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3 7 12 Clerks's Skeleton Notes and Meeting CallTO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Special Session of the City Council to be held on Wednesday, March, 7, 2012, at 6:30 PM in the Historic Federal Building for the purpose of conducting such business that may propertly come before the City Council. Roy D. Buol, Mayor r CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 6:30 p.m. on March 7, 2012 in the Historic Federal Building, 350 W. 6th Street resent: Mayor Buol; Council Members B a�' i , ContSors, Jors, L ridh, Reefiick, g Y utton; City Manager Van illigen, City Attorney Lin hi Mayor Buol read the call and stated this is a special session of the City Council to act upon such matters that may properly come before the City Council. PUBLIC HEARINGS Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is being considered. SUSPEND THE RULES Yay�_ Nays Jones Lynch Resnick Sutton Braig Buol Connors 1. Public Hearing on the City of Dubuque Fiscal Year 2013 Recommended Budget. Proof of Publication on Notice of Public Hearing on the Fiscal Year 2013 Recommended Budget and Capital Improvement Program (July 1, 2012 through June 30, 2017) Suggested Disposition: Receive and File; Adopt Resolution(s); Conduct Public Hearing Yays Nays Jones Lynch Resnick Sutton Braig Buol f Connors //Vb7 RESOLUTION Budget Adopting the City of Dubuque Fiscal Year 2013 Annual Yaysz Nays Jones Lynch Resnick Sutton Braig Buol Connors RESOLUTION Improvement Plan Adopting the City of Dubuque Five -year Capital Yayj ✓V Nays Jones Lynch Resnick Sutton Braig Buol Connors City Manager submitting a revised Fiscal Year 2013 Budget Recommendation. Correspondence from the Long Range Planning Advisory Commission recommending approval of the Fiscal Year 2013 -2017 Recommended Capital Improvement Program as it is consistent with the 2008 Dubuque Comprehensive Plan. yS'epn, iz ��� zitiz-1/* (7)..--a741 ),0"- orn? Agihe iMz)i" 1/g, 4ie,//),/,(2 //i01/44& , wa-7 64-/etify 6/(1"6- 00-,V49.4 *w/o/9/r &m,4(4, ethe 4400w #9,- 44/ wiai/1.447 Public Input - City Departmental Budgets (in y1 Health Legal City Manager elk City Council City Clerk 'Cable% Emergency Communications Emergency Management Fire v1-0. Police Building Services Airport Five Flags Center Conference Center Recreation Division Parks Division -tr l�4 (/ P /�' 40% Water Department /1/3. Water & Resource Recovery Center ,J1/9. Public Works ✓t5. «ate the following order) �d3 4/1"44- rl/ /' ff4 4 410,4*-70S6 Mfr' m: e/ do/ ,/20. Transit Division 4Im 001g9145/(6 / �j1Z1111 `211. Purchase of Services 2. Planning Services x,23. Library X24. Finance Department v25. Information Services •6. Human Rights „2'7. Housing /Community Development Economic Development v-29. Parking Division v3D. Engineering v31. Capital Improvement Program 4/4/w frfri, 4gIAL714viz- City Manager to present information about the City of Dubuque Fiscal Year 2013 Recommended Budget. Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors REINSTATE THE RULES This action limits discussion to the City Council. Y�Nays Jones Lynch Resnick Sutton ,/ —Braig V Buol V Connors t 40;6 Ato,f.ge,- b/74*/2, //h- ///,/,7 ,eaf /4- A-iee Awi7v/d74- .1///0 ACTION ITEMS These are items where discussion is held by the City Council - public comments are not allowed except as authorized by the Mayor. 1. Water Connection Fees Suggested Disposition: Receive and File 2. Water Pool Service Fees Suggested Disposition: Receive and File 3. New Development Services Fees RESOLUTION Rescinding Resolution No. 73 -10, Establishing a Schedule of Development S rvices Fees, and Adopting in Lieu Thereof a New Schedule of Development Services Fees as Provided in Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code Suggested Disposition: Receive and File; Adopt Resolution(s) 4. Fiscal Year 2013 (Program Year 2012) Community Development Block Grant (CDBG) Annual Action Plan RESOLUTION Adopting the Fiscal Year 2013 (Program Year 2012) Community Development Block Grant (CDBG) Annual Action Plan Suggested Disposition: Receive and File; Adopt Resolution(s) Yays 17 / Nays Jones Lynch Resnick Sutton Braig Buol Connors 5. Five -Year Street Construction Program - Fiscal Years 2013 -2017 RESOLUTION 7 Adopting the Five -Year Street Construction Program for Fiscal Years 2013 -2017 Suggested Disposition: Receive and File; Motion B; Motion A 6. Stormwater Management Utility Rate ORDINANCE Amending City of Dubuque Code of Ordinances Section 13- 4-5 (D) SFU Rate, harges; Utility Revenues Suggested Disposition: Receive and File; Motion B; Motion A 