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Dbq Industrial Ctr West 3rd Ad Paving Drainage Utilities ~B~E ~YN-~ MEMORANDUM June 14, 2005 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities (CIP: 360359--lndustrial Site Development - Bergfeld Farm, Dubuque Industrial Center West and Chavenelle Drive Extension) ./ Sealed bids were received for the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage and Utilities Project. City Engineer Gus Psihoyos recommends award of the contract to the low bidder, Horsfield Construction, Inc., in the amount of $2,299,055.55, which is 12% under the engineer's estimate. Six alternates were bid on the project. It is recommended that alternates 1, 2, and 3 for construction of the East Sewer, North Sewer, and North Trail be included in the awarded contract. All final construction costs associated with Alternates 1 and 2 will be used to establish sanitary sewer connection charges for areas served by these collector sewers. Alternates 4, 5, and 6 for partial paving in 2005 and 2006, all paving in 2006, and for closing Middle Road to open-cut the sewer, respectively, were included as replacement alternates. Because both of the paving alternates, for delaying the paving, would increase the project cost, and because open-cutting the sewer across Middle Road would cause considerable difficulties to motorists and residents along Middle Road while only saving the City about $2,000, it is recommended that Alternates 4, 5, and 6 be excluded from the awarded contract. I concur with the recommendation and respectfully request Mayor and City Council approval. ~ /1 //1 i MJi lee) (, fll .~ Mic ael c. Van Milligen ---- ...~.... MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer 1 ) C..l '-..,"..J DUB~E ~YN-~ MEMORANDUM June 14, 2005 FROM: Michael C. Van Milligen, City Manil~O Gus Psi hoyos, City Engineer .YJ ~ I Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities (CIP: 360359--lndustrial Site Development - Bergfeld Farm, Dubuque Industrial Center West and Chavenelle Drive Extension) TO: SUBJECT: INTRODUCTION The enclosed resolution authorizes the award of the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project. BACKGROUND This project will continue the construction phase of the next expansion of the Dubuque Industrial Center West, including the connection of the east and west sections of Chavenelle Road through the McFadden farm. The 150-acre project area includes the former Bergfeld farm property. IIW has been retained to design and engineer this project for the City. This second bid package allows for the installation of sanitary sewer, water main, paving, fiber optic conduit, storm sewer, and landscaping. The project is approved in the FY06 Capital Improvement Program. General obligation bond proceeds for the project are available to fund project expenses incurred prior to July 1, 2005. DISCUSSION Sealed bids were received on June 9, 2005. Horsfield Construction, Inc. submitted the low bid in the amount of $2,299,055.55. This amount is 12% under the engineer's estimate. A summary of the bids received is as follows: Horsfield Construction, Inc. Tschiggfrie Excavating McClain Excavating $2,299,055.55 $2,333,364.10 $2,415,403.15 Portzen Construction Foley Construction Northwestern Development $2,552,175.75 $2,582,410.00 $2,588,696.10 RECOMMENDATION Six alternates were bid on the project. Alternates 1, 2, and 3 for construction of the East Sewer, North Sewer, and North Trail, respectively, were included in the low bid as deletable alternates. I recommend that all of these be included in the awarded contract. The following is a description of these three alternates: East Sewer The east sewer alternate would extend the existing sanitary sewer near Nordstrom, to the west along the new portion of Chavenelle Road. This sewer would serve the McFadden farm between Middle Road and Chavenelle. North Sewer The north sewer alternate would extend sewer service to a portion of the newly- annexed area along Middle Road. North Trail The North Trail alternate would extend the trail network from the northern boundary of the Bergfeld farm, north to Middle Road. All final construction costs associated with Alternates 1 and 2 will be used to establish sanitary sewer connection charges for areas served by these collector sewers. Alternates 4, 5, and 6 for partial paving in 2005 and 2006, all paving in 2006, and for closing Middle Road to open-cut the