Asbury Rd Widening at NW Arterial
D~~~E
~~~
MEMORANDUM
May 27, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Widening of Asbury Road at the Northwest Arterial
(CIP 300221: Asbury Road Widening)
City Engineer Gus Psihoyos is recommending acceptance of the Widening of Asbury
Road at the Northwest Arterial Project, as completed by Portzen Construction, Inc., in
the final contract amount of $63,545.60, which is a 7.4% increase from the original
contract in the amount of $59,165.50. The scope of work on this project was expanded
to include additional grading for the proposed sidewalk construction along the north side
of Asbury Road.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/lltc/(I/:l. /J ill;
Michael C. Van Milligen '--
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
(~,
.....J
r
f:",' :
1 '
\ ~-...
.~.
.\ '.._ _~Jd
DU'~~E
~~~
MEMORANDUM
May 27, 2005
FROM:
Michael C. Van Milligen, City Manager Q
Gus Psihoyos, City Engineer Yf- .
Widening of Asbury Road at the Northwest Arterial
(CIP 300221: Asbury Road Widening)
TO:
SUBJECT:
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Widening of Asbury Road at the Northwest Arterial Project.
BACKGROUND
The project provided for the widening of Asbury road to facilitate the construction of
additional through lanes for westbound traffic on the north side and for eastbound traffic
on the south side of Asbury Road east of the Northwest Arterial. The additional traffic
lanes provide two through lanes on each of the four legs of the intersection. The scope
of the work was expanded to include additional grading for the proposed sidewalk
construction along the north side of Asbury Road.
DISCUSSION
The Widening of Asbury Road at the Northwest Arterial Project has been completed by
Portzen Construction, Inc. of Dubuque, Iowa, in the final contract amount of $63,545.60,
which is a 7.4% increase from the original contract in the amount of $59,165.50.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $63,545.60.
BUDGET IMPACT
The project cost summary for the Widening of Asbury Road at the Northwest Arterial
Project is as follows:
Construction Contract
Contingency
Engineering
Total Project Cost
The project funding summary is as follows:
CIPNo.
300221
Fund Description
FY05 - Asbury Road Widening
Total Project Funding
Estimate
$50,634.00
5,063.40
2,784.87
J58.482.27
Bid Award
$59,165.50
5,063.40
2,784.87
J67.013.77
Final
$63,545.60
o
$9,531.84
J73.077.44
Fund Amount
$73,077.44
$73.077.44
The project will be funded through a carry over appropriation in the FY2005 Street
Construction Fund.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost.
Prepared by Robert Schiesl, Civil Engineer
Ronald J. Turner, PLS
cc: Dawn Lang, Budget Director
Bob Green, Water Plant Manager
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL DATE: May 24, 2005
PROJECT NAME: Asbury Road Widening at Northwest Arterial
CONTRACTOR: Portzen Construction, Inc. CONTRACT AMOUNT: $59,165.50
BID ITEM DESCRIPTION II UNIT II UNIT COST I AMOUNT EARNED
TO DATE
1 1103.0200 Excavation, Unclassified CY $ 5.00 1253.00 $ 6,265.00
2 1105.0103 Backfill Topsoil SY $ 2.00 1387.00 $ 2,774.00
3 1201.0100 Graded Stone Base Ton $ 10.00 247.69 $ 2,476.90
4 1201.0200 Stone Shoulder Ton $ 15.00 DELETED
5 1202.0100 Granular Subbase Ton $ 11.25 464.19 $ 5,222.14
6 1301.0500 Removal of Pavement SY $ 5.00 144.00 $ 720.00
7 1301.1101 ACC Leveling Course Ton $ 55.75 132.30 $ 7,375.73
8 1301.1300 ACC Binder Course Ton $ 55.75 148.49 $ 8,278.32
