1 17 12 Clerk's Skeleton Notes and Meeting CallRECEIVED
CITY OF DUBUQUE, IOWA
PUBLIC NOTICE OF MEETING 12 JAN 13 AN 9: 36
Government Body: City Council
Date: Tuesday, January 17, 2012
Time: 5:30 PM - Work Session
6:30 PM - Regular Session
City VilerK's uITIce
Dubuque, IA
Place of Meeting: Historic Federal Building, 350 W. 6th Street
NOTICE IS HEREBY GIVEN that the above identified governmental body will meet at
the time, date and place as set forth above.
The TENTATIVE AGENDA for the meeting is as follows:
5:30 PM:
6:30 PM:
Work Session — Council Bluff Flood Fighting Activities
Please See Attached Agenda
This notice is given pursuant to Chapter 21, Code of Iowa, and applicable local
regulations of the City of Dubuque, Iowa and /or governmental body holding the
meeting.
/s /Kevin S. Firnstahl, City Clerk
Any visual or hearing impaired persons needing special assistance or persons with
special accessibility needs should contact the city clerk's office at (563) 589 -4120 or
TTY (563) 690 -6678 at least 48 hours prior to the meeting.
TO: KEVIN S FIRNSTAHL, CITY CLERK
YOU ARE HERBY DIRECTED TO CALL THE REGULAR SESSION OF THE CITY
COUNCIL TO BE HELD ON TUESDAY, JANUARY 17, 2012, AT 6:30 PM, IN THE
HISTORIC FEDERAL BUILDING TO ACT UPON SUCH BUSINESS THAT MAY
PROPERLY COME BEFORE THE COUNCIL.
CONSENT ITEMS: PAGES 1 -3
RIC W. JON
AYOR PRO -TEM
TO: KEVIN S FIRNSTAHL, CITY CLERK
YOU ARE HERBY DIRECTED TO CALL THE SPECIAL SESSION OF THE CITY
COUNCIL TO BE HELD ON TUESDAY, JANUARY 17, 2012, AT 5:30 PM, IN THE
HISTORIC FEDERAL BUILDING TO CONDUCT A WORK SESSION ON THE FLOOD
FIGHTING ACTIVITIES OF THE CITY OF COUNCIL BLUFFS.
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
The Dubuque City Council met in special session at 6:30 p.m. on January 17, 2012 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Pro -Tern Jop s; Council Members Conh6rs, Lyidh, R ick, S n;
Assistant City Manage , teinhauser, City Attorney
Absent: Mayor Buol, Council Member Braig, City Manager Van Milligen
Mayor Pro -Tern Jones read the call and stated this is a special session of the City
Council to conduct a work session the 2011 flood fighting activities of the City of Council
Bluffs.
WORK SESSION
Council Bluffs 2011 Flood Fighting Activities
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Motion at adjourn at 01)
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CITY COUNCIL PROCEEDINGS
The Dubuque City Council met in regular session at 6:30 p.m. on January 17, 2012 in
the Historic Federal Building, 350 W. 6t Street.
Present: M yor Buol, Mayor Pro -Tem eS; Council Members Cgprs, Lih,
V,esnick, i tton. City Manager Van Milligen, Assistant City IV),,ager Steinhauser, City
Attorney L pd
Absent: Council Member Braig,
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Mayor Pro -Tem Jones read the call and stated this is a regular session of the City
Council to conduct such business that may properly come before the Council.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
CONSENT ITEMS
The consent agenda items are considered to be routine and non - controversial and all
consent items will be normally voted upon in a single motion without any separate
discussion on a particular item. If you would like to discuss one of the Consent Items,
please go to the microphone and be recognized by the Mayor and state the item you
would like removed from the Consent Agenda for separate discussion and
consideration.
