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Lindberg Terr & Eagle St Sewer Reconstruction D'(;~~E ~YN-~ MEMORANDUM May 27, 2005 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction CIP: 310C49 Sealed bids were received for the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project. City Engineer Gus Psihoyos recommends award of the contract to the low bidder, McDermott Excavating, in the amount of $56,388.81, which is 14.76% under the engineer's estimate. I concur with the recommendation and respectfully request Mayor and City Council approval. /)Jtj (1/)1/ t/~- Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer J ,-. , ...;.') , _\ __ _-' '.~_J '-..--.. .--'} D(;~%duE ~YN-~ MEMORANDUM May 27, 2005 FROM: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer .JC:? TO: SUBJECT: Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction CIP: 310C49 INTRODUCTION The enclosed resolution authorizes the award of the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project. BACKGROUND The project was approved for the Fiscal Year 2006 Capital Improvement Program and provides for the reconstruction of approximately 685 feet of eight-inch sanitary sewer on Lindberg Terrace and Eagle Street. This project would upgrade the existing six-inch sewer on Lindberg Terrace to the standard eight-inch sewer size. This line has backed up several times in the past year and requires constant maintenance by the sewer crews. The sewer on Eagle Street was eliminated from this project because it is in good condition. This resulted in shortening the project by approximately 130 feet. Engineering was also able to shorten the sanitary sewer main on Lindberg Terrace by an additional 60 feet by redesigning a portion of the sewer line. DISCUSSION Sealed bids were received on May 19, 2005. McDermott Excavating of Dubuque, Iowa, submitted the low bid in the amount of $56,388.81. This amount is 14.76% under the engineer's estimate. A summary of the bids received is as follows: McDermott Excavating Drew Cook & Sons Excavating Top Grading Excavating Fondell Excavating Tschiggfrie Excavating $56,388.81 $58,095.39 $61,860.59 $63,749.40 $69,005.99 RECOMMENDATION I recommend that the contract be awarded to McDermott Excavating in the amount of $56,388.81. BUDGET IMPACT The summary of the project costs is as follows: Bid Estimate Award Construction $66,155.93 $58,388.81 Contingency 6,615.59 6,615.59 Engineering 10.915.73 10.915.73 Total Project Cost $83,687.25 $75,920.13 The project will be funded with the Sanitary Sewer Construction Fund from a Fiscal Year 2006 appropriation in the amount of $100,000. ACTION TO BE TAKEN I recommend that the City Council adopt the attached resolution awarding the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction to McDermott Excavating. Prepared by Todd Irwin, Engineering Assistant cc: Dawn Lang, Budget Director John Klostermann, Public Works Todd Irwin, Engineering Assistant RESOLUTION NO. 262-05 RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 2ih day of April, 2005, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project. Whereas, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, adopted and approved this 6th day of June, 2005. Joyce E. Connors Attest: Karen M. Chesterman, Deputy City Clerk RESOLUTION NO. 263-05 AWARDING CONTRACT Whereas, sealed proposals have been submitted by contractors for the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project pursuant to Resolution No. 184-05 and notice to bidders published in a newspaper published in the City of Dubuque, Iowa on the 6th day of May, 2005. Whereas, said sealed proposals were opened and read on the 19th day of May, 2005, and it has been determined that the bid of McDermott Excavating of Dubuque, Iowa, in the amount of $56,388.81 was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for the above improvement be awarded to McDermott Excavating and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. BE IT FURTHER RESOLVED: That upon the signing of said contract and the approval of the contractor's bond, the City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful bidders. Passed, approved and adopted this 6th day of June, 2005. 'J7A_A-Ur-f4 E. Connors, Mayor Pro- T em Attest: rftttiU4 '--VIA f!t /Aib 5 W Karen M. 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'" ~ :...r ?\ ~ (l) t ~"O (Xlw III Ql 0"2 ~ co (ll (ll :.z:.z oj oj o '0 (gk1 <I" <I" 0'- .- .- ","'..0 <J:lr-cD a> or , <f- g~~~~~~ ~ .- g~~ o . '" "'0.... E~~~~-g-~~ 'if ~ ~. ~l-~ ~~~ .......co $ ",<I".-a>~~~'" .- .