7. Basic Wastewater Charges for Residential, Commercial and Minor Industrial Users ORDINANCE 69 Amending the City of Dubuque Code of Ordinances Sections 13 -2C- 3(B) and 13- 2C- 3(C)(7) Establishing Basic Sewer Rates for Residential and Commercial Users by Increasing the Rates Suggested Disposition: Receive and File; Motion B; Motion A 8. Solid Waste Rate and Charges ORDINANCE c,2 Amending City of Dubuque Code of Ordinances Title 13 Public Utilities, Chapter 6 Solid Waste, Article A City or Private Collection Service, Section 13 -6A -6 Rates and Charges Established; Exceptions 9. Fixing Water Rates for Residential and Industrial Use and All Other Uses; and Fixing Water Rates for Fire Sprinkler Service ORDINANCE C✓ t.��` Amending City of Dubuque Code of Ordinances Title 13 Public Utilities, Chapter 1 Water Use and Service, Article C Rates, Section 13-1C-1(A) Establishing Water Rates for Residential, Commercial, Industrial, and all Other Uses ORDINANCE Amending the City of Dubuque Code of Ordinances Title 13 Public Utilities Chapter 1 Water Use and Service, Article C Rates Section 13-1C-2 Fixing Water Rates for Fire Sprinkler Service Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yays Nays Nays Jones Lynch Lynch j/ Resnick V Sutton v---aa (/ Braig 1/ V/ Buol - L// Connors Final Reading and Adopt Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 10. 3rd Grade Level Reading Memorandum of Understanding City manager recommending approval of a Memorandum of Understanding regarding 3rd Grade Level Reading All- America City Award. Suggested Disposition: Receive and File; Approve 141Z /4'7 Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors Adjournment at Yays Nays t/% Jones Lynch Resnick Sutton v---aa Braig 1/ Buol - Connors Planning Services Department City Hall 50 West 13th Street Dubuque, IA 52001 -4864 (563) 589 -4210 phone (563) 589 -4221 fax (563) 589 -6678 TDD planning@cityofdubuque.org Masterpiece on the Mississippi March 2, 2012 The Honorable Mayor and City Council City of Dubuque 50 W.13th Street Dubuque, IA 52001 RE: FY2013 -2017 Recommended Capital Improvement Program Dear Mayor and City Council Members: Discussion The Long Range Planning Advisory Commission reviewed the FY2013 -2017 recommended Capital Improvement Program. One of the roles of the Long Range Planning Advisory Commission is to report as to the consistency of the recommended CIP with the adopted Comprehensive Plan. Recommendation The Long Range Planning Advisory Commission recommends approval of the FY2013- 2017 recommended Capital Improvement Program as it is consistent with the 2008 Dubuque Comprehensive Plan. Respectfully submitted, Jim Prochaska, Chairperson Long Range Planning Advisory Commission cc: Michael Van Milligen, City Manager Coversheet http:// intranet. novus. cityofdubuque.orgBluesheet.aspx ?ItemID =6... Dubuque litritrd AU- America City Masterpiece on the Mississippi 2007 TO: Michael C. Van Milligen, City Manager FROM: Bob Green, Water Department Manager DATE: December 19, 2011 SUBJECT: Connection Fees INTRODUCTION The purpose of this memorandum is to provide you with information you requested on connection fees during our Budget Review that was held on Tuesday, November 22, 2011. DISCUSSION As per the City Code of Ordinances Title 13 Public Utilities, Chapter 1 Water Use and Services, Article A Connections, Section 13 -1A -3 (B) Tap Charges; states the following: Locations where water main installed since 1951 annexation at any location within the city limits where a water main was installed since the annexation of November 7, 1951, and no previous assessment or charge has been paid for water taps, the prevailing per linear front foot connection charge shall be paid in cash to the City Water Department before a water service connection shall be made (2007 Code 44 -151). The current connection fee of $22.00 per linear foot has been in place since 1992. This connection fee is typically collected by $11.00 per linear foot as to when a connection is made to each side of the pipe and the city would pay the remaining cost. The fee was created from the average installation price of an 8 inch water main being $33.00 per linear foot and that this cost be equally divided by the property owners who would connect to each side of the pipe and the city's portion identified as the cost in providing fire protection within the community. In evaluating current cost it is estimated that the average price for the installation of an 8 inch main with accessories is $84.00 per linear foot. In using the previous formula it would be our recommendation that the current