Annual Action Plan Fiscal Year 2013Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2013 Annual Action Plan Public Hearing
DATE: January 5, 2012
Dubuque
knerd
All-America City
hill!
2007
The FY 2013 Annual Action Plan provides for use of Community Development Block
Grant (CDBG) funds for the anticipated entitlement of $1,126,998, with anticipated
revenues of $322,075 in program income and $7,297 in ED Revolving Loan Fund, for a
total of $1,456,370. A public hearing by the City Council must be held following a 30-
day public comment period.
Housing and Community Development Director David Harris is recommending the
FY 2013 Annual Action Plan be included in the City budget and a public hearing be
scheduled with the Housing and Community Development Department budget work
session on February 29th
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Departmetn Director
THE CITY OF
Masterpiece on the Mississippi
To: Michael Van Milligen, City Manager
From: David Harris, Housing and Community Development Department
Subject: FY 2013 Annual Action Plan Public Hearing
Date: January 4, 2012
Dubuque
katiti
All-America City
hill!
2007
INTRODUCTION
The Community Development Advisory Commission is submitting the attached Fiscal
Year 2013 Annual Action Plan for inclusion in the annual City budget. The Commission
reviewed and approved the Plan at a public hearing on December 14, 2011.
DISCUSSION
The attached FY 2013 Annual Action Plan provides for use of Community Development
Block Grant (CDBG) funds for the anticipated entitlement of $1,126,998, with
anticipated revenues of $322,075 in program income and $7,297 in the ED Revolving
Loan Fund, for a total of $1,456,370. The City was notified by HUD a few days prior to
the Commission's public hearing that the CDBG entitlement is proposed to be
$931,240, a 17.37% reduction in anticipated funding for FY13.
Staff informed the Commission of the funding reduction at the public hearing on
December 14 and noted that a revised Plan will be presented to the Commission in
January. Due to the need for the Plan to be included in the FY13 Council budget
documents, the Commission approved the FY 2013 Annual Action Plan as initially
presented. There were no public comments received.
Due to the timing for the City budget process and the need for Commission review of a
revised Plan, it is proposed that the Council set a public hearing for February 29th on
both the FY13 Annual Plan adopted by the Community Development Commission in
December and a subsequently revised, staff recommended Plan reflecting the reduced
FY 2013 CDBG funding allocation, to be reviewed by the Commission at a public
hearing to be held on February 15th. The City Council public hearing would be on the
Page 1 of 2
same day as the Housing and Community Development Department budget hearing.
On January 11, the Community Development Advisory Commission will review the staff
recommended revised FY2013 Annual Plan, and will be asked to set a public hearing
for February 15th. A thirty day public comment period is required prior to this meeting.
The Commission's recommendation will then be forwarded to the City Council for the
Council's February 29th public hearing. Final approval of the FY2013 Annual Plan will
occur with the City budget on March 8.
RECOMMENDED ACTION
I recommend that the attached FY 2013 Annual Action Plans be included in the City
budget and a public hearing be scheduled with the Housing and Community
Development Department budget work session on February 29th.
Prepared by Aggie Tauke, Community Development Specialist
Cc: Jenny Larson, Budget Services Manager
F \ USERS\ATAUKE\CDBG\AnnualPlan \FY 13 \FY13 Plan Council Pub Hrg mvm memo doc
Page 2 of 2
RESOLUTION NO. 18 -2012
A RESOLUTION SETTING A PUBLIC HEARING ON THE FISCAL YEAR 2013
(PROGRAM YEAR 2012) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ANNUAL ACTION PLAN.
