IDOT_Primary Roads in Municipalities AgreementMasterpiece on the Mississippi
Dubuque
bierd
All-America City
1
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Department of Transportation Five -Year Agreement for Maintenance
and Repair of Primary Roads in Municipalities
DATE: February 15, 2012
Every five years a "master agreement" is prepared by the Iowa DOT and distributed to
all Iowa municipalities that have State primary highways within its corporate limits.
Acceptance of this master agreement is necessary in order to coordinate the
maintenance of the State roadways located within the municipality jurisdictions.
City Engineer Gus Psihoyos is recommending approval of the Five -Year Agreement for
Maintenance and Repair of Primary Roads in Municipalities between the Iowa
Department of Transportation and the City of Dubuque.
Other than dates, the agreement is very similar to its predecessor. However, additional
language was added to further clarify the City's responsibility for maintaining cross
streets, retaining walls and pedestrian overpasses. All other language and provisions
are consistent with the Iowa Code administrative rules.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:sv
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Iowa 319 Depart Transportation
District 6 Maintenance Office -� y �-- (319) 365 -3558
5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404 Fax (319) 730 -1564
11 MAY I3 AMII:4I
May 11, 2011
Jeanne Schneider, Clerk
City of Dubuque
50 West 13th Street
Dubuque, IA 52001 -4864
Dear Jeanne:
City Cleo k's Office
Dubuque, IA
Ref: 832
City of Dubuque
On April 18, 20011, I mailed out a new five -year Agreement for Maintenance and Repair
of Primary Roads in Municipalities between the City of Dubuque and the Iowa
Department of Transportation that needed to be reviewed and executed. This agreement
outlines the responsibilities for maintenance and repair of the primary roads within the
corporate limits of the city during the period of July 1, 2011 through June 30, 2016.
This letter is to inform you that since I mailed this agreement to you the Iowa Department
of Transportation recently made some minor wording changes to it. The changes made
were in the following areas:
- Adding an Iowa Code in the beginning paragraph
- Additional wording in Section 11, A, 5; Section II, B, 2; Section 11, C, 2 -3
- Modification of Iowa Code noted in Section III, B
Due to these changes, I have enclosed a revised copy of the five -year Agreement for
Maintenance and Repair Roads in Municipalities between the City of Dubuque and the
Iowa Department of Transportation reflecting the new changes. This new agreement will
replace the previous agreement that you may have already returned or that is currently
in your possession.
Please review and if in agreement, have the appropriate authority sign their approval. It
will then need to be returned to this office for approval by our district engineer. A final
copy will be returned to you for your files.
If you have any questions or concerns regarding the agreement, please contact me and we
can discuss these issues.
Sincerely,
John Wilson
District Maintenance Manager
JW /dh
Enclosure
Iowa Department of Transportation
District 6 Maintenance Office (319) 365 -3558
5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404 Fax (319) 730 -1564
February 28, 2012 Ref: 832
City of Dubuque
Kevin Firnstahl, Clerk
City of Dubuque
50 West 13th Street
Dubuque, IA 52001 -4864
Dear Kevin:
Enclosed you will find your copy of the approved five -year Agreement for Maintenance and
Repair of Primary Roads between the City of Dubuque and the Iowa Department of
Transportation for the period of July 1, 2011 through June 30, 2016.
Sincerely,
John Wilson
District Maintenance Manager
JW /dh
Enclosure
Cc: Sheri Harris, ERMS, Records Management Services, Iowa Dept of Transportation
John Selmer, Statewide Operations Bureau, Iowa Dept of Transportation
Art Gourley, Area Engineer, Iowa Dept of Transportation
Dave Shanahan, Dubuque/Dyersville Area Supervisor, Iowa Dept of Transp.
d2/‘
JJ
!TI
i
T1
0
Form 810101wd
05-11
lowa Department of Transportation
NW Agreement for Maintenance and Repair of
Primary Roads in Municipalities
This Agreement made and entered into by and between the Municipality of Dubuque , Dubuque
County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa, hereinafter
referred to as the Department, on July 1 , 2011, is hereby rescinded. The Parties hereby make and enter into the
following new Agreement.
AGREEMENT:
In accord with Provisions of Chapter 28E, Sections 306.3, 306.4, 313.3 -5, 313.21 -.23, 313.27, 313.36, 314.5, 321.348 and
384.76 of the Code of lowa and the lowa Administrative Rules 761 — Chapter 150 (IAC) the Municipality and Department enter
into the following agreement regarding maintenance, repair and minor reconstruction of the primary roads within the boundaries
of the Municipality.
