Grandview Ave Concrete Section Repair Pro.
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MEMORANDUM
June 24, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Grandview Avenue Concrete Section Repair Project
(CIP 150293 - Fiscal Year 2005/2006 Concrete Section Repair)
The Grandview Avenue Concrete Section Repair Project public bidding process was
initiated June 6, 2005. Bids were required to be submitted to the City Clerk by June 23,
2005 at 2:00 p.m., however no bids were received.
City Engineer Gus Psihoyos recommends re-initiation of the bidding process, and
further recommends that a public hearing be set for July 18, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(11w1 (ill) 11 JL
Mic ael C. Van Mllhgen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
June 24, 2005
TO:
FROM:
Michael C. Van Milligen, City Man~ge~
Gus Psi hoyos, City Engineer 9:L"- ~
SUBJECT: Grandview Avenue Concrete Section Repair Project
(CIP 150293 - Fiscal Year 2005/2006 Concrete Section Repair)
INTRODUCTION
The Grandview Avenue Concrete Section Repair Project public bidding process was
initiated June 6, 2005. Bids were required to be submitted to the City Clerk by June 23,
2005 at 2:00 pm. No bids for this project were received by the City Clerk.
The enclosed resolutions authorize the re-initiation of the public bidding procedure for
the Grandview Avenue Concrete Section Repair Project.
DISCUSSION
The Grandview Avenue Concrete Section Repair Project includes the replacement of
approximately 11 deficient concrete panels on Grandview Avenue from West Third
Street to US Highway 20.
Because the concrete panel section repairs on Grandview Avenue will occur directly in
front of Washington Junior High School, staff has coordinated the construction schedule
with the Dubuque Community School District. The contractor will have two options in
completing the project.
With the first option, the Contractor can complete the entire project prior to August 24,
2005. With the second option, the Contractor can complete the project in two phases. If
the Contractor chooses to complete the project in two phases, the first phase will have a
completion date of August 24, 2005. Phase 2 of the project will have a completion date
of July 15, 2006. The contractor will not be allowed to perform the work during the
regular school year.
It is believed with the multiple options for completing the project; this project will be
more attractive to potential bidders and will provide for favorable bid prices.
Additionally, Engineering staff and the contractor will coordinate with both the Fire and
Police Departments and Finley Hospital to coordinate construction staging and traffic
control to facilitate emergency access and maintain two-way vehicular traffic on
Grandview Avenue during the construction period.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Notice of Public Hearing on Plans
and Specifications
Receipt of Bids
Public Hearing
Award of Contract
Project Completion Date
July 5, 2005
July 8, 2005
July 8, 2005
July 12, 2005
July 18, 2005
July 18, 2005
August 24, 2005 - Phase 1
July 15, 2006 - Phase 2
RECOMMENDATION
It is recommended that the City Council establish the date of the public hearing and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the Grandview Avenue Concrete Section Repair
Project is summarized as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Estimate
$43,360.00
6,504.00
4,986.40
Total Project Cost
$54,850.40
The project funding summary is as follows:
CIPNo.
150293
150293
Fund Description
FY05 - Concrete Section Repair
FY06 - Concrete Section Repair
Fund
Amount
Available Total Project Funding
$43,000.00
50,000.00
$93,000.00
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
Prepared by Bob Schiesl, Civil Engineer
Jon Dienst, Civil Engineer
cc: Dawn Lang, Budget Director
Don Vogt, Public Works Director
John Klostermann, Operations & Maintenance Supervisor
Dan Brown, Fire Chief
Kim Wadding, Police Chief
RESOLUTION NO. 314-05
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Grandview Avenue Concrete Section Repair Project in the estimated
amount of $54,850.40 are hereby approved and ordered filed in the office of the
City Clerk for public inspection.
Passed, adopted and approved this 5th day of July
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 315-05
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Grandview Avenue Concrete Section Repair Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 18th day of July, 2005, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 5th day of July
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 316-05
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Grandview Avenue Concrete Section Repair Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 1 ih day of July, 2005. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the Council for final
action at 6:30 p.m. on the 18th day of July, 2005. .
Passed, adopted and approved this 5 th day of July, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Grandview Avenue Concrete Section
Repair Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Grandview Avenue Concrete Section Repair Project, in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.,
on the 18th day of July, 2005, in the Public Library Auditorium, 360 West 11th
Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract
and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the
cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2005.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 29th day of June, 2005, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Grandview Avenue Concrete Section Repair Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE GRANDVIEW AVENUE
CONCRETE SECTION REPAIR PROJECT
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
12th day of July, 2005, for the Grandview Avenue Concrete Section Repair Project.
Proiect Description: Replacement of approximately 11 deficient concrete
panels on Grandview Avenue from West Third Street to US Highway 20.
Copies of the construction documents may be obtained in the City
Engineer's office at the City Hall. No plan deposit is required.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
All work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and shall be fully completed by the
indicated dates: August 24, 2005 - Phase 1; July 15, 2006 - Phase 2.
All bids must be submitted on the Bid Proposal Form bound in the
construction documents. Each bid shall be accompanied by a satisfactory Bid
Bond executed by the Bidder and an acceptable surety; or a cashier's or certified
check payable to the City Treasurer, City of Dubuque, drawn on a bank in Iowa or
a bank chartered under the laws of the United States, in the amount of ten percent
(10%) of the bids submitted as security that the bidder will enter into a contract for
doing the work and will give bond with proper securities for the faithful
performance of the contract in the form attached to the construction documents.
The successful bidder (Contractor) will be required to furnish a Performance
Bond in an amount equal to one hundred percent (100%) of the contract price.
Said bond is to be issued by a responsible surety company approved and
acceptable to the City Council, and shall guarantee the faithful performance of the
contract and terms and conditions therein contained, and shall guarantee the
prompt payment of all materials and labor and protect and save harmless the City
of Dubuque, Iowa, from claims and damages of any kind caused by the operations
of the Contractor.
The successful bidder (Contractor) will also be required to furnish a
Payment Bond that will guarantee the prompt payment of all subcontractors,
suppliers, materials, labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations or non-
payment on behalf of the Contractor.
The successful bidder (Contractor) will also be required to furnish a
Maintenance Bond that will guarantee the material, workmanship and the
maintenance of the improvement(s) constructed for a minimum period of two (2)
years from and after its completion and acceptance by the City Council.
The Contractor and approved subcontractors will be provided a Sales Tax
Exemption Certification to purchase, or withdraw from inventory, materials
furnished under for this project.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be rejected by the City Council as not responsive.
All proposals must be made on blanks furnished by the City Engineer and
each bidder will be required to state his prices for doing all the items in each
section on which he makes a bid and for all things necessary to make a complete
job.
The Bidder's attention is directed to the City of Dubuque's Affirmative Action
Program which is included in the Contract Specifications and the provisions
thereof and hereby made a part of the Contract Documents by reference and
incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a
statement of his financial and practical qualifications as provided for in the General
Requirements of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa Domestic
Labor.
The City Council reserves the right to reject any and all bids or to waive any
technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the 12th day of July, 2005, and will be submitted to the City Council for
final action at a meeting to be held in the Public Library Auditorium, 360 West 11th
Street, at said City at 6:30 p.m. on the 18th day of July, 2005. A contract will be
awarded at that time or such subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this day of , 2005.
Jeanne F. Schneider, CMC, City Clerk