Whereas, the City of Dubuque Community Development Advisory Commission has,
through a series of public meetings and hearings, approved a Fiscal Year 2013
(Program Year 2012) Community Development Block Grant Annual Action Plan
addressing both housing and non - housing needs in the community; and
Whereas, the City was notified by HUD that the FY 2013 CDBG entitlement is
proposed to be reduced to $931,240, therefore requiring additional review by the
Community Development Advisory Commission, and
Whereas, due to the timing for the City budget process and the need for
Commission review of a revised Plan, a public hearing is required on both the FY
2013 Annual Plan adopted by the Commission and a revised Plan reflecting the
reduced CDBG funding allocation, and
Whereas, copies of the draft Fiscal Year 2013 (Program Year 2012) CDBG Annual
Action Plans will be available for public comment for 30 days prior to City Council
action; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City Council will meet in the Historic Federal Building, Council
Chambers, 2nd Floor, 350 West 6th Street, Dubuque, Iowa at 6:30 p.m. on February
29, 2012 for the purpose of holding a public hearing and taking action on the Fiscal
Year 2013 (Program Year 2012) Community Development Block Grant Annual
Action Plan.
Section 2. That the City Clerk be and he is hereby authorized and directed to
publish a notice of such public hearing and the City Council's intent to review and
take action on the Fiscal Year 2013 (Program Year 2012) Community Development
Block Grant Annual Plan.
Passed, approved and adopted this 17th day of J
Attest:
Kevin F rnstahl, City Clerk
F: \USERS\ATAUKE \CDBGWnnualPlan \FY 13 \Council Pub Hrg Res.doc
Ric War nes, Mayor Pro -Tem
Masterpiece on the Mississippi
Dubuque
AI-America City
1111 1
2007
FY 2013 ANNUAL PLAN
FOR USE OF PROGRAM YEAR 2012
COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS
Exhibit A
PREPARED BY THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
Exhibit A
FY 2013 CDBG ANNUAL ACTION PLAN
PROJECTED SOURCES
Estimated Entitlement
Program Income
ED Revolving Loan Func
Total Sources
FY 2013
Revised FY
2013
1,126,998
931,240
322,075
322,075
7,297
7,297
1,456,370
1,260,612
Housing Development Programs:
CDAC
FY 2013
Revised FY
2013
First Time Homebuyer Prograrr
70,000
46,900
Homeowner Rehab Program
225,000
157,450
Housing Administratior
68,091
68,472
Housing Code Enforcement
169,198
170,060
Housing Rehabilitation Services and StaV
320,062
320,814
Lead Hazard Control Program
60,000
60,000
Purchase /Rehab /Resale DREAMS
10,000
-
Rental Unit Rehabilitatior
42,067
28,185
Housing Totals
964,418
851,881
Economic Development Programs:
Commercial /Industrial Building Rehab Loans & Revolving Loan Furd
-
-
E D Financial Assistance Program & Revolving Loan Fun
1 -
-
Economic Development Totals
-
-
Neighborhood and Community Development Programs
Accessible Curb Ramps
20,000
13,400
Child Care Resource /Referral - Project Concerr
7,570
6,624
Dubuque Dispute Resolution Conte-
832
728
Information & Referral - Project Concerr
21,483
18,798
Neighborhood Development Services and Staff
93,140
75,057
Neighborhood Infrastructure Improvement.o
20,000
13,400
Neighborhood Recreation Prograrr
127,228
111,324
Neighborhood Support Grant
16,640
14,560
Opening Doors
8,320
7,280
Senior Center
20,800
18,200
Washington Tool Library
12,896
11,284
Zoning Inspection /Enforcemen
13,000
8,710
Neighborhood & Comm. Develop. Totals
361,909
299,365
Planning and Administratior
CDBG Admin Services and Staff
108,023
108,593
Finance
5,018
-
City Planning
17,002
-
Planning and Administration Totals
130,043
108,593
Contingency
773
TOTAL CDBG
1,456,370
1,260,612
F \USERS\ATAUKE \CDBG\AnnualPlan\FY 13\[FY2013 Annual Plan Public Hearing Council Jan xlsx]Council ub Hrg Notice Jan
CITY OF DUBUQUE, IOWA
FY 2013 ANNUAL ACTION PLAN
FOR THE USE OF PROGRAM YEAR 2012
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
The City of Dubuque distinguishes between four different but complementary areas of
program development in its overall CDBG program: Housing Development, Economic
Development, Neighborhood and Community Development and Planning &
Administration. The following description of activities summarizes the projects to be