Yays
Nays
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1. Minutes and Reports Submitted
City Council Proceedings of 1/3/12, Environmental Stewardship Advisory Commission
of 12/6/11 and 1/6/12, Safe Community Advisory Committee of 12/14/11, Transit
Advisory Board of 12/8/11, Zoning Advisory Commission of 1/4, Proofs of Publication of
City Council Proceeding of 12/19/11 and List of Claims and Summary of Revenues for
Month Ending 11/30/11
Suggested Disposition: Receive and File
2. Disposition of Claims and Suits
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Daniel Davis for
vehicle damage, Jeffrey Glen Holt for personal injury/property damage, Diane Streif for
vehicle damage.
Suggested Disposition: Receive and File; Concur
3. Community Development Advisory Commission
Commissioner Hillary Stubben submitting her resignation from the Community
Development Advisory Commission.
Suggested Disposition: Receive and File; Accept Resignation
4. Change in Position Title /Duties
City Manager recommending approval to eliminate one Maintenanceworker position and
create one Assistant Horticulturist position in the Leisure Services Department.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
5. Final Plat - Giese Subdivision
Zoning Advisory Commission recommending approval of the Final Plat for Giese
Subdivision (2225 Kerper Blvd.) as requested by IIW, P.C. / CRDS Development
subject to waiving the lot frontage requirement for Lot 1.
RESOLUTION Approving the Final Plat for Giese Subdivision in the City of
Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
6. Gro1000 Garden and Green Space Grant Application
City Manager recommending approval to submit a Gro1000 Garden and Green Space
grant application in the amount of $25,000 (cash and in- kind). The funds will be used to
purchase a greenhouse that would extend both ends of the growing season for the
Mission garden.
Suggested Disposition: Receive and File; Approve
7. Pump Room Roof Replacement - Project Acceptance
City Manager is recommending acceptance of the construction contract for the Pump
Roof Roof Replacement Project, as completed by Jim Giese Commercial Roofing, in the
final contract amount of $92,193.
RESOLUTION / L% Accepting the Pump Room Roof Replacement Project and
authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. Signed Contracts
A) Tournament cart rental agreement with Harris Golf Carts for 2012, B) Stand
Associates Agreement Amendment 1 for Water Pollution Control Plant Project
Cogeneration Facilities
Suggested Disposition: Receive and File
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
9. PEG Capital Grant Expenditure Request
City Manager recommending approval of the Cable TV Tele- Programming Commission
recommendations for funding from the Public, Educational, and Government (PEG)
Capital Grant for Access Equipment and Facilities in the amount of $11,000 for Loras
College for a Carousel bulletin board graphics system and $12,500 for the City of
Dubuque to replace the audience TV bulletin board computer.
Suggested Disposition: Receive and File; Approve
10. Smarter Travel Recruitment Plan and Budget
City Manager recommending approval of funding for a plan to recruit 1,000 volunteers
for the Smarter Travel Pilot Project.
Suggested Disposition: Receive and File; Approve
11. Baskets for Bee Branch and Historic Millwork District and Annual Flowers
in Washington Street Dividers
City Manager recommending allocating resources so that the baskets and planters to be
used in the lower Bee Branch and Historic Millwork District can start this spring, instead
of waiting until 2013.
Suggested Disposition: Receive and File; Approve
12. Alcohol License Applications and Renewals
City Manager recommending approval of annual liquor, beer, and wine licenses as
submitted.
RESOLUTION / Approving the issuance of a Class "C" Beer /Liquor License
to Hy -Vee C -Store #1 + (Sunday Sale), The Lounge + (Sunday Sale), Taiko Japanese
Restaurant + (Sunday Sale), and Mario's Italian Restaurant
RESOLUTION Approving the issuance of a Class "B" Beer Permit to Hy-
Vee C -Store #1 + (Sunday Sale), Pizza Hut # 4691 + (Sunday Sale), and Pizza Hut #
4690 + (Sunday Sale)
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date
indicated.
