Bell St Construction Project
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MEMORANDUM
July 6, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Bell Street Construction Project
Iowa DOT Project No. STP-U-2100 (622)--70-31
City Engineer Gus Psihoyos is recommending acceptance of the Bell Street
Construction Project, as completed by Tschiggfrie Excavating Co., in the final contract
amount of $1 ,604,452.08, which is a 4.9% increase from the original contract in the
amount of $1 ,530,116.20.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Micha I C. Van Mllllgen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psi hoyos, City Engineer
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MEMORANDUM
July 7,2005
TO:
Michael C. Van Milligen, City Manager
FROM:
Gus Psihoyos, City Engineer
SUBJECT: Bell Street Construction Project
Iowa DOT Project No. STP-U-2100 (622)--70-31
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Bell Street Construction Project.
BACKGROUND
The Bell Street Construction Project provided for the construction of landscape and
architectural amenities to improve the streetscape enhancements along the current Bell
and 5th Street corridors within the Port of Dubuque in addition to providing for the
construction of a new 41-foot wide concrete roadway which extends north from 5th
Street to the intersection of Pine Drive.
The architectural amenities incorporated into the project included the installation of
ornamental railing along Bell Street which function as screening measures for the
adjacent parking lots; the construction of decorative concrete sidewalks and the
installation of ornamental street lighting.
The project provided landscape improvements which included the installation of trees
within the Bell and 5th Street corridors along with an irrigation system and the placement
of sod to restore disturbed areas.
To enhance the gateway entrances into the Port of Dubuque, two (2) directional sign age
monuments were placed at the corner of Third and Bell Street while two (2) architectural
spire monuments were constructed at the westerly end of Fifth Street.
DISCUSSION
The Bell Street Construction Project has been completed by Tschiggfrie Excavating Co.
of Dubuque, Iowa, in the final contract amount of $1,604,452.08, which is a 4.9%
increase from the original contract in the amount of $1,530,116.20.
The additional project costs resulted from an approximate $41,620 increase in base bid
quantities due to underestimated contract plan quantities for concrete pavement
removal items and additional subgrade stabilization required.
The amount of change orders incurred was approximately $32,715. The increase in cost
resulted from changes to the original project scope of work to the storm sewer system,
the construction of accessible curb ramps and the installation of fiber optics and
telecommunications conduit infrastructure.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $1,604,452.08.
BUDGET IMPACT
The project cost summary for the Bell Street Construction Project is as follows:
Estimate Bid Award Final
Construction Contract $1,761,732.45 $1,511,452.70 $1,604,452.08
Contingency 176,173.25 176,173.25
Engineering 290.685.85 290.685.85 120.180.56
Total Project Cost ,$2.228.591.55 $1.978.311.80 $1.724.632.64
The project funding summary is as follows:
CIP No. Fund Description
Iowa DOT Grant STP Funds
410308 Port of Dubuque - Street Improvements
Total Project Funding
Fund Amount
$1,283,561.66
$441 ,070.98
,$1.724.632.64
The project will be funded through the Iowa DOT STP funding distribution (80% of the
final construction contract cost) in the amount of $1,283,561.66, with the remaining City
cost match in the amount of $441,070.98, which includes 20% of the final construction
contract cost ($320,890.42) and construction engineering and inspection services
($120,180.57). The City cost match portion will be funded through an appropriation of
Road Use Tax in the amount of $70,971 and proceeds from the America's River Project
General Obligation Bond in the amount of $370,100.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost.
Prepared by Robert Schiesl, Civil Engineer
cc: Dawn Lang, Budget Director
Roger Walton, PE - Iowa Department of Transportation
..
RESOLUTION NO. 317-05
ACCEPTING THE BELL STREET CONSTRUCTION PROJECT
IOWA DOT PROJECT NO. STP-U-2100 (622)--70-31
Whereas, the contract for the Bell Street Construction Project (the Project) has
been completed and the City Manager has examined the work and filed a certificate
stating that the Project has been completed according to the terms of the contract, plans
and specifications and that the City Manager recommends that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the
Project is hereby accepted.
