For the Love of Art: $18.95 Book: Creativity and Arts for Young Children: $42.00 Book: More Than Painting: Exploring the Wonders of Art in Preschool and Kindergarten: $24.95 Book: Young at Art: Teaching Toddlers Self-Expression, Problem Solving Skills, and Appreciation of Art: $11.56 Book: Preschool Art: It's the Process Not the Product: $16.47 DVD player: $50 Total: $1,818.09 4. Space and Equipment Rental: N/A 5. Marketing/Publicity: Radio Spot: $ 150.00 Total: $150.00 6. Third-Party Payments: Consultant: Once a year: $500.00 Lodging/food: $125.00 Mileage: $ 100.00 Total: $725.00 7. Other: Gallery Guides (Design and Printing): 3 @ $150 = $450 Take Home Packet for Parents (Basic-How to Talk about Art with Your Child): $100 Instructional panels: 6 @ 20 =$120 Total: $670.00 8. Total: $4,552.24 AMENDED AND RESTATED ARTICLES OF INCORPORATION OF THE DUBUQUE MUSEUM OF ART Adopted by the Board of Trustees at the Annual Membership Meeting on May 13, 2003 Pursuant to Section 504A.39 of the Iowa Nonprofit Act, the following Amended and Restated Articles of Incorporation are hereby adopted: ARTICLE 1. NAME AND LOCATION The corporation shall be known as the Dubuque Museum of Art, formerly known as the Dubuque Art Association, and its principal offices shall be located in the city of Dubuque, Dubuque County, Iowa. ARTICLE 2. PURPOSE The purpose of this Corporation shall be to advance and promote the study and appreciation of the fine arts for the public. ARTICLE 3. POWERS The Corporation shall have the power to acquire gallery, studio, and office space by rental or purchase, to employ persons for the purposes of the Corporation, to expend its funds for operations and for other valid purposes, and, otherwise, to take such action as may be necessary to execute its corporate purposes, including the acquisition and sale of real estate, and shall have all corporate powers granted to like and similar corporations not for pecuniary profit provided by the laws of the State of Iowa. ARTICLE 4. MEMBERSHIP Membership to the Dubuque Museum of Art shall be open to the general public. Types of membership, rights of each class of members, and dues for each type shall be set forth in the Corporation's Bylaws. ARTICLE 5. BOARD OF TRUSTEES The management and administration of the affairs of this corporation shall be vested in a Board of Trustees consisting of the officers of the corporation, the Chairs of all standing committees validly created by the By-laws, and such number of members at large as shall be designated in the By-laws. The total number of members of the Board of Trustees shall be fixed by the By-laws but shall not be less than ten in number. Trustees shall serve three year terms, as set forth in the By- laws. ARTICLE 6. OFFICERS At the first annual meeting of the membership and at each annual meeting thereafter, the members present shall, by a majority vote, elect a President, Vice- President, Secretary, and Treasurer. Officers shall serve for two years. All Board members must be members of the Dubuque Museum of Art. An executive committee will be designated by the Board of Trustees as stated in the By-laws. ARTICLE 7. AMENDMENTS These Articles may be amended at any annual meeting of the membership by a 2/3 vote of those present provided that the substance of such amendment shall have been submitted in writing to the Board of Trustees at least fifteen days prior to the date of such annual meeting. The majority of the Board of Trustees may also call a special meeting of the membership for the purpose of amending these Articles and the Articles may be amended by a 2/3 vote of the members attending such a meeting provided that notice of such meeting shall be given by regular United States mail to all of the then paid up members of the Dubuque Museum of Art. Said notice to be mailed at least ten days prior to said meeting setting forth the time and place of the meeting and the substance of the proposed amendment. This corporation will have By-laws which may be amended from time to time by the Board of Trustees. ARTICLE 8. LIABILITY Consistent with Section S04A.1 01 of the Code of Iowa (1993), the private property of the