Urban Youth Corps GrantMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: City Council Approval of the Urban Youth Corps Grant
DATE: February 14, 2012
Dubuque
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All-America City
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2007
Leisure Services Manager Marie Ware recommends City Council approval of the Urban
Youth Corps Grant application to the Iowa Department of Transportation.
The grant will provide for the hiring of three 16 -21 year -old youth to work specific tasks
in the park system this summer. These youth must be unemployed and face specific
barriers to employment. The total project cost is $34,440, and the City can request 70%
($23,478) of that amount to be funded by the grant. The City share ($10,962) is already
budgeted as a part of the parks operating budget.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Masterpiece on the Mississippi
TO Michael C Van Milligen, City Manager
FROM Marie L Ware, Leisure Services Manager
DATE February 13, 2012
SUBJECT City Council Approval of the Urban Youth Corps Grant
Dubuque
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NI- America City
'I 1 1 I'
2007
INTRODUCTION
The purpose of this memorandum is to request City Council approval of the Urban Youth Corp Grant application to the Iowa
Department of Transportation
DISCUSSION
The attached grant application will provide for the hiring of three 16 -21 year -old youth to work specific tasks in the park
system this summer These youth must be unemployed and face specific barriers to employment
Three projects are outlined in the grant application
• Planting 330 roses on Highway 20 and applying compost to all the roses
• Helping to complete the rain garden project in Flora Park and development of two rain gardens in Eagle Point Park
• Helping to manage and enhance the wetlands at the Dubuque Industrial Center West and 32nd Street Detention
Basin
With a total project cost of $34,440, we can request 70% [$23,478] of that amount to be funded by the grant We have
requested these three youth to be employed for 18 weeks, May 7th to September 7th, 2012, at a pay rate of $8 00 per hour
The local cost share for the grant of $10 962 is our park staff pay of $9,379 and staff fringe benefits of $1,583 This is funds
already budgeted as a part of the parks operating budget
ACTION TO BE TANEN
The action requested is that the City Council approve the Urban Youth Corps Grant application and authorize the City
Manager to sign it
Prepared by
MLW et
Form 511002wd
12 -11
General Information
Iowa Department of Transportation
Grant Application
Urban Youth Corps - 2012
PART I: COVER PAGE
Applicant Agency: City of Dubuque, Leisure Services Department e-Mail: mware @cityofdubuque.org
Contact Person (Name & Title): Marie L. Ware, Leisure Services Manager
Complete Mailing Address: 2200 Bunker Hill Road
Street Address and /or Box No.
Dubuque Iowa 52001 563 -589 -4263
City State Zip Daytime Phone
If more than one agency or organization is involved in this project, please state the name, contact person, mailing
address, and telephone number of the second agency. (Attach an additional page if more than two agencies are
involved.)
Applicant Agency: e-Mail:
Contact Person (Name & Title):
Complete Mailing Address:
Street Address and /or Box No.
City State Zip Daytime Phone
Project Information
Project Title: Highway 20 Rose Replacement; Rain Garden Development, Management and Enhancement; Wetlands
Management and Enhancement
Project Period: May 7, 2012 to September 7, 2012
County(ies) to be served: Dubuque
No. of people to be served: 3
Type of Agency or Organization:
State Agency Other: Local Unit of Government
Project Budget and Funding Summary
Total Cost $ 34,440
UYC Fund Request (maximum 70% of total cost): $ 23,478
Local In -kind (maximum 10% of total cost): $ 0
Local Cash Share: $ 10,962
Expense Cate go
Costs
Participant Wages
$ 17,280
Participant Fringe Benefits
$ 1,668
Staff Pay
$ 9,379
Staff Fringe Benefits
$ 1,583
Travel and Per Diem
$ 0
Equipment
$ 0
Supplies
$ 4,530
Educational Costs
$ 0
Other
$ 34,440
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Source(s) of Local matching Funds: City of Dubuque, General Fund
Are any state funds involved in this project?
If yes, please explain the source and conditions
❑ Yes ® No
Are any other federal funds involved in this project?
