Arts & Cultural Affairs FY06 Funds
City of Dubuque
Arts & Cu{tura{ Affairs Advisory Commission
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May 9, 2005
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The Honorable Mayor and City Council
City of Dubuque
50 W. 13th Street
Dubuque, IA 52001
Re: Recommendation on FY 2006 $200,000 funding for Arts and Cultufal --'
Affairs for Operating Support
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Dear Mayor and City Council Members:
Introduction
The Arts and Cultural Affairs Advisory Commission is making its recommendation
to the City Council on $200,000 in FY 2006 funding for Arts and Cultural Affairs.
Background
In August 2002 the City Council identified Arts Policy and Funding as a priority
during the annual goal setting. The Council directive was to establish a task force
to evaluate Arts and Cultural activity in the community and develop a policy to
promote and encourage Arts and Culture in the community. In March 2003 an
Arts and Culture task force was established and consisted of City staff and
representatives from the Dubuque Museum of Art, Dubuque County Historical
SocietY"Dubuque Symphony Orchestra, Dubuque Area Convention and Visitors
Bureau, Grand Opera House, Dubuque Main Street, Ltd., and the Dubuque
Cultural Alliance. The task force gathered information on arts and cultural
activities in the City and discussed ways in which the City Council can support
and encourage continuation of these activities.
The task force developed an inventory of arts and cultural organizations in the
community, the number of patrons served, staffing levels, and budget and
outreach efforts. The task force also discussed creation of a special projects
grant program, the recommendations from the recently adopted Downtown
Master Plan to form a cultural commission, the State of Iowa Initiative to create
Cultural Entertainment Districts, and the need for operating support to sustain our
existing arts and cultural organizations.
In August 2004 the Task Force submitted four recommendations to the City
Council. Three of these recommendations - establishment of an Arts and
Cultural Affairs Commission, endorsement of an application to the State of Iowa
for the Downtown Cultural Corridor to become a Cultural and Entertainment
District, and the establishment of an Arts and Culture Grant Program for Special
Projects - were approved by the City Council. The fourth Task Force
recommendation -- establishment of a $250,000 annual Arts and Cultural
Operating Grant Program - was deferred to the FY 2006 budget process. In
March 2005, the City Council approved a $200,000 budget decision package,
which would provide resources for the Arts and Cultural Affairs Advisory
Commission to make recommendations to the City Council for the best
investment in the community. Arts and cultural affairs funding is a priority of the
City Council and would enhance the quality of life in the community and promote
economic development.
Discussion
The Arts and Cultural Affairs Advisory Commission has had extensive
discussions the past few months on the possibilities for arts and culture funding
and formulating its recommendation to the City Council. The Commission
reviewed the work of the Arts and Culture Task Force and thought there should
be serious consideration given to the Task Force recommendation to establish a
program to provide operating support to existing arts organizations. The
Commission also discussed increasing accessibility to the arts, public art,
increasing the Special Projects grant program, as well as the need for operating
support to sustain the important community resource of the existing arts
organizations.
Arts advocates have worked for many years to educate the community about
why our arts and culture organizations need City funding and why this financial
investment would be good for Dubuque. The arts and culture organizations
contribute to the quality of life we all enjoy. These organizations have played,
and will continue to play, an important role in our region's economic
development. The Commission believes it is important to sustain and insure
long-term viability for existing arts and culture organizations and to create a
welcoming environment for new organizations.
On April 26, 2005 the Commission voted 6-1 to recommend to City Council that
$200,000 be allotted to arts and cultural organizations for operating support with
money being split among all applicants that meet the criteria and being dispersed
based on a percentage of the organization's budget with a set cap. On May 2,
the Commission voted to set the funding cap at 6% of an organization's
previous year's actual operating expenditures or a maximum of $50,000,
whichever is less.
The Commission is recommending that arts organizations submit a request for
operating support funding, which will be reviewed by the Commission with final
funding award to be made by the City Council. The request for funding and list of
required submissions is attached. The Commission is recommending that
operating support be provided to high quality established 501 (c)(3) arts and
culture organizations located in the City of Dubuque that primarily serve Dubuque
residents with year-round arts and culture events, programs and services, and
can demonstrate a record of programmatic and administrative stability.
The Commission is very grateful for the City Council's support of arts and cultural
organizations and is looking forward to working together to support the artistic
and cultural development of the City.
. cerely,
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ane Ken rthy,
Chairperson
Attachments
City of Dubuque Iowa
ARTS AND CULTURE FUNDING PROGRAM FOR OPERATING SUPPORT
PURPOSE:
Through this funding program, the City of Dubuque provides funding to high quality
established 501 (c) (3) arts and culture organizations located in the City of Dubuque that
primarily serve Dubuque residents with year-round arts and culture events, programs, and
services and can demonstrate a record of programmatic and administrative stability.