1. Caradco Landlord, LLC and Warehouse Development, LLC - Grant of
Easement - 2/6/12
2. CDBG Annual Action Plan - Fiscal Year 2013 — 2/29/12
Yays
Nays
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1. Caradco Landlord, LLC and Warehouse Development, LLC - Grant of
Easement
City Manager recommending recommends that a public hearing be set for February 6,
2012 to consider granting an easement across Washington Street to accommodate
private service lines for fiber, television, power, telephone, cable, and future needs for
the Caradco Landlord LLC & Warehouse Development LLC, property which is in
process of renovation at 900 Jackson Street.
Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing 2/6/12
RESOLUTION / Resolution of Intent to dispose of City interest by Grant of
Easement for private utility to Caradco Landlord, LLC & Warehouse Development, LLC
of Dubuque for an underlying portion of Washington Street
2. Annual Action Plan - Fiscal Year 2013
City Manager recommending the FY 2013 Annual Action Plan be included in the City
budget and a public hearing be scheduled with the Housing and Community
Development Department budget work session on February 29th.
RESOLUTION Setting a public hearing on the Fiscal Year 2013 (Program
Year 2012) Community Development Block Grant (CDBG) Annual Action Plan
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing 2/29/12
BOARDS /COMMISSIONS
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards /Commissions; applicant appointments will be made at the next City
Council meeting.
Community Development Advisory Commission
One 3 -year term through February 15, 2015 (expiring at -large term of Wainwright)
Applicant:
Thomas Wainwright, 1788 Lori Street (At- Large) ---5P4a-
Appointments to the following Boards and Commissions:
Sister City Relationships Advisory Commission
3 three -year terms through February 1, 2015 (expiring terms of Jochum, Mclntee, and
McNamara)
Applicants:
Jeffrey Jochum, 3750 Aerostar Drive
Phyllis Lee, 720 South Grandview Avenue - Additional Applicant
Patrick McNamara, 1041 Shady Oaks Drive
Yays
Nays
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PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items.
Please come to the podium and state your name and address when the item you wish
to speak to is being considered.
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
Remove from Table
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SUSPEND THE RULES
R &F; Table to 3/5/12
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1. Request to Amend Planned Unit Development - Asbury Plaza (Tabled from
December 19, 2011)
Proof of publication on notice of public hearing to consider a request by O'Connor &
Thomas, P.C., Asbury Dubuque, LC, and Richardson Investments, LLC to amend the
Asbury Plaza Planned Unit Development to allow for a right -in /right -out access to the
Northwest Arterial and to amend the list of permitted uses, height and sign regulations
and the Zoning Advisory Commission recommending approval.
City Manager recommending additional amendments to the Asbury Plaza Planned Unit
Development.
Correspondence from O'Connor & Thomas on behalf of the developer requesting the
item be tabled to Mar 5, 2012.
ORDINANCE
As recommended by the Zoning Advisory Commission OR as recommended by the City
Manager
Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development
Code by rescinding Ordinances 4 -96, 44 -99, 97 -02, 41 -03, 51 -05 and 65 -06, which
established regulations for Asbury Plaza, a planned unit development with a Planned
Commercial Designation, located at the northwest corner of Highway 32 and Asbury
Road and now being amended to allow vehicle sales and vehicle service or repair as
permitted uses and amend regulations for signage and building height
Suggested Disposition: Suggested Disposition: Remove from Table; Table to March 5
2012; or Receive and File; Conduct Public Hearing, Motion B, Motion A
/1/1
2. Request to Rezone - 3150 Asbury Road �%'G� y �'°-
Proof of publication on notice of public hearing to consider a request from Julie Cheung
and Alex Fursoy to rezone property from R -1 Single- Family Residential District to OC
Office Commercial District and the Zoning Advisory Commission recommending denial.
Citizen correspondence from John Donahue in opposition to the proposed rezoning.
