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Minutes_Community Development Advisory Commission 2 15 12UNAPPROVED MINUTES OF COMMUNITY DEVELOPMENT ADVISORY COMMISSION MEETING DATE: February 15, 2012 TIME: 5:30 p.m. PLACE: Housing & Community Development Department Historic Federal Building 350 W. 6th Street, Dubuque, Iowa 52001 Vice Chairperson Michalski called the meeting to order at 5:30 p.m., following staff assurance of compliance with Iowa Open Meeting Law. Commissioners Present: Theresa Caldwell Paula Maloy, SVM Ann Michalski Adam Rathje David Shaw Tom Wainwright Commissioners Absent: Peter Koshakji Abbey Smith Hilary Stubben Ricardo Woods Staff Present: Aggie Tauke Jane Glennon David Harris Kris Neyen Public Present: Marilyn Althoff, Hills and Dales Jerelyn O'Connor Welcome New Commission Members Commissioner Michalski welcomed new Commissioner Adam Rathje. Adam has lived in Dubuque for the past five years having graduated May 2011 from Loras College. He works at Heartland Financial as a Management Trainee in the operations area. Commissioner Smith's schedule did not permit attendance at this meeting. Certification of Minutes —14 December, 2011 After clarification that the Purchase of Service competitive application process will possibly include CDBG and general funds for Fiscal Year 2014, Commissioner Wainwright motioned to approve the January 11, 2012 Commission meeting minutes. Commissioner Caldwell seconded. All others present in favor. Motion passed. Correspondence 1 Public Input Marilyn Althoff, Executive Director for Hills and Dales expressed appreciation for past support of the Hills and Dales Lifetime Center for seniors. Old Business None New Business Election of Officers Staff Aggie Tauke noted that Commissioner Stubben's expired term created a Chairperson vacancy and the by -laws state "a replacement shall be elected at the next regular meeting to serve the unexpired term of the vacated office." Commissioner Caldwell nominated Commissioner Michalski as Chairperson. Commissioner Maloy seconded. Roll call. All present in favor. Motion passed. Unapproved Minutes of Community Development Advisory Commission February 15, 2012 Page 2 Commissioner Wainwright nominated Commissioner Maloy as Vice Chairperson. Commissioner Caldwell seconded. Roll call. All present in favor. Motion passed. Public Hearing Revised FY 2013 CDBG Annual Action Plan Commissioner Maloy motioned to open the public hearing. Commissioner Wainwright seconded. Roll call. All present in favor. Motion passed. Staff Aggie Tauke reviewed with the Commission the final HUD allocation of $928,372, a 17.62% reduction from FY12. Aggie reviewed the activity reductions and stated the Commission's recommendation will be forwarded to the Council for the February 29 public hearing. Following discussion, Commissioner Shaw motioned to close the public hearing. Commissioner Caldwell seconded. Roll call. All present in favor. Motion passed. Commissioner Maloy motioned to approve the FY2013 CDBG Revised Annual Action Plan and forward to the City Council. Commissioner Shaw seconded. Roll call. All present in favor. Motion passed. Information Sharing Commissioner Michalski praised the current progress on the Purchase of Services grant funding process. It is currently proposed that applicants be required to attend a training session prior to completing the application. The subcommittee plans to present the proposed application process to the Commission at the April meeting, with submittal to the City Council in May. The Commission voiced concern about some CDBG programs being moved to specific departments for funding, thereby not being included in the purchase of services application process. Commissioner Michalski administered the Oath of Office to Commissioner Wainwright and Rathje. Adjournment There being no further business to come before the Commission, Commissioner Caldwell moved to adjourn. Commissioner Maloy seconded. Motion passed by voice vote. Meeting was adjourned at approximately 5:55 p.m. Minutes taken by: Respectfully submitted by: daAs2-- Jane Glennon Aggie Tauke Rehabilitation Programs Secretary Community Development Specialist