Purchase of Services Operation: New View
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MEMORANDUM
May 27, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement - Operation: New View
During the Fiscal Year 2006 budget process, the Mayor and City Council provided
$17,209 for a Purchase of Service Agreement with Operation: New View.
Budget Director Dawn Lang is recommending execution of the attached Purchase of
Service Agreement with Operation: New View to provide funding for the agency to
continue to provide services to help low income and elderly citizens achieve self-
efficiency.
I concur with the recommendation and respectfully request Mayor and City Council
approval. ~J ~;Jj~
Michael C. Van Milligen
MCVM/ksf
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
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MEMORANDUM
May 27, 2005
TO:
Michael C. Van Milligen, City Manager
FROM:
Dawn Lang, Budget Director
SUBJECT: Purchase of Service Agreement - Operation: New View
The adopted Fiscal Year 2006 operating budget provides for the payment of $17,209 to
Operation: New View.
City funding enables the agency to continue to provide services to help low income and
elderly citizens achieve self-efficiency. Operation: New View programs include Head
Start, the Learning Tree, nutrition services, weatherization, and energy relief.
It is my recommendation that the City Council approve the attached Purchase of
Service Agreement with Operation: New View and authorize the Mayor to execute the
contract on behalf of the City.
DLL/ksf
Attachment
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
THIS AGREEMENT, dated for reference purposes the 1st day of July 2005, by
and between the City of Dubuque, Iowa, (City) and Operation: New View Community
Action Agency, (Agency).
WHEREAS, Agency represents itself as technically and professionally qualified
to provide services to help low-income and elderly citizens achieve self sufficiency; and
WHEREAS, City has deemed it to be in its best interest to provide financial
assistance to be used to cover general operating expenses of Agency's programs.
NOW THEREFORE, the parties hereto agree as follows:
1 . Scope of Services
Agency shall:
a) offset operating costs so that more program monies can be allocated to direct
client services;
b) maintain a positive cash flow to assure that "up front" monies are available to
reimbursable programs;
c) provide for capital acquisitions for more efficient operations; and
d) provide special programs and assistance which are not otherwise funded.
2. Time of Performance
The term of this Agreement shall be from July 1, 2005, through June 30, 2006.
3. Compensation
City shall pay Agency $17,209 as compensation for the services provided by
Agency, which payment shall constitute full and complete compensation for such
services.
The compensation shall be paid by City to Agency within 10 days after the
1
execution of this Agreement by both parties and upon receipt by City of a
requisition for such sum from Agency.
4. Audit and Evaluation
Inasmuch as the funds to be provided Agency by City are public funds, Agency
agrees that it will maintain books of account in accordance with generally
accepted accounting standards together with necessary documentation to
support all expenditures.
5. Discrimination
In carrying out its program, Agency shall not discriminate against any employee
or applicant for employment because of race, creed, color, sex, age, national
origin, religion, or disability. Agency shall take affirmative action to insure that
applicants for employment are employed and that employees are treated during
employment without regard to their race, creed, color, sex, age, national origin,
religion, or disability. Such action shall include, but not be limited to, the
following: employment, promotion, demotion or transfer; rates of payor other
forms of compensation; and selection for training, including apprenticeship.
Agency agrees and will undertake whatever affirmative measures are necessary
so that no person shall on the grounds of race, color, religion, national origin,
sex, age, degree of handicap or disability be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or
activities funded in whole or in part with any of the funds made available to
Agency under the terms of this Agreement.
6. Interest of Members, Officers, or Emplovees of the City of Dubuque, Members of
the Dubuque City Councilor Other Public Officials
No member, officer or employee of City, or its designees or agents, no member
of the Dubuque City Council and no other public official of the City who exercises
any function or responsibilities with respect to the program during his tenure,
shall have any interest, direct or indirect, in this contract or the proceeds thereof,
for work to be performed in connection with the program assisted under this
Agreement.
7. Assiqnabilitv
Agency shall not assign or transfer any interest in this Agreement without the
prior written approval of City.
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8. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the
City copies of Agency's insurance certificates showing general liability,
automobile liability, and workers compensation insurance coverage to the
satisfaction of City for the term of this Agreement.
WITNESSED:
CITY OF DUBUQUE
Karen M. Chesterman,
Deputy City Clerk
Date: June 6, 2005
CITY OF DUBUQUE,
Joyce E. Connors, Mayor Pro-Tem
Date: June 6, 2005
OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
M. Thomas Stovall, Executive Director
Date: 6/13/05
8. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the
City copies of Agency's insurance certificates showing general liability,
automobile liability, and workers compensation insurance coverage to the
satisfaction of City for the term of this Agreement.