I. The Department shall maintain and repair:
A. Freeways (functionally classified and constructed)
1. Maintain highway features including ramps and repairs to bridges.
2. Provide bridge inspection.
3. Highway lighting.
B. Primary Highways — Urban Cross - Section (curbed) (See Sec. II.A)
1. Pavement: Maintain and repair pavement and subgrade from face of curb to face of curb (excluding parking
lanes, drainage structures, intakes, manholes, public or private utilities, sanitary sewers and storm sewers).
2. Traffic Services: Provide primary road signing for moving traffic, pavement marking for traffic lanes, guardrail,
and stop signs at intersecting streets.
3. Drainage: Maintain surface drainage within the limits of pavement maintenance described in I.B.1 above.
4. Snow and Ice Removal: Plow traffic lanes of pavement and bridges and treat pursuant to the Department's
policy.
5. Vehicular Bridges: Structural maintenance and painting as necessary.
6. Provide bridge inspection.
C. Primary Highways — Rural Cross - Section (uncurbed) (See II.B)
1. Maintain, to Department standards for rural roads, excluding tree removal, sidewalks, and repairs due to utility
construction and maintenance.
D. City Streets Crossing Freeway Rights of Way (See II.C)
1. Roadsides within the limits of the freeway fence.
2. Surface drainage of right of way.
3. • Traffic signs and pavement markings required for freeway operation.
4. Guardrail at piers and bridge approaches.
5. Bridges including deck repair, structural repair, berm slope protection and painting.
6. Pavement expansion relief joints and leveling of bridge approach panels.
II. The Municipality shall maintain and repair:
A. Primary Highways — Urban Cross - Section (curbed) (See Sec. I.B)
1. Pavement: Maintain and repair pavement in parking lanes, intersections beyond the limits of state pavement
maintenance; curbs used to contain drainage; and repairs to all pavement due to utility construction,
maintenance and repair.
2. Traffic Services: Paint parking stalls, stop lines and crosswalks. Maintain, repair and provide energy to traffic
signals and street lighting.
3. Drainage: Maintain storm sewers, manholes, intakes, catch basins and culverts used for collection and
disposal of surface drainage.
4. Snow and ice removal: Remove snow windrowed by state plowing operations, remove snow and ice from all
areas outside the traffic lanes and Toad or haul snow which the Municipality considers necessary. Remove
snow and ice from sidewalks on bridges used for pedestrian traffic.
5. Maintain sidewalks, retaining walls and all areas between curb and right -of -way line. This includes the removal
of trees as necessary and the trimming of tree branches as necessary.
6. Clean, sweep and wash streets when considered necessary by the Municipality.
7. Maintain and repair pedestrian overpasses and underpasses including snow removal, painting and structural
repairs.
B. Primary Highways — Rural Cross - Section (uncurbed) (See Sec. I.C)
1. Maintain and repair highway facilities due to utility construction and maintenance.
2. Removal of trees as necessary and the trimming of tree branches as necessary.
3. Maintain sidewalks.
C. City Streets Crossing Freeway Rights of Way (See I.D)
1. All pavement, subgrade and shoulder maintenance on cross streets except expansion relief joints and bridge
approach panel leveling.
2. Mark traffic lanes on the cross street.
3. Remove snow on the cross street, including bridges over the freeway.
4. Clean and sweep bridge decks on streets crossing over freeway.
5. Maintain all roadside areas outside the freeway fence.
6. Maintain pedestrian overpasses and underpasses including snow removal, painting, lighting and structural
repair.
III. The Municipality further agrees:
A. That all traffic control devices placed by the Municipality on primary roads within the Municipal boundaries shall
conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways."
B. To prevent encroachment or obstruction within the right of way, the erection of any private signs on the right of way,
or on private property which may overhang the right of way and which could obstruct the view of any portion of the
road or the traffic signs or traffic control devices contrary to Section 318.11 of the Code of Iowa.
C. To comply with all current statutes and regulations pertaining to overlength and overweight vehicles using the primary
roads, and to issue special permits for overlength and overweight vehicles only with approval of the Department.
D. To comply with the current Utility Accommodation Policy of the Department.
E. To comply with the access control policy of the Department by obtaining prior approval of the Department for any
changes to existing entrances or for the construction of new entrances.
IV. Drainage district assessments levied against the primary road within the Municipality shall be shared"equally by the
Department and the Municipality.
V. Major construction initiated by the Department and all construction initiated by the Municipality shall be covered by separate
agreements.
VI. The Department and the Municipality may by a separate annual Supplemental Agreement, reallocate any of the
responsibilities covered in Section 1 of this agreement.
VII. This Agreement shall be in effect for a five year period from July 1, 2011 to June 30, 2016
IN WITNESS WHEREOF, The Parties hereto have set their hands, for the purposes herein expressed, on the dates indicated
below.
City ,rof Dubuque
By
Date
7NICIPALITY 10 A DEPARTMEN
s / 4
V.0
2/20/12
BY
Date
NSPORTATION
istrict Engineer
`/23/1Z