ORDINANCE Amending Title 16 of the City of Dubuque Code of
Ordinances, Unifed Development Code, by Reclassifying Hereinafter Described
Property Located at the Northwest Corner of Asbury Road and Evergreen Drive from R-
1 Single - Family Residential District to OC Office Commercial District
Suggested Disposition: Receive and File; Concur with Denial; or Motion B, Motion A
(Super Majority)
Yays
Yays
Nays
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Buol
Buol
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Connors
Connors
Jones
Jones
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Lynch
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Resnick
Resnick
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Braig
Braig
Suspend the Readings
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
Final Reading and Adopt
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
3. Text Amendment - Complete Streets Policy
Proof of publication on notice of public hearing to consider a request by the City of
Dubuque to consider a Text Amendment to Section 16- 11 -15(k) Streets of the Unified
Development Code to incorporate a Complete Streets Policy.
ORDINANCE / Amending Title 16 of the City of Dubuque Code of
Ordinances, Unified Development Code, by Amending Article 11 Land Subdivision to
add Complete Streets Policy Language
Suggested Disposition: Receive and File; Motion B; Motion A
Yays
V/
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
4. Historic Millwork District- Planned Unit Development
Proof of publication on notice of public hearing to consider a request by the City of
Dubuque to amend the Historic Millwork District Planned Unit Development (PUD)
Conceptual Development Plan to allow for an Intermodal Center and an 80 -space
surface parking lot and the Zoning Advisory Commission recommending approval.
ORDINANCE Amending Title 16, the Unified Development Code of the
City of Dubuque Code of Ordinances by rescinding Ordinance 20 -10 which established
regulations for a PUD Planned Unit Development District with a Planned Commercial
Designation for the Historic Millwork District PUD and now being amended to allow for
the Intermodal Center and an 80 -space surface parking lot.
Suggested Disposition: Receive and File; Motion B; Motion A
Yays
Nays
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Buol
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REINSTATE THE RULES
This action limits discussion to the City Council.
Yays
Nays
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ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not
allowed except as authorized by the Mayor.
1. General Obligation Urban Renewal Bonds Series 2012A and General
Obligation Bonds Series 2012B
City Manager recommending advertisement for the sale of the $4,380,000 General
Obligation Urban Renewal Bonds, Series 2012A and $7,495,000 General Obligation
Bonds, Series 2012B and approval of the electronic bidding procedures.
RESOLUTION 7 Directing the advertisement for sale of $4,380,000 General
Obligation Urban enewal Bonds Series 2012A and $7,495,000 General Obligation
Bonds Series 2012B, approving electronic bidding procedures, and authorizing
distribution of a Preliminary Official Statement
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. 2011 National Electrical Code
City Manager recommending adoption of the 2011 edition of the National Electrical
Code, which will keep the City of Dubuque's electrical ordinance consistent with the
State of Iowa's requirements.
ORDINANCE �Amending City of Dubuque Code of Ordinances Title 14
Building and Development, Chapter 1 Building Codes, Article D Electrical Code by
Regulating the Approved Applications and Use of NM Cable
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yay
Nays
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Yay�
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3. Purina Drive Weigh Scale House Building Project Award
City Manager recommending award of the contract to the low bidder, Stumpf
Construction, in the amount of $156,698.80.
RESOLUTION Awarding the public improvement contract for the Purina
Drive Weigh Scale House Building Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yay
Nays
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4. Convention and Visitors Bureau - Request for Work Session
Convention and Visitors Bureau Executive Director Keith Rahe requesting that the
annual Conventional and Visitors Bureau work session for Fiscal Year 2013 be set for
5:30 p.m. on February 6, 2012.
Suggested Disposition: Receive and File; Council
Yao
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5. Fiscal Year 2013 Budget and Fiscal Policy Guidelines
City Manager recommending adoption of the Fiscal Year 2013 Budget Policy
Guidelines. The guidelines reflect City Council direction given as part of the August 24
and 25, 2011, goal setting sessions
Suggested Disposition: Receive and File; Approve
Yays
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COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters
which are of concern to that person and which are not an agenda item. Please take your
place at the microphone and state your name and address clearly. Proceed with your
comments; however, no formal action may be taken at this time on your comments
because of the notice requirements of the Iowa Open Meetings Law.
Motion to Adjourn at cji2
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Kevin S. Firnstahl
City Clerk
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