connection fee of $33.00 per linear foot ($11.00 per linear foot - each side) with the city paying the remaining cost, be increased to $84.00 per linear foot ($28.00 per linear foot - each side) with the city paying the remaining cost. 1 of 2 3/5/2012 1:53 PM 13 -1A -3: TAP CHARGES: A. Authority to Establish Connect Charge: The City Manager is hereby directed to establish a charge for new connections and /or a charge for the installation of taps to the water mains, which charge shall be fair and reasonable considering the current costs of material and labor. B. Locations Where Water Main Installed since 1951Annexation: At any location within the city limits where a water main was installed since the annexation of November 7, 1951, and no previous assessment or charge has been paid for water taps, the prevailing linear front foot connection charge shall be paid in cash to the City Water Department before a water service connection shall be made (2007 Code § 44 -151). NOTE: Review of our Connection Fee Records Provide: 1951 —1962 = $4.00 /ft ($2.00 per half side of pipe) 1962 —1977 = $4.50 /ft ($2.25 per half side of pipe) 1977 —1980 = $10.00 /ft ($5.00 per half side of pipe) 1980 —1981 = $16.00 /ft ($8.00 per half side of pipe) 1981 —1992 = $18.00 /ft ($9.00 per half side of pipe) 1992 — Present = $22.00 /ft ($11.00 per half side of pipe) Illinois Avenue 6" WP — 130' $8,850.24 $68.07/ft (2010) (no engineering) Oak Grove 8" WP — 455' $43,917.64 $96.52/ft (2009) Miller Road 8" WP — 1702' $148,715.69 $87.37/ft (2009) Figure average (only 8" & 6" WP): 68.07 + 96.52 + 87.37 = 251.96 + 3 = $83.98 _ 3 = $27.99/ft Proposed Water Connection Fee $27.99/ft Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Bob Green, Water Department Manager ' P SUBJECT: Connection Fees DATE: December 19, 2011 � Dubuque A n c All America Cily v604,14 jj r to\v qw „' INTRODUCTION: The purpose of this memorandum is to provide you with information you requested on connection fees during our Budget Review that was held on Tuesday, November 22, 2011. DISCUSSION: As per the City Code of Ordinances Title 13 Public Utilities, Chapter 1 Water Use and Services, Article A Connections, Section 13 -1A -3 (B) Tap Charges; states the following: Locations where water main installed since 1951 annexation at any location within the city limits where a water main was installed since the annexation of November 7, 1951, and no previous assessment or charge has been paid for water taps, the prevailing per linear front foot connection charge shall be paid in cash to the City Water Department before a water service connection shall be made (2007 Code §44 -151). The current connection fee of $22.00 per linear foot has been in place since 1992. This connection fee is typically collected by $11.00 per linear foot as to when a connection is made to each side of the pipe and the city would pay the remaining cost. The fee was created from the average installation price of an 8 inch water main being $33.00 per linear foot and that this cost be equally divided by the property owners who would connect to each side of the pipe and the city's portion identified as the cost in providing fire protection within the community. In evaluating current cost it is estimated that the average price for the installation of an 8 inch main with accessories is $84.00 per linear foot. In using the previous formula it would be our recommendation that the current connection fee of $33.00 per linear foot ($11.00 per linear foot — each side) with the city paying the remaining cost, be increased to $84.00 per linear foot ($28.00 per linear foot — each side) with the city paying the remaining cost. The total connection fee revenue for FY2011 was $22,374.90. These fees were collected from charging $11.00 per linear foot per each side that the water main was connected to. This would equal approximately 2,034.08 linear feet of water main that was connected to. By using this same footage at the new proposed connection fee of $28.00 per linear foot per each side of the water main connected to, would result in a total fee amount collected of $56,954.29. By subtracting the FY -2011 actual total revenue of $22,374.90 from the new proposed annual increase connection fee of $56,954.29 would result in an estimated increased collection fee of $34,579.39. Please let me know should you have any further questions. BG:ve Attachment cc: Jenny Larson, Budget Director Ken TeKippe, Finance Director Jackie Rodriguez, Water Plant Manager Michael Brekke, Water Distribution Supervisor File 2 Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Bob