1 17 12 City Council AgendaROLL CALL ORDER FOR MEETING OF 1/17/2012
Buol, Connors, Jones, Lynch, Resmck, Sutton, Brag
CITY OF DUBUQUE,IOWA
CITY COUNCIL MEETING
Historic Federal Building
350 W. fith Street, Dubuque, Iowa
January 17, 2012
REGULAR SESSION
WORK SESSION
5c30 PM - Council Bluffs 2011 Flood Fighting Activities
The Regular Session will begin at 6 30 PM
Counal Bluffs 2011 Flood Fight -MW Memo, Staff Memo Presentation
PLEDGE OF ALLEGIANCE
INVOCATION
Moment of Silence
CONSENT ITEMS
The consent agenda items are considered to be routine and non - controversial and all consent itemswill be normally voted upon in a single
motion without any separate discussion on a particular item If youwould liketo discuss one of the Consent Items, please go to the microphone
and be recognized by the Mayor and state the itemyou would like removedfromthe Consent Agenda for separate discussion and
consideration
1 Minutes and Reports Submitted
City Council Proceedings of 1/3/12, Environmental Stewardship Advisory Commission of 12/6111 and 1/6/12, Safe Community
Advisory Committee of 12/14/11, Transit Advisory Board of 12/5111, Zoning Advisory Commission of 1/4, Proofs of Publication of City
Council Proceeding of 12/19/11 and List of Claims and Summary of Revenuesfor Month Ending 11/30111
Suggested Disposition Receive and File
City Council Minutes Environmental Steverdship Minutes 12/6 Environmental Steverdship Minutes 1/3 Safe Community Minutes Tranrt
Board Minutes Zoning Advisory Minutes 1/4 Proof - Council Proceedings 12/19/11 Proof - List of Claims 11130/11
2 Disposition of Claims and Suds
City Attorney athising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa
CommunaiesAssurance Pool Daniel Davis for vehicle damage, Jeffrey Glen Holt for personal injury/property damage, Diane Streif for
vehicle damage
Suggested Disposition Receive and Fite; Concur
!CAP Cleans,
3 Community Development Advisory Commission
Commissioner Hillary Stubben submitting her resignation from the Community Development Advisory Commission
Suggested Disposition Receive and File; Accept Resignation
Stubben Resignation Letter
4 Change in Position Title/Duties
City Manager recommending approval to eliminate one Maintenanceworker position and create one Assistant Horticulturist position in
the Leisure Services Department
Suggested Disposition Receive and File; Approve
Change in Portion Title,Duties -MW Memo Staff Memo, Leisure Services Memo
5 Final PIA - Giese Subdivision
Zoning Advisory Commission recommending approval of the Final Plat for Giese Subdivision (2225 Kerper Blvd) as requested by IIW,
P C 1 CRDS Development subject to waiving the lot frontage requirement for Lot 1
RESOLUTION Approving the Final Plat for Giese Subdivision in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
ZAC letter to council applicant materials Staff materials, Resolution
6. Gro1000 Garden and Green Space Grant Application
City Manager recommending approval to submit a Gro1000 Garden and Green Space grant application in the amount of $25,000
(cash and in -kind) The funds will be used to purchase a greenhouse that would extend both ends of the growing season for the
Mission garden
Suggested Disposition: Receive and File; Approve
Gro1000 Grant -MVM Memo Staff Memo , Gro1000 grant application, Mayor It of support,
7. Pump Room Roof Replacement - Project Acceptance
City Manager is recommending acceptance of the construction contract for the Pump Roof Roof Replacement Project, as completed
by Jim Giese Commercial Roofing, in the final contract amount of $92,193
RESOLUTION Accepting the Pump Room Roof Replacement Project and authorizing the payment of the contract amount to the
contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
Pump Room Roof -MVM Memo, Staff Memo , Accepting Protect and Authonzmq Payment, Certificate of Completion, Preliminary Approval,
Approval, Awarding Public Improvement Contract,
8. Signed Contracts
A) Tournament cart rental agreement with Harris Golf Carts for 2012, B) Stand Associates Agreement Amendment 1 for Water
Pollution Control Plant Project Cogeneration Facilities
Suggested Disposition: Receive and File
Harns Golf Carts Agreement Strand Associates - WPCP Amendment),
9. PEG Capital Grant Expenditure Request
City Manager recommending approval of the Cable TV Tele - Programming Commission recommendations for funding from the Public,
Educational, and Government (PEG) Capital Grant for Access Equipment and Facilities in the amount of $11,000 for Loras College for
a Carousel bulletin board graphics system and $12,500 for the City of Dubuque to replace the audience TV bulletin board computer
Suggested Disposition: Receive and File; Approve
PEG Capital Expenditure -MVM Memo, Staff Memo , Loras College Grant Application, City of Dubuque Grant Application,
10. Smarter Travel Recruitment Plan and Budget
City Manager recommending approval of funding for a plan to recruit 1,000 volunteers for the Smarter Travel Pilot Project
Suggested Disposition: Receive and File; Approve
Smarter Travel Recruitment Budget -MVM Memo, Staff Memo , Recruitment Plan & Budget
11. Baskets for Bee Branch and Historic Millwork District and Annual Flowers in Washington Street Dividers
City Manager recommending allocating resources so that the baskets and planters to be used in the lower Bee Branch and Historic