Section 2. The City Treasurer is hereby directed to pay to the contractor from
the Iowa DOT Grant STP-U-2100 (622)--70-31 funding distribution (80% of the final
construction contract cost) in the amount of $1,283,561.66, with the remaining City cost
match in the amount of $441,070.98, to be funded through an appropriation of Road
Use Tax in the amount of $70,971 and proceeds from the America's River Project
General Obligation Bond in the amount of $370,100 for the contract amount less any
retained percentage provided for therein as provided in Iowa Code chapter 573, and to
pay such retain age only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 18th day of July ,2005.
Terrance M. Duggan, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 318-05
FINAL ESTIMATE
Whereas, the contract for the Bell Street Construction Project has been
completed and the City Engineer has submitted his final estimate showing the cost
thereof including the cost of estimates, notices and inspection and all miscellaneous
costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$1,724,632.64 and the said amount shall be paid from the Iowa DOT Grant STP-U-2100
(622)--70-31 funding distribution (80% of the final construction contract cost) in the
amount of $1,283,561.66, with the remaining City cost match in the amount of
$441,070.98, to be funded through an appropriation of Road Use Tax in the amount of
$70,971 and proceeds from the America's River Project General Obligation Bond in the
amount of $370,100 of the City of Dubuque, Iowa.
Passed, approved and adopted this 18th day of July, 2005.
Terrance M. Duggan, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL DATE: 05-Jul-05
PROJECT NAME: Bell Street Reconstruction (FY 2003)
Third Street to Pine Drive
CONTRACTOR: Tschiggfrie Excavating, Inc. CONTRACT AMOUNT: $1,530,116.20
CODE BID ITEM DESCRIPTION II UNIT II UNIT COST I QUANTITY AMOUNT EARNED
TO DATE TO DATE
1 2102-0425070 SPECIAL BACKFILL TON $ 11.80 3114.57 $ 36,751.93
2 2102-2710070 EXCAVATION, CL 10, RDWY+BORROW CY $ 6.30 4806.00 $ 30,277.80
3- 2105-8425005 TOPSOIL, FURN+SPREAD CY $ 15.15 1107.00 $ 16,771 .05
4 2110-3825010 GRANULAR MArL TON $ 13.95 4608.41 $ 64,287.32
5 2123-7450020 SHLD FINISH, EARTH STA $ 139.15 19.34 $ 2,691.16
6 2213-6745500 RMVL OF CURB STA $ 283.75 5.48 $ 1,554.95
7 2301-1032080 STD/S-F PCC PAV'T, CL C CL 2,8' SY $ 30.70 2292.49 $ 70,379.44
8 2503-7275018 SWR, 1500D STORM, 18' LF $ 35.10 26.25 $ 921.38
9 2510-6745850 RMVL OF PAV'T SY $ 6.85 1562.14 $ 10,700.66
10 2512-1750006 CURB+GUTTER, PCC LF $ 40.75 1698.70 $ 69,222.03
11 2515-2475007 DRIVEWAY, PeC, 7' SY $ 37.50 87.42 $ 3,278.25
12 2518-6910000 SAFETY CLOSURE EACH $ 240.00 6.00 $ 1,440.00
13 2523-0000310 HANDHOLE+JUNCTION BOX EACH $ 375.00 17.00 $ 6,375.00
14 2527-9263111 PAINTED PAVT MARK, WATERBORNE STA $ 38.00 15.83 $ 601.54
15 2528-8445110 TRAFFIC CONTROL LS $ 2,447.00 1.00 $ 2,447.00
16 2533-4980005 MOBILIZATION LS $ 63,500.00 1.00 $ 63,500.00
17 2599-9999005 ELECTRICAL SERVICE EACH $ 8,300.00 6.00 $ 49,800.00
18 2599-9999005 HISTORIC STREET LIGHT wi PC BASE EACH $ 2,900.00 69.00 $ 200,100.00
19 2599-9999005 INSTALLATION OF CIRCUTS INTO AN EXISTING CABINET EACH $ 850.00 1.00 $ 850.00
20 2599-9999005 INTERSECTION STREET LIGHT EACH $ 4,000.00 4.00 $ 16,000.00
21 2599-9999005 MONUMENTS, DIRECTIONAL EACH $ 17,725.00 2.00 $ 35,450.00