If yes, please explain the source and conditions
❑ Yes ® No
Certification
['Minority Impact Statement is completed and signed (please check once signed)
The applicant certifies that to the best of its knowledge and belief, the information in this application is true and
correct, and that it will comply with the program assurances and requirements if it receives the grant.
(Signature of Person Authorized to Sign for Applicant Agency)
Michael C. Van Milligen
(Typed Name)
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February 20, 2012
(Date)
City Manager
(Title)
PART 11: BUDGET DATA
Note Each item of the budget should be broken down by category showing what is to be purchased,
the quantity of these items or services to be purchased, and the calculation of these costs
Attach additional sheets if necessary Refer to the program guidelines for definitions of allowable
costs Asterisk each item which is an in -kind contribution. A minimum of 55 percent of the
budget must be allocated to wages and benefits of the participant(s)
New Maximum rates will take effect starting with 2010 projects
Mileage $0 39 (no receipt required but mileage record needed)
Lodging $55 per day, plus applicable taxes (receipt required)
Food $5 breakfast, $8 lunch, $15 dinner (receipt required)
For questions about what can qualify please contact the Urban Youth Corps Project
Manager
A Participant Wages
Position
UYC Participant
No of
No of Hourly Hours Per No of
Slots X Rate X Week X Weeks X Total
3 $8 00 40 18 $17,280 00
B Participant Fringe Benefits
Benefit Description
FICA (Employer's share)
Worker's Compensation
TOTAL $17,280
Amount Rate
Percent /Rate Applied To Total
7 65% x $17,280 00 $1,322 00
% x
2% x $17,280 00 $346 00
% x
% x
Total $1,668
C Staff Pay
No of
No of Slots Hourly Hours Per No of
Position X Rate X Week X Weeks = Total
Seasonal Laborer 1 $10 22 35 00 18 $6,439 00
Maintenance Worker 1 $22 70 5 00 18 $2,043 00
Foreman 1 $24 92 2 00 18 $897 00
Total $9,379
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D Staff Fringe Benefits
Applied Rate
Benefit Description Percent /Rate Applied To Total
FICA (Employer's Share) 7 6% x $9,379 00 $713 00
Workers' Compensation 2% x $9,379 00 $188 00
IPERS (Employer's Share) 6 95% x $9,379 00 $652 00
Health Insurance 01% x $2,940 00 $30 00
Life Insurance % x
Other ( ) % x
Other
% x
E Travel and Per Diem
Description
Total $1,583
Calculation of Costs Total
Work Related Transportation
none
TOTAL $0
F Equipment
Description Calculation of Costs Total
Rental
none
Nonexpendable purchase of equipment with per unit cost of $100 or more
G Supplies
Description
Safety Equipment & Supplies
TOTAL $0
Quantity Cost (Each) Total
Steel toed work boots 3 x $100 00
Safety vests 3 x $20 00
Hard hats 3 x $25 00
Eye wear 3 x $15 00
$300 00
$60 00
$75 00
$45 00
x
Tools & Work Related Supplies
Work pants 6 x $40 00
Work shirts 9 x $35 00
Replacement Roses 330 x $10 00
Compost (50 cubic yards @ $3 00 /yd) x $3 00
$240 00
$315 00
$3,300 00
$150 00
x
x
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Educational Supplies
Resume Writing guide books
3 x $15 00 $45 00
x
x
Other
x
H Education Costs
Description
Weekly class at Multicultural Family Center
Work with City spokesperson / Press Release
Work with City film crew for public TV
Unit Costs
I Other Costs
Total $4,530
Total
$0 00
$0 00
$0 00
TOTAL $0
Description Cost Total
none
TOTAL $0
TOTAL PROGRAM COSTS (A —1 TOTALS) $34,440
Program Requirements:
Starting with the 2009 round of projects, the Audit requirements are not warranted for the Urban Youth
Corps program This was decided due to the A -133 General Audit Standard, talking to Federal Highway
and the Iowa DOT External Audit section Since each of the project sponsors is not awarded of more
than $100,000, the external audit section waives the audit requirement The A -133 Audit requirements
state the project sponsor needs to expend over $500,000 in a fiscal year to meet the audit requirement
Since, this is not the case, all projects starting on March 1, 2009, will no longer have an audit
requirement, and therefore will not have the expense reimbursed
Starting with the 2010 round of projects, the Iowa DOT will now be performing final audits for some of the
areas that have been worked on to ensure accurate compliance with federal regulations A procedure
similar to I M 3 910 will be performed (the reference to I M 3 910 can be found at