sewer, respectively, were included as replacement alternates. Because both of the paving alternates, for delaying the paving, would increase the project cost, and because open-cutting the sewer across Middle Road would cause considerable difficulties to motorists and residents along Middle Road while only saving the City about $2,000, I recommend that Alternates 4, 5, and 6 be excluded from the awarded contract. Because the Iowa Department of Natural Resources has not issued the permit necessary for the construction of the sanitary sewer portion of the project, a provision has been included in the contract that the contractor will not commence construction of the sanitary sewer portion of the project until the permit is issued. The provision also requires the contractor to hold the City harmless from any and all costs, expenses, or damages that be may be sustained by reason of any delay in the issuance of the permit. The completion date of the contract of June 16, 2006, will be extended for the sanitary sewer portion of the contract for the period of the delay between the award of the contract and the issuance of the permit. Attached you will find a letter from IIW Engineers & Surveyors, PC recommending the award of the project to Horsfield Construction, Inc. I also recommend that the contract be awarded to Horsfield Construction, Inc. in the total amount of $2,299,055.55. BUDGET IMPACT The summary of the project costs is as follows: Bid Estimate Award Total Project Cost $2,620,000.00 $ 262,000.00 $ 289.451.00 $3,171,451.00 $2,299,055.55 262,000.00 289.451.00 $2,850,506.55 Construction Contingency Engineering/I nspection The project will be funded with TIF-backed general obligation bond proceeds and RISE grant funds. Iowa DOT Cost (Rise Grant Funds) City of Dubuque Cost $ 547,316.38 $1.751.739.17 $2,299,055.55 ACTION TO BE TAKEN I recommend that the City Council adopt the attached resolution awarding the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project to Horsfield Construction, Inc., subject to the concurrence of the Iowa Department of transportation. cc: Mike Jansen - IIW John Wandsnider - IIW David Heiar, Economic Development Director Pam Myhre, Economic Development Todd Irwin, Engineering RESOLUTION NO. 287-05 RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 11th day of May, 2005, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project. Whereas, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contr~ct and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, adopted and approved this 20th day of June ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk RESOLUTION NO. 288-05 AWARDING CONTRACT Whereas, sealed proposals have been submitted by contractors for the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project pursuant to Resolution No. and notice to bidders published in a newspaper published in the City of Dubuque, Iowa on the 17th day of May, 2005. Whereas, said sealed proposals were opened and read on the 9th day of June, 2005, and it has been determined that the bid of Horsfield Construction, Inc. of Epworth, Iowa in the amount of $2,299,055.55 was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for the above improvement be awarded to Horsfield Construction, Inc., subject to the concurrence by the Iowa Department of Transportation, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. BE IT FURTHER RESOLVED: That upon the signing of said contract and the approval of the contractor's bond, the City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful bidders. Passed, approved and adopted this 20th day of June, 2005. Terrance M. 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ItiIfiN "'"' o ~ ':':l o o i '" m o a: ~ $ a: Jl ~ ]! 0'S ~ t-O 0. a ~ 4,'.- ..J ~o_ ~ :! ~:n ~ ~ ~o e ~ I!! ~':;;.9:g '" <(I'llllc ti~~88 ~~i~~ e(lOClJClJt- ;;;;:;:;;;:;;; <:00'10'10'1 mr:Dr:Dm 8' o C!. June 13,2005 Mr. Gus Psihoyos, City Engineer City of Dubuque, Engineering Department City of Dubuque, City Hall 50 West 13th Street Dubuque,IA 52001-4864 Re: Dubuque Industrial Center West - 3rd Addition Contract B - Paving, Drainage & Utilities Award Recommendation IIW Project No. 04119-02R Dear Gus: In accordance with owner instructions, bids for the Dubuque Industrial Center West 3rd Addition - Contract B Paving, Drainage & Utilities were opened and read at 2:00 p.m. on June 9, 2005. Six (6) bids were received for this project. A tabulation of the bids