Synergy Ct DICW - Street & Utilities Proj start
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MEMORANDUM
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June 27,2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Synergy Court DICW - Street and Utilities Construction Project
City Engineer Gus Psihoyos recommends initiation of the bidding process for a
construction contract for the Synergy Court DICW - street and utilities construction
project and further recommends that a public hearing be set for August 1, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Micliael C. Van Milligen
MCVM/ksf
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
David Heiar, Economic Development Director
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MEMORANDUM
June 24, 2005
TO:
Michael C. Van Milligen, City Manager
FROM:
Gus Psihoyos, City Engineer
SUBJECT: Synergy Court DICW - Street and Utilities Construction Project
(CIP No. 360359 - Dubuque Industrial Center West)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Synergy Court
DICW - Street and Utilities Construction Project in the Dubuque Industrial Center West
(DICW) 3rd Addition.
DISCUSSION
This project provides for the construction of a new cul-de-sac street and utility
improvements which will serve four (4) industrial lots in the recently platted DICW 3rd
Addition. The 26-acre project area is being developed to provide a lot for Tri-State
Industries. Buesing & Associates has been retained as the consultant to provide design
services and prepare construction documents for the project.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Pre-Bid Construction Conference
Publish Notice of Public Hearing on Plans & Specs
Receipt of Bid Proposals
Public Hearing, Plans & Specifications
Award of Construction Contract
Preconstruction Conference
Project Completion Date
July 5, 2005
July 8, 2005
July 19, 2005
July 22, 2005
July 26, 2005
August 1, 2005
August 1, 2005
August 8, 2005
November 15,2005
RECOMMENDATION
It is recommended that the City Council establish the date of August 1, 2005 for the
public hearing and authorize the City Clerk to advertise for bid proposals.
BUDGET IMPACT
The estimate of probable cost for the Synergy Court DICW - Street and Utilities
Construction Project is summarized as follows:
Construction Contract
Contingency (10%)
Construction Engineering & Inspection (15%)
Estimate
$430,089.60
43,008.96
70,964.78
Total Project Cost
J544.063.34
The project funding summary is as follows:
CIP No. Fund Description
360359 Dubuque Industrial Center West (DICW)
Fund Amount
$544,063.34
Total Project Funding
J544.063.34
The project is approved in the FY06 Capital Improvement Program as part of the DICW
expansion. General obligation bond proceeds will be used to fund project expenses.
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
Prepared by Bob Schiesl, Civil Engineer
cc: Dawn Lang, Budget Director
David Heiar, Economic Development Director
Pam Myhre, Economic Development
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RESOLUTION NO. 307-05
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Synergy Court DICW - Street and Utilities Construction Project in the estimated
amount of $544,063.34 are hereby approved and ordered filed in the office of the City
Clerk for public inspection.
Passed, adopted and approved this 5th day of July
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, CI y Clerk
RESOLUTION NO. 308-05
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the Synergy Court DICW -
Street and Utilities Construction Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 1st day of August, 2005, at 6:30 p.m. in
the Public Library Auditorium at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and cost of
said improvement, and the City Clerk be and is hereby directed to cause a notice of
time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be not less than four days
nor more than twenty days prior to the day fixed for its consideration. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, adopted and approved this 5th day of
July
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 309-05
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Synergy Court DICW - Street and Utilities Construction Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED that the amount of the security to accompany each
bid shall be in an amount which shall conform to the provisions of the Notice to Bidders
hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 26th day
of July, 2005. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the Council for final action at 6:30 p.m. on the 1st day of August, 2005.
Passed, adopted and approved this 5th day of
July
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Synergy Court DICW - Street and Utilities
Construction Project. The project will provide for the construction of a new cul-de-sac
street and utility improvements which will serve four (4) industrial lots in the Dubuque
Industrial Center West.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Synergy Court DICW - Street and Utilities Construction Project, in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the
1st day of August, 2005, in the Public Library Auditorium, 360 West 11th Street, in
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2005.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 5th day of July, 2005, plans, specifications, form of contract and
estimated cost were filed with the City Clerk of Dubuque, Iowa for the Synergy Court
DICW - Street and Utilities Construction Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost for
said improvements for said project.
