Minutes_Community Development Advisory Commission 12 14 11DATE:
TIME:
PLACE:
UNAPPROVED MINUTES OF COMMUNITY DEVELOPMENT
ADVISORY COMMISSION MEETING
December 14, 2011
5:30 p.m.
Housing & Community Development Department
Historic Federal Building
350 W. 6th Street, Dubuque, Iowa 52001
Chairperson Stubben called the meeting to order at 5:30 p.m., following
compliance with Iowa Open Meeting Law.
Commissioners Present: Theresa Caldwell
Ann Michalski
Commissioners Absent: David Shaw
Staff Present: Aggie Tauke
Public Present: None
Peter Koshakji
Hilary Stubben
Ricardo Woods
David Harris
staff assurance of
Paula Maloy, SVM
Tom Wainwright
Jane Glennon
Certification of Minutes — 30 November, 2011
Commissioner Michalski requested the addition of Terri Wainwright listed as public present
at the November 30, 2011 meeting. Commissioner Maloy moved to approve the minutes
of November 30, 2011 as amended. Commissioner Caldwell seconded. Roll call.
Commissioner Koshakji abstained. All others present in favor. Motion passed.
Correspondence / Public Input
None
Old Business
None
New Business
Public Hearing FY 2013 CDBG Annual Action Plan
Commissioner Michalski motioned to open the public hearing. Commissioner Caldwell
seconded. All present in favor. Motion passed.
Staff Aggie Tauke presented the FY 2013 CDBG Annual Action Plan for Commission
approval. She stated HUD notified the City on Dec 12th that our FY13 CDBG allocation will
be reduced by $195,578 due to reduced Congressional funding and the census data
impact on our CDBG allocation formula.
The Commission questioned the impact on the FY13 Annual Plan currently being
considered. Aggie noted the Commission could approve the Plan as presented so it can be
included in the budget documents for the City Council. Staff is reviewing the impact on
CDBG programs, including the effect on the HUD required public service and
administrative cap expenditures. An amended Plan will be presented to the Commission in
January.
Unapproved Minutes of Community Development Advisory Commission
December 14, 2011
Page 2
Following discussion, Commissioner Michalski motioned to close the public hearing.
Commissioner Wainwright seconded. All present in favor.
Commissioner Wainwright motioned to approve the FY 2013 CDBG Annual Action Plan
and submit to the City Council for review and approval. Commissioner Caldwell seconded.
All present in favor. Motion passed.
Purchase of Services — Council Directive
On December 5, 2011, the City Council directed the Commission to develop a purchase of
service funding review process for City Council approval by May 2012. The competitive
application process would be for agencies funded with general fund money for the FY
2014 budget. The Commission will make funding recommendations to Council during the
annual budget process. The Council proposed no budget limit, and suggested sunsetting
of annual requests after three years.
The Commission discussed the application process and possible guidelines. Staff will
research various application processes and guidelines, including ranking applications
based on Council goals and priorities. Aggie noted the previous Community Partnership
Grant (cp2) application process, as well as the Arts and Culture funding process may
be helpful examples. The Commission reviewed the possible need to establish guidelines
to insure funding agencies with the greatest need, avoiding duplicating funding from other
sources, and including CDBG funded agency requests in this process. They will discuss •
further at the January meeting and will review establishing a subcommittee.
Aggie stated she will be out of town for the next scheduled January 18, 2012 Commission
meeting. The Commission concurred to move the meeting to January 25, 2012.
Information Sharing
Staff noted Commissioners Stubben and Wainwright's terms expire in February 2012.
Commissioner Wainwright stated he will reapply. Since Commisioner Stubben had
previously noted she will not apply for another term, two positions are now open for
residents from low /moderate income areas. Commissioner Koshakji stated he has moved
so Aggie will research if his membership could be designated for the low /mod category,
creating an at large position.
Adjournment
There being no further business to come before the Commission, Commissioner Maloy
moved to adjourn. Commissioner Michalski seconded. Motion passed by voice vote.
Meeting was adjourned at approximately 5:58 p.m.
Minutes taken by:
da.„
Jane Glennon
Rehabilitation Programs Secretary
Respectfully submitted by:
Aggie"Tauke
Community Development Specialist