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Purchase of Services Helping Services NE Iowa Inc ~~~E ~~~ MEMORANDUM May 27, 2005 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Purchase of Services Agreement - Helping Services of Northeast Iowa, Inc. During the Fiscal Year 2006 budget process, the Mayor and City Council provided $2,023 for the Purchase of Services Agreement with Helping Services of Northeast Iowa, Inc. Budget Director Dawn Lang is recommending execution of the attached contract with Helping Services of Northeast Iowa, Inc. to help provide substance abuse prevention services to the residents of Dubuque. These services include consultations, training, presentations and early intervention programming. I concur with the recommendation and respectfully request Mayor and City Council approval. MjC&JV~~ MCVM/ksf Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Dawn Lang, Budget Director ,.....-... , ',' I'~ ~, ".J 1 . I . . I 'I l ! i -. . . ~. , , -- --",' ,-....--; - , _. ...1 -',.J ~~~E ~~~ MEMORANDUM May 27, 2005 TO: Michael C. Van Milligen, City Manager FROM: Dawn Lang, Budget Director SUBJECT: Purchase of Services Agreement - Helping Services of Northeast Iowa, Inc. Attached for City Council approval is the Purchase of Services Agreement with Helping Services of Northeast Iowa, Inc. for Fiscal Year 2006. The adopted Fiscal Year 2006 operating budget reflects a payment of $2,023 to Helping Services for Northeast Iowa, Inc., for financial assistance to cover operating expenses of that agency. The agency has received financial assistance from the City for the past nine years. Helping Services of Northeast Iowa, Inc. utilizes these funds for their Education Services Division, which provides substance abuse prevention services to the residents of Dubuque. These activities include consultations, training, presentations, and early intervention programming. It is my recommendation that the City Council approves the attached Purchase of Services Agreement with Helping Services of Northeast Iowa, Inc., and authorizes the Mayor to execute the contract on behalf of the City. DLL/ksf Attachment AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND HELPING SERVICES OF NORTHEAST IOWA, INC. THIS AGREEMENT, dated for reference purposes the 1st day of July 2005, by and between the City of Dubuque, Iowa, (City) and Helping Services for Northeast Iowa, Inc., (Agency). WHEREAS, Agency represents itself as technically and professionally qualified to provide training and consultation in the area of substance abuse prevention to community task forces and schools; and WHEREAS, City has deemed it to be in the public interest to provide financial assistance to be used to cover general operating expenses of Agency's program. NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Service Agency shall: a. provide, within the City of Dubuque, educational services related to a substance abuse prevention program for the purpose of teaching persons to make sensible decisions for themselves concerning the role that substances play in their lives. 2. Time of Performance The term of this Agreement shall be from July 1, 2005 through June 30, 2006. 3. Compensation City shall pay the Agency $2,023 as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency within ten (10) days after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Agency. 4. Discrimination In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, 1 + ~ sex, age, national origin, religion, or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. Agency assures that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, age, national origin, religion, or disability. Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, color, creed, religion, sex, national origin, age, degree of handicap or disability. 