http llwww iowadot gov /local _systems /publications /im/3910 pdf)
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PART III: WORK PROJECT PLAN
*If more than one kind of work is involved, please attach additional Work Project Plans to the application
Project Director Michael C Horsfall, Horticulturist
Work Project Name Highway 20 Rose Replacement
Land Ownership State of Iowa, Permitted to City of Dubuque
Project Location Highway 20, between Fremont Avenue and Grandview Avenue
Type of Transportation Related Work Pedestrian and bicycle facilities (Choose the category
where the majority of the work applies to)
Check all Of any) that apply
❑ Heavy equipment earth moving (i e bull dozer, track hoe, skid loader)
❑ Tree spading
❑ Plantings larger than 12 inches in diameter (not height)
❑ New recreational trail development
❑ Installation of new concrete (do not check if re- pouring same grade
❑ Utility line installation
❑ Trenching of any kind
❑ Installation of new camping pads
*If any of the above is checked please include a detailed map (preferably aerial or
topographical) indicating the location of the ground disturbance to the back of this plan
Purpose, Need, Description and Benefits of Project
Approximately ten years ago, the City of Dubuque identified the need to beautify the newly
constructed section of Highway 20, the major highway serving the City Construction had a
major impact on neighborhoods and the need to re -plant trees and beautify the area was
identified Part of the landscaping project was the planting of 6,000 roses along this section of
the highway
This project will allow for the replacement of 330 rose plants that have died out over the years
and the application of compost to naturally fertilize all 6,000 plants to keep up the appearance
of this area In full bloom, the 6,000 rose plants are beautiful
Youth will also work with public relations staff preparing press release information about the
project and participate in the filming of their progress to be aired as a program on our local
City Public Access Channel
Materials, Supplies & Equipment to be Used
The 330 rose plants and compost material will be used for this project All equipment needed
will be provided by the City
Supervisor Assigned & Instruction or Skills Needed by Corps Members
In addition to the staff shown in this application, an Assistant Horticulturist will work with the
Youth to supervise and educate them This person has a BA Degree in Horticulture and is a
recent addition to our staff Youth will learn about plant layout, installation and care
Safety Hazards /Precautions
All IDOT safety practices will be followed for working along the highway
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Length of Time To Complete
Estimated Value of Project
Additional Comments /Notes
Begin May 7, 2012 End June 1, 2012
$5,217 $20,000
Youth Corps Cost Cost if Contracted
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AIowa Department of Transportation
411107
Form 105101 (03 -09)
MINORITY IMPACT STATEMENT
Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the
state of Iowa that are due beginning January 1, 2009 shall include a Minority Impact Statement. This is
the state's mechanism for requiring grant applicants to consider the potential impact of the grant project's
proposed programs or policies on minority groups.
Please choose the statement(s) that pertains to this grant application. Complete all the
information requested for the chosen statement(s). Submit additional pages as necessary.
IZI The proposed grant project programs or policies could have a disproportionate or unique positive
impact on minority persons.
Describe the positive impact expected from this project.
A very positive impact is expected. Youth will learn environemntal issues, plant materials,
working as a team and skill building. Resume building will also be taught.
Indicate which group is impacted:
El Women El Persons with a disability IZI Blacks Z Latinos ❑Asians
El Pacific Islanders Lil American Indians Lil Alaskan Native Americans Lil Other
❑ The proposed grant project programs or policies could have a disproportionate or unique negative
impact on minority persons.
Describe the negative impact expected from this project.
Present the rationale for the existence of the proposed program or policy.
Provide evidence of consultation with representatives of the minority groups impacted.
