Arts & Culture Grant Program Agreements
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MEMORANDUM
June 15, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Arts and Culture Grant Program for Special Projects
Grant Agreements
On May 16, 2005, the City Council approved grant awards for the following
organizations:
Dubuque Co. Historical Society
Fly-By-Night Productions
Dubuque Symphony Orchestra
Dubuque Museum of Art
Dubuque History Museum
Musical Cabaret
Magic of Mozart Festival
Handz on Gallery Enhancement
$12,000
$10,000
$ 5,000
$ 3,000
Neighborhood Development Specialist Jerelyn O'Connor recommends City Council
approval of the grant agreements for the Fiscal Year 2005 Arts and Culture Grant
Program for Special Projects.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Jerelyn O'Connor, Neighborhood Development Specialist
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MEMORANDUM
June 14,2005
TO:
Michael C. Van Milligen, City Manager
FROM:
Jerelyn O'Connor, Neighborhood Development Specialist
RE:
Arts and Culture Grant Program for Special Projects
Grant Agreements
Introduction
The purpose of this memorandum is to request City Council approval of the grant
agreements for the FY 2005 Arts and Culture Grant Program for Special Projects.
Background
The Arts and Cultural Affairs Advisory Commission solicited applications for the grant
program in February, 2005. The Commission received thirteen grant applications. The
requests totaled $87,676. The Commission reviewed and ranked the applications
based on the established criteria.
Discussion
In May, the Commission transmitted their recommendations for funding to the City
Council. On May 16, the Council approved grant awards for the following organizations:
Dubuque Co. Historical Society
Fly-By-Night Productions
Dubuque Symphony Orchestra
Dubuque Museum of Art
Dubuque History Museum
Musical Cabaret
Magic of Mozart Festival
Handz on Gallery Enhancement
$12,000
$10,000
$ 5,000
$ 3,000
Corporation Counsel Barry Lindahl and Budget Director Dawn Lang have reviewed the
grant agreements for City Council consideration.
Action
The action requested is for City Council approval of the attached grant agreements.
FY 2005 ARTS AND CULTURE GRANT PROGRAM FOR SPECIAL
PROJECTS
AGREEMENT BETWEEN CITY OF DUBUQUE AND
DUBUQUE COUNTY HISTORICAL SOCIETY
This agreement is made and entered to, by and between the City of Dubuque, Iowa,
hereinafter "City" and the Dubuque County Historical Society, hereinafter "Grantee."
Effective date is June 16, 2005. Expiration date is June 30, 2006.
1. Purpose
City hereby makes a grant on behalf of the grantee of up to $12,000 for the
purpose of providing funding the Dubuque History Museum Project as outlined
in the grantee's Arts and Culture Grant Program application. Grantee agrees
that the grant application and grantee assurances are by reference part of this
agreement.
2. Time of Performance
The term of this Agreement shall be from June 16, 2005, through June 30, 2006.
3. Fundinq
City shall pay grantee $12,000 for the project detailed in the grant application.
80% of this amount will be paid by the City after execution of this agreement by
both parties and upon receipt of a requisition for such sum from the grantee.
The balance of the grant amount will be paid to the grantee after closeout and
acceptance of the grantee's final report. Grantee will provide documentation of
project expenditures, required local match, and activities completed.
4. Audit and Evaluation
Inasmuch as the funds to be provided Grantee by City are public funds, Grantee
agrees that it will maintain books of account in accordance with generally
accepted accounting standards together with necessary documentation to
support all expenditures.
5. Discrimination
In carrying out its program, Grantee shall not discriminate against any employee
or applicant for employment because of race, creed, color, sex, age, national
origin, religion, or disability. Grantee shall take affirmative action to insure that
applicants for employment are employed and that employees are treated during
employment without regard to their race, creed, color, sex, age, national origin,
religion, or disability. Such action shall include, but not be limited to, the
1
following: employment, promotion, demotion or transfer; rates of payor other
forms of compensation; and selection for training, including apprenticeship.
Grantee agrees and will undertake whatever affirmative measures are necessary
so that no person shall on the grounds of race, color, religion, national origin,
sex, age, degree of handicap or disability be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or
activities funded in whole or in part with any of the funds made available to
Grantee under the terms of this Agreement.
6. Interest of Members. Officers. or Employees of the City of Dubuque. Members of
the Dubuque City Councilor Other Public Officials
No member, officer or employee of City, or its designees or agents, no member
of the Dubuque City Council and no other public official of the City who exercises
any function or responsibilities with respect to the program during his tenure,
shall have any interest, direct or indirect, in this contract or the proceeds thereof,
for work to be performed in connection with the program assisted under this
Agreement.