5. Assiqnabilitv Agency shall not assign or transfer any interest in this Agreement without the prior written approval from of City. 6. Insurance At the time of execution of this Agreement by Agency, Agency shall provide the City copies of Agency's insurance certificates showing general liability, automobile liability, and workers compensation insurance coverage to the satisfaction of City for the term of this Agreement. WITNESSED CITY OF DUBUQUE, IOWA Karen M. Chesterman, Deputy City Clerk June 6, 2005 Joyce E. Connors . Connors, Mayor Pro-Tem June 6, 2005 Date HELPING SERVICES FOR NORTHEAST IOWA, INC. /s/ David Runyon, Exe utive Director Date 6-13-05 2 late: 8/24/2005 'neaux Insurance Time: 1:37 PM Page: 002 To: Kevin @ 15635894149 Mo] ~ ACORDT~ CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDIYYYY) 08/24/05 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Molyneaux Insurance, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 100 Kirkwood Blvd. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 939 Davenport, IA 52805 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A: Philadelphia Indemnity Helping Services of Northeast Iowa Inc. INSURER B Virginia Surety P. O. Box 372 INSURER C Decorah, IA 52101 INSURER 0' ~-- INSURER E Cllent#: 30413 HELSE COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERT AIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I~;: ~~[ TYPE OF INSURANCE POLICY NUMBER -- POLI~~IEFFEr.;TI~ Pg~fl,~~~t~ LIMITS D"TE MMIDDIVY A ~NER"L LI"BILITY PHPK117S96 05/01105 05/01/06 EACH OCCURRENCE $1 000 000 X. COt\JI\,IERCIAL GENERAL LIABILITY DAMAGE TO RENTED $100 000 -'-l CLAIMS MADE [iJ OCCUR MED EXP (Any olle person) $10.000 - PERSONAl & ADV INJURY 51 000 000 - GENERAl AGGREGATE $2 000 000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COt\JPIOP AGG $2000,000 )(l POLICY n ~~T n LOC A ~OMOBILE LIABILITY PHPK117596 05/01105 05/01106 COMBINED SINGLE LIMIT NlY AUTO (Ea accide"t) $1,000,000 - ALL OWNED AUTOS BODILY INJURY - $ SCHEDULED AUTOS (Per peroa,,) - -- ~ HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per acoda"l] - - PROPERTY DAMAGE 5 (P", a""'del") GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $ ~ ANY AUTO OTHER THAN EAACC $ AUTO ONLY: AGG $ A iJ~SSIU MBRELLA LIABILITY PHUB044230 05/01/05 05/01106 EACH OCCURRENCE $2.000.000 X OCCUR 0 CLAIMS MADE AGGREGATE $2000.000 $ ~ DEDUCTIBLE $ X RETENTION $10000 $ B WORKERS CQNPENS"TION AND WVSOO0876501 05/02/05 05/02/06 X Tr';.';~-t!~i;!;; I IOJ~- EMPLOYERS' LIABILITY $100.000 ANY PROPRIETORIPARTNERiEXECUTIVE E L EACH ACCIDENT OFFICERIMEMBER EXCLUDED'! E.L, OISEASE -EAEMPLOYEE $100 000 If y~s, descrIbe under $500,000 SPECIAL PROVISIONS below EL DISEASE -POLICY LIMIT OTHER -- DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Certificate Holder Is Included as an Additional Insured on the General Liability coverage if required by written contract, per #CG2026. CERTIFICATE HOLDER CANCELLATION SHOULO ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Dubuque DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MIUL -3JL DAYS WRITTEN aUn: Kevin NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FIULURE TO DO SO SHALL City Hall - City Manager's IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR Office REPRESENTATIVES. Dubuque, IA 52001 A!:!.TH~pD REPRESENTA~IVE '-:.~. ,"1 ~~.._.__.-_._(~ ..p' ACORD 25 (2001/08) 1 of 2 #M24189 PKM &1 ACORD CORPORATION 1988 late: 8/24/2005 'neaux Insurance Time: 1:37 PM Page: 003 To: Kevin @ 15635894149 Mo] IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this foml does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-5 (2001/08) 2 of 2 #M24189 '1'8/24/2005 . . Insurance Time: 1:37 PM Page: 001 To: Kevin @ 15635894149 Mol MOLYNEAUX INSURANCE Fax Transmission P.O. Box 939 - 100 Kirkwood Blvd. - Davenport, fA 52805 Telephone (563) 324-1011 - Fax (563) 326-1880 www.molyneaux.com To: Kevin From: Pam Mattison Pax Number: 15635894149 Date: August 24,2005 Pages: 3 Time: 1 :37:36 PM Subject: certificate: Helping Services of Northeast Iowa Message: TIus e-mail. including attacrunents, is intended for the exclusive use ofthe addressee and may contain proprietary, confidential or privileged information. If you are not the intended recipient, or an employee or agent responsible for delivering the message to the intended recipient, any dissemination, use, distribution or copying is strictly prohibited. If you have received tllls e-mail in error, please notify me via return fax and permanently delete the original and destroy all copies. Please note: You should only consider coverage bound when confirmed by an agent. TIlls could be either verbally or in writing.