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Indicate which group is impacted
❑ Women ❑ Persons with a disability ❑ Blacks ❑ Latinos ❑ Asians
❑ Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other
❑ The proposed grant project programs or policies are not expected to have a disproportionate or
unique impact on minority persons
Present the rationale for determining no impact
I hereby certify that the information on this form is complete and accurate, to the best of my knowledge
Name
Title
Definitions
"Minority Persons," as defined in Iowa Code Section 8 11, means individuals who are women, persons
with a disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native
Americans
"Disability," as defined in Iowa Code Section 15 102, subsection 7, paragraph "b," subparagraph (1)
b As used in this subsection
(1) "Disability" means, with respect to an individual, a physical or mental impairment that
substantially limits
one or more of the major life activities of the individual, a record of physical or mental
impairment that
substantially limits one or more of the major life activities of the individual, or being regarded as
an
life
not
individual with a physical or mental impairment that substantially limits one or more of the major
activities of the individual
"Disability" does not include any of the following
(a) Homosexuality or bisexuality
(b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders
resulting from physical impairments or other sexual behavior disorders
(c) Compulsive gambling, kleptomania, or pyromania
(d) Psychoactive substance abuse disorders resulting from current illegal use of drugs
"State Agency," as defined in Iowa Code Section 8 11, means a department, board, bureau, commission,
or other agency or authority of the state of Iowa
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PART III: WORK PROJECT PLAN
Project Director: Michael C. Horsfall, Horticulturist
Work Project Name: Rain Garden Development, Management and Enhancement
Land Ownership: City of Dubuque
Project Location: Flora Park and Eagle Point Park
Purpose, Need, Description and Benefits of Project:
The purpose of this project is to complete a major rain garden under development in Flora Park and to
create two rain gardens in Eagle Point Park. Both of these parks have major storm water runoff issues
and rather than constructing removal systems that take the water away as quickly as possible, we want
to develop rain gardens to keep as much rain water on site to soak into the ground and to contain
pollution. The rain gardens will be planned to enhance butterflies, birds and other wildlife.
Youth will also work with public relations staff preparing press release information about the project
and participate in the filming of their progress to be aired as a program on our local City Public Access
Channel.
Materials, Supplies & Equipment to be Used:
All materials and equipment for this project will be provided by the City of Dubuque.
Supervisor Assigned & Instruction or Skills Needed by Corps Members:
One of our three Assistant Horticulturists will lead this project and work with the Youth. Youth will learn
the benefits of rain gardens, how to calculate the size, plant materials needed and maintenance plan
required. Any maintenance work that is done will be for educational purposes and will be minor. No
special skills are required for the Youth.
Safety Hazards /Precautions:
Normal safety precautions will be followed.
Length of Time to Complete: Begin: June 4, 2012 End: July 27, 2012
Estimated Value of Project: $10,432 $25,000
PART III: WORK PROJECT PLAN
Project Director: Michael C. Horsfall, Horticulturist
Work Project Name: Wetlands Management and Enhancement
Land Ownership: City of Dubuque
Project Location: Dubuque Industrial Center West and 32nd Street Detention Area
Purpose, Need, Description and Benefits of Project:
The purpose of this project is to manage and enhance recently created wetland areas. Development of
the Dubuque Industrial Center West requires development of several wetland areas. These areas have
just been developed and management of any wetland during the first five years is critical to its long-
term success. Wetland areas are not only planned to deal with storm water issues, they enhance
wildlife of all kinds. Properly managed wetland areas also beautify the area with native plants and
flowers.
The 32nd Street Detention area will be in its third year of growth. This area was developed to not only
control storm waters, but to be a public learning site for pollution control, native plant material and
wildlife viewing. Special attention during design was given to attract the public to the area.
Youth will also work with public relations staff preparing press release information about the project
and participate in the filming of their progress to be aired as a program on our local City Public Access
Channel.
Materials, Supplies & Equipment to be Used:
All materials and equipment needed for this project will be provided by the City of Dubuque.
Supervisor Assigned & Instruction or Skills Needed by Corps Members:
One of our three Assistant Horticulturists will lead this project and work with the Youth. Youth will learn
the benefits of wetlands, plant materials suitable for this use and maintenance plan required. Any
maintenance work that is done will be for educational purposes and will be minor. No special skills are
required for the Youth.
Safety Hazards /Precautions:
Normal safety precautions will be followed.
Length of Time to Complete: Begin: July 30, 2012 End: September 7, 2012
Estimated Value of Project: 9,824 $13,000