Green, Water Department Manager SUBJECT: Pool Service Fee Increase — FY2013 Budget DATE: December 5, 2011 Dubuque bititti All- America Cily g 1 IL, 2007 The purpose of this memorandum is to provide you with information and request that the pool service fee be increased as of July 1, 2012. DISCUSSION: The Water Department on an annual average fills between 15 — 20 swimming pools. The current fee for this service is $20.00 per hour with a minimum fee of $40.00 plus the cost of water. In review of this current fee we find it to be less than our actual cost in providing this service. It is our recommendation that this fee be increased to $25.00 per hour with a minimum fee of $50.00 plus the cost of water. I have attached for your review an analysis of cost for a service call (attachment 1). It is estimated that this proposed increase will generate an additional $150 - $200 annually in support of our cost in providing this service. ACTION: Staff and I are recommending with your approval that this fee be increased from the current $20.00 per hour with a minimum fee of $40.00 plus the cost of water to $25.00 per hour with a minimum fee of $50.00 plus the cost of water through our 2013 budget process. As per City Code of Ordinances Chapter 1 Water Use and Services Article C — Rates, Section 13 -1 C -3 Construction Use, Paragraph D, states that this action step does not require City Council approval (Attachment 2). Staff and I are available to discuss and answer any questions you may have. BG:ve Attachments cc: Jenny Larson, Budget Director Jackie Rodriguez, Water Plant Manager Mike Brekke, Water Distribution Supervisor File 2 Attachment 1 Service Worker: Full Time Hourly Rate $ 22.16 5% Longevity 1.11 Total Hourly Rate: 23.27 IPERS 6.95% FICA/ME 7.65% Health 1.62 1.78 4.19 Total: $ 30.86 City of Dubuque Analysis of Costs for Service Call Service Worker: Part Time Utility Billing Staff: Hourly Rate $ 19.01 Hourly Rate $ Total Hourly Rate: IPERS 6.95% FICA/ME 7.65% Health 19.01 Total Hourly Rate: 1.32 1.45 Total: $ 21.79 Average Service Worker Total: $ 26.32 Estimated Vehicle Expense: 5 miles (roundtrip) 5 x $ 2.50 $ 12.50 Miles per mile IPERS 6.95% FICA/ME 7.65% Health 19.51 19.51 1.36 1.49 4.19 Total: $ 26.55 (fuel, vehicle repair & maintenance, insurance, depreciation) (create work orders, record fees, changed meter in computer system and send letter to customer) RECAP: Average 1 Hour Service Worker Average 1/2 Hour Utility Billing Staff Vehicle Expense Other expenses (postage & supplies) $ 26.32 13.27 12.50 1.00 Total Estimated Cost per Service Call $ 52.09 3/1/2012 F: \123DATA \Utility \Lisa \Budget \Service fee Recap of Other Cities Fees Normal Hours City of Dubuque $ Cedar Rapids 32 West Des Moines 40 Council Bluffs 30 -45 Iowa City 35 Des Moines Ames * After Hours $ - 64 plus cost of meter 60 plus cost of meter N/A * ** 70 plus cost of meter N/A 70 N/A plus cost of meter (depreciation scale) *Damaged or lost meter will be replaced by Des Moines Water Works and charged to the owner at current market value, plus necessary labor for repairs or replacement. * ** $30 1st offense, $45 2nd offense within the same season ATTACHMENT 2 13 -1C -3: CONSTRUCTION USE: A. Application For Temporary Water Service; Deposit: When a temporary water service is desired for construction work, application shall be made to the city manager. A deposit equal to the actual cost of the meter and fittings shall be paid in advance. The applicant shall guarantee payment of such water service charges and return said meter in good condition. B. Installation Of Meter: The applicant shall thereupon install a suitable meter, furnished by the city, and shall pay for all water furnished in accordance with the then prevailing water rates including minimum monthly charges. C. Payment Of Charge When Installation Of Meter Impractical: If it is the opinion of the city manager that placement of a meter is impractical, then the deposit for meter and fittings shall not be required, but a charge, as determined by the city manager, after official publication, shall be made, but under no circumstances shall water be used for sprinkling lawns, wetting down yards or compacting of soil unless a meter has been installed on the service, or arrangements have been made for such usage. D. Water Rate For Various Other Purposes: The rate for water charged for other purposes not mentioned herein, such as for circuses, carnivals, fairs, skating rinks, swimming pools, tank wagons and filling cisterns will be made by the city manager when application is made for the same at the water office. (2007 Code § 44 -203)