is enclosed. After reviewing the bids, it was determined the low bid was submitted by Horsfield Construction, Inc., P.O. Box 305, Epworth, IA 52045 in the amount of $2,299,055.55. It is our opinion that Horsfield Construction, Inc. has the experience, workforce, and equipment to properly complete this contract. Therefore, we recommend award of the Dubuque Industrial Center West 3rd Addition - Contract B Paving, Drainage & Utilities to Horsfield Construction, Inc. in the amount of $2,299,055.55. This bid includes Deletable Alternates 1, 2, and 3 for construction of the East Sewer, North Sewer, and North Trail, respectively. It is our recommendation that all of these be included in the awarded contract. The bid also provided Replacement Alternates 4, 5, and 6 for partial paving in 2005 and 2006, all paving in 2006, and for closing Middle Road to open-cut the sewer, respectively. Both of the paving alternates, for delaying the paving, would increase the project cost. The open-cut sewer across Middle Road would save the City approximately $2,000 while causing considerable difficulties to motorists and residents along Middle Road. Therefore, it is our recommendation that Alternates 4, 5, and6 be excluded from the awarded contract. The engineer's estimate for the Dubuque Industrial Center West 3rd Addition - Contract B Paving Drainage & Utilities project was $2,620,421.00. The low bid of $2,299,055.55 is $321,365.45 or 12% below the engineer's estimate. Sincerely, IIW ENGINEERS & SURVEYORS, P .C. Jot?~L:~~ Project Engineer Ene. Copy: David Heiar; Todd Irwin; Pam Myhre; Horsfield Construction, Inc. IIW Engineers & Surveyors, P.C. Dubuque. IA Hazel Green. WI . INTEGRITY. EXPERTISE, SOLUTIONS, Dennis F. Waugh, PE/SE Charles A. Cate, PE Gary D. Sejkora, PE Michael A. Jansen, PE/SE Ronald A. Balmer, PE/SE* John M. Tranmer, PLS Timothy 1. Tranel, PE John F Wandsnider, PE Julie P. Neebel, PE James P. Kaune, PE Thomas J. Oster. PLS Wray A. Childers, PLS Geoffry T Blandin, PE Mark C. Jobgen, PE "'Licensed An..'hitccl IL. WI. MN. SO Civil Engineering Structural Engineering Environmental Engineering Municipal Engineering Transportation Engineering Architectural Engineering Land Surveying Quality Control Testing Geotechnical Engineering 4155 Pennsylvania Avenue Dubuque, Iowa 52002-2628 563.556,2464 563,556.7811 fax www.iiwengr.c0111 06/10/2005 16:50 FAX !4l 001/002 . , 4155 Pennsylvanio Ave Dubuque. IA 52002 Voice: (5631 55~2464 FOx: 563 55~781l Surveyors, P .C. Integrity. Expertise. SolutiOns. 1638lhomas Hozel Green. WI 53811 Voice: (608) 748-4308 fox: 563 556-7811 FAX Transmittal Dave Heiar, Pam Myhre, Gus Psihoyos, and To: Todd Irwin City of Dubuque From: John F. Wandsnider Date: Time: Project #: 6/10/2005 4:57 PM 04119~2R 563-589-4105 563-589-4205 Number of pages (including cover sheet) 1 Fax #: Subject: DICW -3 - Contract B, Review of Bids D Response Required D Bard Copy to Follow via mail We have reviewed the bids for the nICW -3, Contract B - Paving, Drainage, and Utilities Projects. Following is a presentatiOll of our observations with regard to the bids: The bid documents were set up to provide the JOost flexibility to the City while providing a clear and convenient bidding scenario for contractors. The project includes aU paving, stann se'M%, sanitary sewer, water roain, lighting, fiber optic conduit, and landscaping to serve all of the upper lots along Chavenelle Road (Phase I). The project is set up to require substantial completion, including all of the paving. this fall. with final completion by June I6*- 2005 (BASE BID). d()olt; As pet" the City's instructions, the Bid Schedule was set up to allow the City the additional options of whether or not to include the sewer extension through the McFadden corridor (~TERNATE 1), the sewer extension north of the site to Middle Road (AL TEBNATE 2), and/or the grass-surfaced trail that would extend north of the site (ALTERNATE 3). The BASE BID together with ALTERNATES 1 through 3, make up the GRAND TOTAL (BASIS OF AWARD) The Bid Schedule also provided an opportunity for the contractors to demonstrate to the City how much money the City could save if the contractors were allowed to postpone part or all of the paVing until the Spring of 2006 (ALTERNATES 4 AND 5). It was anticipated that, if the contractors were unsure that they could get the project completed this fall, they could offer a 5credit' in the form of lower prices if allowed to postpone