Passed, adopted and approved this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE
SYNERGY COURT DICW -
STREET AND UTILITIES CONSTRUCTION PROJECT
Sealed proposals will be received by the City Clerk of the City of Dubuque, Iowa, at
the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the 26th day of July,
2005, for the Synergy Court DICW - Street and Utilities Construction Project.
A Pre-Bid Conference will be held at 11 :00 A.M. on July 19th, 2005, at the City
of Dubuque, City Hall, Conference Room A, Lower Level, 13th and Central, Dubuque,
Iowa. Attendance by all prospective bidders is not mandatory but highly
recommended.
Proiect Description: The Synergy Court DICW - Street and Utilities Construction
Project will provide for the construction of a new cul-de-sac street and utility improvements
which will serve four (4) industrial lots in the Dubuque Industrial Center West.
Copies of the construction documents may be obtained in the City Engineer's office
at the City Hall. No plan deposit is required.
Payment to the contractor will be made from funds as may be legally used for such
purposes.
All work herein provided for shall be commenced within ten (10) days after the
Notice To Proceed has been issued, and shall be fully completed by the November 15,
2005.
All bids must be submitted on the Bid Proposal Form bound in the construction
documents. Each bid shall be accompanied by a satisfactory Bid Bond executed by the
Bidder and an acceptable surety; or a cashier's or certified check payable to the City
Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered under the laws
of the United States, in the amount of ten percent (10%) of the bids submitted as security
that the bidder will enter into a contract for doing the work and will give bond with proper
securities for the faithful performance of the contract in the form attached to the
construction documents.
The successful bidder (Contractor) will be required to furnish a Performance Bond
in an amount equal to one hundred percent (100%) of the contract price. Said bond is to
be issued by a responsible surety company approved and acceptable to the City Council,
and shall guarantee the faithful performance of the contract and terms and conditions
therein contained, and shall guarantee the prompt payment of all materials and labor and
protect and save harmless the City of Dubuque, Iowa, from claims and damages of any
kind caused by the operations of the Contractor.
The successful bidder (Contractor) will also be required to furnish a Payment Bond
that will guarantee the prompt payment of all subcontractors, suppliers, materials, labor
and protect and save harmless the City of Dubuque, Iowa, from claims and damages of
any kind caused by the operations or non-payment on behalf of the Contractor.
The successful bidder (Contractor) will also be required to furnish a Maintenance
Bond that will guarantee the material, workmanship and the maintenance of the
improvement(s) constructed for a minimum period of two (2) years from and after its
completion and acceptance by the City Council.
The Contractor and approved subcontractors will be provided a Sales Tax
Exemption Certification to purchase, or withdraw from inventory, materials furnished under
for this project.
No bid submitted by any Contractor which contains a condition or qualification shall
be recognized or accepted by the City Council and any letter or communication
accompanying the bid which contains a condition or qualification upon the bid which has
the effect of qualifying or modifying any provision of the specifications in any manner will
be rejected by the City Council as not responsive.
All proposals must be made on blanks furnished by the City Engineer and each
bidder will be required to state his prices for doing all the items in each section on which he
makes a bid and for all things necessary to make a complete job.
The Bidder's attention is directed to the City of Dubuque's Affirmative Action
Program which is included in the Contract Specifications and the provisions thereof and
hereby made a part of the Contract Documents by reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a statement of
his financial and practical qualifications as provided for in the General Requirements of the
Specifications.
By virtue of statutory authority, a preference will be given to products and provisions
grown and coal produced within the State of Iowa and to Iowa Domestic Labor.
The City Council reserves the right to reject any and all bids or to waive any
technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock p.m. on
the 26th day of July, 2005, and will be submitted to the City Council for final action at a
meeting to be held in the Public Library Auditorium, 360 West 11th Street, at said City at
6:30 p.m. on the 1st day of August, 2005. A contract will be awarded at that time or such
subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and dated this
day of , 2005.
Jeanne F. Schneider, CMC, City Clerk