7. Assiqnability
Grantee shall not assign or transfer any interest in this Agreement without the
prior written approval of City.
Michael C. Van Milligen, City Manager Dubuque County Historical Society
City of Dubuque
2
FY 2005 ARTS AND CULTURE GRANT PROGRAM FOR SPECIAL
PROJECTS
AGREEMENT BETWEEN CITY OF DUBUQUE AND
FLY-BY-NIGHT PRODUCTIONS
This agreement is made and entered to, by and between the City of Dubuque, Iowa,
hereinafter "City" and the Dubuque Symphony Orchestra, hereinafter "Grantee."
Effective date is June 16, 2005. Expiration date is June 30, 2006.
1 . Pu rpose
City hereby makes a grant on behalf of the grantee of up to $10,000 for the
purpose of providing funding the Musical Cabaret Project as outlined in the
grantee's Arts and Culture Grant Program application. Grantee agrees that the
grant application and grantee assurances are by reference part of this
agreement.
2. Time of Performance
The term of this Agreement shall be from June 16, 2005, through June 30, 2006.
3. Fundinq
City shall pay grantee $10,000 for the project detailed in the grant application.
80% of this amount will be paid by the City after execution of this agreement by
both parties and upon receipt of a requisition for such sum from the grantee.
The balance of the grant amount will be paid to the grantee after closeout and
acceptance of the grantee's final report. Grantee will provide documentation of
project expenditures, required local match, and activities completed.
4. Audit and Evaluation
Inasmuch as the funds to be provided Grantee by City are public funds, Grantee
agrees that it will maintain books of account in accordance with generally
accepted accounting standards together with necessary documentation to
support all expenditures.
5. Discrimination
In carrying out its program, Grantee shall not discriminate against any employee
or applicant for employment because of race, creed, color, sex, age, national
origin, religion, or disability. Grantee shall take affirmative action to insure that
applicants for employment are employed and that employees are treated during
employment without regard to their race, creed, color, sex, age, national origin,
religion, or disability. Such action shall include, but not be limited to, the
1
following: employment, promotion, demotion or transfer; rates of payor other
forms of compensation; and selection for training, including apprenticeship.
Grantee agrees and will undertake whatever affirmative measures are necessary
so that no person shall on the grounds of race, color, religion, national origin,
sex, age, degree of handicap or disability be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or
activities funded in whole or in part with any of the funds made available to
Grantee under the terms of this Agreement.
6. Interest of Members, Officers, or Employees of the City of Dubuque, Members of
the Dubuque City Councilor Other Public Officials
No member, officer or employee of City, or its designees or agents, no member
of the Dubuque City Council and no other public official of the City who exercises
any function or responsibilities with respect to the program during his tenure,
shall have any interest, direct or indirect, in this contract or the proceeds thereof,
for work to be performed in connection with the program assisted under this
Agreement.
7. Assiqnability
Grantee shall not assign or transfer any interest in this Agreement without the
prior written approval of City.
Michael C. Van Milligen, City Manager Michael Gibson, President
City of Dubuque Fly-By-Night Productions
2
FY 2005 ARTS AND CULTURE GRANT PROGRAM FOR SPECIAL
PROJECTS
AGREEMENT BETWEEN CITY OF DUBUQUE AND
DUBUQUE SYMPHONY ORCHESTRA
This agreement is made and entered to, by and between the City of Dubuque, Iowa,
hereinafter "City" and the Dubuque Symphony Orchestra, hereinafter "Grantee."
Effective date is June 16, 2005. Expiration date is June 30, 2006.
1. Purpose
City hereby makes a grant on behalf of the grantee of up to $5,000 for the
purpose of providing funding the Magic of Mozart Festival as outlined in the
grantee's Arts and Culture Grant Program application. Grantee agrees that the
grant application and grantee assurances are by reference part of this
agreement.
2. Time of Performance
The term of this Agreement shall be from June 16, 2005, through June 30, 2006.
3. Fundinq
City shall pay grantee $5,000 for the project detailed in the grant application.
80% of this amount will be paid by the City after execution of this agreement by
both parties and upon receipt of a requisition for such sum from the grantee.
The balance of the grant amount will be paid to the grantee after closeout and
acceptance of the grantee's final report. Grantee will provide documentation of
project expenditures, required local match, and activities completed.