some or all of the paving until next spring. One last alternate, ALTERNATE 6, was provided so the City could compare the cost of jacking the sanitary sewer undet' Middle Road without closing Middle Road, with the cost foc tempotarily closing Middle Road to open-cut the sewer. The following table presen.ts the various bid scenarios. The two lowest bidders are shown for reference pmposes: NOTICE: This fax and afbr.htnP-nk ue coveted by the E1ect:ronic Communications Privacy Act, 18 V.S.C. 2510- 2521. The infunoati01l is confidential and maybe IegallyprivJ1eged If you are not the intended recipient, you are hereby notified that any retention. dis~ distribution, or copying oftms coIDDlUllication is strictly prohibited. Please reply to the sender that yoo have received this fax in error, and then dispose of it. Thank you for your cooperation.. 06/10/2005 16:50 FAX -- .. f4J 0021002 CITY OF DUBUQUE DUBUQUE INDUSTRIAL CENTER WEST - 3RD ADDITION CONTRACT 8 - PAVING AND UTILITIES COMPARISON OF TWO LOWEST BIDDERS Horsfield ConstnJctlon lne. $2,115.555.55 $37,413.50 $128,281.50 $17,860.00 $2,299r 110.55 $533.000.00 $12,780.00 $578,120.00 $2,344,230.55 $595.650.00 $2,361 ,760.55 $10,775.00 $2,297,105.55 TOTAL BASE BID AI... T. 1 - East Sewer ALT. 2 - North Sewer AlT. 3 - North Trail GRAND TOTAL (BASIS OF AWARD) Base for AlT. 4 and 5 (Paving in 2005) Base for AL T.6 (Jacked Sewer) AI... T. 4 - Paving in 2005 & 2006 GRAND TOTAL WI ALT. 4 ALT. 5 - All Pa,nng in 2006 GRAND TOTAL WI ALT. 5 ALT. 6 - Open-Cut Middle Road GRAND TOTAL WI ALT. 6 Tschiggfrie excavating, Inc. $2,119.711.60 $44,282.25 $143,157.65 $26.212.60 $2,333,364.10 $530.000.00 $13,627.00 $561,89225 $2.365,256.35 $550.252.00 $2.353,616.10 $6,416.75 $2,326,153.85 As shown above, Alternates 4 and 5, the alternates that involve paving in 2006, would serve to increase the project cost rather than. to save the City IIlOIley as was expected. We have recently heard reports that the oosts for Portland cement are anticipated to rise significantly in the coming months. This is likely a reason for the added costs. The cost for jacking the sewer under Middle Road would be approJdmately $2000 more than closing Middle Road down to open-cut the sewer. This appears to be minor compared to the great inconvenience closing the road would cause for the citizens of Dubuque. Please let us know your decisions regarding the alternates. NOTICE: 'I1ris fax. and attacbments am covexed by the Electronic Communications Privacy Act, 18 U.S.c. 2510- 252 L The information is CODfidential and may be legally priY:i1eged. If you are DOt the intended recipient. you are hereby notified that any retention, dissemination, distribution, or copyiug oftbis colDJ111lDication is strictly prohibited. Ple3Se reply to the sender that you have received this fax in etror. and then dispose of it. Thank you for your cooperation. 5'G~~E ~</te-~ 7f3S--J1 J I G /)0 /0'7 MEMORANDUM May 9,2005 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities (CIP: 360359--lndustrial Site Development - Bergfeld Farm, Dubuque Industrial Center West and Chavenelle Drive Extension) City Engineer Gus Psihoyos recommends initiation of the bidding process for the second construction contract for the Dubuque Industrial Center West 3rd Addition Expansion Project, and further recommends that a public hearing be set for June 20, 2005. I concur with the recommendation and respectfully request Mayor and City Council approval. t!JJ~Ait- Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer 5'G~~E ~</te-~ MEMORANDUM May 6, 2005 FROM: Michael C. Van Milligen, City' Man~gr----J Gus Psihoyos, City Engineer ~ Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities (CIP: 360359--lndustrial Site Development - Bergfeld Farm, Dubuque Industrial Center West and Chavenelle Drive Extension) TO: SUBJECT: INTRODUCTION The enclosed resolutions authorize the bidding procedure for the second construction contract for the Dubuque Industrial Center West 3rd Addition Expansion Project. DISCUSSION This project continues the construction phase of the next expansion of the Dubuque Industrial Center West, including the connection of the east and west sections of Chavenelle Road through the McFadden farm. The 150-acre project area includes the former Bergfeld farm property. IIW has been retained to design and engineer this project for the City. This second bid package allows for the installation of sanitary sewer, watermain, paving, fiber