CDBG Agreement HUD Prog. Yr. 7/1/05 thru 6/30/06.
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MEMORANDUM
June 24, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Community Development Block Grant (CDBG) Agreement
Housing and Community Development Department Director David Harris recommends
City Council approval of a Community Development Block Grant (CDBG) Agreement
with the U.S. Department of Housing and Urban Development in the amount of
$1,398,731 for the program year beginning July 1,2005 and ending June 30,2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(11h.{ LA"? /'YiLt
Mic~ael C. Van Milligen '
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
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DU~~E
~~~ MEMORANDUM
June 23,2005
TO:
FROM:
SUBJECT:
Micha~~t- Milligen, City Manager
David ~s, Housing and Community Development Department
Community Development Block Grant (CDBG) Agreement
INTRODUCTION
This memorandum requests City Council adoption of a resolution authorizing the Mayor to sign a
Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing
and Urban Development (HOD) in the amount of $1,398,731 for the program year beginning July
1, 2005 and ending June 30, 2006.
DISCUSSION
As a CDBG entitlement community, the City of Dubuque is eligible to receive annual funding for
carrying out housing and community development activities. Before it may receive these funds it
must submit a plan for the use of funds and sign an annual grant agreement.
On February 28,2005 the City Council held a public hearing on a proposed FY 2006 Annual
Action Plan that had been recommended by the Community Development Advisory Commission.
The Council approved the Annual Action Plan on March 8 2005 by Resolution 93~05 and
authorized the City Manager to submit an application for CDBG funds.
The attached letter from HUD informs the City that its FY 2006 Annual Action Plan has been
reviewed and a grant of$1,398,731 has been approved. A Funding Approval/Agreement is
included for execution by the City. To complete the annual application process, the City Council
must now approve execution of the grant agreement as provided by the attached resolution.
RECOMMENDATION
I recommend that the City Council approve the attached resolution authorizing execution of the
grant agreement with the U.S. Department of Housing and Urban Development. This will allow
the City to begin expending funds for programs included in our annual plan for the program year,
which begins July 1.
Prepared by Aggie Tauke, Community Development Specialist
F:\Users\AT AUKE\CDBG\ArmuaIPlan\GrantAgree.mem.doc
RESOLUTION NO. 291-05
RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
Whereas, under provisions of Title I of Housing and Community Development Act of
1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for a
Community Development Block Grant; and
Whereas, the submission has been approved by the U.S. Department of Housing and
Urban Development in the amount of$1,398,731 for a twelve month program year commencing
July 1,2005 and ending June 30,2006; and
Whereas, a grant agreement covering the activities proposed to be carried out with the
Community Development Block Grant funds has been transmitted to the City of Dubuque by the
U. S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Funding Approval/Agreement, authorized by the U.S. Department of
Housing and Urban Development on July 1, 2005 for a Community Development Block Grant to
the City of Dubuque in the amount of$1,398,731 and identified as Grant Number B-05-MC-19-
0004 is hereby accepted.
Section 2. That the Mayor of the City of Dubuque be and he is hereby authorized and
directed to execute said Agreement on behalf of the City of Dubuque, Iowa.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
F:\Users\AT AUKE\CDBG\AnnuaIPlan\HUDagree.res.doc
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U.S. Department of Housing and Urban Development
Nebraska State Office
Executive Tower Centre
10909 Mill Valley Road
Omaha, Nebraska 68154-3955
June 16,2005
Honorable Terrence Duggan
Mayor of Dubuque
City Hall
50 West 13th Street
Dubuque, IA 52001-4864
Dear Mayor Duggan:
This is to inform you that a review of your fiscal year 2005 Consolidated Plan Annual Action Plan
has been completed. The grant assistance you are receiving includes Community Development Block Grant
(CDBG) funds in the amount of $1,398,731. Enclosed are the Grant Agreements and Funding Approvals
(three copies for each program), which constitute the contract between the Department of Housing and
Urban Development and the City of Dubuque.
In order to establish a line of credit for these grant funds, you should execute and return two copies
of the Grant Agreement. Retain one copy of the Grant Agreement for your files. If there is a need to
establish or change the depository account to which these grant funds are to be wired, a Direct Deposit Sign-
Up Form (SF-I 1 99A) must be completed by you and your financial institution and mailed to this office.
You are reminded that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental Review Procedures for the CDBG, HOME and ESG Programs). Funds for such activities
may not be obligated or expended unless the release of funds has been approved in writing by HOD. A
request for the release of funds must be accompanied by an environmental certification.