completed in the FY 2013 Annual Action Plan with the use of CDBG funds:
HOUSING DEVELOPMENT PROGRAMS
First Time Home Buyer Program $70,000(CDAC) $46,900 (Revised)
This program provides for loans to assist low and moderate income families to purchase their first homes
These funds are used to cover the "entry costs" of homeownership — down payments and closing costs
National Objective:
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
Low and Moderate Income Housing
Citywide
5 Households
High
Decent Housing /Affordability (DH2)
(Revised 3 Households)
Homeowner Rehabilitation $225,000(CDAC) $157,450(Revised)
1) Operation: Upkeep (5 Housing Units) (Revised- 4 Housing Units)
Grant or deferred payment loan for minor exterior repairs to income - eligible homeowners
2) Residential Rehabilitation Loan Program (15 Housing Units)) (Revised- 4 Housing Units)
An on -going program to provide low- interest loans to qualified low and moderate - income homeowners for
the rehabilitation of substandard housing units
National Objective:
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
Low and Moderate Income Housing
Citywide
See above
High
Decent Housing /Affordability (DH2)
Housing Planning /Administration Services and Staff $68,091 (CDAC) $68,472(Revised)
On -going staff support for general housing planning activities, including Consolidated Plan, and
department administration
Priority High
Objective /Outcome:
Housing Code Enforcement
Intensive inspection program of rental units within low
safe and sanitary housing
National Objective:
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
Decent Housing /Accessibility (DH1)
$169,198(CDAC) $170,060(Revised)
and moderate - income neighborhoods to ensure
Low and Moderate Income Benefit
Low/Moderate Income Areas
400 Housing units
High
Decent Housing /Affordability (DH2)
2
Housing Rehabilitation Services and Staff $320,062(CDAC) S320,814 (Revised)
On -going staff support, including program management, technical assistance, loan packaging
and inspection, for the City's rehabilitation loan program.
Priority: High
Objective /Outcome: Decent Housing /Accessibility (DH1)
Lead Hazard Control Program $60,000(CDAC) $60,000(Revised)
Provides activities to support efforts to combat lead paint hazards in housing, including assessment and
abatement with forgivable loans of up to $12,000 to low /moderate income residents
National Objective: Low and Moderate Income Housing
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
Low /Moderate Income Areas
4 Housing units
High
Decent Housing /Accessibility (DH1)
Purchase/Rehabilitation /Resale $10,000(CDAC) SO (Revised)
This program provides funding to address the redevelopment of derelict properties Properties acquired
are resold to low /mod income homebuyers or to landlords who will provide affordable rents
National Objective: Low and Moderate Income Housing
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
Citywide
1 Housing unit
High
Decent Housing /Accessibility (DH1)
(Revised- ll Housing Umts)
Rental Unit Rehabilitation $42,067(CDAC) $28,185(Revised)
1) Emergency Code Enforcement Loan Program
This program provides for loans to correct code deficiencies and, in particular, emergency or
health and safety corrections, for rental properties The program aims at preventing the
displacement of economically disadvantaged tenants as a result of code enforcement actions
2) Moderate Income Rental Rehab Loan Program
This program provides loans to rehabilitate rental units throughout the community and is not
tied to the Section 8 rental assistance program The program is intended for renters at the 50-80
° 0 of median income and loans are made fully amortizing with no deferred payment periods
3) Accessibility Rehab
This program provides forgivable loans to disabled tenants to make rental units accessible to the
physically disabled
4) Single Room Occupancy Rehab
This loan program targets the rehabilitation of single room occupancy units
National Objective:
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
Total Housing Programs
Low and Moderate Income Housing
Citywide
3 Housing units (Revised- 1 Housing Umts)
High
Decent Housing /Affordability (DH_')
