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2 27 12 Finance Department FY 2013 Budget PresentationFinance DeparAment Fiscal Year 2013 Bwiget City Council Budget Hearing Monday, February 27, 2012 Ken TeKippe, CPA - Finance Director Jean Nachtman, CPA - Assistant Finance Director Rose Hoerner - Utility Billing Supervisor City of Dubuque Finance Department FY 2013Budget leTaod iaiteMiapews • /4 igenendspeaj ApnoH • i.uawi(ed aur-up pawuequ3 . bu!IIi8 )!uoJPa13 . ONI11I9 LLI1llfl elOd Sl33f O Jd J Ifllfld 19 iNJ Ifl3 Hourly Profile for 110530878 (Gallons) Hourly Reads On 01/10/2012 250 - 200 - 150 - 100 - 50 0 46..3 34.134.£ 23.'23.ir13 06:00 12'00 18 00 2,500 -0 2,000 - 1,500 - 1,000 - Daily Usage for 110530878 (Gallons) 1 i MM 500 6 5 0 5555.1 5:555 $' 45545;545�1 l 565.41 A W6'6� 4 3 limpre 1 2012 CURRENT & FUTURE PROJECTS FOR FINANCE • Unqualified Audit Opinion • Bond Issues and SRF Funding • Evaluate Insurance Coverage • Property & Liability • Lead Paint & Pollution • Financial Services Manager RFP (2012) • Banking Services RFP (2013) RECD DED CAPITAL 'ROJECTS Finance Department Capital Improvement Projects- Software Upgrades • $20K Finance (FY'13) • $20K Utility Billing (FY'13) Equipment Replacements • Van $21,000 • Safe $3,000 • 3 Payment Processing Scanners $6,000 RECO NDED IMPROVEMENT PACKAGES Finance Department • $8,142 for Overtime Wages, IPERS and Social Security • Certified Public Finance Officer Certification (CPFO) through the Government Finance Officers Association (GFOA) $3,100 Fire •Ambulance Revenue Summary Water •Smarter City Project •Water Meter Replacement Project "• \er Connect Public Works •DMASWA Finance Enterprise Departments •Billing. Collections& Customer Support for. Water, Sewer, Refuse, Stormwater , Parking Ticket Colkction & Tram Legal •Insurance Claims& Issues •Ut'lity Bill Collection Issues •Debt Issues •Identity Theft Prevention Program �- ^rdinance Changes Leisure Services •AmeriCorps •Five Flags Engineering •Leases •Assessments •Stormwater Billing •Sewer Connections \r Billing City Manager's Office •Budget Data •Treasury Update •Assistance for Debt Issues Housing •CDBG Assistance •Section 8 Support •Bridges Programs Health •Assessments •Animal Ucensing Accounting Building Services •Water Meters •Construction Finance Information Services •IT System Support •Check, Utility Bills & Parking Ticket Printing Economic Development •loan Collections /Payments Police •Abandoned Vehicles Lendlord Association *Communicate Utility Billing PoMites & Procedures Dubuque County *property Owner information • Property Assessments *Lions •Property Tau Collection *Parking Tickets AmenCorps •Accounting/Repo t ng *Grant Drawdown • Payroll Outreach Agencies (S Major Agencies) *Utility Bill Payment Assistance Cost Central intergovernmental Association 1C0A) •Tr•nsit Grent Support up S •r Ive Support Dubuque Initiatives & Subsidiaries • Acco u n t i n g/ Re porting •Accounts Payable •Prepare Audit Dubuque Metropolfan AIe• Sclid Waite Agency •Accounting/Reporting •Accounts Payable *Payroll •Treasury Thank You For Your Time!! Questions Are Welcome City of Dubuque FINANCE DEPARTMENT Organizational Chart FINANCE DIRECTOR SECRETARY PART THE ASSISTANT FINANCE DIRECTOR UTILITY BILLING SUPERVISOR I I I 1 I I ACCOUNTANTS PURCHASING ACCOUNT PAYROLL INTERN 2 FULLTMC COORDINATOR CLERKS SPECIALIST PART TIME 2 FULL TIME PART TIME UTILITY ACCOUNT CLERK CASHIERS 4 FULL nPE PART TIME SERVICE WORKERS 1 FULL V.1E 1 PART TIME City of Dubuque FINANCE DEPARTMENT Organizational Chart FINANCE DIRECTOR SECRETARY PART THE ASSISTANT FINANCE DIRECTOR UTILITY BILLING SUPERVISOR 1 1 I 1 I ACCOUNTANTS PURCHASING ACCOUNT PAYROLL INTERN 2 FULL TIME COORDINATOR CLERKS SPECIALIST PARTTIME 2 FULL TIME PART TINE UTILITY ACCOUNT CLERK CASHIERS 4 FULL nmE 1 PART TIME SERVICE WORKERS 1 FULL THE 1 PART TIME PRIOR YEAR ACCOMPLISHMENTS • FinancePLUS Upgrade 4.0 to 4.3 • Laserfiche Journal Entries and Receipts • Audit Services Request for Proposal Issued PRIOR YEAR ACCOMPLISHMENTS • Roll Out Purchase Cards City -Wide • New Accounting Pronouncements GASB 54 • Received GFOA Certificate of Excellence in Financial Reporting Award for FY'10 (231 "a year) • Compliance with Investment Policy Certificate of Achievement for Excellence in Financial Reporting Presented to City of Dubuque Iowa For its Comprehensive Annual Financial Report far the Fiscal Year Fidel June 30,2010 A Caanfiaa o(Mbimmni for &cannot in Financial Repeating Y pnaand by de 0overment Finance ORCaa Aaociaion ofh United SWa and Canada lo nowmtal vain and public nOlolac wuemat ryYmr atom cmpabmein annual 0eacini reports (CAFRa) achieve 6o highest nadardr in gowns accounting and financial reporting. President p Executive Director ASSOCIATION OF PUBLIC TREASURERS UNITED STATES AND CANADA CE.RT /f /CATION -OF EXCELLENCE INVESTMENT POLICY Awarded 10 CITY OF DUBUQUE IOWA July 2009 The rmuunent policy submitted /of feller meets the standeNS established bt the Asysuucn d Pub /te Trcuurees a' the United States 6 (Wade PRIOR YEAR ACCOMPLISHMENTS Utility Billing • Close Out Water Meter Replacement Project • Expand Program to Inform Customers of Subsidies Available to Assist in Paying Utility Bills • Age & Annual Income • Family Size & Annual Income • Extreme Financial Hardship A.Y. McDonald Unmeasured Flow Reducer (UFR)