Millwork District can start this spring, instead of waiting until 2013
Suggested Disposition: Receive and File; Approve
Baskets for Bee Branch -MVM Memo Staff Memo
12. Alcohol License Applications and Renewals
City Manager recommending approval of annual liquor, beer, and wine licenses as submitted
RESOLUTION Approving the issuance of a Class "C" Beer /Liquor License to Hy -Vee C -Store #1 + (Sunday Sale), The Lounge +
(Sunday Sale), Taiko Japanese Restaurant + (Sunday Sale), and Mario's Italian Restaurant
RESOLUTION Approving the issuance of a Class "B" Beer Permit to Hy -Vee C -Store #1 + (Sunday Sale), Pizza Hut # 4691 + (Sunday
Sale), and Pizza Hut # 4690 + (Sunday Sale)
Suggested Disposition: Receive and File; Adopt Resolution(s)
Liquor License Renewals -MVM Memo, License Renewal Memo, Beer Resolution, Liquor Resolution,
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1. Caradco Landlord, LLC and Warehouse Development, LLC - Grant of Easement
City Manager recommending recommends that a public hearing be set for February 6, 2012 to consider granting an easement across
Washington Street to accommodate private service lines for fiber, television, power, telephone, cable, and future needs for the
Caradco Landlord, LLC & Warehouse Development, LLC property, which is in process of renovation at 900 Jackson Street
RESOLUTION of Intent to Dispose of City interest by Grant of Easement for private utility to Caradco Landlord, LLC & Warehouse
Development, LLC of Dubuque for an underlying portion of Washington Street
Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing 2/6112
Caradco Grant of Easement -MVM Memo, Caradco Grant of Easement- Staff Memo Caradco Grant of Easement - Resolution, Caradco
Easement - Exhibit,
2. Annual Action Plan - Fiscal Year 2013
City Manager recommending the FY 2013 Annual Action Plan be included in the City budget and a public hearing be scheduled with
the Housing and Community Development Department budget work session on February 29th
RESOLUTION Setting a public hearing on the Fiscal Year 2013 (Program Year 2012) Community Development Block Grant (CDBG)
Annual Action Plan
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing 2/29/12
FY13 Annual Action Plan -MVM Memo, FY2013 Annual Action Plan Public Heannq FY 2013 Annual Plan Council Public Hearing Resolution
FY 2013 Annual Plan Council
BOARDS /COMMISSIONS
Applicants are invited to address the City Council regarding their desire to serve on the following Boards /Commissions, applicant
appointments will be made at the next City Council meeting.
Comm unity Development Advisory Com mission
One 3 -year term through February 15, 2015 (expiring at -large term of Wainwright)
Applicant
Thomas Wainwright, 1788 Lori Street (At- Large)
Appointments to the following Boards and Comm issions:
Sister City Relationships Advisory Commission
3 three -year terms through February 1, 2015 (expiring terms of Jochum, Mcl ntee, and McNamara)
Applicants
Jeffrey Jochum, 3750 Aerostar Drive
Phyllis Lee, 720 South Grandview Avenue - Additional Applicant
Patrick McNamara, 1041 Shady Oaks Drive
Boards Overview Sheet, Boards Latest Listing, Community Development Applications, Sister City Applications,
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and
state your name and address when the item you wish to speak to is being considered.
SUSPEND THE RULES
1. Request to Amend Planned Unit Development - Asbury Plaza (Tabled from December 19, 2011)
Proof of publication on notice of public hearing to consider a request by O'Connor & Thomas, P C , Asbury Dubuque, LC, and
Richardson Investments, LLC to amend the Asbury Plaza Planned Unit Development to allow for a right -in /right -out access to the
Northwest Arterial and to amend the list of permitted uses, height and sign regulations and the Zoning Advisory Commission
recommending approval
City Manager recommending additional amendments to the Asbury Plaza Planned Unit Development
Correspondence from O'Connor & Thomas on behalf of the developer requesting the item be tabled to March 5, 2012
ORDINANCE
As recommended by the Zoning Advisory Commission OR as recommended by the City Manager
Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code by rescinding Ordinances 4 -96, 44 -99, 97-
02, 41 -03, 51 -05 and 65 -06, which established regulations for Asbury Plaza, a planned unit development with a Planned Commercial
Designation, located at the northwest corner of Highway 32 and Asbury Road and now being amended to allow vehicle sales and
vehicle service or repair as permitted uses and amend regulations for signage and building height
Suggested Disposition: Suggested Disposition: Remove from Table; Table to March 5 2012; or Receive and File; Conduct
Public Hearing, Motion B, Motion A
Asbury Plaza PUD-MVM Memo Request to Table Correspondence, Map Asbury Plaza Public Easements MVM PUD Ordinance Amendment,
Request to Table- Letter ZAC letter to council application form attorney letter, vicinity map, renderings conceptual plans, staff memo, aerial
views, City Code, Traffic Study , ordinance, Proof of Publication 12 19 11, Proof of Publication 1 17 11, Suggested Motion,
2. Request to Rezone - 3150 Asbury Road