optic conduit, storm sewer, and landscaping. The project is approved in the FY06 Capital Improvement Program. General obligation bond proceeds for the project are available to fund project expenses incurred prior to July 1, 2005. The schedule for the project is as follows: Initiate Advertisement for Bids Receipt of Bids Notice of Public Hearing Public Hearing Award of Contract Completion May 16, 2005 May 17, 2005 June 9, 2005 June 10, 2005 June 20,2005 June 20,2005 June 16, 2006 RECOMMENDATION It is recommended that the City Council establish the date of June 20, 2005 for the public hearing and authorize the City Clerk to advertise for proposals. BUDGET IMPACT The engineer's estimate for the project is: Total Project Cost $2,620,000.00 $ 262,000.00 $ 289.451.00 $3,171,451.00 Construction Contract Contingency Engineering The project will be funded with TIF-backed general obligation bond proceeds and RISE grant funds. ACTION REQUESTED The City Council is requested to establish the date of public hearing and to authorize the City Clerk to advertise for proposals through the adoption of the enclosed resolutions. Prepared by Todd Irwin, Engineering cc: Mike Jansen - IIW John Wandsnider - IIW David Heiar, Economic Development Director Pam Myhre, Economic Development Todd Irwin, Engineering RESOLUTION NO. PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated. cost for the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project, in the estimated amount $3,171,451.00 are hereby approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 20th day of June, 2005, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, adopted and approved this day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the Dubuque Industrial Center West 3rd Addition/Contract A Mass Grading Project, in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the 20th day of June, 2005, in the Public Library Auditorium, 360 West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the ,2005. day of Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 11th day of May, 2005, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project. Whereas, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contr<;lct and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, adopted and approved this day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. ORDERING BIDS NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 9th day of June, 2005. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 20th day of June, 2005. Passed, adopted and approved this _ day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk " . .,' RESOLUTION NO. 223-05 PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project, in the estimated amount $3,171,451.00 are hereby approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this 16 t h day of ,2005. Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 224-05 FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 20th day of June, 2005, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, adopted and approved this 16th day of Attest: ~ /-:) ) ~~f~u~ Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 225 - 05 ORDERING BIDS NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 9th day of June, 2005. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 20th day of June, 2005. Passed, adopted and approved this16th day of Attest: ~4-c. Jeanne F. Schneider, CMC, City Clerk .. NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the Dubuque Industrial Center West 3rd Addition/Contract A Mass Grading Project, in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the 20th day of June, 2005, in the Public Library Auditorium, 360 West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the ,2005. day of Jeanne F. Schneider, CMC, City Clerk .. " RESOLUTION NO. RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 11th day of May, 2005, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities Project. Whereas, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, adopted and approved this day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk .. NOTICE TO BIDDERS OF THE RECEIPT OF BIDS FOR THE DUBUQUE INDUSTRIAL CENTER WEST 3RD ADDITION CONTRACT B - PAVING, DRAINAGE & UTILITIES Sealed proposals will be received by the City Clerk of the City of Dubuque, Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the 9th day of June, 2005, for the construction of the Dubuque Industrial Center