The special condition in your Grant Agreement and Funding Approval concerning the review
procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and
HOD's implementing regulations at 24 CFR Part 52 restricts the obligation or expenditure of funds for the
planning or construction of water or sewer facilities until the completion of the review process and receipt
of written notification of release offunds from HOD. Since you have not submitted your final statement for
review under E.O. 12372, we assume you do not propose to use funds for activities subject to review.
However, the condition requires that in the event you amend or otherwise revise your final statement to use
funds for the planning or construction of water or sewer facilities, you must receive written release of funds
from HOD before obligating or expending funds for such activities.
You are encouraged to continue to vigorously promote full partnerships between the City of
Dubuque and its non-profit service providers, neighborhood organizations, the economic community and
private citizens as you implement your Consolidated Plan. In the process of transforming plan elements into
projects, the quality of success will depend in large part on the closeness of cooperation among all the
Consolidated Plan partners. We offer our continued support and technical assistance during the coming
year to help forward the objectives of the Consolidated Plan.
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If you have any questions regarding the information in this letter, please contact Ms. Kim
Radice, Community Planning and Development Representative, at (402) 492-3190.
Sincerely,
~fk. )u~
Patricia M. McCauley
Program Manager
Community Planning and
Development Division
Enclosures
cc: Mr. David Harris
Mr. Bill Baum
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Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program
HI-00515R of20515R
1. Name of Grantee (as shown in item 5 of Standard Form 424) 3. Grantee's 9-digit Tax ID Number 4. Date use of funds may begin
City of Dubuque, Iowa 42-6004596 (mm/dd/yyyy) 07/01/2005
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424) 5a. Project/Grant NO.1 6a. Amount Approved
City Hall B-05-MC-19-0004 $1,398,731
50 West 13tl1 Street 5b. Project/Grant NO.2 6b. Amount Approved
Dubuque, IA 52001 5c. Project/Grant No.3 6c. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions,
constitute part of the Agreement. Subject to the provisions of this Grant Agreement. HUD will make the funding assistance specified here available to the Grantee upon
execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item
4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with
funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval.
The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the
Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by
sub-reci ient entities to which it makes fundin assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name)
Patricia M. McCauley
Title
Directo , Community Planning and Development Division
Signa ure Date (mm/dd/yyyy)
06/16/2005
8. Special Conditions
(check one)
o None
[SI Attached
Grantee Name
City of Dubuque
Title
Honorable Terrence Duggan, Mayor of Dubuque
Signature Date (mmldd/yyyy)
9a. Date HUD Received Submission
(mm/ddlyyyy) 05/02/2005
9b. Date Grantee Notified
(mm/dd/yyyy) 06/16/2005
9c. Date of Start of Program Year
(mm/dd/yyyy) 07/01/2005
10. check one
[SI a. Orig. Funding
Approval
o b. Amendment
Amendment Number
7. Category 0 itle I Assis ance for this Funding
(check only one)
[SI a. Entitlement. Sec 106(b)
Db. State-Administered, Sec 106(d)(1)
o c. HUD-Adminislered Small Cities, Sec 106(d)(2)(B)
o d.lndian CDBG Programs, Sec 106(a)(1)
De. Surplus Urban Renewal Funds, Sec 112(b)
Of. Special Purpose Grants, Sec 107
o g. Loan Guarantee, Sec 108
11. Amount of Community Development
Block Grant
a. Funds Reserved for this Grantee
12a. Amount of Loan Guarantee Commitment now being Approved
b. Funds now being Approved
c. Reservation to be Cancelled
11a minus 11b)
12b. Name and complete Address of Public Agency
FY (2005)
$1,398,731
$1,398,731
FY (
FY(
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive 12c. Name of Authorized Official for Designated Public Agency
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the Title
assistance provided it.
Signature
HUD Accounting use Only
Entered By
Effective Date
(mmldd/yyyy) F
II 10
I
I
Verified By
form HUD-7082 (4/93)
Batch
TAC
Program Y A Reg Area Document No.
Project Number
Category
Amount
[I] ItE [I] q DO OJ ITlID q;g;p OJ] I
D [[IT[] I
o diItJ I
Date Entered PAS (mm/dd/yyyy) Date Entered LOCCS (mm/dd/yyyy) Batch Number Transaction Code
Amount
Amount
24 CFR 570
"
E.O. 12372 - SPECLU CONTRACT CONDITION
Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or
expended for the plmming or constmction of water or sewer facilities until receipt of written notification from ffiJD of the
release of funds on completion of the review procedures required under Executive Order (E. 0.) 12372, Intergovernmental
Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the
review procedures required under E. O. 12372 and 24 CFR Pmi 52 and receive written notification from HUD of the release
of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the
planning or constmction of water or sewer facilities not previously reviewed under E. O. 12372 and implementing
regulations.