EDI Grant Port of Dbq land acquisition final
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MEMORANDUM
July 5, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Closeout of HUD EDI Grant
In June of 2003 the City received a $357,660 Economic Development Initiative (EDI)
grant for land acquisition and cleanup in the Port of Dubuque.
Economic Development Director David Heiar recommends City Council approval of the
Certificate of Completion and Grant Close-out Agreement for the EDI grant from the
Department of Housing and Urban Development.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(>JJ ~
Mi~hael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Heiar, Economic Development Director
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MEMORANDUM
June 28,2005
TO:
FROM:
Michael Van Milligen, City Manager
David Heiar. Economic Development DirectoG~
Closeout of HUD EDI Grant
SUBJECT:
INTRODUCTION
The attached resolution provides for the approval and submission of the Certificate of
Completion and Grant Close-out Agreement for the Economic Development Initiative
(EDI) grant from the Department of Housing and Urban Development.
DISCUSSION
In June of 2003 the City received a $357,660 EDI grant through our Congressional
delegation for "land acquisition and cleanup" in the Port of Dubuque.
The City used the funds to demolish the buildings on the former Dubuque Hardwoods,
Miller Trucking, Klauer, and Peavey sites, and prepared the sites for redevelopment.
The City also used the funds for asbestos abatement at the former Dubuque Star
Brewery and to purchase the Stealth Race Cars property.
All of the grant funds have been requested and received from HUD.
The Director of HUD's Congressional Grants Division has transmitted the final
administrative closed out documents, and has requested the City's completion and
signature of the documents.
I have prepared the Certificate of Project Completion and the Grant Close-out
Agreement for approval and submission to HUD. Both are attached for City Council
review. The attached resolution has also been prepared for City Council approval.
RECOMMENDATION
I recommend the City Council adopt the attached resolution, approving the Certificate of
Project Completion and the Grant Close-out Agreement, and authorizing the submission
of these documents to HUD.
F:\USERS\WBaum\EDI grant\Memo on final closeout documents June 05.doc
RESOLUTION NO. 322-05
A RESOLUTION AUTHORIZING THE SUBMISSION OF CERTIFICATE OF
COMPLETION AND GRANT CLOSE-OUT AGREEMENT TO THE DEPARTMENT
OF HOUSING AND URBAN DEVELOPMENT
Whereas, the City of Dubuque received a Special Project Grant award from the
Department of Housing and Urban Development (HUD) for Economic Development
Initiative assistance in the amount of $357,660 to be used for the acquisition, cleanup,
mitigation, and site preparation of properties in the Port of Dubuque, and
Whereas, the City has completed the activities described in the grant agreement,
and has received a Certificate of Project Completion and Grant Close-out Agreement from
HUD,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the attached Certificate of Completion and the Grant Close-out
Agreement for the 2003 Economic Development Initiative (EDI) Special Project Grant
B-03-SP-IA-0193 is hereby approved.
Section 2. That the Mayor is hereby authorized to execute the Certificate of
Completion and Grant Close-out Agreement for submission to the Department of Housing
and Urban Development.
Passed, approved, and adopted this 18th day of July, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
F:\USERS\WBaum\EDI grant\Resolution approving EDI Grant Closeout Agreement.doc
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
CERTIFICATE OF PROJECT COMPLETION
FOR
EDI-SPECIAL PROJECT GRANT NO. B-03-SP-IA-0193
The Grantee, City of Dubuque, hereby certifies that: 1) the project as
described in the approved application has been performed/completed in accordance with
the terms and conditions of the executed Grant Agreement and applicable Grant award
statute; 2) all data provided below fairly reflect costs and sources of funds for the
project; 3) all data are taken from the HUD approved Financial Status Report and other
current related documents; and 4) the Grantee has complied with all the requirements of
the Grant Agreement.
Description
Amounts
$
1)
Grant amount per Grant Agreement
357,660
2) Grant amount that meets the allowable and allocable
requirements, including the necessary and reasonable
standard, ofOMB Circular A-87 or A-I22 357,660
3) Cumulative Grant funds drawn down. 357,660
4) Balance available for drawdown. 0
(line 2 minus line 3 if greater than zero)
5) Amount to be returned to HUD. 0
(line 2 minus line 3 ifless than zero)
6) Unused Grant amount to be canceled by HUD 0
(line 1 minus line 3 minus line 4 if greater than zero)
Terrance M. Duqgan. Mavor
Name/Title of Grantee Official Signature of Authorizing Grantee Official
7/18/05
Date
(WARNING: Section 1001, Title 18 of U.S. Code (Criminal Code and Criminal
Procedure, 72 Stat. 967) applies to the above statements.)