- .,.oit -.:-4Ft~ <Il'~<Il' <Il' ~I-~ <Il' ~ .,..,.~ ~.,. ~ ~ 0 ~ 8~~~~~~~ g~~ % O~~ , "61 C>C>~ ~<g'i6~~'0.~~ ';D~r- .~ r- u.I 0 s:.z 0 ggl- ~~~<Il'.,. ~ ~ I- ti ..-<Il'''' <1><1>\1) 'i,::> .- :l 1/1 I- ~ .,. 1/1 8~~' ~ \~\~\"" ~ g~~ <0 0"'''' ~ c7 ",~u.I or-~ S $ 0,. t-. c: 0 ~ 'S 0>_ ....<1"0> ~ -;:0 '0 ti ~~~ ~~~~-:;.~a>v. ~{h~ rft \GI-~ ~ ~ u ~ ~\\\\\\\\\\~ o\~ 0 o. o. S ~ in a; g~~ o .- 0 t-.-I- 0 ~I;:.'tl 0"'1- .,."',p r- oz.ti ~~'" :l u..::>~ C'l :l \I) 1/1 ----------------- D~~~E ~-k~ MEMORANDUM April 25, 2005 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction CIP: 310C49 City Engineer Gus Psihoyos recommends initiation of the bidding process for the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project, and further recommends that a public hearing be set for June 6, 2005. I concur with the recommendation and respectfully request Mayor and City Council approval. /")~;l V I1JL /' '~t./ ~i/l1/ I / . Michael C. Van Milligen - MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gus Psi hoyos, City Engineer D~~~E ~-k~ MEMORANDUM April 25, 2005 FROM: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer j9j,Q TO: SUBJECT: Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction CIP: 310C49 INTRODUCTION The enclosed resolutions authorize the bidding procedure for the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project. BACKGROUND The project was approved for the Fiscal Year 2006 Capital Improvement Program, and provides for the reconstruction of approximately 685 feet of eight-inch sanitary sewer on Lindberg Terrace and Eagle Street. DISCUSSION This project would upgrade the existing six-inch sewer on Lindberg Terrace to the standard eight-inch sewer size. This line has backed up several times in the past year and requires constant maintenance by the sewer crews. The sewer on Eagle Street was eliminated from this project because it is currently an eight-inch main and is in good condition. This resulted in shortening the project by approximately 130 feet. Engineering was also able to shorten the sanitary sewer main on Lindberg Terrace by an additional 60 feet by redesigning a portion of the sewer line. The schedule for the project is as follows: Advertisement for Bids Receipt of Bids Notice of Public Hearing on Plans and Specifications Public Hearing Award of Contract Completion May 6, 2005 May 19, 2005 May 20,2005 June 6, 2005 June 6, 2005 October 14, 2005 RECOMMENDATION I recommend that the City Council establish the date of June 6th, 2005 for the public hearing and authorize the City Clerk to advertise for proposals. BUDGET IMPACT The estimate for the project is: Total Project Cost $66,155.93 $ 6,615.59 $10,915.73 $83,687.25 Construction Contract Contingency Engineering The project will be funded with the Sanitary Sewer Construction Fund from a Fiscal Year 2006 appropriation in the amount of $100,000. ACTION REQUESTED The City Council is requested to adopt the attached resolutions establishing the date of public hearing and authorizing the City Clerk to advertise for proposals. Prepared by Todd Irwin, Engineering Assistant cc: Dawn Lang, Budget Director John Klostermann, Public Works Todd Irwin, Engineering Assistant RESOLUTION NO. PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project, in the estimated amount of $83,687.25 are hereby approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the City Clerk for public inspection of the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 6th day of June, 2005, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, adopted and approved this day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project: Reconstruction of approximately 685 feet of eight-inch sanitary sewer on Lindberg Terrace. This is an upgrade of existing six-inch sewer on Lindberg Terrace to the standard eight-inch sewer size. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project, in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the 6th day of June, 2005, in the Public Library Auditorium, 360 West 11 th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost c;lre now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the ,2005. day of Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. ORDERING BIDS NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Lindberg Terrace and Eagle Street Sanitary Sewer Reconstruction Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 19th day of May, 2005. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 6th day of June, 2005. Passed, adopted and approved this _ day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk