Cp2 Partnership Prog. FY 2006
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MEMORANDUM
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May 28,2005
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TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
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SUBJECT: Community Partnership (cp2) Program - FY 2006 Recommendation
Housing and Community Development Department Director David Harris is
recommending City Council approval of the recommendation of the Community
Development Advisory Commission for allocation of Community Partnership Program
(cp2) funds as follows:
AMOUNT
APPLICANT PROJECT REQUESTED RECOMMENDED
Audubon Elementary Parent Involvement Nights $7,820 $7,820
School
Visiting Nurse Association Access to Medical & Dental $10,010 $10,010
Care
Dubuque County Extension Multicultural Center $47,731 $43,731
Finley Health Foundation Diabetes Health Program $9,000 $9,000
Girl Scout of Little Cloud Girl Scouts in Need $8,562 $6,439
Council
Total Totals $83,123 $77,000
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael c. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
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MEMORANDUM
May 12, 2005
TO:
FROM:
Mich~an Milligan, City Manager .
David ~~'ms, Housing and Community Development Department
SUBJECT: Community Partnership (cp2) Program - FY 2006 Recommendation
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the
recommendation of the Community Development Advisory Commission for allocation of
Community Partnership Program (cp2) funds. A resolution providing for the approval is
attached for the Mayor's signature.
BACKGROUND
,
The Community Partnership (cp2) program was implemented on August 5,1991, to
provide financial support to new and innovative private and non-profit efforts to create a
more livable environment for community residents. Funds are allocated for the cp2
program on a yearly basis through the COBG Annual Plan process. A total of
$1,514,988 has been awarded since the program began. The program has leveraged
over $5.8 million in community service and accessibility projects. The Fiscal Year 2006
Annual Action Plan allocates $77,000 for the cp2 program beginning in July 1, 2005.
The Housing and Community Development Department announced the availability of
cp2 funds on February 14th and held an informational meeting in the auditorium of the
Carnegie Stout Public Library on February 22nd. Applications were accepted through
March 31st. Seven applications were received requesting a total of $108,559.
A Review Committee was established consisting of: Mary Rose Corrigan, Public Health
Specialist; Pat Prevenss, Recreation Division Manager; Janet Walker, Assistant
Housing Supervisor; Jerelyn O'Connor, Neighborhood Development Specialist;; Aggie
Tauke, Community Development Specialist; Community Development Advisory
Commissioners Jim Giesen, David Oliver, Harry Neustadt and David Shaw.
The cp2 Review Committee evaluated each of the proposals and ranked them in
accordance with the guidelines adopted by the City Council. The Committee's report
and a brief description of the proposals and ranking of each are attached. They
recommended funding $77,000 in projects.
The Community Development Advisory Commission (CDAC) met on Wednesday May
11 th to consider the following cp2 applications. At that time, the Commission received
input from the applicants, reviewed the review committee's recommendations and
proposed funding the projects as recommended.
APPLICANT
Audubon Elementary School
Visiting Nurse Association
Dubuque County Extension
Finley Health Foundation
Girl Scout of Uttle Cloud Council
St Mark Community Center
Scenic Valley Agency on Aging
Total
RECOMMENDATIONS
PROJECT
Parent Involvement Nights
Access to Medical & Dental Care
Multicultural Center
Diabetes Health Program
Girl Scouts in Need
Exterior Building Repairs
Senior Safety Academy
Totals
AMOUNT
REQUESTED
$7,820
$10,010
$47,731
$9,000
$8,562
$18,750
$6,686
$108,559
RECOMMENDED
$7,820
$10,010
$43,731
$9,000
$6,439
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$77,000
The Commission recommends funding the Community Partnership (cp2) funds for
Fiscal Year 2006 as summarized below. The cp2 program requires 25% match for the
initial year of funding and provides an opportunity for one additional year of funding with
an increased match of 40%. The recommended programs are all for the initial year of
cp2 funding.