TIllS CERTICATE OF PROJECT COMPLETION IS HEREBY APPROVED:
Francis P. McNally
Director
Congressional Grants Division
Nameffitle of Authorizing
HUD Program Official
Signature of Authorizing HUD Official
Date
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
GRANT CLOSEOUT AGREEMENT
FOR
2003 EDI-SPECIAL PROJECT GRANT NO. B-03-SP..IA-o193
This Agreement, enter into by and between City of Dubuque, Dubuque, IA hereinafter referred
to as "Grantee") and the u.S. Department of Housing and Urban Development (hereinafter
referred to as "HUD").
1. Whereas, the Grantee undertook activities with financial assistance in the amount of
$357,660 from HUD provided pursuant to the authority of Title IT of Public Law 106-377 for
project nO.B- 03 - SP- IA- 01 93. hereinafter referred to as "project".
2 Whereas, the Grantee and HUD entered into a Grant Agreement dated
1 0 / 0 1 / 0 3 , as revised by amendments, hereinafter referred to as the
"Grant Agreement", and;
3. Whereas, the authorized and specified activities which comprise the project have
been completed by the Grantee andlor other participating parties, as required by the Grant
Agreement, and;
4. Whereas, the Grant Agreement requires compliance with 24 CFR Part 84 or 85, as
applicable, which includes requirements continuing after Project completion related to
use and disposition of real or personal property purchased with Federal funds, retention
of and access to records after close-out dis-allowances of Grant payments, and collection
of amounts due;
5. Whereas, the parties hereto desire to close-out the project in reliance upon: 1)
Grantee's final progress/performance report including financial data and a
performance/narrative report; and 2) the Grantee's Certificate of Project Completion.
Now therefore, in consideration of the mutual covenants, promises and
representations contained herein, the parties hereto agree as follows:
Section A. The Grantee shall continue to comply with the applicable
requirements of24 CFR Part 84 or 85, as applicable, related to the use and disposition of
real or personal property purchased with Federal funds, retention of and access to
records, after close-out dis-allowances of grant payments, and collection of amounts due.
Section B. The Grantee agrees to the Total Grant Amount for the Project,
including any reduction in the grant amount caused by a decrease in cost, as indicated on
the Grantee's Certificate of Project Completion attached hereto and made a part hereof;
Section C. Any excess grant funds drawn by the Grantee, in the amount
specified in Line 5 of the Certificate of Project Completion shall have been or shall be
returned immediately to HUD under the following repayment terms:
None
Section D. Any grant funds remaining in the Grantee's Line of Credit account
for the referenced Project have been reduced to zero (0) pending any final draw indicated
as a positive balance on line 7 of the Certificate of Project Completion. Grantee shall
draw down this balance within the following period N / A or Credit to
zero (0) and the Grantee shall have waived its rights to the remaining funding.
Section E. Execution of this Agreement shall constitute completion of the
Project activities and financial closeout of project costs, except for ongoing requirements
described in Section A of this Close-out Agreement. This Close-out Agreement shall be
followed as required by the Program directives cited therein and the following additional
post close-out requirements shall be followed as committed to in the approved application
which was incorporated in the Grant Agreement:
None
Section F. If any provision of this Agreement is held invalid, such holding
shall not affect the validity of the remainder ofthis Agreement.
Section G. If a default occurs under this Agreement or under the Grant
Agreement, HUD may at any time proceed to protect all rights available to HUD under
this Agreement or under default provisions of the Grant Agreement.
Section H. Special Conditions required by this Agreement are attached:
None
Citv completed environmental review & received release
of funds fromHUD on 9/10/03.
This Grant Close-out Agreement is hereby executed and delivered by the parties hereto
on the dates set forth below their respective signatures and the Grantee agrees to abide by
all governing regulations as of the date executed by HUD.
Grantee's Authorized Official
Name:
Terrance M. Duqqan
Signature:
Title:
Mayor, City of Dub~9ue
Date:
HUD's Authorized Official
Name:
Francis P. McNally
Title:
nirf"r.tor
Signature:
Date:
(DATE OF EXECUTION OF AGREEMENT)