ELIGIBLE APPLICANTS:
Dubuque arts and culture organizations in existence for a minimum of two year(s) whose primary
mission is arts or culture. Applicants must qualify as nonprofit, tax-exempt under Section 501 c3
of IRS code.
INELIGIBLE APPLICANTS:
Not limited to but including for-profit organizations or not-for-profit organizations whose primary
mission involves religious, political, or athletic programs, educational institutions, and social
service organizations. An organization with an outstanding late Final Report from a previously
funded application is ineligible.
FUNDING GUIDELINES:
The annual budget for fiscal year 2006 is $200,000. Maximum annual funding award is $50,000
or 6% of applicant's previous year certified operating expenditures, whichever is less.
Funding requests are due in the office of the City Manager, City Hall, 50 West 13th Street,
Dubuque, Iowa at 52001-4864 by . The Arts and Cultural Affairs Advisory
Commission will review funding requests and forward their recommendations to the City Council.
SELECTION CRITERIA
1. Funding shall provide general organizational support to Dubuque Arts and Culture
organizations whose programs/services benefit Dubuque residents.
2. Support will be provided to organizations that have:
a. demonstrated artistic excellence and leadership
b. demonstrated public benefit
c. demonstrated management abilities (financial position or condition, fiscal responsibility,
and management.)
3. Impact of organization on broader Dubuque Community
FINAL REPORT:
The Applicant must complete and return a Final Report Form. Retain all financial records,
reporting documents, and all other records pertinent to the City of Dubuque grant program for a
period of three calendar years beyond the contract. Audited financial statements shall be
submitted to the City of Dubuque.
FOR ADDITIONAL INFORMATION:
Contact: Jerelyn O'Connor
City Manager's Office
50 W. 13th Street
Dubuque, IA 52001
563/589/4326 or ioconnor@citvofdubuque.org
City of Dubuque Iowa
ARTS AND CULTURE FUNDING PROGRAM FOR OPERATING SUPPORT
Cover Page
Contact Information:
1. Name of Applicant: For office use only:
Date received
2. Name of Executive Director or Chairperson:
Phone: E-mail:
2a. Mailing address
5. Check list: Please submit all required items.
Funding Request signature
Attachments -
1. Applicant's Articles of Incorporation.
2. Evidence of 501 ( c ) (3) status
3. List of Board of Directors
4. List of staff
5. Financial statements (or audit) from previous two years
6. Current operating budget (use attached form)
7. Organization's long range plan, if available
8. Narrative addressing how your organization meets the selection criteria.
Selection criteria are listed on Page one.
Please limit narrative to 2-3 pages.
ASSURANCES
I hereby certify that, to the best of my knowledge, all of the information contained in this funding
request is true and correct. I understand that the City of Dubuque reserves the right to request
modifications of this request during the process of contract negotiation, and, as finally approved
by City of Dubuque, the Application shall serve as the work plan of the organization or individual
and shall become part of the Contract with the City of Dubuque.
The Applicant certifies:
Agreement to submit further documents as required by the City of Dubuque to determine project
and organization eligibility; and
Agreement to submit a Final Report; and;
Agreement to maintain any other specific records, as may be determined necessary by the City
of Dubuque, to the overall evaluation of the funding award; and
Agreement to comply with all federal, state and local regulations governing the funding award,
and
Agreement that no costs incurred for the program prior to authorization by the City of Dubuque
shall be reimbursable and that any funds not spent during the contract period will be forfeited.
Signature - Certifying Representative Date
Printed Name Title
ASSURANCES:
The Executive Director or Chairperson or other person certified to sign on behalf of the
organization must sign this page. The assurances outline the City of Dubuque's expectations of
the organization, and have the effect of an agreement. This signed statement will become part of
the agreement with the City of Dubuque. Please insure that an authorized person signs this
Page. Unsigned applications cannot be accepted.
ORGANIZATION PROFILE I Operating Budget
Name of Organization:
Organization operates on a
o Calendar year 0 Fiscal Year
Year (mm/dd/yy) begins:
ends:
The information listed was obtained from:D IRS form 990,0 IRS Form 990-EZ
1. From Ticket sales and admissions $ $ $
2. From Government Grants $ $ $
3. From Program Services (e.g. workshop fees) $ $ $
4. From Investments (Do not include endowment revenue listed in #5) $ $ $
5. From Endowments of the Organization $ $ $
6. From Contributions $ $ $
7. Other Revenue $ $ $
8. TOTAL REVENUE: $ $ $
$
$
$
$
$
$
$
$
$
$
$
9. For Program Services $
10. For Administration $
11. Other $
12. TOTAL EXPENSES: $