WITNESSED:
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Karen M. Chesterman,
Deputy City Clerk
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(JSate
CITY OF DUBUQUE
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. Connors, Mayor Pro-Tem
Joy
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OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
M. ~0Stovall,
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Dat /
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ACORD~ CERTIFICATE OF LIABILITY INSURANCE OP ID B~ DATE (MMIDD/YYYY)
OPENEWl 10/01/05
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Cott~ngham & Butler, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
300 SECURITY BUILDING PO BX 28 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
DUBUQUE IA 52001
Phone: 563-587-5000 Fax:563-583-7339 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Selective Insurance
INSURER B: Commerce & Industry Ins Co 19410
~eration: New View INSURER C:
1 73 Central Ave INSURER D:
Dubuque IA 52001-4853 INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
'~~R M'R[ TYPE OF INSURANCE POLICY NUMBER PD~If~iri~rJIr~E I P9~LG,YIIEXPIRA ~~N LIMITS
DATE MM/DDIYY
GENERAL LIABILITY EACH OCCURRENCE $ 1000000
t-- 10/01/05 10/01/06 UAMA<.;t:
A X COMMERCIAL GENERAL LIABILITY S 1704720 PREMISES (Ea occurence) $ 100000
t-- ~ CLAIMS MADE [!] OCCUR
MED EXP (Anyone person) $ 15000
f--- I
PERSONAL & ADV INJURY $ 1000000
t--
GENERAL AGGREGATE $ 3000000
f---
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 3000000
n n PRO- nLOC Emp Ben. 1000000
POLICY JECT
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
t-- $ 1000000
A ANY AUTO S 1704720 10/01/05 10/01/06 (Ea accident)
f---
ALL OWNED AUTOS BODILY INJURY
f-- $
X SCHEDULED AUTOS (Per person)
f--
X HIRED AUTOS BODILY INJURY
f-- $
X NON-OWNED AUTOS (Per accident)
t--
- PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
=1 ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $
=:J OCCUR D CLAIMS MADE AGGREGATE $
$
=1 DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND I TORY LIMITS I IU~~-
B EMPLOYERS' LIABILITY WC184-45-42 10/01/05 10/01/06 $ 500000
ANY PROPRIETOR/PARTNER/EXECUTIVE EL EACH ACCIDENT
OFFICER/MEMBER EXCLUDED? ' EL DISEASE - EA EMPLOYEE $ 500000
~p~Mts~~6'~s16~s below E.L DISEASE - POLICY LIMIT $ 500000
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
CERTIFICATE HOLDER
CANCELLATION
CIDUBIA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATlO
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Ci ty of Dubuque
City Manager's Office
13th & Central City Hall
Dubuque IA 52001
@ACORDCORPORATlON 1988
ACORD 25 (2001/08)
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001/08)
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~ Acom!!'unity
~nctlon,.
PARTNERSHIP
Helping People. Changing Lives
Operation: New View
Community Action Agency
Serving the people of Dubuque, Delaware and Jackson Counties in Iowa
D Central Office
1473 Central Ave.
Dubuque, IA 52001-4853
(563) 556-5130
FAX (563) 556-4402
D Dubuque County
Outreach Center
1473 Central Ave.
Dubuque, IA 52001
(563) 556-5130
FAX (563) 556-4402
D Delaware County
Outreach Center
108 South Tama
Manchester, IA 52057
(563) 927-4629
FAX (563) 927-5818
D Jackson County
Outreach Center
904 E. Quarry
Maquoketa, IA 52060
(563) 652-5197
FAX (563) 652-5198
Member:
Iowa Community
Action Association
Region VII Association
of Community Action
Agencies
Community Action
Partnership
(National Association)
July 27, 2005
City of Dubuque
Mike VanMilligen, City Manager
50 West 13th St.
Dubuque, lA, 52001-4864
Dear City Officials:
We wish to thank the City of Dubuque fortheirsupport of $17,209.00 to assist with t11'3
purchase of services provided to low-income citizens in your community during tne
coming year.
Through the local funding provided by cities and counties, we at Operation: New
View Community Action Agency will be able to:
1. Maintain a positive cash flow for the agency, assuring that program monies
are available to immediately assist local people in need.
2. Provide the operating costs for our local Outreach Centers so that more
program dollars can be allocated to direct client services.
3. Assist in providing special programs and assistance for low income and
elderly citizens which grants and contracts do not always cover.
Once again, thank you for demonstrating a commitment to serving the low incor1<3
families, individuals and elderly in your community. We look forward to a continued
association with you as we work together to meet local needs through community
action.
Sincerely,
OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
~
Tom Stovall, CCAP
Executive Director
MTS/jmd
PS We would appreciate knowing the time schedule of your next funding cycle S'J
that we might seek your support again next year cmd meet an,! requesls
deadlines you may have for budgeting.
An Equal Opportunity Employer and Service Provider