1. Audubon Elementary School is recommended for full funding. This project
provides for a family literacy program for preschool through second grade
students and their families. This project was also funded in FY 2004.
2. The Visitina Nurse Association is recommended for full funding. The project
would provide urgent care referrals for low-moderate income persons in need of
medical and dental care.
3. The Dubuaue County Extension is recommended for funding at a reduced level.
This project would provide funds for a multicultural center which will provide
assistance, opportunities and resources for immigrant and diverse populations
at 1340 White. The proposed food distribution portion of the request was not
funded due to the many existing food distribution programs in the City, some of
which have received CDBG funding. They recommended the proposed center
work with these existing programs to facilitate coordinated food distribution.
4. The Finlev Health Foundation is recommended for full funding to provide
diabetes prevention education and health care information to the low and
moderate income population through classes and newsletters, with recipient
documentation.
5. The Girl Scout of Little Cloud Council is recommended for partial funding. This
project provides staff to organize and supervise adults as Girl Scout program
leaders in the Fulton, Prescott, Lincoln and Audubon school districts.
6. St Mark Community Center and Scenic Valley Agency on Aging were not
recommended for funding.
ACTION STEP
The action step for the City Council is to adopt the attached resolution approving the
award of $77,000 of cp2 funds to the aforementioned organizations and authorizing the
City Manager to prepare and execute the necessary funding agreements.
Prepared by Aggie Tauke, Community Development Specialist
F:\Users\ATAUKE\CP2\Revlew\CP2 05 memo.mvm.doc
Community Partnership (cp2) Program
FY 2006
Review Committee Recommendation
AMOUNT
APPLICANT PROJECT REQUESTED RECOMMENDED
Audubon Elementary School Parent Involvement Nights $7,820 $7,820
Access to Medical & Dental
VISiting Nurse Association Care $10,010 $10,010
Dubuque County Extension Multicultural Center $47,731 $43,731
Finley Health Foundation Diabetes Health Program $9,000 $9,000
Girl Scout of Little Cloud Council Girl Scouts in Need $8,562 $6,439
St Mark Community Center Exterior Building Repairs $18,750 0
Scenic Valley Agency on Aging Senior Safety Academy $6,686 0
Total Totals $108,559 $77,000
Currently the Community Partnership (cp2) program was allocated $77,000 for
FY 2006, with all of the funds initially proposed for public service activities.
Following is a brief summary of each of the cp2 applications received and evaluated
by the Review Committee. Further information relative to the various proposals
and the individual evaluations are available upon request.
AUDUBON SCHOOL
Project Description: Parent Involvement Nights
This project provides for a family literacy program for preschool through second grade students
and their families.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Evaluation Points:
Recommendation:
$ 10,575
$ 7,820
Low/moderate income area
Public services
Theme 2 Goal 1 Objective 2
91
$7,820
Comments: The Committee found the proposed project would expand the parental involvement
nights and provide early educational intervention for students and parents, thereby increasing
school readiness skills.
VISITING NURSE ASSOCIATION
Project Description: Access to Medical & Dental Care
The project would provide urgent care referrals for low-moderate income persons in need of
medical and dental care.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Evaluation Points:
Recommendation:
$ 13,346
$ 10,010
Low/moderate income clientele
Public Services- Health Services
Theme 2 Goal 1 Objective 2
83
$10,010
Comments: The Committee found the cp2 funds would allow the VNA to refer income-eligible
persons to health care providers for urgent care on a case-by-case basis.
DUBUQUE COUNTY EXTENSION
Project Description: Multicultural Center
This project would provide funds for a multicultural center which will provide assistance,
opportunities and resources for immigrant and diverse populations at 1340 White.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Evaluation Points:
Recommendation:
$105,848
$ 47,731
Low/moderate income clientele
Public Services
Theme 2 Goal 2 Objective 4
77
$43,731
Comments: The Committee determined that the multicultural center will provide a needed
facility for the minority families in the community. However, the Committee recommended that
the requested $4000 for food distribution be removed from the allocation due to the many
existing food distribution programs in the City and the recent funding provided for the Dubuque
Area Labor Harvest. They recommended the proposed center work with these existing
programs to facilitate coordinated food distribution. The Committee recommended funding the
project at the reduced level of $43,731.