4. Audit and Evaluation
Inasmuch as the funds to be provided Grantee by City are public funds, Grantee
agrees that it will maintain books of account in accordance with generally
accepted accounting standards together with necessary documentation to
support all expenditures.
5. Discrimination
In carrying out its program, Grantee shall not discriminate against any employee
or applicant for employment because of race, creed, color, sex, age, national
origin, religion, or disability. Grantee shall take affirmative action to insure that
applicants for employment are employed and that employees are treated during
employment without regard to their race, creed, color, sex, age, national origin,
religion, or disability. Such action shall include, but not be limited to, the
1
following: employment, promotion, demotion or transfer; rates of payor other
forms of compensation; and selection for training, including apprenticeship.
Grantee agrees and will undertake whatever affirmative measures are necessary
so that no person shall on the grounds of race, color, religion, national origin,
sex, age, degree of handicap or disability be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or
activities funded in whole or in part with any of the funds made available to
Grantee under the terms of this Agreement.
6. Interest of Members. Officers, or Employees of the City of Dubuque, Members of
the Dubuque City Councilor Other Public Officials
No member, officer or employee of City, or its designees or agents, no member
of the Dubuque City Council and no other public official of the City who exercises
any function or responsibilities with respect to the program during his tenure,
shall have any interest, direct or indirect, in this contract or the proceeds thereof,
for work to be performed in connection with the program assisted under this
Agreement.
7. Assiqnability
Grantee shall not assign or transfer any interest in this Agreement without the
prior written approval of City.
Michael C. Van Milligen, City Manager Dubuque Symphony Orchestra
City of Dubuque
2
FY 2005 ARTS AND CULTURE GRANT PROGRAM FOR SPECIAL
PROJECTS
AGREEMENT BETWEEN CITY OF DUBUQUE AND
DUBUQUE MUSEUM OF ART
This agreement is made and entered to, by and between the City of Dubuque, Iowa,
hereinafter "City" and the Dubuque Museum of Art, hereinafter "Grantee." Effective
date is June 16, 2005. Expiration date is June 30, 2006.
1. Purpose
City hereby makes a grant on behalf of the grantee of up to $3,000 for the
purpose of providing funding the Handz on Gallery Enhancement Project as
outlined in the grantee's Arts and Culture Grant Program application. Grantee
agrees that the grant application and grantee assurances are by reference part
of this agreement.
2. Time of Performance
The term of this Agreement shall be from June 16, 2005, through June 30, 2006.
3. Fundinq
City shall pay grantee $3,000 for the project detailed in the grant application.
80% of this amount will be paid by the City after execution of this agreement by
both parties and upon receipt of a requisition for such sum from the grantee.
The balance of the grant amount will be paid to the grantee after closeout and
acceptance of the grantee's final report. Grantee will provide documentation of
project expenditures, required local match, and activities completed.
4. Audit and Evaluation
Inasmuch as the funds to be provided Grantee by City are public funds, Grantee
agrees that it will maintain books of account in accordance with generally
accepted accounting standards together with necessary documentation to
support all expenditures.
5. Discrimination
In carrying out its program, Grantee shall not discriminate against any employee
or applicant for employment because of race, creed, color, sex, age, national
origin, religion, or disability. Grantee shall take affirmative action to insure that
applicants for employment are employed and that employees are treated during
employment without regard to their race, creed, color, sex, age, national origin,
religion, or disability. Such action shall include, but not be limited to, the
1
following: employment, promotion, demotion or transfer; rates of payor other
forms of compensation; and selection for training, including apprenticeship.
Grantee agrees and will undertake whatever affirmative measures are necessary
so that no person shall on the grounds of race, color, religion, national origin,
sex, age, degree of handicap or disability be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or
activities funded in whole or in part with any of the funds made available to
Grantee under the terms of this Agreement.
6. Interest of Members, Officers. or Employees of the City of Dubuque. Members of
the Dubuque City Councilor Other Public Officials
No member, officer or employee of City, or its designees or agents, no member
of the Dubuque City Council and no other public official of the City who exercises
any function or responsibilities with respect to the program during his tenure,
shall have any interest, direct or indirect, in this contract or the proceeds thereof,
for work to be performed in connection with the program assisted under this
Agreement.
7. Assiqnability
Grantee shall not assign or transfer any interest in this Agreement without the
prior written approval of City.
Michael C. Van Milligen, City Manager John Schmidt, President of Board
City of Dubuque Dubuque Museum of Art
2