22 2599-9999005 MONUMENTS, ENTRY EACH $ 68,000.00 2.00 $ 136,000.00
23 2599-9999005 STORM SEWER, INTAKE 104-B EACH $ 1 ,901.45 2.00 $ 3,802.90
24 2599-9999009 DIRECTIONAL BORING,2' LF $ 9.50 118.60 $ 1,126.70
25 2599-9999009 DIRECTIONAL BORING, 3' LF $ 12.00 394.70 $ 4,736.40
26 2599-9999009 ELECTRICAL CABLE #10 XHHW LF $ 0.30 17225.74 $ 5,167.72
27 2599-9999009 ELECTRICAL CABLE #10 XHHW GROUND LF $ 0.45 5526.63 $ 2,486.98
28 2599-9999009 ELECTRICAL CABLE #6 XHHW LF $ 0.50 10316.16 $ 5,158.08
29 2599-9999009 ELECTRICAL CABLE #8 XHHW LF $ 0.45 7527.36 $ 3,387.31
30 2599-9999009 FURNISH AND INSTALL SCH 40 PVC, 2' LF $ 2.85 5664.35 $ 16,143.40
31 2599-9999009 FURNISH AND INSTALL SCH 80 PVC, 3" LF $ 5.60 461.80 $ 2,586.08
32 2599-9999009 FURNISH AND INSTALL 2@SCH 80 PVC, 2' LF $ 3.50 118.60 $ 415.10
33 2599-9999009 ORNAMENTAL FENCE LF $ 285.00 1031.84 $ 294,074.40
34 2599-9999010 IRRIGATION SYSTEM LS $ 126,289.00 1.00 $ 126,289.00
35 2599-9999018 REMOVAL & SALVAGE OF BRICK SY $ 6.00 $
36 2599-9999018 SIDEWALK, PCC, 4' - COLOR SY $ 46.55 4774.06 $ 222,232.49
37 2599-9999018 STD/S-F PeC PAV'T, CL C CL 2,8' COLOR SY $ 85.00 222.18 $ 18,885.30
38 2601-2639010 SOD SQ $ 52.00 412.03 $ 21,425.56
39 2611-0000200 TREE, FURN+INSTALL (WITH WARRANTY) EACH $ 222.00 110.00 $ 24,420.00
TOTAL AMOUNT EARNED TO DATE - BASE BID: 1$ 1,571,736.93 1
8001 Change Order 1 Limestone Backfill Ton $ 7.12 149.15 $ 1,061.95
8002 Change Order 1 Porous Backfill Ton $ 12.51 16.31 $ 204.04
8003 Change Order 1 Extra Depth of intake LS $ 1,975.00 1.00 $ 1,975.00
8004 Change Order 1 72' Drain Storm Manhole LS $ 2,246.40 1.00 $ 2,246.40
8005 Change Order 2 Removal of Catch Basin Each $ 570.00 1.00 $ 570.00
8006 Change Order 2 101 B Intake Each $ 1,377.58 3.00 $ 4,132.74
8007 Change Order 2 SWR 1500 D Storm, 15,' LF $ 34.35 80.00 $ 2,748.00
8008 Change Order 3 PCC Curb 3.5' LF $ 16.70 210.00 $ 3,507.00
8009 Change Order 3 Convert Intake to Manhole Each $ 900.00 1.00 $ 900.00
8010 Change Order 5 4' Fiber Optic LF $ 18.00 1361.40 $ 24,865.20
8999 Material Allowance LS $ 1.00 $
8011 Change Order 6 Handicap Ramps Each $ 776.01 18.00 $ 13,968.18
8012 4' Additional Fiber LF $ 4.20 1361.40 $ 5,804.64
8013
8014
Deduct - Change to "Standard Brushed Silver Finish" on
Monuments (Bid Item No.22) LS $ (5,700.00) 1.00 $
Change to Irrigation System (Bid Item No.34) LS $ (28,488.00) 1.00 $
Purchase Historic Street Light wi PC Base, Material Only, Not
Installed (Bid Item No.18) Each $ 2,460.00 2.00 $
8015
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS: I $
TOTAL AMOUNT EARNED TO DATE: I $
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
CERTIFICATE OF THE CITY MANAGER:
(5,700.00)
(28,488.00)
4,920.00
32,715.151
1,604,452.08 1
1$
1$
1$
1,604,452.08 1
120,180.57 1
1,724,632.64 1
I hereby certify that the above statement shows in detail the correc,(a
/
APPROVED: (
complete the above improvement.
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,nt 011 atork ~red
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Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Tschiggfrie Excavating, Inc.
contractor for the above improvement, does hereby
accept the above "Total Due Contractor', as full settlement for all claims for said improvement.
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