Proof of publication on notice of public hearing to consider a request from Julie Cheung and Alex Fursoy to rezone property from R -1
Single - Family Residential District to OC Office Commercial District and the Zoning Advisory Commission recommending denial
Citizen correspondence from John Donahue in opposition to the proposed rezoning
ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, by Reclassifying Hereinafter
Described Property Located at the Northwest Corner of Asbury Road and Evergreen Drive from R -1 Single - Family Residential District
to OC Office Commercial District
Suggested Disposition: Receive and File; Concur with Denial; or Motion B, Motion A (Super Majority)
ZAC letter to council Applicant materials, Staff materials, Ordinance, Public Input Donahue Letter Suggested Motion
3. Text Amendment - Complete Streets Policy
Proof of publication on notice of public hearing to consider a request by the City of Dubuque to consider a Text Amendment to Section
16- 11 -15(k) Streets of the Unified Development Code to incorporate a Complete Streets Policy
ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, by Amending Article 11 Land
Subdivision to add Complete Streets Policy Language
Suggested Disposition: Receive and File; Motion B; Motion A
ZAC letter to council , Staff materials, Ordinance, Suggested Motion,
4. Historic Millwork District- Planned Unit Development
Proof of publication on notice of public hearing to consider a request by the City of Dubuque to amend the Historic Millwork District
Planned Unit Development (PUD) Conceptual Development Plan to allow for an Intermodal Center and an 80 -space surface parking
lot and the Zoning Advisory Commission recommending approval
ORDINANCE Amending Title 16, the Unified Development Code of the City of Dubuque Code of Ordinances by rescinding Ordinance
20 -10 which established regulations for a PUD Planned Unit Development District with a Planned Commercial Designation for the
Historic Millwork District PUD and now being amended to allow for the Intermodal Center and an 80 -space surface parking lot
Suggested Disposition: Receive and File; Motion B; Motion A
ZAC letter to council , Staff materials Ordinance, Suggested Motion
REINSTATE THE RULES
This action limits discussion to the City Council.
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not allowed except as authorized by
the Mayor.
1. General Obligation Urban Renewal Bonds Series 2012A and General Obligation Bonds Series 2012B
City Manager recommending advertisement for the sale of the $4,380,000 General Obligation Urban Renewal Bonds, Series 2012A
and $7,495,000 General Obligation Bonds, Series 2012B and approval of the electronic bidding procedures
RESOLUTION Directing the advertisement for sale of $4,380,000 General Obligation Urban Renewal Bonds Series 2012A and
$7,495,000 General Obligation Bonds Series 2012B, approving electronic bidding procedures, and authorizing distribution of a
Preliminary Official Statement
Suggested Disposition: Receive and File; Adopt Resolution(s)
2012 Series A & B GO Bonds Advertisement For Sale, Direct Advertisement of Sale of Bonds, 2012 Senes A & B GO Bonds Advertisement
Noth Letter, 2012 A &B Resoultion Direct Sale GO Bonds, 2012 AB Preliminary Statement,
2. 2011 National Electrical Code
City Manager recommending adoption of the 2011 edition of the National Electrical Code, which will keep the City of Dubuque's
electrical ordinance consistent with the State of Iowa's requirements
ORDINANCE Amending City of Dubuque Code of Ordinances Title 14 Building and Development, Chapter 1 Building Codes, Article D
Electrical Code by Regulating the Approved Applications and Use of NM Cable
Suggested Disposition: Receive and File; Motion B; Motion A
2011 NEC MVM Memo Staff Memo 2011 NEC Ordinance, Suggested Motion
3. Purina Drive Weigh Scale House Building Project Award
City Manager recommending award of the contract to the low bidder, Stumpf Construction, in the amount of $156,698 80
RESOLUTION Awarding the public improvement contract for the Purina Drive Weigh Scale House Building Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Punna Drive Weigh Scale House -MVM Memo, Staff Memo Award Resolution Bid Tabulation Scale House Project Docs 1 -3 -2012, Scale
House Protect Docs 12 -5 -2011,
4. Convention and Visitors Bureau - Request for Work Session
Convention and Visitors Bureau Executive Director Keith Rahe requesting that the annual Conventional and Visitors Bureau work
session for Fiscal Year 2013 be set for 5 30 p m on February 6, 2012
Suggested Disposition: Receive and File; Council
CVB Work Session Request,
5. Fiscal Year 2013 Budget and Fiscal Policy Guidelines
City Manager recommending adoption of the Fiscal Year 2013 Budget Policy Guidelines The guidelines reflect City Council direction
given as part of the August 24 and 25, 2011, goal setting sessions
Suggested Disposition: Receive and File; Approve
Budget and Fiscal Policy Guidelines -MVM Memo, Budget and Fiscal Policy Guidelines for Fiscal Year 2013 - Staff memo Budget and Fiscal
Policy Guidelines for Fiscal Year 2013,
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an
agenda item Please take your place at the microphone and state your name and address clearly Proceed with your comments, however, no
formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law