West 3rd Addition Contract B - Paving, Drainage & Utilities project. Proiect Description: The project involves approximately 12,700 LF of 8" through 16" DIP sanitary sewer, 4,800 LF of 12" through 16" DIP water main, 3,900 LF of 15" through 36" RCP storm sewer, 20,000 SY of 9"-thick PCC pavement, 5,600 LF of 4" with 4-1" HDPE conduit, 24 street lights, and over 200 trees. Copies of the plans and specifications may be obtained at IIW Engineers & Surveyors, PC, 4155 Pennsylvania Avenue, Dubuque, IA 52002. Telephone: 563-556-2464; facsimile: 563-556-7811. IIW first contact: Mary Abbott, contact-mabbott@iiwenar.com; second contact. John Wandsnider; e-mails:secondcontact:iwandsnider@iiwenar.com. A deposit of $25.00 for each set of plans and specifications will be required, all of which will be refundable provided plans and specifications are returned in good condition within seven days after bid opening. Payment to the contractor will be made from funds as may be legally used for such purposes. All work herein provided for shall be commenced within ten (10) days after the Notice To Proceed has been issued, and shall be fully completed by June 16, 2006. All bids must be submitted on the Bid Proposal Form bound in the construction documents. Each bid shall be accompanied by a satisfactory Bid Bond executed by the Bidder and an acceptable surety; or a cashier's or certified check payable to the City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered under the laws of the United States, in the amount of ten percent (10%) of the bids submitted as security that the bidder will enter into a contract for doing the work and will give bond with proper securities for the faithful performance of the contract in the form attached to the construction documents. The successful bidder (Contractor) will be required to furnish a Performance Bond in an amount equal to one hundred percent (100%) of the contract price. Said bond is to be issued by a responsible surety company approved and acceptable to the City Council, and shall guarantee the faithful performance of the contract and terms and conditions therein contained, and .' shall guarantee the prompt payment of all materials and labor and protect and save harmless the City of Dubuque, Iowa, from claims and damages of any kind caused by the operations of the Contractor. The successful bidder (Contractor) will also be required to furnish a Payment Bond that will guarantee the prompt payment of all subcontractors, suppliers, materials, labor and protect and save harmless the City of Dubuque, Iowa, from claims and damages of any kind caused by the operations or non- payment on behalf of the Contractor. The successful bidder (Contractor) will also be required to furnish a Maintenance Bond that will guarantee the material, workmanship and the maintenance of the improvement(s) constructed for a minimum period of two (2) years from and after its completion and acceptance by the City Council. The Contractor and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase, or withdraw from inventory, materials furnished under for this project. No bid submitted by any Contractor which contains a condition or qualification shall be recognized or accepted by the City Council and any letter or communication accompanying the bid which contains a condition or qualification upon the bid which has the effect of qualifying or modifying any provision of the specifications in any manner will be rejected by the City Council as not responsive. All proposals must be made on blanks furnished by the City Engineer and each bidder will be required to state his prices for doing all the items in each section on which he makes a bid and for all things necessary to make a complete job. The Bidder's attention is directed to the City of Dubuque's Affirmative Action Program which is included in the Contract Specifications and the provisions thereof and hereby made a part of the Contract Documents by reference and incorporated therein. The Contractor, when requested by the City of Dubuque, will furnish a statement of his financial and practical qualifications as provided for in the General Requirements of the Specifications. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa Domestic Labor. The City Council reserves the right to reject any and all bids or to waive any technical ties and irregularities. " All bids will be publicly opened and read by the City Clerk at 2:00 o'clock p.m. on the 9th day of June, 2005, and will be submitted to the City Council for final action at a meeting to be held in the Public Library Auditorium, 360 West 11th Street, at said City at 6:30 p.m. on the 20th day of June, 2005. A contract will be awarded at that time or such subsequent time as the City may determine. Published by order of the City Council of the City of Dubuque, Iowa and dated this day of , 2005. Jeanne F. Schneider, CMC, City Clerk ~ " CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES Work herein provided for shall be commenced within the (10) days after notice to proceed has been issued and shall be fully completed by June 16, 2006. For each calendar day that any work shall remain uncompleted beyond the completion schedule, $600.00 per calendar day will be assessed, not as a penalty but as predetermined and agreed liquidated damages. The contractor will be separately invoiced for this amount, and final payment will be withheld until payment has been made of this invoice. The assessment of liquidated damages shall not constitute a waiver of the City's right to collect any additional damages which the City may sustain by failure of the contractor to carry out the terms of his contract. An extension of the contract period may be granted by the City for any of the following reasons: 1. Additional work resulting from a modification of the plans. 2. Delays caused by the City. 3. Other reasons beyond the control of the Contractor, which in the City's opinion, would justify such extension. " ~B~E ~~~ MEMORANDUM May 9, 2005 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities (CIP: 360359--lndustrial Site Development - Bergfeld Farm, Dubuque Industrial Center West and Chavenelle Drive Extension) City Engineer Gus Psihoyos recommends initiation of the bidding process for the second construction contract for the Dubuque Industrial Center West 3rd Addition Expansion Project, and further recommends that a public hearing be set for June 20, 2005. I concur with the recommendation and respectfully request Mayor and City Council approval. f!JJ {~ML- Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer . '(-"\ .,) ._.,'._.1 " 5UB~E ~~~ MEMORANDUM May 6, 2005 TO: FROM: Michael C. Van Milligen, City Man~.?gf) . Gus Psihoyos, City Engineer _/~ Dubuque Industrial Center West 3rd Addition/Contract B - Paving, Drainage, and Utilities (CIP: 360359--lndustrial Site Development - Bergfeld Farm, Dubuque Industrial Center West and Chavenelle Drive Extension) SUBJECT: INTRODUCTION The enclosed resolutions authorize the bidding procedure for the second construction contract for the Dubuque Industrial Center West 3rd Addition Expansion Project. DISCUSSION This project continues the construction phase of the next expansion of the Dubuque Industrial Center West, including the connection of the east and west sections of Chavenelle Road through the McFadden farm. The 150-acre project area includes the former Bergfeld farm property. IIW has been retained to design and engineer this project for the City. This second bid package allows for the installation of sanitary sewer, watermain, paving, fiber optic conduit, storm sewer, and landscaping. The project is approved in the FY06 Capital Improvement Program. General obligation bond proceeds for the project are available to fund project expenses incurred prior to July 1, 2005. The schedule for the project is as follows: Initiate Advertisement for Bids Receipt of Bids Notice of Public Hearing Public Hearing Award of Contract Completion May 16, 2005 May 17, 2005 June 9, 2005 June 10, 2005 June 20, 2005 June 20, 2005 June 16, 2006 . , RECOMMENDATION It is recommended that the City Council establish the date of June 20, 2005 for the public hearing and authorize the City Clerk to advertise for proposals. BUDGET IMPACT The engineer's estimate for the project is: Construction Contract Contingency Engineering Total Project Cost $2,620,000.00 $ 262,000.00 $ 289.451.00 $3,171,451.00 The project will be funded with TIF-backed general obligation bond proceeds and RISE grant funds. ACTION REQUESTED The City Council is requested to establish the date of public hearing and to authorize the City Clerk to advertise for proposals through the adoption of the enclosed resolutions. Prepared by Todd Irwin, Engineering cc: Mike Jansen - IIW John Wandsnider - IIW David Heiar, Economic Development Director Pam Myhre, Economic Development Todd Irwin, Engineering