(CDAC)
$964,418
(Revised)
$851,881
3
ECONOM\IIC DEVELOPMENT PROGRAM
Commercial/Industrial Building Rehab Loan Program and Revolving Loan $0
This program provides low interest and forgivable loans /grants for rehabilitation of commercial and
industrial buildings in the City's older neighborhoods and downtown Rehabilitation assistance is limited
to improvements to the exterior of the building and to the correction of code violations On -going
revolving loan fund established
National Objective: Removal of Slum and Blight
Location: Slum and Blight Area
Priority: High
Objective /Outcome: Suitable Living Environment /Sustamability (SL3)
Economic Development Financial Assistance Program and Revolving Loan $0
This program provides both large and small businesses with attractive low- interest and forgivable loan
packages or grants to support local economic development efforts, including projects to create or retain
fobs, enhance the tax base and strengthen the local economy To the greatest extent possible, these
investment capital funds are used to benefit low and moderate income citizens, address slum and blight
problems, leverage additional funding from state, federal and private sources and to assist in the retention
and expansion of existing local businesses On -going revolving loan fund established
National Objective: Low and Moderate Income Jobs
Location:
Priority:
Objective /Outcome:
Citywide
High
Economic Opportunity /Sustamability (E03)
Total Economic Development Programs $0
NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS
Accessible Curb Ramps
Replace curbs at intersections throughout the
accessible to persons with disabilities
National Objective:
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
Child Care Resource and Referral
This purchase of services project provides
childcare and to providers
National Objective:
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
$20,000 (CDAC) $13,400(Revised)
City with accessible ramps to make public sidewalks
Low and Moderate Income Benefit
Citywide
1 5Accessible ramps (Revised 4 ramps)
High
Suitable Living Environment /Sustamability (SL3)
$ 7,570(CDAC) $6,624 (Revised)
childcare information and assistance to both those needing
Low and Moderate Income Benefit
Citywide
600 People
High
Suitable Living Environment/Accessibility (SL1)
Dubuque Dispute Resolution Center $832(CDAC) $728(Revised)
Training of volunteers, marketing and promotion for the Dubuque Dispute Resolution Center, which
offers mediation of disputes between neighbors, including race - related disputes
National Objective: Low and Moderate Income Benefit
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
City Wide
6 People (Revised 4 people)
High
Suitable Living Environment/Accessibility (SL1)
4
Information & Referral Services $21,483(CDAC) $18,798(Revised)
The purchase of services from Project Concem for a twenty -four hour information network for community
residents and a resource /counseling center for community services
National Objective: Low and Moderate Income Benefit
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
Citywide
3000 People
High
Suitable Living Environment/Accessibility (SL1)
Neighborhood Development Services & Staff $93,140(CDAC) $75,057(Revised)
The Neighborhood Development Specialist coordinates the City's neighborhood Development programs
and provides technical assistance to organizations and residents to improve Dubuque's neighborhoods
Priority: High
Objective /Outcome: Suitable Living Environment/Accessibility (SL1)
Neighborhood Infrastructure Improvements $20,000(CDAC) $13,400 (Revised)
1) Neighborhood Street Overlays
Provides for pavement overlays in income eligible neighborhoods
2) Neighborhood Sidewalk Program
Grant program to income eligible homeowners, on a case -by -case basis, to pay a maximum of 75°0
of the cost to repair public sidewalks in front of their home Grant amount varies based on
percentage of area median income
3) Neighborhood Step/Wall Repair
An on -going program to renovate or remove steps and walls that are public safety problems
In low- income areas
National Objective:
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
Low and Moderate Income Benefit