2
FINLEY HEALTH FOUNDATION
Project Description: Diabetes Health Program
The proposed project will provide diabetes prevention education and health care information to
low-income population through classes and newsletters.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Evaluation Points:
Recommendation:
$ 12,250
$ 9,000
Low/moderate income clientele
Public services- Health Services
Theme 2 Goal 1 Objective 2
69
$9,000
Comments: The Committee found the program provides diabetes prevention and health care
information in English and Spanish to an at-risk population. However, the Committee
recommends the applicant document the recipients of the program are low and moderate
income persons to comply with HUD regulations.
GIRL SCOUT OF LITTLE CLOUD COUNCIL
Project Description: Girl Scouts in Need
This project provides staff to organize and supervise adults as Girl Scout program leaders in
the Fulton, Prescott, Lincoln and Audubon school districts. .
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Evaluation Points:
Recommendation:
$14,248
$ 8,562
Low/moderate Area
Public Services
Theme 2, Goal 1 Objective 3
65
$6,439
Comments: The Committee found the expanded program would address the need to increase
participation in youth activities by providing for adult Girl Scout leaders in low/moderate income
areas. A similar program in 2000 was successful and increased volunteer leadership.
3
ST MARK COMMUNITY CENTER
Project Description: Exterior Building Repairs
This project would provide exterior building tuck pointing of the St Mark Community Center.
Total Project Cost:
CP2 Request:
National Objective:
CDSG Eligible Activity:
Evaluation Points:
Recommendation:
$ 25,000
$ 18,750
low/moderate income area
Rehabilitation
58
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Comments: The Committee found the project did not address the all the exterior repairs as
identified in the application, such as roof and window repair. They found that addressing the
other repairs appeared to be a priority and should be undertaken prior to or in conjunction with
the exterior tuck pointing of the building. They also expressed concern that no additional
outside funds were leveraged for the project. No funding was proposed.
SCENIC VALLEY AGENCY ON AGING
Project Description: Senior Safety Academy
This project would provide a structured educational program to inform seniors of scams and
fraud activities.
Total Project Cost:
CP2 Request:
National Objective:
CDSG Eligible Activity:
Consolidated Plan:
Evaluation Points:
Recommendation:
$ 10,5949
$ 6,686
low/moderate income clientele
Public Services -Senior Services
Theme 1 Goal 3 Objective 3
51
o
Comments: The Committee found the application did not adequately define the necessity of
the program or how the elderly would be identified and encouraged to participate in the
program. No funding was recommended.
F:\Users\ATAUKE\CP2\Review\06 cp2 Summary. doc
4
Evaluation Summary
APPUCANT PROJECT
Audubon Elementary School Parent Involvement Nights
Access to Medical & Dental
Care
Multicultural Center
Diabetes Health Program
VISiting Nurse Association
Dubuque County Extension
Finley Heatth Foundation
Girl Scout of Little Cloud
Council
St Mark Community Center
Scenic Valley Agency on Aging
Total
Evaulation Criteria:
1. Project Description
2. Measurable Steps and outcomes
3. Organized Experience and Staff Capacity
4. Budget
Girl Scouts in Need
Exterior Building Repairs
Senior Safety Academy
F:\Users\ATAUKE\CP2\Review\06 cp2 Summary.doc
EvalUllllon CrIterIa PoInts TOTAL RANK Amount
1 2 3 " Requested
40 18 13 20 91 1 $7,820
40 18 13 12 83 2 $10,010
30 15 12 20 77 3 $47,731
30 12 12 15 69 4 $9,000
25 15 12 13 65 5 $8,562
25 15 10 8 58 6 $18,750
20 10 11 10 51 7 $6,686
$108,559
Max 40 points
Max 20 points
Max 20 points
Max 20 points
5
RESOLUTION NO. 236-05
RESOLUTION AUTHORIZING THE AWARD OF COMMUNITY
PARTNERSHIP PROGRAM (cp2) FUNDS FOR FISCAL YEAR 2006.