9 1301.1800 Adjust Fixtures Each $ 350.00 1.00 $ 350.00
10 1301.2100 Asphalt, Surfacing of Driveway and Patches Ton $ 90.00 20.03 $ 1,802.70
11 1402.0168 PCC Concrete Pavement 9', Class "C" SY $ 34.00 40.16 $ 1,365.44
12 1403.0301 Remove and Replacement of PC Concrete Curb & Gutter LF $ 11.50 645.00 $ 7,417.50
13 1503.2900 Relocate Hydrants MJ Each $ 3,450.00 1.00 $ 3,450.00
14 1602.0100 Sodding SY $ 4.75 52.34 $ 248.62
15 1604.0100 Silt Fence LF $ 2.00 DELETED
16 1703.0110 Subdrain, Perforated Plastic Pipe 6" dia LF $ 7.00 DELETED
17 1705.0200 Asphalt Sawcut LF $ 3.00 649.00 $ 1,947.00
18 1801.0000 Pavement Marking LS $ 1,200.00 1.00 $ 1,200.00
19 2000.0000 Traffic Control LS $ 2,176.00 1.00 $ 2,176.00
TOTAL AMOUNT EARNED TO DATE - BASE BID: 1$ 53,069.34 I
20 10.27.04 Tree and Stump Removal Each $ 500.00 2 $
21 11.05.04 PC Concrete Curb and Gutter, 9" Thickness LF $ 5.50 645 $
22 11.11.04 Exploratory Excavation for Watermain Location (Per Water Dept.) LS $ 891.76 1 $
23 11.23.04 Adjust Water Valve Box LS $ 88.00 1 $
24 12.03.04 Erosion Control, Seeding with Excelsior Mat SY $ 2.00 1387.00 $
25 03.31.05 Alliant Utility Access Driveway - Reconstruction LS $ 2.175.00 1 $
1,000.00
3,547.50
891.76
88.00
2,774.00
2,175.00
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS: $
10,476.26
TOTAL DUE CONTRACTOR: $
63,545.60
ENGINEERING: $
18,977.46
TOTAL CONSTRUCTION COST: $
82,523.06
CERTIFICATE OF THE CITY MANAGER:
APPROVED:
APPROVED:
v-LQ~
improvement.
Michael Van Milligen, City Manager
City of Dubuque, Iowa
Gus Psihoyos. City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Portzen Construction, Inc.
contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
BY:
Portzen. Construction, Inc. ')
}/ ),,;;/-:;/ ~,;::;J ./;.)
\..-A""~....,,/ { ~'<" 13C"-$,.J-<. .-____
;;, l/
n
TITLE: T.e 0:.> ,..1 "
J\;;f G I~ .
CONTRACTOR:
DATE: .~(,---- c'-;<' ~ - c?,5"
RESOLUTION NO. 239-05
ACCEPTING THE WIDENING OF ASBURY ROAD AT THE
NORTHWEST ARTERIAL ROAD PROJECT
Whereas, the contract for the Widening of Asbury Road at the Northwest
Arterial Road Project (the Project) has been completed and the City Manager has
examined the work and filed a certificate stating that the Project has been
completed according to the terms of the contract, plans and specifications and
that the City Manager recommends that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the
Project is hereby accepted.
Section 2. The City Treasurer is hereby directed to pay to the contractor
from the Fiscal Year 2005 Street Construction Fund the contract amount less any
retained percentage provided for therein as provided in Iowa Code chapter 573,
and to pay such retainage only in accordance with the provisions of Iowa Code
chapter 573.
Passed, approved and adopted this 6th day of June, 2005.
Joyce E. Connors, Mayor Pro-Tem
Attest:
Karen M. Chesterman, Deputy City Clerk
RESOLUTION NO. 240-05
FINAL ESTIMATE
Whereas, the contract for the Widening of Asbury Road at the Northwest
Arterial Road Project has been completed and the City Engineer has submitted
his final estimate showing the cost thereof including the cost of estimates, notices
and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $63,545.60 and the said amount shall be paid from the Fiscal Year 2005
Street Construction Fund of the City of Dubuque, Iowa.
Passed, approved and adopted this 6th day of June, 2005.
Joyce E.Connors, Mayor Pro-Tem
Attest:
Karen M. Chesterman, Deputy City Clerk