directors, officers, employees and members of the corporation shall be exempt from all debts, obligations and liabilities of the corporation of any kind whatsoever and directors, officers, members and other volunteers of this corporation shall not be personally liable in that capacity, for a claim based upon an act or omission of the person performed in the discharge of the person's duties, except for a breach of the duty of loyalty to the corporation, for acts or omissions not in good faith or which involve intentional misconduct of knowing violation of the law, or for a transaction from which the person derives an improper personal benefit. If Iowa law is hereafter changed to mandate or permit further elimination or limitation of the liability of the corporation's directors, officers, employees, members and volunteers, then the liability of the corporation's directors, officers, employees, members and volunteers shall be eliminated or limited to the full extent then permitted. This Article may not be amended by the corporation. ARTICLE 9. FUNDS AND ASSETS The funds and assets of the Dubuque Museum of Art shall belong to the Corporation. No part of the net earnings shall inure to the benefit of any director or officer of the corporation or any private individual (except that reasonable compensation may be paid for services rendered to or for the corporation affecting one or more of its purposes). ARTICLE 10. DISSOLUTION PROVISIONS Dissolution of the corporation by vote of the members shall require the affirmative vote of at least two-thirds of the members present and entitled to vote of all members entitled to vote on the dissolution. Upon dissolution of the corporation the Board of Trustees shall, after paying or making provision for the payment of all of the liabilities of the corporation, distribute all of the assets of the corporation to one or more organizations organized and operated exclusively for charitable, educational or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c)3 of the Internal Revenue Code or to the City of Dubuque or to Dubuque County, as the Board of Trustees shall determine. Any such assets not so disposed of by theBoard of Trustees shall be disposed of by the District Court of Dubuque County, Iowa, exclusively for such purposes or to such organization or organizations, as the Court shall determine. These Amended and Restated Articles of Incorporation have been duly adopted by the corporation as required by law. THE DUBUQUE MUSEUM OF ART By: President By: Vice President STATE OF IOWA ) ) ss: COUNTY OF DUBUQUE ) On this_day of , 2003, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared And , to me personally known, who, being by me duly sworn, did say that they are the President and Vice President, respectively, of The Dubuque Museum of Art, executing the within and foregoing instrument, that no seal has been procured by the said corporation; that said instrument was signed on behalf of said corporation by authority of its Board of Trustees; and that the said and , as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for the State of Iowa Dubuque Museum of Art Board of Trustees and Affiliations President: John Chapman, MD/435 Moore Heights, Dubuque, IA 52003 Occupation: Retired physician, Dubuque Internal Medicine, PC Vice-President: John Schmidt/P.O. Box 778, Dubuque, IA 52004-0778/ Dubuque Bank & Trust Occupation: CEO, Dubuque Bank & Trust Secretary: Stephanie Savage/16441 Coventry Lane, Dubuque, IA 52001 Occupation: Entrepreneur Treasurer: Ed Ulve/1307 Tomahawk, Dubuque, IA 52003/ Occupation: Retired CPA Past President: Bob Woodward/Loras College, Box 239, Dubuque, IA 52001/ Occupation: Retired CEO, Woodward Communications Ed Babka/451 Riverview Terrace, East Dubuque, IL 61025 Occupation: Retired Alan Bird/4 Timberon Trail, Galena, IL 61036 McDevitt & Bird Investment Occupation: President Penny Clark/12433 Oak Brook Place, Dubuque, IA 52001 Occupation: Community Volunteer Tim Conlon/P.O. Box 3400, Dubuque, IA 52004-3400/ Conlon Construction Co. Occupation: Vice-President, Conlon Construction Co. Kim David/Mc-Graw-Hill, 2460 Kerper Blvd., Dubuque, IA 52001 Mc-Graw-Hill Occupation: Vice-President, Media Technology Jim Etheredge/10569 Reagan Ct., Peosta, IA 52068 Crescent Electric Supply Occupation: President Susan Farber/The Red House, 470 West Fourth, Dubuque, IA 52001 Occupation: Gallery Owner & Entrepreneur William G. Kruse/311 0 Spring Valley Road, Dubuque, IA 52001 Occupation: Retired, Mercantile Bank 1 Randy Lengeling, MD/1165 Arrowhead Dr., Dubuque, IA 52003 Dubuque Internal Medicine, PC Occupation: Physician, Dubuque Internal Medicine, PC Dr. Walter Peterson/51 0 Woodland Ridge, Dubuque, IA 52003 Occupation: Retired Emeritus of University of Dubuque Jeanne Quann/175 S. Grandview, Dubuque, IA 52003 Occupation: Community Volunteer Dave Schaller/3 Cinnabar, Galena, IL 61036 Occupation: Retired, Finley Hospital Mantea Schmid/200 Fremont Ave., Dubuque, IA 52003 Occupation: Community Volunteer Don Shine/1952 N. Blackjack Rd., Galena, IL 61036 Occupation: Bill Skemp/Woodward Communications, P.O. Box 688, Dubuque, IA 52004-0688 Woodward Communications Occupation: CEO Julie Steffen/Prudential, 500 Main St., Dubuque, IA 52001 Prudential Occupation: Business Analyst Chuck Stoltz/37 Truman Dr., East Dubuque, IL 61025 Occupation: Retired CEO, Dubuque Packing Company Mark Wahlert/11148 Woodview Dr., Dubuque, IA 52003 Mississippi River Museum and Aquarium Occupation: Director of Operations Chris Wand/940 Mt. Pleasant, Dubuque, IA 52001 Durrant Group Occupation: Architect Nick Yiannias/1140 Arrowhead Dr., Dubuque, IA 52003 Key City Investment Occupation: President 2 Trustees Emeritus: David Hammer/720 Laurel St., Dubuque, IA 52003/Hammer, Simon & Jensen, Attorneys at Law Occupation: Attorney, Hammer, Simon & Jensen Attorneys at Law Jack Kahn/4820 Aberfeldy Rd., Reno, NV 89509-0952 Occupation: Retired CEO, Museum of Science & Industry, Chicago John Kerrigan/1 00 N. Main St., #701, Oshkosh, WI 54901 Occupation: Retired President, Loras College Archie Lieberman, PhD/P.O. Box 61, Scales Mound, IL 61075 Occupation: Photographer and Author 3 Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Date: March 22,2001 Person to Contact: Tracy Garrigus #31-07307 Customer Service Representative Toll Free Telephone Number: 8:00 a.m. to 9:30 p.m. EST 877 -829-5500 Fax Number: 513-263-3756 Federal Identification Number: 42-1071185 Dubuque Museum Of Art 701 Locust 8t. Dubuque, IA 52001--6817 Dear Sir or Madam: This letter is in response to your request for a copy of your organization's determination letter. This letter will take the place of the copy you requested. Our records indicate that a determination letter issued in June 1977, granted your organization exemption from federal income tax under section 501 (c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a daYl up to a maximum of $101000, \^Jhen a return is filed late, un!ess there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUT A). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. -2- Dubuque Museum Of Art 42-1071185 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990- T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you ~o make your organization's annual return available for public inspection without charge for three years after t~edue date of the return. If your organization had a copy of its application for recognition of exemption on July 15, 1987, it is also required to make available for public inspection a copy of the exemption applica,tion, any supporting documents and the exemption letter to any individual who requests. such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the (:opied materials. The law does not require you to provide copies of public inspection documents that are WIdely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty:of $20 a day for each day you do not make these documents available for public inspection (up to a mqximum of $10,000 in the case of an annual return). ! Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should ke~p it with the organization's permanent records. If you have any quest\ons, please call us at the telephone number shown in the heading of this letter. This letter affirms you organization's exempt status. Sincerely, g~2:~ John E. Ricketts, Director, TE/GE Customer Account Services