Low /Moderate Income Areas
15 public facilities (Revised 10)
High
Suitable Living Environment /Sustamability (SL3)
Neighborhood Recreation Programs $127,228(CDAC) $111,324(Revised)
An enhanced recreation program is offered in the City's older low and moderate -income neighborhoods to
meet the needs of at -risk youth promote self- esteem and build community Activities include expanded
after- school programs, open gym, basketball league, music lessons, playtime for tots, scholarships, swim
passes, summer day camp and other recreational programs
National Objective: Low and Moderate Income Benefit
Location: Low /Moderate Income Areas
Proposed Accomplishments: 24UO People
Priority: High
Objective /Outcome: Suitable Living Environment/Accessibility (SL1)
Neighborhood Support Grants $16,640(CDAC) $14,560(Revised)
This grant program provides resources for organized neighborhoods in low /mod income areas to
encourage self- initiated revitalization efforts including physical improvements, clean -ups, communication
efforts or other special projects
National Objective: Low and Moderate Income Benefit
Location: Low /Moderate Income Areas
Proposed Accomplishments: 2(1(1( ) People
Priority: High
Objective /Outcome: Suitable Living Environment /Sustamability (SL3)
Opening Doors
Program providing emergency and transitional
Teresa Shelter and Iv1ana House
National Objective:
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
$8,320(CDAC) $7,280(Revised)
housing to women, alone or with children at two sites,
Low and Moderate Income Benefit
Citywide
225People
High
Decent Housing /Accessibility (DH1)
Senior Center $20,800(CDAC) $18,200(Revised)
Education and recreation services provided to elderly citizens at the Hills & Dales Lifetime Center
National Objective: Low and Moderate Income Benefit
Location:
Proposed Accomplishments:
Priority:
Objective /Outcome:
Citywide
6(1(1 People
High
Suitable Living Environment/Accessibility (SL1)
Washington Tool Library $12,896(CDAC) $11,284(Revised)
An on -going free tool loan program operated by the Washington Neighborhood Tool Library,
a non - profit organization staffed by volunteers Funds are used to buy and repair tools and operating
costs Income eligible residents borrow tools at no charge for home repairs and improvements
National Objective: Low and Iv1oderate Income Benefit
Location: City Wide
Proposed Accomplishments: 5(1(1 People
Priority: High
Objective /Outcome: Suitable Living Environment/Accessibility (SL1)
Zoning Inspection /Enforcement $13,000(CDAC) $8,710(Revised)
This project provides funding for mspection/enforcement staff services to low /mod income areas for
zoning ordinance infractions and to provide support for neighborhood clean up efforts
National Objective: Low and Moderate Income Benefit
Location:
Proposed Accomplishments:
Objective/Outcom e:
Low /Moderate Income Areas
80 Housing Umts (Revised 45 Units)
Decent Housing/Sustamability (DH3)
Total Neighborhood and
Community Development Programs (CDAC)
$361,909
PLANNING AND ADM\IINISTRATION
(Revised)
$299,365
CDBG Administration Services and Staff $108,023(CDAC) $108,593(Revised)
Staff support for general management Oversight and coordination of the Community Development Block
Grant program, assures compliance with federal regulations and reporting requirements
Priority: High
Objective /Outcome: Suitable Living Environment/ Sustamability (SL3)
Finance Services and Staff $5,018(CDAC) $0 (Revised)
Additional financial reporting support and loan portfolio management is provided to the CDBG program
from the City's Finance Department
Priority: High
Objective /Outcome: Suitable Living Environment/ Sustamability (SL3)
6
City Planning $17,002(CDAC) $0(Revised)
On -going staff supports to assist in the formulation and implementation of policies, plans and programs
for guiding the physical, economic and social development, redevelopment and conservation of the
community and its resources
Priority: High
Objective /Outcome: Suitable Living Environment/ Sustamability (SL3)
Total Planning and Administration
CONTINGENCY
(CDAC) (Revised)
$130,043 $108,593
$2,236 $773
Grand Total CDBG Commitment $1,456,370 $1,260,612
F \ USERS\ATAUKE\CDBG\AnnualPlan\FY 13\FY13 HUD Action Plan doc
7