Whereas, under the provisions of Title I of the Housing and Community Development Act of
1974, as amended, the City of Dubuque has received Community Development Block Grant (CDBG)
funds for the development and maintenance of a viable urban community through the provision of
decent housing, a suitable living environment and expanded economic opportunities for its residents,
particularly those persons of low and moderate income; and
Whereas, the Community Partnership Program (cp2) was developed in the City of Dubuque in
response to the national goals and objectives of the CDBG program; and
Whereas, guidelines for the implementation of the Community Partnership Program (cp2) were
approved and amended by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City Council hereby awards Community Partnership Program (cp2) monies
to the following organizations. The award shall consist of a grant to the organization for the identified
project and shall be for the amount noted below:
APPLICANT
PROJECT
Audubon Elementary School
Visiting Nurse Association
Dubuque County Extension
Finley Health Foundation
Girl Scout of Little Cloud
Council
Parent Involvement Nights
Access to Medical & Dental Care
Multicultural Center
Diabetes Health Foundation
Girl Scouts in Need
Total
RECOMMENDED
$7,820
$10,010
$43,731
$9,000
$6,439
$77,000
Section 2. That the City Manager be and he is hereby authorized to develop and execute
contracts with representatives from the aforementioned organizations in accordance with the program
guidelines established for the Community Partnership Program and with the regulations of the
Community Development Block Grant Program.
Section 3. That upon execution of said contracts, the City Manager is hereby authorized and
directed to disburse program funds in support of the approved projects and in accordance with the
terms and conditions established in said contracts.
Passed, approved and adopted this 6th day of June 2005.
Joyce E. Connors, Mayor Pro-Tem
Karen M. Chesterman, Deputy City Clerk
RESOLUTION NO. 236-05
RESOLUTION AUTHORIZING THE AWARD OF COMMUNITY
PARTNERSHIP PROGRAM (cp2) FUNDS FOR FISCAL YEAR 2006.
Whereas, under the provisions of Title I of the Housing and Community Development Act of
1974, as amended, the City of Dubuque has received Community Development Block Grant (CDBG)
funds for the development and maintenance of a viable urban community through the provision of
decent housing, a suitable living environment and expanded economic opportunities for its residents,
particularly those persons of low and moderate income; and
Whereas, the Community Partnership Program (cp2) was developed in the City of Dubuque in
response to the national goals and objectives of the CDBG program; and
Whereas, guidelines for the implementation of the Community Partnership Program (cp2) were
approved and amended by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City Council hereby awards Community Partnership Program (cp2) monies
to the following organizations. The award shall consist of a grant to the organization for the identified
project and shall be for the amount noted below:
APPLICANT
PROJECT
Audubon Elementary School
Visiting Nurse Association
Dubuque County Extension
Finley Health Foundation
Girl Scout of Little Cloud
Council
Parent Involvement Nights
Access to Medical & Dental Care
Multicultural Center
Diabetes Health Foundation
Girl Scouts in Need
RECOMMENDED
$7,820
$10,010
$43,731
$9,000
$6,439
Total
$77,000
Section 2. That the City Manager be and he is hereby authorized to develop and execute
contracts with representatives from the aforementioned organizations in accordance with the program
guidelines established for the Community Partnership Program and with the regulations of the
Community Development Block Grant Program.
Section 3. That upon execution of said contracts, the City Manager is hereby authorized and
directed to disburse program funds in support of the approved projects and in accordance with the
terms and conditions established in said contracts.
Passed, approved and adopted this 6th day of June 2005.
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Jo~ e . Connors, Mayor Pro-Tem
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Karen M. Chesterman, Deputy City Clerk